Special City Council Meeting

AGENDA City Council Special Meeting on Monday, June 2, 2025 1102 Lohmans Crossing Road, Lakeway, TX 78734 6:30 PM Individuals who do not plan to attend the meeting, but wish to submit comments during the public hearings and citizen participation at the meeting may submit a comment through our online form: Public Comment Form Comments received by the 12:00 p.m. deadline on Friday, May 30, 2025 will be provided to the City Council. Page 1 ESTABLISH QUORUM AND CALL TO ORDER. 2 PLEDGE OF ALLEGIANCE. 3 CITIZEN PARTICIPATION FOR THE CONSENT AGENDA. CONSENT AGENDA All items listed under the consent agenda may be approved by one motion. Members of the Council may pull items from the consent agenda for discussion. 4 DISCUSSION AND POSSIBLE ACTION REGARDING RESOLUTION NO. 2025-06-02-01 - A RESOLUTION OF THE CITY OF LAKEWAY, TX APPOINTING MEMBERS TO THE ZONING AND PLANNING COMMISSION. Resolution No. 2025-06-02-01 4-5 5 DISCUSSION AND POSSIBLE ACTION REGARDING AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF LAKEWAY, TEXAS AND TRAVIS COUNTY EMERGENCY SERVICES DISTRICT NO. 8 FOR THE INSTALLATION AND OPERATION OF A SAFE HAVEN BABY BOX AT PEDERNALES FIRE STATION. Staff Report 6 - 10 Draft ILA between City of Lakeway and Travis County ESD No. 8 END CONSENT AGENDA 6 PRESENTATION AND DISCUSSION REGARDING TEXAS HEALTH BENEFITS POOL MEDICAL INSURANCE RENEWAL RATE. Page 1 of 13   Presentation by Heather VonGarten of Texas Health Benefits and Rebecca Hawes of Gallagher.  Citizen Participation.  Council discussion/action. THE FOLLOWING ITEMS ARE ADDED TO THE AGENDA FOR CONSIDERATION: Pursuant to Texas Government Code Section 551.045, the following agenda items are hereby added to the Council Meeting Agenda for June 2, 2025: REGULAR AGENDA: A.1 UPDATE ON TXDOT PROJECTS INCLUDING RM 620 WIDENING PROJECT, BREAKOUT PROJECT(S), AND RM 620 AT LOHMAN’S CROSSING.  Report by Councilmember Kent O'Brien.  Citizen Participation.  Council discussion/action. Councilmember Report 11 - 13 RM 620 @ Lohmans Dr A.2 EXECUTIVE SESSION - ENTER INTO EXECUTIVE SESSION REGARDING WEST AUSTIN BUSINESS PARK LEGAL INTERVENTION PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.071 (CONSULTATION WITH ATTORNEY). NO ACTION WILL BE TAKEN IN EXECUTIVE SESSION; ACTION, IF ANY, WILL BE TAKEN IN OPEN SESSION. A.3 EXECUTIVE SESSION - ENTER INTO EXECUTIVE SESSION REGARDING THE CITY CENTER PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.071 (CONSULTATION WITH ATTORNEY). NO ACTION WILL BE TAKEN IN EXECUTIVE SESSION; ACTION, IF ANY, WILL BE TAKEN IN OPEN SESSION. A.4 EXECUTIVE SESSION - ENTER INTO EXECUTIVE SESSION REGARDING LITIGATION PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.071 (CONSULTATION WITH ATTORNEY). NO ACTION WILL BE TAKEN IN EXECUTIVE SESSION; ACTION, IF ANY, WILL BE TAKEN IN OPEN SESSION. 7 TRAINING REGARDING THE TEXAS OPEN MEETINGS ACT, THE TEXAS PUBLIC INFORMATION ACT, AND ETHICS.  Training by City Attorneys Cobby Caputo and Josh Katz. 8 COMMUNICATIONS AND MEDIA TRAINING WITH OVERVIEW OF THE Page 2 of 13  SOCIAL MEDIA AND ARTIFICIAL INTELLIGENCE POLICES.  Training by Communications Director Jarrod Wise. 9 CITY COUNCIL MESSAGE BOARD TRAINING.  Training by City Secretary Desiree Adair. 10 ADJOURN. Signed this 27th day of May, 2025. ________________________________ Thomas Kilgore, Mayor All items may be subject to action by City Council pursuant to Ordinance No. 2001-10-29-1, Article VI. The City Council may adjourn into Executive Session at any time during the course of this meeting to discuss any matters listed on the agenda, as authorized by the Texas Government Code including, but not limited to, Sections: 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551.087 (Economic Development), 418.183 (Deliberations about Homeland Security Issues) and as authorized by the Texas Tax Code including, but not limited to, Section 321.3022 (Sales Tax Information). Pursuant to Texas Government Code Sec. 551.127, on a regular, non-emergency basis, members may attend and participate in the meeting remotely by video conference. Should that occur, a quorum of the members will be physically present at the location noted above on this agenda. Certification: I certify that the above notice of meeting was posted on the City of Lakeway Official Community Bulletin Board on the 27th day of May, 2025 at 5:00 pm. Council approved agendas and action minutes are available on line at http://www.lakeway-tx.gov/. The City of Lakeway Council meetings are available to all persons regardless of ability. If you require special assistance, please contact Desiree Adair, City Secretary, at 512-314-7506 at least 48 hours in advance of the meeting. _________________________________ Desiree Adair, City Secretary Page 3 of 13  CITY OF LAKEWAY RESOLUTION NO. 2025-06-02-01 A RESOLUTION OF THE CITY OF LAKEWAY, TEXAS APPOINTING MEMBERS TO THE ZONING AND PLANNING COMMISSION WHEREAS, Sec. 30.07.032 of the Code of Ordinances provides that the Zoning and Planning Commission shall consist of seven (7) members, and WHEREAS, Section 7.01 of the City Charter provides that each member of the City Council shall appoint one member to each board or commission, subject to approval of the Council; and WHEREAS, Section 7.01 of the City Charter provides that the Mayor and Mayor Pro Tem shall each appoint, subject to the approval of the Council, alternate members to those Boards and Commissions that by ordinance have alternate members; and WHEREAS, in accordance with the City Charter Section 7.01, members of Boards or Commissions shall serve a one-year term of office that ends on June 30 each year; and WHEREAS, members of a Board or Commission shall continue in office until a successor is appointed and qualified; and WHEREAS, there are vacancies on the City of Lakeway Zoning and Planning Commission; and WHEREAS, Andrew Smith has been nominated by Councilmember Brynteson to become a member of the City of Lakeway Zoning and Planning Commission; and WHEREAS, Pat Hall has been nominated by Councilmember Sherman to become a member of the City of Lakeway Zoning and Planning Commission; and WHEREAS, Ed LeBlanc has been nominated by Mayor Pro Tem Mastrangelo to become an alternate member of the City of Lakeway Zoning and Planning Commission. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKEWAY, TEXAS THAT: 1. Andrew Smith and Pat Hall are appointed as members of the City of Lakeway Zoning and Planning Commission for a one-year term that ends on June 30, 2026. Resolution No. 2025-06-02-01 Page 1 of 2 Page 4 of 13  2. Ed LeBlanc is appointed as an alternate member of the City of Lakeway Zoning and Planning Commission for a one-year term that ends on June 30, 2026. 3. The foregoing recitals are incorporated into this Resolution by reference as findings of fact as if expressly set forth herein. 4. All provisions of any Resolution of the City of Lakeway in conflict with the provisions of this Resolution are hereby repealed. All other provisions of any Resolution of the City of Lakeway not in conflict with this Resolution shall remain in full force and effect. 5. This resolution shall become effective from and after its passage. 6. The meeting at which this Resolution was passed was open to the public, and public notice of the time, place and purpose of said meeting was given as required by the Open Meetings Act, Texas Government Code, Chapter 551. PASSED & APPROVED THIS, THE 2nd DAY OF JUNE, 2025 BY THE CITY COUNCIL OF THE CITY OF LAKEWAY, TEXAS. CITY OF LAKEWAY: by: ________________________ Thomas Kilgore, Mayor ATTEST: __________________________ Desiree Adair, City Secretary Resolution No. 2025-06-02-01 Page 2 of 2 Page 5 of 13  Desiree Adair City Secretary ___________________________________________________________________________ Staff Report Meeting date: June 2, 2025 Agenda item: Discussion and possible action regarding an Interlocal Agreement between the City of Lakeway, Texas and Travis County Emergency Services District No. 8 for the installation and operation of a Safe Haven Baby Box at Pedernales Fire Station. Background: At the March 17, 2025 Regular City Council meeting, City Council approved funding and directed City Staff and the City Attorney to negotiate the terms of an interlocal agreement for a Safe Haven Baby Box at Pedernales Fire Station. The City attorney has drafted the attached agreement and is working with the attorney for Travis County Emergency Services District No. 8 to finalize the language in the agreement. At the time of this report, staff feels confident the agreement will have limited changes, and the City Attorney will brief the Council of any significant modifications during the Council meeting. Fiscal Impact: The fiscal impact includes an estimated annual contribution of $800 from the City of Lakeway including $300 annually for the alarm fee and approximately $500 annually for recertification, maintenance, and repairs. Enclosure(s): Draft ILA between City of Lakeway and Travis County ESD No. 8 Page 6 of 13  INTERLOCAL AGREEMENT BETWEEN THE CITY OF LAKEWAY, TEXAS AND TRAVIS COUNTY EMERGENCY SERVICES DISTRICT NO. 8 FOR THE INSTALLATION AND OPERATION OF A SAFE HAVEN BABY BOX AT PEDERNALES FIRE STATION STATE OF TEXAS § § COUNTY OF TRAVIS § This Interlocal Agreement between the City of Lakeway, Texas and Travis County Emergency Services District No. 8 for the installation and operation of a Safe Haven Baby Box at Pedernales Fire Station (“Agreement”) is made and entered into effect as of the _____ day of ______________, _____, (“Effective Date”) by and between the City of Lakeway, Texas (“City”), a Texas home rule municipality, and Travis County Emergency Services District No. 8 (“ESD 8”), a political subdivision of the State of Texas. The City and ESD 8 may be referred to singularly as “Party” and jointly as the “Parties.” FINDINGS WHEREAS, the City has been created, established, organized and exists as a Home Rule municipal corporation under the laws of the State of Texas; and WHEREAS, ESD 8 has been created, established, organized and exists under the authority of Article III, section 48-e of the Texas Constitution and Chapter 775 of the Texas Health & Safety Code; and WHEREAS, the City and ESD 8 have overlapping boundaries and jurisdictions within the city limits and the extraterritorial jurisdiction (“ETJ”) of the City; and WHEREAS, the local community has raised funds and support for the installation of a Safe Haven Baby Box; and WHEREAS, installation of a Safe Haven Baby Box represents a crucial addition to the community's safety net and offers a compassionate and secure solution for parents facing difficult Decisions; and WHEREAS, the Pedernales Fire Station has been identified as an ideal location for such an installation; and WHEREAS, the Lakeway City Council has approved expending three hundred dollars of City funds on an annual basis to pay for the annual cost of an alarm fee and five hundred dollars of City funds on an annual basis for recertification, maintenance and repairs to keep the Baby Box operational; and 1 Page 7 of 13 WHEREAS, the Parties find that the Interlocal Cooperation Act (Ch. 791 of the Texas Government Code) provides authorization for any local government to contract with one or more other local governments to perform governmental functions and services under the terms of the Interlocal Cooperation Act; and WHEREAS, the Parties find that each is a local government as provided under the Interlocal Cooperation Act, and the agreements and provisions herein relate to the respective government functions of each. NOW THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and conditions hereinafter set forth, the City and ESD 8 agree as follows: 1. ESD 8 agrees to accept the community funding for the installation of a Safe Haven Baby Box and agrees to the installation of the Baby Box at its Pedernales Fire Station. 2. The City of Lakeway commits to annual funding in the amounts set out above for the duration of the initial term of this Agreement. 3. The Parties will revisit the financial terms of this Agreement six months before the expiration of the initial term and consider adjustments as needed. 4. The initial term of this Agreement shall be for five years (5) years from the Effective Date, but may be extended or renewed by the Parties by future action of their governing bodies. 5. Nothing in the Agreement shall or shall be construed to create a partnership or other type of joint enterprise, the sole intent being to create a contractual relationship between the Parties. 6. The validity, interpretation, and performance of this Agreement shall be governed by the laws of the State of Texas without giving effect to its choice of law provisions. 7. Any suit brought to enforce, interpret, or receive damages under any provision of this Agreement shall be brought in a court of appropriate jurisdiction in Travis County, Texas. 8. Neither this Agreement nor any term or provision of this Agreement, may be changed, waived, discharged, amended, or modified orally, or in any other manner than by an instrument in writing signed by all the Parties. 9. This Agreement is not assignable by any Party without the prior written consent of the other Party. Any attempted assignment in contravention of this provision is void ab initio. 2 Page 8 of 13  10. NOTWITHSTANDING THE PROVISIONS OF THE TEXAS GOVERNMENT CODE AND LOCAL GOVERNMENT CODE, AND UNLESS PROHIBITED BY TEXAS LAW, EACH PARTY SHALL DEFEND, INDEMNIFY, AND HOLD HARMLESS THE OTHER PARTY AND ITS ELECTED OFFICIALS, MANAGERS, DIRECTORS, OFFICERS, AGENTS, EMPLOYEES AND REPRESENTATIVES FROM ANY AND ALL LOSSES, LIABILITY, DAMAGES, CLAIMS, SUITS, ACTIONS AND ADMINISTRATIVE PROCEEDINGS, AND DEMANDS AND ALL EXPENDITURES AND COST RELATING TO ACTS OR OMISSIONS OF THE INDEMNITOR PARTY, ITS OFFICERS, AGENTS OR EMPLOYEES ARISING OUT OF OR INCIDENTAL TO THE PERFORMANCE OF ANY OF THE PROVISIONS OF THIS AGREEMENT. NO PARTY ASSUMES LIABILITY FOR THE ACTS OR OMISSIONS OF PERSONS OTHER THAN EACH PARTY’S RESPECTIVE ELECTED OFFICIALS, MANAGERS, DIRECTORS, OFFICERS, AGENTS, EMPLOYEES, AND REPRESENTATIVES. THIS INDEMNIFICATION CLAUSE SHALL SURVIVE THIS AGREEMENT. 11. By entering into this Agreement, neither Party waives any of the immunities provided to it by law. 12. All notices hereunder shall be sent certified mail, return receipt requested to the addresses set forth below the signatures of the Parties to the Agreement. Notices are deemed given and completed upon deposit in the United States Mail. Either Party may change its address by providing ten (10) days written notice of such change to the other Party in the manner provided for above. IN WITNESS WHEREOF, this Agreement is hereby executed as of the date first above set forth. Travis County Emergency Services District No. 8 By: Print Name President, Travis County Emergency Services District No. 8 Date: _____________________________ ______________________________ Print Name Secretary, Travis County Emergency Services District No. 8 Address: Travis County ESD No. 8 Attn: President _____________________ 3 Page 9 of 13  ________________, Texas ________ City of Lakeway, Texas By: Print Name (Mayor or City Manager), City of Lakeway Date: ___________________________ ______________________________ Desiree Adair City Secretary, City of Lakeway Address: City of Lakeway, Texas Attn: City Manager _______________________ ________________, Texas _________ 4 Page 10 of 13  Kent O’Brien City Council Member ___________________________________________________________________________ Report Meeting date: June 02, 2025 Agenda item: Update on TxDOT projects including RM 620 widening project, breakout project(s), and RM 620 at Lohmans Crossing. Background: TxDOT update report: • RM 620 widening project from Hudson Bend to SH 71 o TxDOT currently considering breaking project into separate smaller projects o Projects would be let for construction when ROW acquisition and utility adjustments allow o Anticipated first project is the section in Bee Cave: LTHS+/- to SH 71  This project is furthest along with ROW and utilities  Project is currently being placed for letting in FY’27 (Sept ’26 to Aug’27)  TxDOT has noted that Lakeway’s proposal for breakout project(s) for intersection improvements could be included in this project  The project could be moved up in time if ROW is cleared and funding becomes available  Subsequent projects will include Lakeway section, TC section or combination thereof • Breakout project(s) o Noting the above and TxDOT’s past comments, it may be that breakout project(s) may very well be funded 100% by TxDOT o More will be determined on this funding aspect as planning for a first project is refined • RM 620 at Lohmans Crossing o TxDOT will be reconfiguring the southbound auxillary lane on its approach to Lohmans Crossing (see attached) o Reconfiguration will create right turn only lane from beginning of existing aux lane to Lohmans Crossing o Aux lane will then begin at Lohmans Crossing and maintains its current configuration extending south to LTHS o This work is scheduled for week starting June 1st and may very well be complete by time of this Council meeting Fiscal Impact: Up to approximately $250,000. Enclosure(s): Attachment Page 1 of 1 Page 11 of 13  B C D C D E RM 620 E A LOHMANS CROSSING OF T TE EX A A T S S LUISA A. MORALES 151361 O E E PRF LI CENSED R E SS IN ION NG AL E NOTES SUMMARY OF PAVEMENT MARKINGS AND MARKERS Austin District 1) SEE PM-22 ITEM 666 ITEM 672 STANDARD SHEETS South Travis Area Office FOR ADDITIONAL DETAILS. A B C D E F REFL PAV REFL PAV REFL PAV REFL PAV REFL PAV 2) FOR CLARITY, CALLOUTS FOR ITEM E RM 620 $TIME$ MRK TY I MRK TY I MRK TY I MRK TY I MRK TY I REFL PAV (REFL PAV MRKR) ARE OMITED IN LAYOUT. (W) (W) (W) (W) (W) 4" MRK TY I 8"(SLD) 4"(SLD) (ARROW) (WORD) (DOT) C QUANTITES ARE SHOWN IN THE TABLE. THESE ITEMS PROJECT Page 12 of 13 (100MIL) (100MIL) (100MIL) (100MIL) (060MIL) WILL BE PLACED ACCORDING TO APPLICABLE PM STANDARDS OR AS DIRECTED BY THE ENGINEER LAYOUT 305 380 2 2 116 16 DATE: $DATE$ FILE: $FILE$ LF LF EA EA LF EA C$YEAR$ CONT SECT JOB HIGHWAY DS: CK: 0683 02 RM 620 DIST COUNTY SHEET NO. DW: CK: TRAVIS AUS 1 © 2025 Microsoft Corporation © 2025 Maxar ©CNES (2025) Distribution Airbus DS  WO #006 - RM 620 at Lohmans Dr LINE WORK ORDER UNIT ITEM CODE ITEM DESCRIPTION UNIT ITEM TOTAL NUMBER EST. QTY. PRICE 415 6666303 RE PM W/RET REQ TY I (W)4"(SLD)(100MIL) 380 LF $0.35 $ 133.00 105 66660346 REFL PAV MRK TY I (W)8"(SLD)(100MIL) 305 LF $1.00 $ 305.00 145 06666054 REFL PAV MRK TY I (W)(ARROW)(100MIL) 2 EA $350.00 $ 700.00 185 06666078 REFL PAV MRK TY I (W)(WORD)(100MIL) 2 EA $585.00 $ 1,170.00 535 6776001 ELIM EXT PAV MRK & MRKS (4") 515 LF $4.00 $ 2,060.00 505 6726007 REFL PAV MRKR TY I-C 16 EA $3.00 $ 48.00 65 6667001 REFL PAV MRK TY I (W)4"(DOT)(060MIL) 116 LF $5.00 $ 580.00 $ - $ - $ - $ - Total Work Items: $ 4,996.00 *(minus TCP items)* Page 13 of 13