N. Park & Recreation Advisory Board

Corrected VILLAGE OF LAKE ZURICH PARK AND RECREATION ADVISORY BOARD FEBRUARY 10, 2009 The meeting was called to order at 7:07 p.m. ROLL CALL: Present - Chairperson Maureen Degen, Board Members Phil Dlatt, Al Froehde, Mike Hilt, Kathy Kozlowski, and Teri Pytel. Excused – Spring Green. Staff present - Park and Recreation Director Perkins. APPROVAL OF MINUTES: MOTION made by Mike Hilt, seconded by Kathy Kozlowski, to approve the minutes of the February 10, 2009 Park Advisory Board as submitted. Voice vote, AYES have it. MOTION CARRIED. PUBLIC APPEARANCES: - None ITEMS FOR REVIEW/DISCUSSION/APPROVAL: Lake County Triathlon Revised Application – 2009 Request – Danielle Plantz: Danielle Plantz, representing Adrenaline Sports Management, a division of Articulate Promotions, presented their revised request for approval to hold the Lake County Triathlon as a resident not-for-profit organization since it was being sponsored by the Lake Property Owners Association (LPOA). Ms. Plantz gave a brief overview of their proposal and answered questions posed by the Park Advisory Board. She said they did not make a profit last year because of the competing triathlon in Wauconda. This year the triathlons will be held on separate dates, and their goal is to break even. Director Perkins clarified that the LPOA was considered a not-for-profit organization but had lost their 501-C classification because they failed to file the proper paperwork. They have applied for the 501-C classification and expect to receive it again. Staff recommends the previously approved application be rescinded and the revised application approved subject to receipt of the 501-C classification. If it was not received prior to the event, the group would need to pay the rate that the Park Advisory Board approved at their December meeting, which was non-resident for-profit with fees to be determined including a $2 entry fee per person with the facility use fee increased to $425. The items was not forwarded to the Public Works Committee because Race manager Aaron Del Mar asked that it be delayed to allow him time to revisit the application as a not-for-profit organization. Mike Schroeder, LPOA, provided further background information about the race last year and the proposal for this year. He concurred with Director Perkins’s comments regarding the lapsing of their 501-C classification which he expects to be restored shortly. He said LPOA lost money last year but wanted to continue offering the triathlon. Park and Recreation Advisory Board Minutes, February 10, 2009 2 Discussion followed. Some Park Advisory Board members were concerned that the revised application was an attempt to skirt the extra fees charged to non-resident for-profit groups and did not want to approve the revised application until LPOA received their new classification. Discussion followed. MOTION made by Maureen Degen, seconded by Mike Hilt, to recommend the Public Works Committee rescind the previous recommendation to the Public Works Committee for the application for the Lake County Triathlon. AYES: 1 Maureen Degen NAYS: 5 Mike Hilt, Kathy Kozlowski, Al Froehde, Teri Pytel, and Phil Dlatt MOTION FAILED The Park Advisory Board did not accept the revised application but it was agreed that it could be brought before them after LPOA receives their 501-C paperwork. In the meantime, the application and recommendations from the December 22, 2008 meeting stand. Breezewald Beach 2009: Director Perkins presented the 2009 Breezewald Beach Proposal revised 1/27/09 that went before the Public Works Committee on February 2, 2009. The increase in fees for beach passes was approved and will be forwarded to the Board of Trustees. The Public Works Committee asked staff to research liability exposure of operating a beach with no lifeguards. A letter dated February 9, 2009 to Village Human Resources Manager Nancy Pankiw from IRMA (Intergovernmental Risk Management Agency) reviewed liability issues. Director Perkins said IRMA recommends closing the beach or having it staffed with lifeguards. He said he is changing his recommendation after further discussion to residents remaining free and non-residents requiring a beach pass that could be free and to let the lifeguard on break check passes or to keep it operating as is or to close it. Mike Hilt and Teri Pytel did not recommend charging non-residents because it would create poor public relations. Maureen Degen suggested having different rates at Paulus Park and Breezewald Park beaches and charging a high fee at Breezewald Park beach because it is not capped by the terms in the OSLAD grant. She said Breezewald Park beach should become unattractive to non- residents who are currently using the beach without paying for it but should remain free to residents. Teri Pytel agreed with Maureen Degen. There was agreement that the logistics make it difficult to control Breezewald Park beach. Phil Dlatt suggested the beach be closed during the week and open weekends. After further discussion there was agreement that it was late in the year to make a significant policy change and that Breezewald Park beach should remain free to residents and non-residents this year and to revisit this issue for next year. Park and Recreation Advisory Board Minutes, February 10, 2009 3 OSLAD Park Project Updates – Paulus, Staples, and Bristol Trails Parks: Director Perkins provided updates on the OSLAD park projects. Thompson Dyke & Associates (TD&A) and the contractor Schaefges Brothers are working together to resolve the problem with the 3” pipe rather than the 4” pipe being installed that the plans called for. He is hopeful the Village will not need to get involved. All the work is done at Staples Park except for the inspection of the landscape materials and required replacement of any plantings that did not survive the winter as well as some final walk-through items. The request for bids for Bristol Trails Park is very close to being ready to go out. Future OSLAD Projects: The Park Advisory Board did not recommend pursuing an OSLAD grant this year due to the lean budget but did support focusing more energy on the community center concept. ITEMS ATTACHED: • Advisory Board Update Memo • Park Improvement Fund Reserve as of 2/4/09 • NRPA – Certified Playground Safety Inspector – Dwight Lohman • Draft Summer Brochure Director Perkins called the Park Advisory Board’s attention to the balance in the Park Improvement Fund and said there could not be a continued reliance on the fund to continue replacing playground equipment and a different funding mechanism eventually will need to be found. OTHER ISSUES: Phil Dlatt asked Director Perkins about the lightening detection system. Director Perkins will follow up on it and intends to have one purchased and operational for the summer season. Phil Dlatt also recommended the wording in the summer brochure be clarified regarding the fee for residents for the Fourth of July fireworks. Director Perkins said a new program called Bantam Ball is proposed to replace T-ball. Teri Pytel asked Director Perkins to look carefully at the real estate investing class offered in the park brochure to be certain that it is not put on by a realtor prospecting for clients. Director Perkins will research this class further. ADJOURNMENT: MOTION made by Mike Hilt, seconded by Kathy Kozlowski, to adjourn the meeting. Voice vote, all in favor. MOTION CARRIED. The meeting was adjourned at 8:37 p.m. Submitted by: Approved by: __________________________________ 3/10/09