N. Park & Recreation Advisory Board

APPROVED VILLAGE OF LAKE ZURICH PARK AND RECREATION ADVISORY BOARD MARCH 10, 2009 The meeting was called to order at 7:05 p.m. ROLL CALL: Present - Chairperson Maureen Degen, Board Members Phil Dlatt, Al Froehde, Spring Green, Kathy Kozlowski. Excused – Mike Hilt and Teri Pytel. Staff present - Park and Recreation Director Perkins and Recreation Supervisors Bonnie Matheson and Monica Perry. APPROVAL OF MINUTES: Kathy Kozlowski asked that a typographical error on the bottom of page 2 be corrected to read non-residents instead of residents. MOTION made by Al Froehde, seconded by Kathy Kozlowski, to approve the minutes of the February 10, 2009 Park Advisory Board meeting as corrected. Voice vote, AYES have it. MOTION CARRIED. PUBLIC APPEARANCES: - None ITEMS FOR REVIEW/DISCUSSION/APPROVAL: AHCF Walk-a-Thon Application – 2009 Request – Gene Andrasco, Representative: Gene Andrasco provided a brief overview of the purpose of the Alternating Hemiplegia of Childhood Foundation (AHCF) and explained what the disease is. The walk-a-thon is their only fundraiser. They were pleased with last year’s event and want to hold this year’s event at Paulus Park on September 27, 2009. Director Perkins clarified that although Mr. Andrasco lives in Lake Zurich, the organization is not locally based; therefore, they are charged non-resident rates. MOTION made by Al Froehde, seconded by Spring Green, to recommend the Public Works Committee grant permission to hold the AHCF walk-a-thon at Paulus Park on September 27, 2009, from 8 a.m. to 3 p.m. Voice vote, AYES have it. MOTION CARRIED. Al Froehde questioned how Director Perkins arrived at the $30 per hour rate for staff time for events and thought it should be higher and more accurately reflect staff’s hourly rate and benefits. Maureen Degen said the $30 fee was an average. Park and Recreation Advisory Board Minutes, March 10, 2009 2 Program Reports from Recreation Supervisors Perry and Matheson: A written report dated January 20, 2009 had been prepared by Supervisor Matheson and the highlights briefly reviewed. Supervisor Matheson answered questions on programming posed by the Park Advisory Board. The Park and Recreation Department participates in many contractual programs because they lack space to sponsor their own programs and/or lack staff to run the programs. Discussion followed on park programs versus contractual programs. Director Perkins said he needed staff members to organize and coordinate programs and train the staff, and he was down one supervisory position that was not going to be filled this year making it extremely difficult to maintain programming let alone to add new programs. Phil Dlatt asked Director Perkins to calculate how much money a Park and Recreation Department program nets as opposed to a contractual program. Spring Green pointed out that 20% for advertising a program and accepting registration fees is actually a good rate. Supervisor Perry briefly reviewed her reports on summer camps, dance programs, and the Yellow Brick Road program and answered questions from the Park Advisory Board. Director Perkins publicly commended Supervisors Matheson and Perry for doing an outstanding job especially now that they were short one supervisor. The Park Advisory Board concurred and thanked them. Director Perkins said he did not have the beach report prepared yet because he did not have an aquatics supervisor. Breezewald Beach 2009: Director Perkins reviewed his memorandum dated where he recaps the new recommendation to keep Breezewald Park beach open with no reduction in hours, keep it free for residents, but charge $50 per non-resident family and $5 for each additional family member and $25 for non-resident individuals for a Breezewald Park beach pass. No daily passes will be available at Breezewald Park beach, but they will still be sold at Paulus Park beach. A lifeguard will check for Paulus Park or Breezewald Park beach passes or verify resident’s addresses before entry to the beach. Director Perkins said this is a trial year, and the program will be evaluated. This item was recommended for approval by the Public Works Committee and an ordinance amending the existing ordinance will be before to the Board of Trustees on March 16, 2009. OSLAD Park Project Updates – Bristol Trails, Staples, and Paulus: Bristol Trails Park: Director Perkins recapped the bidding schedule and the scope of the project for the Bristol Trails Park improvements. He will verify the location of the pre-bid meeting location. Park and Recreation Advisory Board Minutes, March 10, 2009 3 Staples Park: Staples Park is complete except the viability of the landscape materials must be checked. He anticipates a walk-through in late April with TD&A and the contractor. Paulus Park: Schaefges Brothers and TD&A have reached an agreement, and the problems with the sprayground should be corrected. The Village is paying a small share of the costs to ensure the problems are corrected and the sprayground is functioning properly. Playgrounds 2009 – Update: Director Perkins said there was an error made by Recreation Concepts, Inc., when they ordered the playgrounds and the colors were not exactly what was ordered. Recreation Concepts has agreed to provide an extra “funsemble” at no charge and to provide free installation in exchange for the Village accepting the wrong colored equipment. ITEMS ATTACHED: • Advisory Board Update Memo • Park Improvement Fund Reserve as of 3/2/09 • Advisory Board Ordinance Code with Ordinance Amendment • Revenue and Expenditure Status Reports (3rd quarter) • Article from Lake Zurich Area Lifestyle Magazine OTHER ISSUES: Spring Green asked if the Village should allow an au pair to be included in a family’s beach pass if the person actually resides in their home for a certain period of time. Director Perkins responded that they are asking them to purchase a $25 season pass for them. Al Froehde and Spring Green both thought they should be included in the family pass. ADJOURNMENT: MOTION made by Spring Green, seconded by Al Froehde, to adjourn the meeting. Voice vote, all in favor. MOTION CARRIED. The meeting was adjourned at 8:04 p.m. Submitted by: Approved by: __________________________________ 4/14/09