City Council

LAKEWOOD CITY COUNCIL STUDY SESSION AGENDA Monday, March 13, 2017 7:00 P.M. City of Lakewood City Council Chambers 6000 Main Street SW Lakewood, WA 98499 ________________________________________________________________ Page No. CALL TO ORDER ITEMS FOR DISCUSSION: 1. Economic Development Board for Tacoma-Pierce County update. – Mr. Bruce Kendall, President & CEO ( 3) 2. Abatement program update. – (Memorandum) ( 58) 3. Review of Fiscal Year (FY) 2017 Consolidated Annual Action Plan and Amendments to FY 2013, FY 2014 and FY 2015 Consolidated Annual Action Plans and proposed use of funds for the Community Development Block Grant and HOME Investment Partnership Act Grant. – (Memorandum) (115) 4. Review of the 2017 South Sound Military Communities Partnership Work Plan. – (Memorandum) (117) 5. Review of proposed Local Improvement District for street improvements on 150th Street SW, Spring Street and 146th Street SW. – (Memorandum) 6. Marijuana discussion. REPORTS BY THE CITY MANAGER ITEMS TENTATIVELY SCHEDULED FOR THE MARCH 20, 2017 REGULAR CITY COUNCIL MEETING: 1. Business showcase. –CR Coachworks – Mr. Doug Graf and Ms. Julie Stacy and Aacres LLC – Mr. Mark Beagley, Regional Director The Council Chambers is accessible to persons with disabilities. Equipment is available for the hearing impaired. Persons requesting special accommodations or language interpreters should contact the City Clerk’s Office, 589-2489, as soon as possible in advance of the Council meeting so that an attempt to provide the special accommodations can be made. http://www.cityoflakewood.us City Hall will be closed 15 minutes after adjournment of the meeting. Lakewood City Council Agenda -2- March 13, 2017 Page No. 2. 2016 Year End Police Report. 3. Awarding a bid for the construction of decks and docks at Waughop Lake in Ft. Steilacoom Park. – (Motion – Consent Agenda) 4. Awarding a bid for improvements on Lakeview Drive from Kendrick Street to Steilacoom Boulevard SW. – (Motion – Consent Agenda) COUNCIL COMMENTS ADJOURNMENT The Council Chambers is accessible to persons with disabilities. Equipment is available for the hearing impaired. Persons requesting special accommodations or language interpreters should contact the City Clerk’s Office, 589-2489, as soon as possible in advance of the Council meeting so that an attempt to provide the special accommodations can be made. http://www.cityoflakewood.us City Hall will be closed 15 minutes after adjournment of the meeting. TO: Mayor and City Councilmembers FROM: Jeff Gumm, Program Manager THROUGH: John J. Caulfield, City Manager DATE: March 13, 2017 (Council Study Session) SUBJECT: Abatement Program Update Background: This memorandum will provide the City Council with an update of the status of the Dangerous & Nuisance Building Abatement Program. This memo is accompanied by a PowerPoint presentation that will cover the following elements:  Status and location of current abatement projects;  Fund status report, both for fund 105 (General Fund) and fund 191 (NSP1);  Schedule of anticipated receivables; and  Photographs of completed and active abatement projects. Community Development staff will be present to answer questions regarding the abatement program or process. 003  City of Lakewood Chambers ® Creek Properties Meadow SW Park Golf Chambers Creek Canyon ON DR ZIRC Abatements Course Park Oakbrook Golf & Country Club SW 91ST AV SW W BE DR S AM R RD PS 75T O NY X P H IL LI 75TH ST W DR H ST W PUGET SW SOUND South Puget Sound Wildlife W CHAMBERS Area R D Oak 83RD AV SW TE R PH BAY Fort Tree S S 80T H ST ILLIPS RD SW Steilacoom U Park 8 7 T H AV SW SW C PHILLIPS RD SW Golf Course RD JOHN DOWER RD SW 84TH ST S DURANG O ST SW R LA K EWO OD DR S LV D SW C USTE S TACO MA WY OM B ACO Wards S TE IL 88TH ST SW Lake Park AR ELWOO D DR SW Fort DM Steilacoom OR ED RS W E LAK Park DR 93RD ST SW LY I-5 SW GR AV EL WAUGHOP Seeley W LAKE MT TACOMA DR S W Lake Park 96TH ST SW 96TH ST S FARWE S T DR SW W SW MEADOW RD SW AN SW RS GL AKEN D 59TH A V SW 40TH AV E LA 100TH ST SW W AV LN ER KO VE N SA CHARLTON SW NT DE LE LAKE LA KE VIE I W 104TH ST SW 104TH ST SW DR SR S LAKE S E DR SW SR DS LOUISE MAIN 512 IDLEWILD RD SW ST O UI LAKE KE L STEILACOOM 1 0 8TH ST SW LA DR SW SW STEE LE ST S INTERL AAKEN DR SW 112TH ST SW SW DR 112TH ST SW KE E W BU LA TT S 112TH ST SW 111TH ST SW RD LY 112TH ST S RS VEL BRID GEPO RT WY SW YE A ME GR I-5 S N GI HUG CARP VERNON AV SW LAKE WASH INGTO N BLVD SW SW GRAVELLY SW A ZA RD Z A P RK D R RD SW LAKE TE H GA Y NORT Lakewold SW D AV SW HW N Abatement Type Gardens N YA C FI O O W N YA N CI GE SA ED N PA FR AN Completed 2016 CI SC O AV SW MC Completed 2017 CH ORD DR SW Tacoma Country & Golf Club Monitoring/Pending AMERICAN LAKE Under Abatement Complaint/Order I-5 Lakewood City Limit N ORT H TH O RN E LN Harry SW SW Todd Park AV ND SW T LA AV 146TH ST SW ON W OR MURR AY RDS P I UN This product was prepared with care by City of Lakewood GIS. City of Lakewood expressly 150TH ST SW disclaims any liability for any inaccuracies which may yet be present. This is not a survey. BE RK EL EY Datasets were collected at different accuracy levels by various sources. Data on this map may be shown at scales larger than its original compilation. Call 253-589-2489 for further information. 004 ST 0 0.5 1 SW Mile Map Date: March 07, 2017 :\projects\cd\Maps\Abatements.mxd City of Lakewood Dangerous & Nuisance Building Abatement Program 005 Current Status Projects Completed 2016: 15 (13 Dangerous Building/ 2 RCW 59.18.085 Rental Relocation) *10 completed by owner/ 5 completed by City* Projects Completed YTD 2017: 3 (3 Dangerous Building) *3 completed by City* Under Abatement Complaint/Order: 10 (3 Complaint & Notice/ 7 Abatement Order) *2 projects currently being demolished* Monitoring/Pending : 12 (12 Dangerous Building) 006 007 Funds Status Fund 105 (General Fund) Fund 191 (NSP 1) • Current fund balance - • Current fund balance - $254,438* $119,221 • Liens outstanding - • Liens outstanding - $209,248.11 $44,649.00 • Expenditures YTD - $6,763 • Expenditures YTD- $23,463 • Program Income YTD- $0 • Program Income YTD- $0 *Includes FY 2017 budget deposit of $95,000 projects/ $35,000 staff Fund balances as of 2/28/2017 008  Schedule of Receivables Property Address Lien Lien- Fund Fund 191 Fund 105 Expected Amount Percentages (NSP1) (Gen. Fund) Repayment Date 15116 Portland Ave. $16,893.48 84.30% 191/ $24,637.28 $4,588.44 3/31/2017 15.70% 105 9615 Bristol Ave. $23,756.30 100% 105 $0 $29,695.38 3/31/2017 8811 Forest Rd. $15,672.33 83.51% 191/ $16,098.20 $3,178.77 12/31/2018 16.49% 105 12116 Vernon Ave. $45,812.59 100% 105 $0 $56,349.49 12/31/2018 15121 Boat St. $25,851.95 100% 105 $0 $26,627.51 6/30/2019 15123-27 88th Ave. Ct. $15,722.39 100% 105 $0 $18,395.20 6/30/2019 9406 Winona St. $54,737.49 100% 105 $0 $60,211.24 12/31/2019 8316 Wildwood Ave. SW $18,332.84 100% 105 $0 $19,249.48 12/31/2019 5023 101st St. SW $17,319.52 100% 191 $17,839.11 $0 12/31/2019 2917 83rd St. S $19,798.22 100% 105 $0 $19,798.22 8/31/2022 *10 YR Superior Court Judgement TOTALS $253,897.11 $58,574.59 $238,093.73 Year of 2017 2018 2019 2020+ Receivable TOTALS $58,921.10 $75,626.46 $142,322.54 $19,798.22 009  Abatements Completed - 2017 010 15210 Portland Ave. SW 011 15210 Portland Ave. SW 012 15210 Portland Ave. SW 013 11201-03 Military Rd. SW 014 11201-03 Military Rd. SW 015 11201-03 Military Rd. SW 016 3413 86th St. S 017 3413 86th St. S 018 3413 86th St. S 019 Active Abatements 020 9021 S. Tacoma Way 021 9021 S. Tacoma Way 022 9021 S. Tacoma Way 023 9121 Hipkins Rd. SW 024 9121 Hipkins Rd. SW 025 9121 Hipkins Rd. SW 026 8809 Frances Folsom St. SW 027 8809 Frances Folsom St. SW 028 8809 Frances Folsom St. SW 029 8809 Frances Folsom St. SW 030 11618 Pacific Highway S 031 11618 Pacific Highway S 032 11618 Pacific Highway S 033 11618 Pacific Highway S 034 11618 Pacific Highway S 035 5419 Chicago Ave. SW 036 5419 Chicago Ave. SW 037 15001 Woodbrook Dr. SW 038 15001 Woodbrook Dr. SW 039 15001 Woodbrook Dr. SW 040 15001 Woodbrook Dr. SW 041 15001 Woodbrook Dr. SW 042 2616 92nd St. S 043 2616 92nd St. S 044 2616 92nd St. S 045 2622 92nd St. S 046 2622 92nd St. S 047 2622 92nd St. S 048 2622 92nd St. S 049 2624 92nd St. S 050 2624 92nd St. S 051 Pending Abatements 052 12117 Pacific Highway SW 053 8817 121st St. SW 054 11219 Military Rd. SW 055 5408 Steilacoom Blvd. SW 056 City of Lakewood Dangerous & Nuisance Building Abatement Program Jeff Gumm, Program Manager 057 TO: Mayor and City Councilmembers FROM: Jeff Gumm, Program Manager THROUGH: John J. Caulfield, City Manager DATE: March 13, 2017 (Council Study Session) SUBJECT: FY 2017 Consolidated Annual Action Plan and Amendments to FY 2013, FY 2014 and FY 2015 Consolidated Annual Action Plans Introduction: This memorandum introduces the City Council to the proposed FY 2017 Consolidated Annual Action Plan, amendments to FY 2013, FY 2014 and FY 2015 Consolidated Annual Action Plans, public participation to-date, and timeline of the plans. Funding Allocations for FY 2017 CDBG and HOME Programs: Funding allocations for FY 2016 are anticipated as follows: • CDBG: $455,000 (decrease of approximately 2.58% from FY 2016 allocation of $467,050) • HOME: $240,000 (decrease of approximately 11.6% from FY 2016 allocation of $271,483) CDBG and HOME Planning Process: HUD requires state and local governments to produce both a 5-Year Consolidated Plan and an Annual Action Plan to receive federal funding from the Community Development Block Grant (CDBG) and HOME Investment Partnership Act (HOME) programs. The 5-YR Plan outlines overarching community needs for housing and community development and sets goals in order to satisfy those needs over a specified five year period of time. The Annual Action Plan on the other hand, is a single year action plan derived from the goals of the 5-YR Plan as well as annual community input. Lakewood’s current 5-YR Consolidated Plan, adopted May 4, 2015, covers fiscal years 2015 – 2019 (July 1, 2015 – June 30, 2020), while the Draft Annual Action Plan covers only fiscal year 2017 (July 1, 2017 – June 30, 2018). The discussion below focuses on the proposed Annual Action Plan for FY 2017. Fiscal Year 2017 Joint Consolidated Annual Action Plan: The FY 2017 Plan is a joint plan between Lakewood and the City of Tacoma (as part of the Tacoma-Lakewood Consortium). As a joint plan, it has allowed both communities to identify shared housing and community development needs and resources, and consideration of regional assets and strategies to meet the needs of low and moderate income households. 058 City staff administers the City’s CDBG housing programs, and jointly administers Lakewood’s HOME funded programs with Tacoma serving as the “lead entity.” Based on an existing agreement with Tacoma, funding for Tacoma’s fiscal administration of Lakewood’s HOME programs will be funded out of Lakewood’s 10 percent cap for administration. This agreement also authorizes the Tacoma Community Redevelopment Authority (TCRA), in consultation with Lakewood, to review Lakewood’s (HOME) housing loans and proposals for housing development projects and make funding decisions based on projects which meet the lending criteria of the TCRA. The TCRA funds Lakewood projects out of Lakewood’s portion of the HOME grant. For FY 2017, Lakewood CDBG funds are to be focused on physical/infrastructure improvements, housing, public service, and economic development in that priority order. CDBG funds are proposed to be allocated to roadway improvements along 123rd St. SW, to fund the Major Home Repair/ Sewer Loan Program, and to fund a relocation assistance program which provides assistance to persons displaced through no fault of their own due to code and building enforcement activities. HOME funds will be used to provide homeowner rehabilitation assistance loans and to capitalize the Affordable Housing Fund which provides affordable housing development through acquisition, new construction/rehabilitation of low-income multi-family and single-family properties. Table 1 lists the CDBG funding categories and proposed use of funds. Funds which are available for the upcoming fiscal year, along with the recommendations from the Community Services Advisory Board are contained in Tables 2 and 3. TABLE 1 FISCAL YEAR 2016 CDBG FUNDING CATEGORIES Physical Infrastructure/Improvements City of Lakewood – 123rd Street Roadway Improvements $260,000.00 City of Lakewood – Section 108 debt service (108th St. Roadway $51,000.00 Improvements) Sub-total $311,000.00 Housing City of Lakewood – Major Home Repair/Sewer Loan Program $32,415.76 City of Lakewood – Emergency Assistance for Displaced Residents $40,000.00 Sub-total $72,415.76 Public Service Sub-total $0 Economic Development Sub-total $0 Total $383,415.76 059  TABLE 2 CDBG PROGRAM YEAR 2017 & REPROGRAMMED FY 2013, FY 2014, AND FY 2015 FUNDING CAB RECOMMENDATIONS CDBG CDBG FY Reprogram Amount CDBG 2017 & FY 2013, Requested FY 2017 Reprogram 2014 and 2015 PHYSICAL IMPROVEMENTS City of Lakewood – 123rd Street Roadway Improvements $260,000.00 $240,584.24 $19,415.76 $260,000.00 City of Lakewood – Section 108 Debt Service (108th St. Road Improvements) $51,000.00 $51,000.00 $0 $51,000.00 Subtotal- Physical Improvements $311,000.00 $291,584.24 $19,415.76 $311,000.00 HOUSING City of Lakewood – Major Home Repair/Sewer Loan Program $32,415.76 $32,415.76 $0 $32,415.76 City of Lakewood – Emergency Assistance for Displaced Residents $40,000.00 $40,000.00 $0 $40,000.00 Subtotal- Housing $72,415.76 $72,415.76 $0 $72,415.76 PUBLIC SERVICE (15% Cap) Subtotal- Public Service $0 $0 $0 $0 ECONOMIC DEVELOPMENT Subtotal- Economic Development $0 $0 $0 $0 OTHER/ADMIN (20% Cap) Administration $91,000.00 $91,000.00 $0 $91,000.00 Subtotal- Administration $91,000.00 $91,000.00 $0 $91,000.00 Contingency (5% Max.) $0 $0 $0 $0 Subtotal- Contingency $0 $0 $0 $0 TOTAL $474,415.76 $455,000.00 $19,415.76 $474,415.76 Please note that this table includes the reallocation of FY 2013 LASA Prairie Oaks Client Service Center funds in the amount of $148.20; FY 2014 LASA Homeless Families Services funds in the amount of $30.18; and FY 2015 Administration funds in the amount of $19,237.38 to supplement FY 2017 City of Lakewood - 123rd Street Roadway Improvements. TABLE 3 FY 2017 HOME FUNDING - LAKEWOOD’S SHARE HOUSING TOTAL Administration (10% Tacoma) $24,000.00 Affordable Housing $146,000.00 Housing Rehabilitation Program $70,000.00 TOTAL $240,000.00 060 Public Participation & Next Steps: Table 4 outlines CDBG milestones for the FY 2017 Consolidated Annual Action Plan. The table lists actions to-date and upcoming milestones. Please note that these programs submission deadlines are tied together with the City of Tacoma’s. If Lakewood delays in taking action, it affects Tacoma’s timeline, so it is important that Lakewood stay on track. TABLE 4 CDBG/HOME MAJOR MILESTONES & UPCOMING DATES DATE ACTION October 6, 2016 The CSAB conducts a public hearing; receives public testimony on housing, human services and community development needs. October 12, 2016 The CSAB makes recommendations on FY 2017 CDBG & HOME policies. October 17, 2016 The City Council adopts FY 2017 CDBG & HOME policies. March 8, 2017 CSAB review and approval of Draft FY 2017 Annual Action Plan and amendments to FY 2013, FY 2014, and FY 2015 Annual Action Plans. March 13, 2017 Council review of Draft FY 2017 Annual Action Plan and amendments to FY 2013, FY 2014, and FY 2015 Annual Action Plans. March 9, 2017 Tacoma Community Vitality Safety Commission review of Draft FY 2017 Annual Action Plan. April 1 - April 30, Formal citizen review & comment period of Plans. 2017 April 17, 2017 Lakewood City Council conducts public hearing on the Draft Annual Action Plan. April 18, 2017 Tacoma City Council conducts public hearing on the Draft Annual Action Plan. May 1, 2017 Lakewood City Council adopts FY 2017 Annual Action Plan and amendments to FY 2013, FY 2014, and FY 2015 Annual Action Plans. May 2, 2017 Tacoma City Council adopts FY 2017 Annual Action Plan. May 12, 2017 Lakewood/Tacoma submit Annual Action Plans to HUD. July 1, 2017 Begin new program year. Annual Action Plan and Amendment Layout: Please note the formatting for the plans attached differs slightly, in that the FY 2015 and 2017 Plans were originally submitted to HUD electronically through the HUD computer-based Integrated Disbursement and Information System (IDIS), while the FY 2013 and 2014 Plans were submitted as manual copies. Beginning with FY 2015, HUD required the Tacoma-Lakewood Consortium to submit the Annual Action Plan via the then newly operational online Consolidated Planning portal in the IDIS system. Since this change, HUD requires all new Plans to be submitted via the IDIS system and any changes to plans to be submitted as they were initially submitted, manually or through the IDIS system. This being the case, the FY 2015 Amendment and FY 2017 Plan are being submitted using HUD’s electronic format and the FY 2013 and FY 2014 Amendments are being submitted via manual format. Unfortunately, the formatting and layout of HUD’s electronic plan are somewhat static and limit the City’s ability to aesthetically manipulate the format. 061 062 063 064 065 066 067 068 069 070 071 072 073 074 075 076 077 078 079 080 081 082 083 084 085 086 087 088 089 090 091 092 093 094 095 096 097 098 099 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 To: Mayor and City Councilmembers From: Bill Adamson, Program Manager, South Sound Military Communities Partnership (SSMCP) Through: John J. Caulfield, City Manager Date: March 13, 2017 (Study Session) Subject: 2017 SSMCP Work Plan SSMCP Program Manager will discuss the SSMCP 2017-2018 Work Plan. The Work Plan was approved by the SSMCP Elected Officials Council on December 5, 2016. 115  2017-18 Work Plan priorities Task 1: Implement 2015 JBLM Joint Land Use Study Task 2: Develop a path to Resolve McChord Airfield Clear Zone Encroachment Task 3: Monitor & Support Transportation Improvement Efforts South of the JBLM Corridor Task 4: Enhance & Expand Regional SSMCP Coordination & Participation Task 5: Educate Stakeholders on Military Impacts across the South Puget Sound Task 6: Participate & Advocate in State Level Activities Task 7: Conduct Periodic JBLM Needs & Preferences Survey, Circulate Results Task 8: Support Active Duty, Veteran & Military Family Workforce Development, Healthcare & Social Services 116 To: Mayor and City Councilmembers From: Don Wickstrom, Public Works Director Through: John J. Caulfield, City Manager Date: March 6, 2017 Subject: Propose Local Improvement District for Constructing Street Improvements on 150th St SW, Spring St and 146th St. SW. Background: The Public Works Department has been requested by Panattoni Development Company to pursue development of a Local Improvement District (LID) for constructing frontage improvements at their proposed development located in the Woodbrook area between 150th St SW, Spring St, and 146th St SW. (See attached vicinity map, site map and correspondence). This memo serves to 1) outline the proposed process for implementing this LID, 2) what progress has been to date 3) get City Council concurrence on proceeding ahead with the formation of the requested LID and 4) get City Council concurrence with using the City’s Hearing Examiner per conducting the formation and confirmation hearings. LID – Proposed Process The following proposed process is in accordance to RCW 35.43 through 35.56 as amended. 1. The LID must be initiated by either the City Council, or by a petition submitted by affected property owner(s). In this case, the City was requested to form the LID by the adjacent property owner. 2. A Resolution of Intent is prepared declaring the intention of the City Council to order the improvement and setting a date for a formation hearing. 3. Prepare environmental checklist for the proposed project. With the Panattoni property being the only property involved in this LID, the environmental checklist prepared for their project can be utilized. 4. Hire bond counsel to assist in LID process. (YET TO BE DONE) 5. Prepare a preliminary cost estimates, assessment maps, and assessment rolls. (IN PROCESS) 117 6. Meet with Panattoni Develop Co. once we have determined the total LID cost associated with implementing the street improvements requested. Since it is a one property owner LID the total LID cost would be the specific assessment amount levied on Panatoni’s property. 7. Assuming Panattoni is still supportive with proceeding ahead with the LID, a Resolution of Intention which set the date for the public hearing on the formation of the LID is brought before City Council for adoption. 8. Establish method of assessment. (DONE – Square footage of property is the method for distributing the assessment to the property within this proposed LID). 9. Conduct LID Formation Hearing – We propose that the public hearing be conducted by the City’s Hearing Examiner. 10. Adopt Formation Ordinance, based on recommendation of the Hearing Examiner. Just for informational purposes were the property owners represent 60% of the LID assessment were to protest the LID, the LID would automatically be killed. Any protest less than said 60% leaves the formation of the LID up to the discretion of the City Council. No protest is expected per this LID as it was initiated by the affected property owner. 11. Design the proposed improvements. Panattoni will develop the plans, specs and bid documents for the improvements for the City’s review and approval at no cost to the City and/or to the LID. 12. Advertise and obtain bids on the construction of the street improvements. 13. City Council awards the contract for the construction of the street improvements. 14. Obtain interim construction financing. 15. Build the street improvements. 16. Prepare final assessment roll. 17. City Council adopts the Resolution establishing date for Final Assessment Roll Hearing. 18. Conduct Final Assessment Roll Hearing – It is proposed to have the City’s Hearing Examiner conduct the public hearing on the confirmation of the final assessment roll. 19. City Council adopts the Ordinance confirming the final assessment roll and levying assessments. 20. Publish notice, and mail notice to all property owners, that assessment roll is filed for collection. 21. Sell bonds to cover all costs of the LIDs. 22. Once bond proceeds are received 10% thereof will go into the City’s Guaranty Fund. The City’s Guaranty Fund is intended to assure bond holders that payments will still be made on the bonds even if the property owner were to default on payment of their assessment. In the case of this LID, the guarantee fund will be funded by the LID participant. 118 LID – Progress To-Date 1. Over the past numerous years, the property owner and now the potential property purchaser, Panatonni Development Co have pursued the industrial development of the this particular property located within the Woodbrook area between 146th St SW, Spring St and 150th St SW. City code requires frontage improvements including road widening, curb and gutter, sidewalks, street lighting, and drainage. 2. February 17, 2017 the city received a letter from the property owner (Panattonni is the buyer of the property but has yet to close on it) requesting a LID be formed to complete the required street frontage improvements. 3. Also included with the February 17th LID request was a preliminary estimate of the construction costs for the proposed street improvements as prepared by Panatonni’s consultant engineering firm, AHBL. Based on same it is anticipate that the total project cost of the LID will be around $1,000,000 once construction engineering, guarantee fund and LID bonding & administration costs are added to the construction costs of the project. 119 120 121 122 123 124