N. Park & Recreation Advisory Board

Corrected VILLAGE OF LAKE ZURICH PARK AND RECREATION ADVISORY BOARD RESCHEDULED MEETING DECEMBER 15, 2009 The meeting was called to order at 7:03 p.m. A. Moment of Silence in remembrance of former Park and Recreation Advisory Board member Al Froehde B. Swearing in of Mary Mihelic as new board member replacing Terry Pytel ROLL CALL: Present - Chairperson Judi Thode, Board Members Michael Karija, Kevin Koch, Kathy Kozlowski (7:12 p.m.), Mary Mihelic, and Jan Papa. Staff present - Park and Recreation Director Perkins. APPROVAL OF MINUTES: MOTION made by Judi Thode, seconded by Kevin Koch, to approve the minutes of the November 10, 2009 Park Advisory Board as submitted. Voice vote, AYES have it. MOTION CARRIED. PUBLIC APPEARANCES: - None ITEMS FOR REVIEW/RECOMMENDATION: A. Volunteer Recognition a) Bob Warren & Mollie Director Perkins thanked Mr. Warren and his dog Mollie for donating countless hours hazing geese from Paulus Park for the past four years. Mr. Warren was awarded a certificate of appreciation and gift certificate in recognition of his service to the Village. Mr. Warren estimated that Mollie has chased over 6,000 geese from the park. Mollie posed for a photo and wished everyone a Merry Christmas. b) Doug Bartel Director Perkins thanked Mr. Bartel for again giving up his vacation and devoting many hours working on the Lake Zurich Haunted House. He was awarded a certificate of appreciation and gift certificate. B. American Cancer Society - 2010 Relay for Life Special Event Request: Effie Zoubouridis – Representative: Park and Recreation Advisory Board Minutes, December 15, 2009 2 Ms. Zoubouridis recapped the highlights of the very successful 2009 Relay for Life and requested permission to hold the next Relay for Life at Paulus Park on Saturday, June 12 and 13, 2010. Director Perkins said other communities support the American Cancer Society events and make a contribution. He recapped the non-profit, non-resident fees per the Special Event Guidelines and pointed out the discounting of certain fees, which is Lake Zurich’s contribution. MOTION made by Judi Thode, seconded by Michael Karija, to recommend the Board of Trustees approve the use of Paulus Park facilities for the 2010 Relay for Life special event request for Saturday, June 12 and Sunday, June 13, 2010 per the Special Event Guidelines. Judi Thode, Michael Karija, Kevin Koch, Kathy Kozlowski, Mary Mihelic, and Jan Papa voted Aye. Motion carried. C. Lake Property Owners Association - 2010 Triathlon Special Event Request a) Mark Ernst and Susan Weidman - LPOA Judi Thode asked LPOA President Mark Ernst to explain what his organization does. He provided background information about the organization and described its events, functions, and accomplishments. Mr. Ernst said LPOA invited Mr. Borst to promote and oversee the proposed 2010 Triathlon. b) Mark Borst – 3-2-1 Go Event Promotions Owner Mr. Borst distributed an information packet to the Park and Recreation Advisory Board and to Director Perkins. It included information about himself, his organization, and the proposed 2010 Triathlon. Director Perkins provided historical information about the Lake Zurich Triathlon and recent discussions regarding the 2010 event. He recapped the Special Event cost break down which classifies LPOA as a non-profit resident group, which is contingent upon obtaining 501-C status. If they do not have that status, they would be assessed resident for-profit fees. Mr. Ernst said the proper not-for-profit documents either have been filed or will be filed shortly by the LPOA treasurer. Mr. Borst’s organization is not a not-for-profit organization at this time. The Park Advisory Board posed questions about the event to Director Perkins and the presenters. Discussion followed about the fees. MOTION made by Judi Thode, seconded by Jan Papa, to recommend the Board of Trustees approve the use of Paulus Park and environs for use by the LPOA and 3-2-1 Go Event Promotions for the Lake Zurich Area 2010 Triathlon on July 10 and 11 with the Park and Recreation Advisory Board Minutes, December 15, 2009 3 condition that the LPOA obtain their not-for-profit status. If not, LPOA will pay for-profit fees and $150 entry fee per the cost break down based upon the Special Event Guidelines. Judi Thode, Michael Karija, Kevin Koch, Kathy Kozlowski, Mary Mihelic, and Jan Papa voted Aye. Motion carried. 6. Director’s Report A. OSLAD Park Projects Status Director Perkins provided an update on Staples, Paulus, and Bristol Trails parks. All projects are complete and are being submitted for reimbursement under the OSLAD grant totaling just under $1 million. B. 2010 Playgrounds The Park Advisory Board only recommended replacement of Manor Park playground. Director Perkins also recommends replacing the playground at Zurites Park. He will bring this item forward to the Trustees in January. 7. Items attached (Questions/Discussion): A. Park Improvement Fund Reserve Info as of 12/9/09 Director Perkins said corrections from the November report had been made. The revenue status report includes $181,200 in anticipated revenue from Dartmoor Homes. It has been listed as receivable but is actually only anticipated and has not been received yet. He is working with the Finance Director on revising the format of the current PIF report. B. Bristol Trails Observation Report 11/20/09 C. Updated Advisory Board Contact/Term list D. 2010 Advisory Board Meetings Schedule - The new time is 6:30 p.m. Updates from Judi Thode: • There is a vacancy on the Park Advisory Board due to the death of Al Froehde. Judi Thode prefers someone who lives on the north part of town for balance. • Mayor Branding will have a homeowner’s association meeting in January. She and Judi Thode will present the Park Angels program at that time. • Patsy Mortimer, who oversees the Flint Creek Watershed project, would like to find a place to install a demonstration rain garden, which will be funded by a grant. Jan Pappa provided additional information on rain gardens. • Judi Thode asked for an update on the naming of the new downtown park. Director Perkins said he recently discovered that the previous Board of Trustees approved a previous development plan and within that plan the park was named “Celebration Park.” The name could be changed by the current Board of Trustees if they desired. Director Perkins said they have a contributor who will donate funds to the park. He recommends purchasing a quality picnic table with the Park and Recreation Advisory Board Minutes, December 15, 2009 4 donation. He said the Lake Zurich Garden Club has taken over the beautification and landscaping of the park. 8. Adjournment MOTION made by Kathy Kozlowski, seconded by Michael Karija, to adjourn the meeting. Voice vote, AYES have it. MOTION CARRIED. The meeting was adjourned at 9:15 p.m. Submitted by: Janet McKay, Recording Secretary (prepared from audio tape) Approved by: Judi Thode, 1/12/10