City Council

LAKEWOOD CITY COUNCIL AGENDA Tuesday, February 16, 2016 7:00 P.M. City of Lakewood City Council Chambers 6000 Main Street SW Lakewood, WA 98499 Page No. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE PROCLAMATIONS AND PRESENTATIONS Proclamation declaring the week of March 14 – 18, 2016 as Classified School Employees Week. – Ms. Irene Oda, President, Educational Support Personnel of Clover Park Proclamation declaring February 28, 2016 as City of Lakewood Day in celebration of the City’s 20th anniversary. Partners for Parks Waughop Lake Trail project presentation. – Ms. Sally Saunders Business showcase. - Greer Steel, Mr. Dave Kapla, General Manager PUBLIC COMMENTS C O N S E N T A G E N D A ( 3) A. Approval of the minutes of the City Council meeting of February 1, 2016. ( 8) B. Approval of the minutes of the City Council Study Session of February 8, 2016. The Council Chambers is accessible to persons with disabilities. Equipment is available for the hearing impaired. Persons requesting special accommodations or language interpreters should contact the City Clerk’s Office, 589-2489, as soon as possible in advance of the Council meeting so that an attempt to provide the special accommodations can be made. http://www.cityoflakewood.us City Hall will be closed 15 minutes after adjournment of the meeting. Lakewood City Council Agenda -2- February 16, 2016 Page No. (13) C. Items Filed in the Office of the City Clerk: 1. Landmarks and Heritage Advisory Board meeting minutes of December 17, 2015. 2. Parks and Recreation Advisory Board meeting minutes of November 24, 2015. 3. Lakewood Arts Commission meeting minutes of January 4, 2016. (19) D. Motion No. 2016-09 Authorizing the execution of an intergovernmental agreement with the City of DuPont for animal control services for three years. (25) E. Motion No. 2016-10 Authorizing the execution of Amendment No. 19 to the interlocal agreement with Pierce County, in the amount of $51,720.96, relative to surface water management billings from December 15, 2015 through December 15, 2016. R E G U L A R A G E N D A UNFINISHED BUSINESS NEW BUSINESS (30) Motion No. 2016-11 Approving the 2016 citizens’ advisory boards, committees and commissions work plans. – Assistant City Manager for Administrative Services REPORTS BY THE CITY MANAGER CITY COUNCIL COMMENTS ADJOURNMENT The Council Chambers is accessible to persons with disabilities. Equipment is available for the hearing impaired. Persons requesting special accommodations or language interpreters should contact the City Clerk’s Office, 589-2489, as soon as possible in advance of the Council meeting so that an attempt to provide the special accommodations can be made. http://www.cityoflakewood.us City Hall will be closed 15 minutes after adjournment of the meeting.  LAKEWOOD CITY COUNCIL MINUTES Monday, February 1, 2016 City of Lakewood City Council Chambers 6000 Main Street SW Lakewood, WA 98499 ________________________________________________________________ CALL TO ORDER Mayor Anderson called the meeting to order at 7:01 p.m. ROLL CALL Councilmembers Present: 7 – Mayor Don Anderson; Deputy Mayor Jason Whalen; Councilmembers Mary Moss, Mike Brandstetter, John Simpson, Marie Barth and Paul Bocchi. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Anderson. PROCLAMATIONS AND PRESENTATIONS Youth Council Report. The Youth Council reported on the Martin Luther King Jr. celebration, Legislative Days, and the Lakewood Lions Club Crab Feed. Youth Councilmembers then provided school reports at various high schools. Proclamation declaring February 1-6, 2016 as Toastmasters International Week. MAYOR ANDERSON PRESENTED A PROCLAMATION DECLARING FEBRUARY 1-6, 2016 AS TOASTMASTERS INTERNATIONAL WEEK TO MR. DENNIS BAKER AND MS. KAREN DEVEREAUX, LAKEWOOD TOASTMASTERS CLUB. Police Chief’s commendation for assisting the victim of a shooting on November 5, 2015. POLICE CHIEF MICHAEL ZARO PRESENTED THE POLICE CHIEF’S COMMENDATION OF APPRECIATION TO ARMY SPECIALIST JONAH ATKINSON AND SPECIALIST LABEISHA INGRAM FOR ASSISTING THE VICTIM OF A SHOOTING ON NOVEMBER 5, 2015. 003 Lakewood City Council Minutes -2- February 1, 2016 Clover Park School District Board Report. Clover Park School District (CPSD) Board Director Carole Jacobs showed a video of the School District and the February 9 District replacement levy. She then spoke about new curriculums being offered at the District, the February 20, 2016 STEM Fair, Martin Luther King Jr. Celebration essay contest, and provided an update on the school construction projects. Special Events update. Ms. Sally Martinez, Recreation Coordinator reviewed the 2015 special events programs hosted by the City. PUBLIC COMMENTS Speaking before the Council were: Ms. Bebhinn Horrigan, Pierce College International Program, introduced students attending the Pierce College international education program who spoke about what they liked about Lakewood. Catherine Rudolph, Realtors, spoke about Ordinance No. 620 relative to the cottage housing. Congo Carter, Lakewood resident, spoke about how he was treated by code enforcement staff relative to the height of his fence and that the laws are not being implemented fairly with all. Denise Jefferson, Lakewood resident, spoke in support of Mr. Carter and that she and Mr. Carter are not being treated fairly and that there are fences that are higher than theirs and these neighbors are not being harassed. Dennis Haugen, Lakewood resident, showed a video of South Carolina Governor Nikki Haley on economic development. C O N S E N T A G E N D A A. Approval of the minutes of the City Council meeting of January 19, 2016. B. Approval of the minutes of the City Council Study Session of January 25, 2016. C. Approval of payroll checks, in the amount of $2,235,803.11, for the period December 16, 2015 through January 15, 2016. D. Approval of claim vouchers, in the amount of $2,917,923.69, for the period December 16, 2015 through January 15, 2016. 004 Lakewood City Council Minutes -3- February 1, 2016 E. Motion No. 2016-04 Appointing James Hairston to serve on the Public Safety Advisory Committee through August 6, 2017. F. Motion No. 2016-05 Awarding a bid to KBH Construction Company, in the amount of $298,500, for the Outfall Water Quality Vaults project. G. Motion No. 2016-06 Authorizing the execution of an intergovernmental agreement with the Town of Steilacoom for animal control services for three years. H. Motion No. 2016-07 Authorizing the execution of an agreement with John Caulfield for City Manager services effective January 1, 2016. I. Items Filed in the Office of the City Clerk: Community Services Advisory Board meeting minutes of October 14, 2015. COUNCILMEMBER SIMPSON MOVED TO ADOPT THE CONSENT AGENDA AS PRESENTED. SECONDED BY COUNCILMEMBER MOSS. VOICE VOTE WAS TAKEN AND CARRIED UNANIMOUSLY. R E G U L A R A G E N D A ORDINANCE Ordinance No. 620 – (postponed from the meeting of October 5, 2015) Amending Title 18A of the Lakewood Municipal Code relative to cottage housing. COUNCILMEMBER BRANDSTETTER MOVED TO CONTINUE ORDINANCE NO. 620 TO THE MEETING OF MARCH 21, 2016. SECONDED BY DEPUTY MAYOR WHALEN. VOICE VOTE WAS TAKEN AND CARRIED UNANIMOUSLY. UNFINISHED BUSINESS None. NEW BUSINESS 005 Lakewood City Council Minutes -4- February 1, 2016 None. REPORTS BY THE CITY MANAGER th City Manager Caulfield called on Police Chief Zaro to present the 4 Quarter police report. 4th Quarter Police Report. th Police Chief Zaro provided the 4 quarter police report on specialty units traffic DUI arrests, traffic stops, collisions, the animal control program, CSRT, SWAT, Marine Services, professional standards training, patrol calls for service, property crimes, violent crimes, calls for service at apartments, hotels/motels, and mobile home parks. Discussion ensued on the time of day of the incidents at Walmart; can the apartments be identified by neighborhood, clarifying the definition between calls for service and serious calls for service; delineating domestic violence incidents; how are “frequent flyers” handled; when developing the rental housing program correlating that program with the data on property and violent crimes; and are there data on pan handling and aggressive begging and graffiti. ********** City Manager Caulfield provided an update on the status of certain Legislative bills. He reported that SSMCP with have a “hill day” on February 3, 2016 in Olympia to meet with a number of Legislators to discuss the importance of military affairs specific to JBLM. He announced that the American Cancer Society will be kicking off Relay for Life on February 2, 2016 at 6:30 p.m. in the Council Chambers. The Lakewood Chamber of Commerce will be holding their Chilli Cookoff on February 4, 2016 at the McGavick Center. He reported that at the February 8, 2016 Council Study Session under Reports by the City Manager an update will be provided on the City’s 20th Anniversary Celebration. CITY COUNCIL COMMENTS Councilmember Moss commented on the Washington Cities Conference she attended in Olympia. She then commented on the Lions Club crab feed event. She indicated that she will be attending the Tillicum Neighborhood’s Association meeting. 006 Lakewood City Council Minutes -5- February 1, 2016 Councilmember Bocchi indicated that he will be attending the Chilli cookoff. He asked if the City’s Comprehensive Plan was approved by the PSRC. Councilmember Barth commented on the meeting she attended with the Mayor and City Manager to meet with Legislators. She then requested that Diane Formoso be recognized for the work that she does with Caring for Kids. She noted that she will be attending the Chilli cookoff. Councilmember Simpson commented on the Long Ranger run event he participated in. Deputy Mayor Whalen commented on a car show event he attended in Arizona. He indicated that he too will be attended the Chilli cookoff. He then thanked and complimented John Caulfield for his service as City Manager. Mayor Anderson also thanked John Caulfield for his service as City Manager. He commented on the meeting he and the City Manager had with Legislators. He also spoke about the JBLM meeting at McGavick Center and the Lions Club crab feed. He then reported on a meeting with the School District. ********** Executive Session Mayor Anderson announced that Council will recess into Executive Session for approximately 20 minutes to discuss pending litigation update. ********** Council recessed into Executive Session at 9:25 p.m. and reconvened at 9:45 p.m. At 9:45 p.m., Mayor Anderson announced that Executive Session will be extended an additional 15 minutes. Council reconvened at 10:00 p.m. ADJOURNMENT There being no further business, the meeting adjourned at 10:00 p.m. _____________________________________ DON ANDERSON, MAYOR ATTEST: ____________________________ ALICE M. BUSH, MMC CITY CLERK 007  LAKEWOOD CITY COUNCIL STUDY SESSION MINUTES Monday, February 8, 2016 City of Lakewood City Council Chambers 6000 Main Street SW Lakewood, WA 98499 ________________________________________________________________ CALL TO ORDER Mayor Anderson called the meeting to order at 7:00 p.m. ROLL CALL Councilmembers Present: 6 – Mayor Don Anderson; Deputy Mayor Jason Whalen; Councilmembers Mike Brandstetter, John Simpson, Marie Barth and Paul Bocchi. Councilmember Excused: 1 – Councilmember Mary Moss. ITEMS FOR DISCUSSION: Lakeview Light and Power presentation. Mr. Grinberg, Lakeview Light and Power General Manager, provided an overview of Lakeview Light and Power, its organization, client base, finances, how it provides for reliable power, and how system upgrades are maintained, replaced and augmented and replaced for aging infrastructure. Discussion ensued on the definition of a membership to the Lakeview Light and Power cooperative; how are commercial rates staged; what operational efficiencies are created from an organization that is not publicly regulated; what is the mechanism for changing service boundaries; are there financing programs available for energy efficient window replacements (not currently); when are capital improvements projected to be done for upgrading aging infrastructure; is the City of Lakewood a voting member of Lakeview Light and Power; and when Lakeview discovers electrical and safety issues when and how is the City notified and involved. Review of citizens’ advisory boards, committees and commission work plans. Arts Commission Recreation Coordinator Dennis Higashiyama reviewed the Arts Commission 2016 Work Plan. 008 City Council Study Session Minutes -2- February 8, 2016 Discussion ensued about public art work and how cost factors can vary between production and creativity; and consider incorporating public art in the pedestrian walkway improvements project on Gravelly Lake to Nyanza. Community Services Advisory Board Human Services Coordinator Karmel Shields provided an overview of the Community Services Advisory Board 2016 Work Plan. Lakewood’s Promise Advisory Board Lakewood’s Promise Advisory Board Coordinator Kurt Sample provided an overview of the Lakewood’s Promise Advisory Board 2016 Work Plan. Discussion ensued if Lakewood’s Promise is still tied to America’s Promise; and how is the computer clubhouse move to Lochburn Middle School working. Parks and Recreation Advisory Board Parks and Recreation Director Mary Dodsworth provided an overview of the Parks and Recreation Advisory Board 2016 Work Plan. Discussion ensued on a donation policy and how donations are utilized for parks projects; is a business plan being prepared for the design of a gathering place at Ft. Steilacoom Park; how does the Waughop Lake Management Plan dovetail with the Waughop Lake trail project; and tobacco free park areas. Youth Council Recreation Coordinator Dennis Higashiyama reviewed the 2016 Youth Council Work Plan. Discussion ensued on what feedback has the Youth Council provided on their experience with sitting on various citizens’ advisory boards and committees. Public Safety Advisory Committee Police Chief Zaro provided an overview of the Public Safety Advisory Committee 2016 Work Plan. Discussion ensued on whether the homeless data count will be helpful for the Public Safety Advisory Committee’s work plan. Planning Commission Assistant City Manager for Development Services Dave Bugher provided an overview of the Planning Commission’s 2016 Work Plan. 009 City Council Study Session Minutes -3- February 8, 2016 Discussion ensued on the status of the Motor Avenue design project and providing the Council with an interim update. Landmarks and Heritage Advisory Board Assistant City Manager for Development Services Dave Bugher provided an overview of the Landmarks and Heritage Advisory Board 2016 Work Plan. Lodging Tax Advisory Committee Assistant City Manager for Administrative Services Tho Kraus reviewed the Lodging Tax Advisory Committee’s 2016 Work Plan. Discussion ensued on the make-up of the Committee membership. ********** Council recessed at 9:34 p.m. and reconvened at 9:40 p.m. ********** Capital Needs update. Assistant City Manager for Administrative Services Kraus identified a number of potentially needed transportation and parks capital projects and reviewed various proposed financing options including councilmanic bonds, additional $20 vehicle license fee, a property tax levy lid lift simple majority (50 +1) and super majority (60%). She noted that there are 60 transportation projects totaling $78.5 million of which there are 38 funded projects totaling $45.1 million, 10 newly funded projects totaling $10.4 million, 8 potentially unfunded grant eligible projects totaling $21.2 million and 4 unfunded emerging projects totaling $1.8 million. She noted there are 14 funded parks projects totaling $2.4 million, 18 unfunded grant eligible projects totaling $10.7 million and 4 unfunded emerging projects totaling $310,000. She also reported that the City is looking at a potential option to partner with the Lakewood Library ($39 million) in a joint capital project of having a Library and Senior Center ($2 million). She then reviewed several financing options for such a joint capital project. Discussion ensued on the concept of incorporating Library and Senior Center activities; and how many square feet is needed for the Senior Center (10,000 square feet). Assistant to the City Manager Lincoln provided an overview of the City Kirkland’s capital needs projects and funding stream to successfully receive voter approval of their street projects, including communications and marketing outreach. Their education was focused on the business community lead by Councilmembers. He explained that their parks capital needs was driven by the public. Great visuals and data were presented in a timely fashion and projects were completed as stated. Assistant City Manager for Administrative Services Kraus then reviewed the unfunded project options, and noted that staff is recommending Option 3 which is to 010 City Council Study Session Minutes -4- February 8, 2016 continue communication with Pierce County Library to include pursuing funding for a Library and Senior Activity Center. Discussion ensued on the Council holding a retreat with the Library Board to discuss a proposed concept of a Library and Senior Activity Center; need to re-work the transportation list if the City pursues a transportation levy; and was the creation of forming a Parks District option for generating revenues considered. Rental housing inspection program progress update. City Attorney Wachter provided a progress report on what inspections a rental housing program would consist of including systemic, proactive, plumbing and sanitation, smoke detectors, hazardous wiring, heat and ventilation systems, safe and functional exits, and carbon monoxide detectors . Discussion ensued on what can be done to accessing trailer units; why is the City limited on the annual number of rental inspections; why is mold inspections not on the list (if unit is properly managed with heat and ventilation there is likely not to be mold); can you start the program by working backwards by the age of the housing; can you have two separate programs one for mobile homes and one for stick-built homes running on separate tracks; and inviting the Health Department to a Council meeting to make a presentation on how they handle mold issues. Information Technology Plan update. Information Manager Ken White provided an update on information technology completed projects in 2014 and 2015 and the status of current projects. Discussion ensued on where wifi capability will be made available at Ft. Steilacoom Park; and what is the policy on the capture and archival of texts when using private and City phones. BRIEFING BY THE CITY MANAGER City’s 20th Anniversary update. Assistant City Manager of Administrative Services Kraus provided an update on the th City’s 20 Anniversary celebration event on February 23, 2016. Deputy Mayor Whalen suggested to make it easy, perhaps tieing the anniversary to Summerfest, incorporating the logo into the Triathalon t-shirts, perhaps a walkability ribbon cutting if Waughop Lake trail is done and perhaps a parade in the Towne Center. 011 City Council Study Session Minutes -5- February 8, 2016 ITEMS TENTATIVELY SCHEDULED FOR THE FEBRUARY 16, 2016 REGULAR CITY COUNCIL MEETING: 1. Proclamation declaring the week of March 14 – 18, 2016 as Classified School Employees Week. – Ms. Irene Oda, President, Educational Support Personnel of Clover Park 2. Proclamation declaring February 28, 2016 as City of Lakewood Day in th celebration of the City’s 20 anniversary. 3. Partners for Parks Waughop Lake Trail project presentation. – Ms. Sally Saunders 4. Business showcase. – Greer Steel, Mr. Dave Kapla, General Manager 5. Approving the citizens’ advisory boards, committees and commissions 2016 work plans. 6. Authorizing the execution of an amendment to the interlocal agreement with Pierce County relative to the 2016 surface water management billings. CITY COUNCIL COMMENTS Deputy Mayor Whalen asked if a Councilmember could attend the Lake City Neighborhood Association meeting this week as he had a conflict. Mayor Anderson indicated that he is on the Pierce County Charter Review Committee and is suggesting that each County Council District be represented on the Health Department Board. He asked Councilmembers for their input on his suggestion. ADJOURNMENT There being no further business, the meeting adjourned at 11:25 p.m. _____________________________________ DON ANDERSON, MAYOR ATTEST: ____________________________ ALICE M. BUSH, MMC CITY CLERK 012 013 014 015 016 017 018  REQUEST FOR COUNCIL ACTION DATE ACTION IS TITLE: Intergovernmental TYPE OF ACTION: REQUESTED: 2-16-16 Agreement for Animal Control Services – City of Dupont ORDINANCE NO. REVIEW: RESOLUTION NO. ATTACHMENTS: Intergovernmental agreement X_ MOTION NO. 2016-09 for Animal Control Services OTHER SUBMITTED BY: Michael Zaro, Police Chief RECOMMENDATION: It is recommended that the Council authorize the City Manager to execute a contract with the City of Dupont for animal control services. DISCUSSION: This agreement between City of Lakewood and the City of Dupont includes all items listed in Intergovernmental Agreement for Animal Control Services Item One – Scope of Services. The contract is for three (3) years. The City of Dupont will provide limited commissions to City of Lakewood Animal Control Officers. The City of Lakewood and City of Dupont find it is in their best interests to enter into this agreement in the absence of assistance from the Tacoma-Pierce County Humane Society Shelter. ALTERNATIVE(S): Do not assist the City of Dupont. FISCAL IMPACT: The City of Dupont will compensate the City of Lakewood $28,386 annually. The actual amount compensated will increase 2% per year. Cost sharing will also be reviewed annually to confirm compensation is proportional to services received by the City of Dupont. Prepared by City Manager Review Department Director 019 020 021 022 023 024  REQUEST FOR COUNCIL ACTION DATE ACTION IS TITLE: Authorize the TYPE OF ACTION: REQUESTED: nineteenth Amendment to the Inter-local Agreement with ORDINANCE February 16, 2016 Pierce County regarding surface water management charges RESOLUTION REVIEW: collected by Pierce County X MOTION NO. 2016-10 ATTACHMENTS: 19th Amendment to City/Pierce OTHER Co. Inter-local Agreement for SWM Billing Services Contract #96-8137 SUBMITTED BY: Don E. Wickstrom, Public Works Director RECOMMENDATION: It is recommended that the City Council direct the City Manager to authorize the nineteenth Amendment to the Inter-local Agreement with Pierce County and the City of Lakewood regarding surface water management charges collected by Pierce County. DISCUSSION: The City originally authorized Pierce County to provide billing, payment receipt, and parcel tracking services in support of surface water management through an inter-local agreement with the City of Lakewood executed in December 1996. The contract is evaluated each year and is amended accordingly. As an inter-local agreement, Council action is required in order to execute the amendment. ALTERNATIVE(S): Without an amendment the contract expires and City will need to duplicate the services of the County in order to collect surface water management funds. FISCAL IMPACT: The amendment reflects an increase from $50,214.52 for 2015 to $51,720.96 for 2016. This represents a 3% increase. Prepared by City Manager Review Department Director 025  NINETEENTH AMENDMENT TO INTER-LOCAL AGREEMENT BETWEEN PIERCE COUNTY AND THE CITY OF LAKEWOOD REGARDING SURFACE WATER MANAGEMENT SERVICE CHARGES COLLECTED BY PIERCE COUNTY CUSTOMER CONTRACT # CC-8137 THIS NINETEENTH AMENDMENT is made and entered into by and between PIERCE COUNTY, a political subdivision of the State of Washington, hereinafter referred to as "County", and CITY OF LAKEWOOD, hereinafter referred to as "City." WHEREAS, the parties have previously entered into an Agreement dated December 30, 1996, regarding Surface Water Management Billing Services herein known as “Agreement”; and WHEREAS, as part of the Agreement the County was to provide billing, payment receipt, and parcel tracking services until December 31, 1997; and WHEREAS, in consideration of the County providing those billing, payment receipt, and parcel tracking services the City agreed to remit to the County an annual fee; and WHEREAS, said Agreement was amended to extend the termination date from December 31, 1997 to December 31, 1998 and revised the annual fee to reflect the increase in the cost of providing services, by the first amendment on January 5, 1998; and WHEREAS, said Agreement was amended to extend the termination date from December 31, 1998 to December 31, 1999 and revised the annual fee to reflect the increase in the cost of providing services, by the second amendment on December 4, 1998; and WHEREAS, said Agreement was amended to extend the termination date from December 31, 1999 to December 31, 2000 and revised the annual fee to reflect the increase in the cost of providing services, by the third amendment on December 22, 1999; and WHEREAS, said Agreement was amended to extend the termination date from December 31, 2000 to December 31, 2001 and revised the annual fee to reflect the increase in the cost of providing services, by the fourth amendment on January 8, 2001; and WHEREAS, said Agreement was amended to extend the termination date from December 31, 2001 to December 31, 2002 and revised the annual fee to reflect the increase in the cost of providing services, by the fifth amendment on October 25, 2001; and WHEREAS, said Agreement was amended to extend the termination date from December 31, 2002 to December 31, 2003 and revised the annual fee to reflect the increase in the cost of providing services, by the sixth amendment on January 28, 2003; and City of Lakewood – Interlocal Agreement # CC-8137 1 Amendment #19 026  WHEREAS, said Agreement was amended to extend the termination date from December 31, 2003 to December 31, 2004 and revised the annual fee to reflect the increase in the cost of providing services, by the seventh amendment on January 21, 2004; and WHEREAS, said Agreement was amended to extend the termination date from December 31, 2004 to December 31, 2005 and revised the annual fee to reflect the increase in the cost of providing services, by the eighth amendment on February 4, 2005; and WHEREAS, said Agreement was amended to extend the termination date from December 31, 2005 to December 31, 2006 and revised the annual fee to reflect the increase in the cost of providing services, by the ninth amendment on March 30, 2006; and WHEREAS, said Agreement was amended to extend the termination date from December 31, 2006 to December 31, 2007 and revised the annual fee to reflect the increase in the cost of providing services, by the tenth amendment on April 17, 2007; and WHEREAS, said Agreement was amended to extend the termination date from December 31, 2007 to December 31, 2008 and revised the annual fee to reflect the increase in the cost of providing services, by the eleventh amendment on January 24, 2008; and WHEREAS, said Agreement was amended to extend the termination date from December 31, 2008 to December 31, 2009 and revised the annual fee to reflect the increase in the cost of providing services, by the twelfth amendment on March 16, 2009; and WHEREAS, said Agreement was amended to extend the termination date from December 31, 2009 to December 31, 2010 and revised the annual fee to reflect the increase in the cost of providing services, by the thirteenth amendment on February 12, 2010; and WHEREAS, said Agreement was amended to extend the termination date from December 31, 2010 to December 31, 2011 and revised the annual fee to reflect the increase in the cost of providing services, by the fourteenth amendment on February 25, 2011; and WHEREAS, said Agreement was amended to extend the termination date from December 31, 2011 to December 31, 2012 and revised the annual fee to reflect the increase in the cost of providing services, by the fifteenth amendment on February 9, 2012; and WHEREAS, said Agreement was amended to extend the termination date from December 31, 2012 to December 31, 2013 and revised the annual fee to reflect the increase in the cost of providing services, by the sixteenth amendment on February 5, 2013; and WHEREAS, said Agreement was amended to extend the termination date from December 31, 2013 to December 31, 2014 and revised the annual fee to reflect the increase in the cost of providing services by the seventeenth amendment on January 8, 2014; and City of Lakewood – Interlocal Agreement # CC-8137 2 Amendment #19 027  WHEREAS, the City has requested and the County has agreed to again extend the term of the Agreement relating to the billing, payment receipt, and parcel tracking services an additional year for a revised annual fee adjusted to reflect the increase in the cost of providing such services in eighteenth amendment on February 20, 2015; and WHEREAS, both parties desire to execute the nineteenth amendment to the Agreement to revise the annual fee to reflect the increase in the cost of providing services by additional 3% every year until the Agreement is terminated by either party, NOW, THEREFORE, in consideration of the mutual benefits and advantages to be derived by each of the parties, IT IS HEREBY AGREED as follows: 1. The annual fee to reflect the increase in the cost of providing services is increased by 3% every year until the Agreement is terminated by either party. 2. In exchange for the extension of the term of the Agreement and the services rendered, the City shall remit to the County by May 1, 2016 the sum of $51,720.96. 3. ALL OTHER TERMS AND CONDITIONS OF THE ORIGINAL AGREEMENT, AND ALL SUPPLEMENTS, MODIFICATIONS, AND AMENDMENT THERETO SHALL REMAIN IN FULL FORCE AND EFFECT. / / / / / / / / / / / / / / / / / / / / / / / / / / City of Lakewood – Interlocal Agreement # CC-8137 3 Amendment #19 028 IN WITNESS WHEREOF, the parties have executed this amendment DATED this _____ day of __________________, 2016. CITY OF LAKEWOOD: PIERCE COUNTY: Approved as to legal form only: By:_______________________________ By:_________________________________ City Manager Date Deputy Prosecuting Attorney Date Approved as to form only: Recommended: By:_______________________________ By:_________________________________ City Attorney Date Budget & Finance Date Attest: Approved: By:_______________________________ By:_________________________________ City Clerk Date Department Director Date (less than $250,00) By:_________________________________ Pierce County Executive Date ($250,000 or more) City of Lakewood – Interlocal Agreement # CC-8137 4 Amendment #19 029  REQUEST FOR COUNCIL ACTION DATE ACTION IS TITLE: Approve the Citizens’ TYPE OF ACTION: REQUESTED: Advisory Boards, Committees February 16, 2016 and Commission work plans ORDINANCE NO. REVIEW: RESOLUTION NO. February 8, 2016 ATTACHMENTS: X_ MOTION NO. 2016-11 OTHER SUBMITTED BY: Tho Kraus, Assistant City Manager for Administrative Services RECOMMENDATION: It is recommended that the City Council approve the Citizens’ Advisory Boards, Committees and Commission work plans. DISCUSSION: Chapter 2.68 of the Lakewood Municipal Code requires all City of Lakewood Citizens’ Advisory Boards, Committees and Commissions, authorized by the City Council to conduct research make recommendations or perform other work in furtherance of the goals and objectives of the City, to follow a properly executed annual work plan specific to that body. Accordingly, a work plan for the Arts Commission, Community Services Advisory Board, Lakewood’s Promise Advisory Board, Landmarks and Heritage Advisory Board, Lodging Tax Advisory Committee, Parks and Recreation Advisory Board, Planning Commission, Public Safety Advisory Committee and the Youth Council has been reviewed by each committee and is attached for City Council consideration. Pursuant to City Code, the City Council is expected to review the work plan of each Advisory Board and Committee and formally approve each work plan. The City Council may amend the work plans as appropriate. If an advisory group anticipates departure from the work plan, such departure should be authorized by the City Council. City Council reviewed the proposed work plan for each Board and Commission at the Study Session held on February 8, 2016. ALTERNATIVE(S): The City Council may amend each work plan as appropriate. FISCAL IMPACT: Any applicable budget is included with the attached work plans. Prepared by City Manager Review Department Director 030 DISCUSSION, CONTINUED: Pursuant to that discussion, the following adjustments have been made to the work plans: • The Planning Commission: o The Six Year Transportation Improvement Plan was added to the meeting schedule. • The Lodging Tax Advisory Committee : o Members Section: Identified committee membership by type (Chair, Respresent Businesses Authorized to Collect and Represent Businessed Authorized to Receive); and added respective business name after each member; and listed vacant position. o Purpose Section: Added language from the City’s code as it relates to membership - “The number of members who are representatives of businesses required to collect tax shall equal the number of members who are involved in activities authorized to be funded by revenue received”. o Meeting Schedule Section: Removed June/July meeting as those are on as as needed basis; removed October meeting as it is technically not a committee meeting (this meeting is a presentation of the LTAC recommendation to the City Council); and dded “more frequently as needed”. 031  Arts Commission 2016 Work Program and Meeting Schedule Members: Susan Coulter, Chair Phillip Raschke John Munn, Vice-Chair Kurtiss Erickson Tony Lamb Robert Lawrence Peggy Leach Barbara Vest Retha Hayward Jean Witte Kathy Flores Constance Perra City Council Liaison: Councilmember Marie Barth City Staff: Recreation Coordinator Dennis Higashiyama Meeting Date TOPICS January 4, 2016 Recruitment, City Hall Art Exhibit, Public Art – Gravelly Lake & Washington, MayFest, Budget February 1, 2016 Recruitment, City Hall Art Exhibit, Public Art – Gravelly Lake & Washington, MayFest, ArtsFest, SummerFEST AC Stage, Pierce County Reads March 7, 2016 Recruitment, Public Art – Gravelly Lake & Washington, MayFest, ArtsFest, SummerFEST AC Stage April 4, 2016 Recruitment, City Hall Art Exhibit, Public Art – Gravelly Lake & Washington RFP distributed, MayFest, ArtsFest, SummerFEST AC Stage May 2, 2016 Recruitment, Public Art – Gravelly Lake & Washington RFP due, MayFest, SummerFEST AC Stage, Asian Film Festival June 6, 2016 Recruitment, Public Art – Gravelly Lake & Washington artist selected, SummerFEST AC Stage, Lakewood Reads July and Aug, 2016 Optional meetings: Asian Film Festival September 12, 2016 Recruitment, Public Art – Gravelly Lake & Washington October 3, 2016 Recruitment, City Hall Art Exhibit November 7, 2016 Recruitment, Public Art – Nomination of Officers December 5, 2016 Recruitment, Public Art – Budget, New Officers vote All meetings begin at 4:30 p.m. and are held in 3A of Lakewood City Hall (unless otherwise noted) Special Events and Dates to Remember Event Date Location City Hall Art Jan City Hall City Hall Art April City Hall ArtsFest late April Pierce College Pierce County Reads late April Pierce County Library MayFest Early May Lakewold Gardens RFP Proposals due May 6 City Hall RFP Artist notified June 10 City Hall City Hall Art July City Hall SummerFEST /AC Stage July 9 Ft. Steilacoom Park Lakewood Reads September Pierce County Library City Hall Art October City Hall 032  Community Services Advisory Board 2016 Work Program and Meeting Schedule CSAB Members: Edith Owen-Wallace, Chair Paul Calta Sharon Taylor, Vice-chair Kathleen Lund Mumbi Ngari-Turner Laurie Maus Ric Torgerson Claudia Penney, Youth Council City Council Liaison: Marie Barth City Staff: Karmel Shields, Human Services Coordinator Jeff Gumm, Program Coordinator Meeting Schedule January 20, 2016 CDBG: Technical review of applications HS: 2016 Contract Update & 2015 Annual Report CSAB: Review 2016 Annual Work plan February 17, 2016 CDBG: Review and approval of Draft FY 2016 Annual Action Plan recommended projects HS: Review 2015 HS Annual Report CSAB: Needs Analysis Updates – Food & Stabilization Services March 14, 2016 – Council Chambers CDBG: Council review Draft FY 2016 Annual Study Session - 7:00 p.m. Action Plan & CSAB 2016 Work Plan HS: Briefing on 2015 Annual Report March 16, 2016 HS: Draft 2017/18 Funding Priorities & Request for Proposal (RFP) timeline CSAB: Needs Analysis Updates – Healthy Relationships April 20, 2016 CDBG: Submittal of FY 2016 Annual Action Plan to HUD May 13, 2016 HS: Finalize funding priorities & RFP timeline CSAB: Needs Analysis Updates – Access to Health & Housing Assistance May 18, 2016 HS: Develop funding criteria, scoring parameters and RFP application May 23, 2016 – (TBD) Council HS: Review HS funding priorities & 2017-18 Chambers Study Session - 7:00 p.m. application process June 15, 2016 HS: Review draft HS funding application June 30, 2016 RFP Released & Bidder’s workshop July 13 Monday, August 15, 2016 2017/18 HS Funding Application Deadline August 17, 2016 HS: CSAB members receive applications & score sheets. Prepare for applicant presentations September 14, 2016 CDBG: Review of FY 2015 CAPER, FY 2016 CDBG/HOME Work Plan, and FY 2016 CDBG/HOME policies and procedures HS: 2017/18 HS funding deliberations September 21, 2016 CDBG: Adoption of FY 2015 CAPER HS: 2017-18 HS funding deliberations continue September 26, 2016 - Council Joint meeting with Council to review of FY 2017 Chambers Study Session - 7:00 p.m. Work Plan & Update on HS funding review process Thursday, October 6, 2015 - Council CDBG: Public Hearing on housing, human Chambers - 6:00 p.m. services and community development needs HS: HS funding deliberations continue October 12, 2016 CDBG: Adopt FY 2016 CDBG & HOME policies, J:\Shared\Agenda Bill Documents\Agenda Bills -2016\02-2016\02-08-16 SS\2016 CSAB work program.doc 033  funding strategies, and Work Plan. HS: HS funding deliberations continue October 19, 2016 HS: Finalize 2017/18 Funding Recommendations November 16, 2016 HS: Prepare for Council Study Session on 2017/18 Human Services Funding Recommendations November 14, 2016 - Council Present 2017/18 Human Services Funding Chambers Study Session - 7:00 p.m. Recommendations to Council All meetings begin at 5:30 p.m. in Conference Room 3A, unless otherwise indicated J:\Shared\Agenda Bill Documents\Agenda Bills -2016\02-2016\02-08-16 SS\2016 CSAB work program.doc 034  Lakewood’s Promise Advisory Board 2015 Work Program and Meeting Schedule Members: Clayton DeNault, Chair Debbie LeBeau Ellie Wilson, Vice-Chair Dr. Michele Johnson Judi Weldy Dr. Lonnie Howard Echo Curry Mary Dodsworth Marcos Vieyra Deborah Gist City Council Liaison: Councilmember Mary Moss City Staff: Parks, Recreation and Community Services Director Mary Dodsworth Meeting Date TOPICS January 14 Newsletter Format February 11 Open Doors Program Media Interns March 10 Presentation - School-Based Family Nights March 21 MOA Signing – 6:30 before Council Meeting. April 14 Presentation - CHOICE Update – Springbrook Neighborhood May 12 MakerFEST Update Presentation – The Tillicum Neighborhood June 9 Summer Activities – Recreation and Summer Learning Presentation – The Lake City Neighborhood July No Meeting August No Meeting September 8 Summer Debrief What’s New in Lakewood for the Fall October 13 Prepare for joint meeting with Council October 24 Joint Meeting with Council – 7:00 p.m. note meeting date and time November 10 Presentation TBD Council Debrief December 8 Presentation TBD LPAB Plan for 2016 All meetings begin at 7:30 a.m. in room 1E unless otherwise noted 035  Parks and Recreation Advisory Board 2016 Work Program and Meeting Schedule Members: Jason Gerwen, Chair Anessa McClendon Vito Iacobazzi, Vice Chair Heinz Haskins Sylvia Allen Damita Gomez, Youth Council J. Alan Billingsley Susan Dellinger City Council Liaison: Mayor Don Anderson City Staff: Parks, Recreation and Community Services Director Mary Dodsworth Meeting Date TOPICS January 26, 2016 Elect Chair / Vice Chair Work Program Review Capital Project Update Prairie Restoration Update February 25, 2016 Cost Recovery and Fee Analysis Plan Note date change – this Advertising/Sponsorship Policy Development is a Thursday meeting Special Event Presentation March 22, 2016 Parks Appreciation Day Proclamation (4/18) and Assignments (4/23) Gathering Place Business Plan Review Prepare for Joint meeting with Council next month April 25, 2016 Parks Appreciation Day review Note this is a Monday! FSP Property Transfer Update Prepare for Joint meeting with Council April 25, 2016 – 7:00 pm Joint meeting with Council in Council Chambers May 24, 2016 Chambers Creek Property Update Motor Ave Update Communication – how do we tell our story! June 28, 2016 Waughop Lake Management Plan Update Legacy Plan Review July 26, 2016 Tobacco Free Park Areas Education Program Report Legacy Plan Review Aug, 2016 No meeting this month September 27, 2016 Senior Activity Center Tour meet at the Sr Center Budget Update October 25, 2016 Non-Motorized Transportation Update Farmers Market Recap and Future Planning November 24, 2015 Capital Project Updates All meetings begin at 5:30 p.m. and are held in 1E of Lakewood City Hall (unless otherwise noted) 036  Special Events and Dates to Remember Event Date Time Location Lakewood 20th Anniversary Feb 23 5:30 – 8:00 p.m. City Hall Father/Daughter Dance March 12 6:00-8:00pm Lakes High School Parks Appreciation Day April 23 9:00-Noon various parks Fishing Event Mary 21 9:00 – Noon American Lake Park Farmers Market June 7-Sept 13 10 a.m. – 3 p.m. City Hall Plaza Senior Center Open House TBD 10:00 am – 1:00 pm Senior Activity Center SummerFEST / Triathlon July 9 hours vary Ft. Steilacoom Park Truck & Tractor Day October 15 Noon – 3 p.m. Fort Steilacoom Park Make a Difference Day October 22 8:00 – Noon City Hall and various sites Christmas Tree Lighting December 2 6-8 p.m. Lakewood City Hall Jingle Bell Rock 5K December 10 9:00 a.m. Lakewood City Hall 037  Youth Council 2016 Work Program and Meeting Schedule Members Tiana Arzuaga Ayana Rice Cassidy Barnes Carolina Robles Jack Bowen II Justine Sullivan Cassandra Daniels Margaret Thompson Damita Gomez Nicole VanGuilder Peyton Gomez Juan Ventura Claudia Penney Marcos Vieyra William Joy Clare Whalen Sina Pritchard Celena Wilson City Council Liaison: Councilmember Mike Brandstetter City Staff: Recreation Coordinator Dennis Higashiyama Meeting Date TOPICS January 4, 2016 Youth Action Day – Olympia, MLK Celebration, Lions Club Crab Feed, Youth Empowerment Program (YEP), AWC Scholarship January 19, 2016 (Tue) Report to Council, Youth Action Day-Olympia, Lions Club Crab Feed, YEP, AWC Scholarship February 1, 2016 YEP, AWC Scholarship February 16, 2016 (Tue) Report to Council, Daddy/Daughter Dance, YEP, AWC Scholarship March 7, 2016 Recruitment, YEP, AWC Scholarship March 21, 2016 Report to Council, Fairy Garden Tea Party, YEP April 4, 2016 YEP, Regional Teen Service Project April 18, 2016 Report to Council, YEP May 2, 2016 Interviews May 16, 2016 Report to Council June 6, 2016 Year-end report to Council, Relay for Life June 20, 2016 Introduction to Youth Empowerment Program August Youth Council Retreat September 6, 2016 Report to Council, Make a Difference Day (Tue) September 19, 2016 Make a Difference Day, YEP, Council takeover October 3, 2016 Make a Difference Day, Truck & Tractor Day, YEP, Council takeover October 17, 2016 Report to Council, Make a Difference Day, YEP, Council takeover November 7, 2016 WRPA Teen Leadership Summit, Stuff the Bus, YEP November 21, 2016 Report to Council, Christmas Tree Lighting, Holiday Fair, YEP 038 December 5, 2016 Budget, YEP December 19, 2016 Report to Council, YEP All meetings begin at 6:00 p.m. and are held in 3A of Lakewood City Hall on the first Monday of the month (unless otherwise noted) Meetings held on the third Monday of the month begin at 6:00 p.m. and are held in room #18 at the CPSD Student Services Center (unless otherwise noted) Special Events and Dates to Remember Event Date Location Youth Action Day Jan Olympia Lions Club Crab Feed Late Jan McGavick Center Daddy/Daughter Dance March Lakes High School Fairy Garden Tea Party April Senior Activity Center Regional Teen Svc. Project April TBD YC Recruitment opens March 1 YC Recruitment closes May 1 YC Interviews Mid-May City Hall YC Recognition June1 City Hall Relay for Life June Harry Lang Stadium Youth Council Retreat August TBD Truck & Tractor Day October Fort Steilacoom Park Make a Difference Day October 24 City Hall and various sites Teen Leadership Summit November TBD Stuff the Bus November Clover Park High School Christmas Tree Lighting December 4 Lakewood City Hall Jingle Bell Rock 5K December 5 Lakewood City Hall 039  Public Safety Advisory Committee 2016 Work Program and Meeting Schedule Members: Alan Hart, Chair Joseph Boyle Bryan Thomas, Vice-Chair Michael Lacadie Charles Ames Ken Witkoe John Fuller Bob Saul James Hairston City Council Liaison: Councilmember Marie Barth City Staff: Police Chief Mike Zaro Meeting Date TOPICS January 6, 2016 Abandoned Homes 2016 Work Plan Completion February 3, 2016 Abandoned Homes Review of joint UP/Lakewood PSAC Meeting Review of Abandoned Homes Recommendation Review of LMC Code amendment addressing DV crimes in front of children and misdemeanor DV strangulation. March 2, 2016 Homelessness /Mental Health Issues/Pertaining to Public Safety Cities Emergency Response Plan Revisit Shopping Cart Ordinance/Letter effectiveness April 6, 2016 Cities Emergency Response Plan (Cont.) Review Use Of Force Statistics Re-visit Hiring (Diversity) May 4, 2016 Diversity Hiring (Cont.) Summer Fest June 1, 2016 Summer Fest Review of Work Plan Work Plan Presentation on June 27th, 2016 July 6, 2016 SummerFest August 3, 2016 National Night Out (No PSAC Meeting This Month.) September 7, 2016 Voting of New PSAC Officers Ponders Park Safety October 5, 2016 Start Year End Review November 2, 2016 Revisit/Review Action plan for 2017 Year End Review (cont’d.) December 7, 2016 Review of Group Home Safety Issue All meetings begin at 5:15 p.m. and are held in the Lakewood Police Department multi-purpose room (unless otherwise noted.) Special Events and Dates to Remember Event Date Time Location Summer FEST July 9 hours vary Ft. Steilacoom Park National Night Out August 2 hours vary Our neighborhoods 040  Planning Commission 2016 Work Program and Meeting Schedule Members: Don Daniels, Chair Robert Pourpasand Robert Estrada, Vice-Chair John Paul Wagemann Connie Coleman-Lacadie Christopher Webber James Guerrero City Council Liaison: Councilmember Paul Bocchi City Staff: Assistant City Manager for Development Services Dave Bugher Planning Manager Frank Fiori 2016 Work Plan:  Motor Avenue design project  Satellite parking recommendation(s) to the City Council  Revised Title 18A regulations (organization and structure, sign code, telecommunications, & low impact development regulations)  2016 comprehensive plan amendments  JLUS implementation  Subarea planning  Annual housing report 2016 Planning Commission Meeting & Work Schedule January Motor Avenue February Motor Avenue March Motor Avenue Satellite parking Title 18A April Motor Avenue Title 18A Six-Year Transportation and Improvement Plan May Title 18A June Title 18A July Title 18A 2016 comprehensive plan amendments August 2016 comprehensive plan amendments September 2016 comprehensive plan amendments October JLUS implementation Initial discussions on subarea planning November JLUS implementation Initial discussions on subarea planning December Annual housing report Meeting Schedule: First & third Wednesdays of every month at 6:30 PM, City Council Chambers 041  Landmarks and Heritage Advisory Board 2016 Work Plan and Meeting Schedule Members: Stephanie Walsh, Chair Joan Cooley Bill Harrison Beth Campbell Walter Neary Bob Jones Glen Spieth Dennis Dixon City Council Liaison: Councilmember John Simpson City Staff: Planning Manager Frank Fiori Technical Support: Preservation Consultant Jennifer Schreck (currently under contract) 2016 Work Plan:  Update the City’s website with historical maps and photographs of Lakewood.  Obtain additional grant funding through the Pierce County Landmarks and Historic Preservation Commission, and the Washington State Certified Local Government Grant program.  Secure a local landmark designation for the Woodbrook Hunt Club.  Continue dialogue with Western State Hospital in the implementation of a Cultural Resources Management Plan.  Design, procure, and place historical plaques on properties designated as Landmarks and Community Landmarks.  Develop public outreach activities in conjunction with the Lakewood Historical Society, the Arts Commission, the Clover Park School District, Lakewold Gardens, and the Lakewood Student Council.  Explore the use of the Community Landmark designation for the Colonial Center and the Little Red Schoolhouse. Other potential candidates include: Western State Hospital; Rhodesleigh House; Villa Carman (Madera); the Flett House; Little Church on the Prairie; Thornewood Castle; Mueller-Harkins Hangar; Tacoma Country and Golf Club; and the Alan Liddle House. The Landmarks and Heritage Advisory Board has provided no specific timelines for the completion of their work plan in 2016 since this Board is often dependent on the follow- through of other public agencies or private property owners. Further, since city resources are limited, many of the board members regularly take on staff-related work assignments. Meeting Schedule: Fourth Thursday of every month at 6:00 PM in City Hall Room 3A 042  Lodging Tax Advisory Committee 2016 Work Plan and Meeting Schedule Members: Mayor Don Anderson, Chair Represent Businesses Authorized to Collect Jackeline Juy, Best Western Lakewood Motor Inn Mario Lee, Candlewood Suites Vacant Represent Businesses Authorized to Receive Rebecca Huber, Lakewood Historical Society Phil Raschke, Lakewood Playhouse Linda K. Smith, Lakewood Chamber of Commerce Council Liaison: Not applicable City Staff: Assistant City Manager/Administrative Services, Tho Kraus Purpose: State law requires that cities with a Lodging Tax Fund establish an advisory committee. The committee advises and makes recommendations to the Lakewood City Council on how to best distribute and expend lodging tax revenue. The committee membership has unique appointment requirements. The committee membership shall include at least two members who are representatives of businesses required to collect the lodging tax, and at least two members who are persons involved in activities authorized to be funded by revenue received. The number of members who are representatives of businesses required to collect tax shall equal the number of members who are involved in activities authorized to be funded by revenue received. 2016 Work Plan:  Review lodging tax grant applications in advance of day-long presentations.  Listen to presentations from potential lodging tax grant recipients. Reviews, rates, and makes funding recommendations that are forwarded to the Lakewood Council for their deliberations.  Meet on an as needed basis to review lodging tax grant applications for the next year and provide funding recommendations to the Lakewood City Council for their consideration and deliberations.  Present recommendations to the City Council.  Follow up with further review and recommendations as requested by the City Council. Meeting Schedule: The Committee meets in September and more frequently as needed. 043