City Council

LAKEWOOD CITY COUNCIL STUDY SESSION AGENDA Monday, July 24, 2017 7:00 P.M. City of Lakewood City Council Chambers 6000 Main Street SW Lakewood, WA 98499 ________________________________________________________________ Page No. CALL TO ORDER ITEMS FOR DISCUSSION: ( 3) 1. 2nd Quarter 2017 Police Report. – (Memorandum) ( 30) 2. Review of Gray & Osborne, Inc. agreement for the design of Steilacoom Boulevard from Puyallup Street to Farwest Drive. – (Memorandum) ( 98) 3. Community Cleanup Event. – (Memorandum) (100) 4. Review of Washington State Department of Transportation landscape design options at I-5 and Mounts Road to Thorne Lane corridor. – (Memorandum) ITEMS TENTATIVELY SCHEDULED FOR THE AUGUST 7, 2017 REGULAR CITY COUNCIL MEETING: 1. Clover Park School District Report. 2. Appointing members to the Public Safety Advisory Committee. – (Motion – Consent Agenda) 3. Appointing 2017-2018 Youth Council members. – (Motion – Consent Agenda) 4. Awarding a bid to for the 150th Street sewer extension. – (Motion – Consent Agenda) 5. Awarding a bid for street improvements on portions of 146th Street SW, 150th Street SW, and overlay portions of Spring Street. (LID 1109 Panattoni Woodbrook Development) - (Motion – Consent Agenda) The Council Chambers is accessible to persons with disabilities. Equipment is available for the hearing impaired. Persons requesting special accommodations or language interpreters should contact the City Clerk’s Office, 589-2489, as soon as possible in advance of the Council meeting so that an attempt to provide the special accommodations can be made. http://www.cityoflakewood.us City Hall will be closed 15 minutes after adjournment of the meeting. Lakewood City Council Agenda -2- July 24, 2017 Page No. 6. Authorizing the execution of an agreement with Gray & Osborne, Inc., in the amount of $258,500, for the design of improvements on Steilacoom Boulevard from Puyallup Street to Farwest Drive. – (Motion – Consent Agenda) REPORTS BY THE CITY MANAGER COUNCIL COMMENTS ADJOURNMENT The Council Chambers is accessible to persons with disabilities. Equipment is available for the hearing impaired. Persons requesting special accommodations or language interpreters should contact the City Clerk’s Office, 589-2489, as soon as possible in advance of the Council meeting so that an attempt to provide the special accommodations can be made. http://www.cityoflakewood.us City Hall will be closed 15 minutes after adjournment of the meeting. Lakewood Police Department Quarterly Report • NIBRS Incidents for 2Q17 by District • 2Q17 Motels, Apartment, MHP and Bar Charts • 2015-2017 Comparison Charts • Call For Service Analysis by Individual District • 2Q2017 Significant Event Synopsis 2nd Quarter 2017 003  Lakewood Police Department 2nd Quarter 2017 Calls For Service: 16,513 Lakewood PD Arrests (Felony): 169 Lakewood PD Arrests (Gross Misdemeanor): 3 Lakewood PD Arrests (Misdemeanor): 262 Warrant Arrests: 158 2nd Quarter 2017 004 005 City of Lakewood Incident Report 2Q 2017 2nd Quarter 2017 City Percent Change LD01 LD02 LD03 LD04 LD05 LD06 Outside 1Q2016 1Q2017 1Q2016-2017 Person Crimes Aggravated Assault 9 15 14 21 13 37 1 91 110 20.88% Simple Assault 35 57 24 71 36 82 2 252 307 21.83% Homicide 0 0 0 0 0 0 0 0 0 0.00% Kidnapping 0 1 1 1 0 2 0 5 5 0.00% Sex (Forcible) 2 3 4 4 1 9 2 15 25 66.67% Sex (NonForcible) 0 3 4 7 7 3 1 28 25 -10.71% Totals and Averages 46 79 47 104 57 133 6 391 472 20.72% Property Crimes Arson 0 0 1 1 0 1 0 7 3 0.00% Bribery 0 0 0 0 0 0 0 0 0 0.00% Burglary 15 24 16 30 23 19 0 140 127 -9.29% Counterfeiting 1 3 6 7 3 3 0 26 23 -11.54% Vandalism 31 36 29 69 37 50 2 207 254 22.71% Embezzlement 0 0 0 0 0 0 0 0 0 0.00% Extortion 0 0 0 1 1 0 0 0 2 200.00% Fraud 3 2 7 12 7 8 0 71 39 -45.07% Larceny 55 45 63 228 50 74 1 478 516 7.95% Motor Vehicle Theft 12 19 24 11 6 7 1 63 80 26.98% Robbery 2 3 3 7 3 4 1 25 23 -8.00% Stolen Property 0 0 0 0 0 0 0 0 0 0.00% Totals and Averages 119 132 149 366 130 166 5 1017 1067 4.92% Society Crimes Drug 7 16 17 31 3 4 28 135 106 -21.48% Pornography 0 0 0 0 1 0 0 0 1 100.00% Prostitution 0 3 1 3 0 0 8 16 15 -6.25% Weapon Law Violations 1 7 4 2 2 5 5 37 26 -29.73% Totals and Averages 8 26 22 36 6 9 5 188 112 -40.43% 006 Grand Totals and Averages 173 237 218 506 193 308 16 1596 1651 3.45%  City of Lakewood Incident Report 2Q 2017 (Without Society Crime) 2nd Quarter 2017 (without Society Crime) City Percent Change LD01 LD02 LD03 LD04 LD05 LD06 Outside 1Q2016 1Q2017 1Q2016-2017 Person Crimes Aggravated Assault 9 15 14 21 13 37 1 91 110 20.88% Simple Assault 35 57 24 71 36 82 2 252 307 21.83% Homicide 0 0 0 0 0 0 0 0 0 0.00% Kidnapping 0 1 1 1 0 2 0 5 5 0.00% Sex (Forcible) 2 3 4 4 1 9 2 15 25 66.67% Sex (NonForcible) 0 3 4 7 7 3 1 28 25 -10.71% Totals and Averages 46 79 47 104 57 133 6 391 472 20.72% Property Crimes Arson 0 0 1 1 0 1 0 7 3 0.00% Bribery 0 0 0 0 0 0 0 0 0 0.00% Burglary 15 24 16 30 23 19 0 140 127 -9.29% Counterfeiting 1 3 6 7 3 3 0 26 23 -11.54% Vandalism 31 36 29 69 37 50 2 207 254 22.71% Embezzlement 0 0 0 0 0 0 0 0 0 0.00% Extortion 0 0 0 1 1 0 0 0 2 200.00% Fraud 3 2 7 12 7 8 0 71 39 -45.07% Larceny 55 45 63 228 50 74 1 478 516 7.95% Motor Vehicle Theft 12 19 24 11 6 7 1 63 80 26.98% Robbery 2 3 3 7 3 4 1 25 23 -8.00% Stolen Property 0 0 0 0 0 0 0 0 0 0.00% Totals and Averages 119 132 149 366 130 166 5 1017 1067 4.92% Grand Totals and Averages 165 211 196 470 187 299 11 1408 1539 9.30% 007  Lakewood Motel Report 2Q 2017 (By Incidents per Unit) Total CFS CFS/Units Motel Name 2Q17 No. of Units 2Q17 District MADIGAN 26 25 1.04 LD02 LAKEWOOD INN (NIGHTS INN) 36 45 0.8 LD03 BILTMORE 17 29 0.59 LD02 WESTERN INN 50 103 0.49 LD03 LA CASA 9 20 0.45 LD02 Serious CFS CFS/Units Motel Name 2Q17 No. of Units 2Q17 District MADIGAN 3 25 0.12 LD02 LAKEWOOD INN (NIGHTS INN) 3 45 0.07 LD03 LA CASA 1 20 0.05 LD02 BEST VALUE 2 55 0.04 LD03 BILTMORE 1 29 0.03 LD02 008  Lakewood Apartment Report 2Q 2017 (By Incident per Unit) Top Ten Apartments Total Calls For Service No. of 2ndQtr 2017 CFS Units CFS/Units District KELLY PLACE APTS 31 5 6.20 LD05 PARADISE APTS 30 9 3.33 LD01 WESTWOOD PARK APTS 37 8 4.63 LD01 REDWOOD APTS 17 8 2.13 LD04 ORCHARD APTS 14 26 0.54 LD04 MCCHORD TUDOR HAUS APTS 43 25 1.72 LD02 SUNNY PARK APTS 12 15 0.80 LD02 SUBURBAN APTS 11 8 1.38 LD06 AVALON PLACE APTS (Lakewood Gardens 1) 34 14 2.43 LD04 LONE TREE APTS 16 24 0.67 LD02 Top Ten Apartments Serious Calls For Service No. of 2ndQtr 2017 SCFS Units CFS/Units District REDWOOD APTS 4 8 0.50 LD04 PARADISE APTS 4 9 0.44 LD01 SUNNY PARK APTS 3 8 0.38 LD02 KING APTS 2 6 0.33 LD01 WHISPERING FIRS APTS 8 24 0.33 LD02 MANRESA APTS 6 20 0.30 LD02 WESTWOOD PARK APTS 4 15 0.27 LD02 RAINIER VISTA APTS 3 12 0.25 LD04 SUBURBAN APTS 2 8 0.25 LD06 AVALON PLACE APTS (Lakewood Gardens 1) 6 26 0.23 LD04 009  Lakewood Mobile Home Parks 2Q 2017 (By Incident per Unit) Top Ten Mobile Home Park Total Calls For Service 2nd Qtr No. of 2017 CFS Units CFS/Units District KARWAN VILLAGE MHP 81 46 1.76 LD03 F & T TRAILER COURT 12 12 1.00 LD01 ALPINE PLACE MHP 9 11 0.82 LD01 TERRACE TRAILERS MHP 12 15 0.80 LD01 Top Ten Mobile Home Park Serious No. of RANCHO VILLA MHP 44 55 0.80 LD04 Calls For Service 2nd Qtr 2017 SCFS Units CFS/Units District MEADOW PARK TRAILER COURT 14 23 0.61 LD06 KARWAN VILLAGE MHP 8 46 0.17 LD03 MERRITT MHP 3 5 0.60 LD01 F & T TRAILER COURT 2 12 0.17 LD01 LONESTAR DOWNS COURT MHP 3 5 0.60 LD01 TERRACE TRAILERS MHP 2 15 0.13 LD01 TILLICUM MANOR MHP 15 27 0.56 LD02 NORTHWEST TRAILER PARK 2 23 0.09 LD03 OAKNOLL TRAILER PARK 19 37 0.51 LD02 TILLICUM MANOR MHP 2 27 0.07 LD02 WOODBROOK MHP 3 43 0.07 LD01 JAMESTOWN ESTATES MHP 3 44 0.07 LD01 CEDRONA PARK MHP 3 50 0.06 LD01 NORTHWEST MOBILE HOME PARK 3 51 0.06 LD02 RANCHO VILLA MHP 2 55 0.04 LD04 010  Lakewood Bar Report 2Q 2017 (By Incident per Unit) 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr 2016 2016 2016 2017 2016/17 Bar Name CFS CFS CFS CFS Total CFS CHIPS CASINO & PALACE CASINO 19 13 7 11 50 DENNY'S (100th) 21 16 5 8 50 GREAT AMERICAN CASINO 10 14 16 7 47 OAKTREE FOOD & DRINK 11 15 9 11 46 RAM BIG HORN 8 12 6 7 33 BLACK ANGUS 2 6 8 12 28 2016 CHEERS 6 5 11 6 28 1st Qtr 2nd Qtr 3rd SQtr 4th Qtr Serious MACAU CASINO 7 5 6 8 26 Bar Name SCFS SCFS CFS SCFS CFS APPLEBEE'S 8 6 7 4 25 CHIPS CASINO & PALACE CASINO 3 2 3 3 11 BOWLERO 1 9 3 10 23 DENNY'S (100th) 3 3 1 0 7 OAKTREE FOOD & DRINK 0 3 2 2 7 CHEERS 1 2 0 3 6 CHAMPIONS 3 0 1 1 5 SCHOONER TAVERN 1 3 0 1 5 FAN CLUB 3 0 1 0 4 GREAT AMERICAN CASINO 1 1 1 1 4 APPLEBEE'S 0 0 3 1 4 BOWLERO 0 0 2 0 2 011  Analysis • April 2nd, an infant child was found lying in the front yard of a house on John Dower. Parents were eventually found and CPS took custody of the child. • May 2nd , Drive by shooting in the vicinity of the HammerTime Bar & Grill (8900 block S Tacoma Way) resulted in the death of the person who initiated the drive by. The original target was taken into custody and released. • May 17th , Vehicular homicide when intoxicated soldier crashed into a power pole on 108th and Douglas Dr. Driver originally fled leaving his dying friend in the passenger seat. Driver/suspect was found and arrested after resisting arrest. • June 30th , Felony elude and vehicular assault when Traffic Officer attempted to stop a car for speeding. The suspect vehicle fled, striking a number of citizens’ vehicles before rolling over and ejecting the driver (suspect). Suspect attempted to run but was apprehended. • Violent Crime numbers are up for 2Q17 driven mostly by May 2017 aggravated and simple assault numbers and a continuance of the gun violence that seems to have leaked over from Tacoma all this year. YTD violent crime numbers are up 8% with three homicides total (up from 0 in 2016). • Property crime is slightly up YTD despite burglary numbers being down 8%. Both vandalism and motor vehicle thefts have gone up (30% and 22% respectively). Vehicle prowls continue to be a problem with less of the daytime, parking lot type prowls and more of the late night/early morning apartment parking lot prowls. • Increase in forcible sexual assaults not attributed to any one cause. However approximately 40% of the increase comes from two different women reporting multiple incidents each. 012  Lakewood Person Crimes Rates NIBRS Person Crimes By Quarter 2014_2017 (With and Without Western State Hospital) 500 473 456 455 450 422 434 404 405 428 391 420 400 376 369 359 362 375 348 370 340 350 360 356 347 339 325 320 316 300 307 250 2Q2014 3Q2014 4Q2014 1Q2015 2Q2015 3Q2015 4Q2015 1Q2016 2Q2016 3Q2016 4Q2016 1Q2017 2Q2017 NIBRS Crimes Against Persons Crimes Against Person Without WSH 013  Lakewood Property Crimes (With and Without Walmart) 2015-2017 By Quarter 1300 1249 1250 1192 1200 1161 1150 1157 1150 1082 1082 1100 1132 1053 1050 1017 1075 1063 1000 1026 1011 950 992 979 900 850 872 848 800 2015-2017 2015-2017 Without Walmart 014  Total Accidents By Quarter (Reports) 2015 and Lakewood Police Department 2017YTD Total Traffic Stops 2015-2017YTD 5500 360 4858 5000 340 351 348 4500 320 331 4000 3652 320 323 300 315 3500 2926 3012 303 2734 280 3000 2556 2603 2567 2667 290 291 282 2500 260 1910 2000 240 1500 220 200 1Q2015 2Q2015 3Q2015 4Q2015 1Q2016 2Q2016 3Q2016 4Q2016 1Q2017 2Q2017 015  District 1 (LD01) Tillicum-Woodbrook Most Common CFS 2nd Quarter 2017 Calls For Service T Traffic 175 Total CFS - 1795 SEC Security Check 132 SUSP or SUSV Suspicious Person or Vehicle) 120 WEL Welfare Check 94 DVV Domestic Violence Verbal 73 Calls of Note DVP Domestic Violence Physical 49 MVC Motor Vehicle Crash 55 UNW Unwanted Person 46 THE Theft (Various) 44 BUR Burglary 24 MVT Motor Vehicle Theft 17 WEAP Weapon Related 11 ASN Assault 10 016  District 2 (LD02) Springbrook-Ponders 2nd Quarter 2017 Calls For Service Total CFS - 2505 Most Common CFS T Traffic 346 SUSP or SUSV Suspicious Person or Vehicle 214 WEL Welfare Check 118 DIS Disorderly - Verbal Confrontation 94 DVV Domestic Violence - Verbal 87 Calls of Note DVP Domestic Violence - Physical 68 DISF Disturbance - Fight 36 BUR Burglary 35 ASN Assault 22 WEAP Weapon Related 13 017 018  District 4 (LD04) Lakewood Towne Center 2nd Quarter 2017 Calls For Service Total CFS - 4576 Most Common CFS T Traffic 579 911 Hang Ups 365 WEL Welfare Check 214 SUSP or SUSV Suspicious Person or Vehicle 229 MVC Motor Vehicle Crash 139 Calls of Note DIS Disorderly - Verbal 80 DVV Domestic Violence - Verbal 73 DVP Domestic Violence - Physical 45 BUR Burglary 39 THEV Car Prowl 36 ASN Assault 30 DISF Disorderly - Fight 28 SHOTS Shots or Shooting 16 019 District 5 (LD05) Lake City 2nd Quarter 2017 Calls For Service Total CFS - 2385 Most Common CFS T Traffic 444 SUSP or SUSV Suspicious Person or Vehicle 152 SEC Security Check 128 WEL Welfare Check 107 DVV Domestic Violence Verbal 68 Calls of Note MVC Motor Vehicle Crash 64 ALA Alarm (Various) 61 DIS Disorderly - Verbal 53 DVP Domestic Violence - Physical 45 ASN Assault 10 SHOTS Shots or Shooting 6 WEAP Weapon Related 5 020  District 6 (LD06) Oakbrook 2nd Quarter 2017 Calls For Service Total CFS - 2701 Most Common CFS T Traffic 410 DVV Domestic Violence - Verbal 109 SUSP or SUSV Suspicious Person or Vehicle 108 MVC Motor Vehicle Crash 86 911 Hang- Ups 84 Calls of Note DIS Disorderly - Verbal 81 THE Theft (Various) 73 DVP Domestic Violence - Physical 71 ASN Assault 66 BUR Burglary 36 DISF Disturbance - Fight 29 SHOTS Shots or Shooting 13 WEAP Weapons Related 11 021 Professional Standards Section • 8 background investigations • 4 entry level officers hired • 1 lateral officer hired. • No IAs • Command staff training. • Lt. Alwine graduated from the FBI NA • AC Unfred attended the Senior Management Institute for Police hosted by the Police Executive Research Forum. 022 Forensic Services • We received 11 IBIS/NIBIN potential matches between Lakewood recovered firearms or cartridges to other cases in Pierce and King Counties. • We completed the successful 90 day pilot program of the Mobile ID technology and are now working toward full implementation of the Mobile ID platform for LPD. 023 Special Operations • S/W on residences: 7 • Felony Investigations w/Arrest: 16 • Misdemeanor Inv w/Arrest: 10 • Admin S/W: 8 • Vehicle S/W: 7 • Guns Recovered: 6 • Money Seized: Approximately $40,000. • Solved Danny Guerrin homicide 024 Check fraud investigation • In April and May, we had a number of residents reporting check fraud on their accounts. Upon further investigation, it was determined that each victim had utilized one of three USPS blue drop boxes in town to mail checks. Suspects were able to install “fishing” mechanisms into the boxes that would allow them to retrieve deposited mail without prying them open. • Investigator Hector was able to identify a group working out of the Spanaway and Bonney Lake areas responsible washing the checks, writing them for substantially larger amounts and then cashing them. Five suspects have been forwarded to the Pierce County Prosecutor’s Office for charging. 025 Phlebotomy Program • YTD 26 blood draws • Pierce County intends to follow our program with 20 trained deputies 026 CSRT Francis Folsum before Francis Folsum after 027 CSRT Continued • Oriental Auto Body on Pacific Highway S just south of the Sounder Station: Abandoned building with numerous burglaries, trespassing, vandalism complaints as well as an eye sore . The lot was scraped clean of all buildings and garbage. • Rancho Villa MHP sold. New owners have already evicted 3 trailers. Their plan is to slowly replace all older trailers with newer, higher end trailers. Gearing towards seniors. • Villaire Apts off 76th St W. A short lived significant spike in crimes and gang activity. NPO’s worked with management and this lead to some evictions. No recent calls for service since. • We used the 4 new hires to contact each and every business and residence that we had an agency agreement on file with. All were updated with current points of contact. Agency agreements give the police department the authority to act as the property owner’s agent to enforce trespassing and abandoned vehicle issues. 028 Arron Grant • Committed suicide on April 25th • Followed 10 days later by Pierce County Deputy Kory Shaffer • Training and education on mental health and self-care 029 TO: Mayor and City Councilmembers FROM: John Cunningham, Interim Public Works Director THROUGH: John Caulfield, City Manager DATE: July 24, 2017 (Study Session) SUBJECT: Approval of Professional Services Contract with Gray & Osborne, Inc. for Design of Steilacoom Boulevard: Puyallup St. to Farwest Dr. (In the Town of Steilacoom) Recommended Action: On August 7, 2017, that the Mayor and City Council, by approval of the consent agenda, authorize the City Manager to enter into a contract for consultant design services with Gray & Osborne, Inc. in the amount of $258,500 for the purpose of designing improvements to Steilacoom Boulevard from Puyallup Street to Farwest Drive in the Town of Steilacoom. Background Information: The Steilacoom Boulevard Corridor Design Project is listed on the City of Lakewood’s current Six-Year Comprehensive Transportation Improvement Program. In June of 2014, the Town of Steilacoom and the City of Lakewood submitted and received a federal grant in the amount of $630,000 plus $312,000 in joint local matching funds (totaling $942,000) for the joint design of improvements to Steilacoom Blvd. from Puyallup Street in Steilacoom to Phillips Road in Lakewood. Steilacoom’s portion of the project covers Puyallup Street to Farwest Drive, while the Lakewood’s portion covers Farwest Drive to Phillips Road. The improvement design includes widening of Steilacoom Blvd to include installation of curb, gutter & sidewalk, accommodation of bicycles, street lighting, landscaping, retaining walls and a pavement overlay. Following is a breakdown of the project’s design funding: Agency Grant Funds Local Match Total Lakewood $ 440,000 $ 218,000 $ 658,000 Steilacoom $ 190,000 $ 94,000 $ 284,000 Total $ 630,000 $312,000 $ 942,000 030 The $258,500 contract with Gray and Osborne for design of the Steilacoom portion of this project will be paid for from Steilacoom’s total project design funds of $284,000. While Steilacoom was the lead agency associated with submitting the grant application, the Town is not qualified as a Certification Acceptance (CA) agency with the State Department of Transportation (WSDOT) and thus cannot oversee the actual design work on the project. The City of Lakewood has CA status with WSDOT. WSDOT encourages CA approved agencies to work with and assist non-CA agencies through inter-local agreements. At their August 17, 2015 meeting, the Lakewood City Council adopted motion 2015-40, authorizing execution of an Inter-local Agreement with Steilacoom for Lakewood to oversee design of the Steilacoom’s portion of the Steilacoom Boulevard Project. A copy of the executed inter- local agreement is attached for reference. It is planned that design of the Lakewood’s portion of this project will be completed by in- house staff by the end of 2018. In the meantime, the decision was made to advertise a Request for Proposals (RFP) for design consultant services for the Steilacoom’s portion of the project. 7 design consultants submitted Statement of Qualifications in response to the RFP, 3 consultants were interviewed, and Gray & Osborne was ultimately selected as the most qualified consulting engineering firm to perform this design work. Project Deliverables: The City of Lakewood and the Town of Steilacoom have supplied Gray & Osborne with a 30% design for the project. The Consultant will complete the following design services for the Town of Steilacoom’s portion of the project: • 60% Project Plans and Construction Estimate • 90% Project Plans, Specifications, and Construction Estimate (PS&E) • 100% PS&E Upon review and approval of the 100% PS&E, Lakewood will request full, bid-ready PS&E documents for advertisement for construction bids. Timeline: With approval of this Engineering Services contract, the consultant’s design work will begin in August, 2017. It is anticipated that this portion of the Steilacoom Blvd improvement project will be ready to be bid for construction in October of 2018. Project Construction Administration is anticipated to be managed by a consulting firm under direct contract with the Town of Steilacoom. It should be noted that in June 2016, Steilacoom received grant funding to assist them with the construction cost of their portion of the overall Steilacoom Blvd. improvement project. As stated above, the design of Lakewood’s portion of the overall project will be completed by in-house Lakewood staff by late 2018. In addition, in June 2016, Lakewood received additional grant funding ($702,000) for the purchase of additional right of way (ROW) on Steilacoom Blvd from Weller Road to Phillips Road. This additional ROW acquisition will take place in 2019 and is needed before Lakewood can complete construction of its portion of the overall Steilacoom Blvd improvement project. 031 Funding Amount and Source: The proposal for the design work is $258,500, which is within Steilacoom’s budget for this portion of the project design work. As shown in the table above, Steilacoom’s budget for the design of their portion of the Steilacoom Blvd improvement project is $284,000 ($190,000 in grant money plus their local match of $94,000). Per the Inter-local Agreement, Steilacoom will reimburse the City of Lakewood for all costs incurred by Lakewood on the Town of Steilacoom’s behalf for management of this design contract. With respect to the design of the Lakewood portion of the Steilacoom Blvd project, the estimated total design cost is approximately $658,000 ($440,000 in grant money plus the city’s local match of $218,000). Attachments: • Project Vicinity Map • Inter-local Agreement with the Town of Steilacoom • Local Agency A&E Professional Services Agreement (w/exhibits) with Gray & Osborne, Inc. 032  Chambers Creek Properties Chambers Creek Lakewood City Limit ® SW Canyon Park DR N O RC Oakbrook Golf DW ZI EKR & Country Club Map Date: July 19, 2017 CR E W AM ER RD S 91ST AV SW DR B SW PUGET SOUND AMBER X DR SW ILL ONY IP S S PH CH South Puget OAKBROOK Sound 7 8TH ST SW ELEMENTARY Wildlife Area SCHOOL CHAMBERS BAY 83RD AV SW HUDTLOFF MIDDLE G & O Contract Fort Steilacoom SCHOOL Golf Course FIRWOOD 87TH AV SW Design SECONDARY SCHOOL OAK GROVE ELEMENTARY (Puyallup to Farwest) SCHOOL CUSTER ELEMENTARY SCHOOL VD SW STEILACOOM HIGH SCHOOL M BL WESTERN STATE HOSPITAL C OO S TEILA D LV PIERCE COUNTY EILACOOM B ST FERRY LIBRARY E L YA PU Lakewood Staff LU HIPKINS RD SW P Design ST MA IN TOWN OF PIERCE (Farwest to Phillips) STEILACOOM COLLEGE ST Fort LAKE WAUGHOP Steilacoom STEILACOOM LAKE Park CITY OF LAKEWOOD FARWE ST DR SW CHERRYDALE AN G ELEMENTARY LE N DR SW OL SCHOOL LN E D M SW AK LA ER 101ST ST SW Y R DR SW I NT AR ILI T LAKES HIGH LOU ISE D SCHOOL 104TH ST SW M IL LAK LAKE LOUISE ITA E SW IDLEWILD RD SW RY R D BUTTE DR SW IDLEWILD ELEMENTARY SCHOOL LAKE LOUISE 0 1,000 2,000 ELEMENTARY Feet City of Lakewood SCHOOL PUGET ON DR SW SOUND C Public Works ZIR D R SW BRIDGEPORT WY ONYX PHILLIPS SW RD SW BLVD S TACOMA WY STE ILA C OOM STEILACOOM BLVD SW HIPKINS RD SW WARDS ELWOOD DR SW LAKE Project #302.0024 WAUGHOP V SW LAKE BR ID LAKE Project VIEW G LAKE GRAVELLY Steilacoom Blvd Joint Project A EP LAKE STEILACOOM SR T W Y SW LOUISE 5 12 LAKE DR SW Vicinity OR I-5 (Puyallup St to WASHINGTON BLVD SW SW GRAVELLY Y LAKE HW VETERANS DR SW C FI Phillips Rd SW) CI PA I-5 AMERICAN LAKE SW AV ND SW TL A AV This product was prepared with care by City of Lakewood GIS. City of Lakewood expressly R N PO IO UN 150TH ST SW disclaims any liability for any inaccuracies which may yet be present. This is not a survey. Datasets were collected at different accuracy levels by various sources. Data on this map may :\Projects\Eng\CityProjects\SBJB.mxd be shown at scales larger than its original compilation. Call 253-589-2489 for further information. 033 034 035 036 037 038 039 040 041 042 043 044 045 046 047 048 049 050 051 052 053 054 055 056 057 058 059 060 061 062 063 064 065 066 067 068 069 070 071 072 073 074 075 076 077 078 079 080 081 082 083 084 085 086 087 088 089 090 091 092 093 094 095 096 097 TO: Mayor and City Councilmembers FROM: Torie Brazitis, Assistant to the City Manager THROUGH: John J. Caulfield, City Manager DATE: July 18, 2017 SUBJECT: 2017 Community Cleanup Event Update and Options This memo provides an update on plans to offer a community cleanup event to Lakewood residents and businesses this fall. The City’s 2015 franchise agreement with Waste Connections (dba Harold LeMay Companies, Pierce County Refuse) provides for the City to request one or two community cleanup events per year. These events allow residents to get rid of large volumes of household solid waste items without paying extra fees, and can be done in one of two formats: accepting items at a central drop-off site over two days, similar to Steilacoom Spring Cleanup; or by picking up items at residential addresses through a series of smaller, scheduled, neighborhood-scale curbside pickup days over the course of several weekends. Discussion of Options: The City can request either a drop-off or curbside pickup for the community cleanup event. There are advantages and disadvantages to either option. Staff previously had looked closely at the curbside cleanup option because it appeared to be simpler in design. However, after further discussion, Waste Connections has recommended the City elect to have a dropoff event instead for two reasons. First, it’s simpler to create a new drop-off event in a community and explain its criteria and operations because the event takes place for two days at a single location. This would help set up a new event for success. Second, the City itself is very large and has many residences, so rolling curbside pickups by neighborhoods here would be complicated, challenging to communicate, and would take weeks to complete. A dropoff-type here would utilize Waste Connection’s large, private transfer station on 94th Street SW. The facility has controlled access, designated exit and entry points, a large entry drive for queueing cars, space for multiple recycling stations to divert several forms of waste from the landfill, and a “tip deck” facility for rapid, large-scale solid waste collection. 1 098  Advantages Disadvantages Dropoff - Recyclable and reusable - Does not provide service materials are separated from directly to residential locations, solid waste which may be harder on those - Staff is provided by Waste who are lower-income, are Connections, and house-bound, or have limited supplemented by volunteers transportation options - Easier to ensure compliance - Requires City volunteers and with rules of event staff support for event - Can verify Lakewood residency status at entry gate before vehicles enter the facility Curbside - Service comes directly to - Can be difficult to Pickup each residence, so does not communicate dates, locations, require residents to transport and item restrictions effectively waste items to transfer - Would take weeks to complete station - Since all items at curbside will - Does not require City staff be collected, participation and volunteer support of cannot be limited effectively to event Lakewood residents - May encourage dumping - Non-compliant or late items become City responsibility for removal - Many recyclable or reusable materials will get thrown out Access Considerations: There are a range of ways to mitigate equity and access concerns about a dropoff event. Waste Connections has offered to work with the City to coordinate a system for specific item pickup requests that weekend for people who cannot afford to get a truck or load items themselves. As well, service clubs or students may also be interested in partnering on that volunteer opportunity to help Lakewood residents take advantage of the opportunity. Recommendation: Because this is the first event of its type in Lakewood, and because Lakewood is a large city with many residences and neighborhoods, it is recommended that Council elect to have the City request a dropoff type of community cleanup event for 2017. If the Council were to agree with this recommendation, tentative dates and times for the event are Saturday, October 28th and Sunday, October 29th from 8:00 AM to 2:00 PM each day. In either format, the 2017 community cleanup event will be evaluated for effectiveness and customer experience, after which staff will return with updated recommendations for 2018 event design. 2 099 To: Mayor and City Councilmembers From: Mary Dodsworth, Parks, Recreation & Community Services Director John Cunningham, Interim Public Works Director Through: John J. Caulfield, City Manager Date: July 18, 2017 Subject: WSDOT Gateway Design Options Attachments: Power Point – Gateway design options Summary: WSDOT has requested support from the City of Lakewood to maintain future landscaped improvements along the I-5 corridor. They are requesting a memorandum of understanding (MOU) between the City and the State indicating the City’s interest in participating in this project. They are in the process of developing a scope of work to design build the project. The City’s level of participation will drive the design process for certain landscaping elements of the project. Background: On June 12, 2017 representatives from WSDOT presented information regarding the I-5 and Mounts Road to Thorne Lane Corridor Improvement projects. The purpose of these improvements is to relieve chronic traffic congestion and improve person and freight mobility along Interstate 5 in the vicinity of Joint Base Lewis-McChord (JBLM) while maintaining access to the communities and military installations neighboring the highway. During this presentation WSDOT staff shared information regarding how design build projects work and the various strategies and timelines they planned to use to accomplish this project. They also presented various opportunities for architectural and aesthetic treatments to walls, decks and gateways. As WSDOT develops the design build Request for Proposal (RFP) and scope of work for this project and because the City requested opportunities to develop City gateways at the Berkley and Thorne Lane interchanges, WSDOT has asked the City of Lakewood to consider participating in future maintence of these areas. The level of commitment from the City will impact the improvements made in these areas. Current Status: WSDOT is requesting a MOU from the City indicating the City’s interest and intent in participating in future maintenance of the Thorne Lane and Berkeley interchanges. The MOU will also address the City’s desire to have access to all 100 interchanges connected to Lakewood (Gravelly Lake, Bridgeport, 84th and 512) so we have the option of entering these areas if improvements are needed. At the July 24 study session staff will present three potential options for Council to consider. Please note the graphics shown in the power point are versions of what could be designed by the selected design build engineers. WSDOT will include direction to the design build team based on the City’s long term commitment to maintaining this area(s). The options are: Option 1. No City support – WSDOT will do minimal aesthetic improvements. Deck and roundabouts will not receive any landscaping treatments. Pros – no financial impact to the City. Cons – sterile / bleak first impression of Lakewood. Option 2. Medium support – dog bone roundabouts will have decorative hardscape and landscaped areas. City could install gateway monument sign (at our expense). Pros – aesthetically pleasing first impression of the City (and JBLM) to citizens and visitors. The City included gateway improvements at the Berkeley and Thorne Lane exits in the current parks 6 year CIP so maintaining a portion of this area was considered and anticipated in future planning. Cons – Additional maintence would be required. Because the area has not been designed, it is difficult to determine future financial impacts to the City. Option 3. All In – side areas of deck will be landscaped and dog bone roundabouts will have decorative hardscape and landscaped areas. City could install gateway monument sign (at our expense). Also suggesting an ivy covered pedestrian wall near Tillicum. Pros – impressive first impression of the City (and JBLM) to citizens and visitors. The City included gateway improvements at the Berkeley and Thorne Lane exits in the current parks 6 year CIP so maintaining a portion of this area was considered and anticipated in future planning. Cons – adding landscaping to the entire deck will increase impact to structure and require more utilities (power, water, stormwater, etc.). Additional maintence would be required. Because the area has not been designed, it is difficult to determine future financial impacts to the City. Timeline: The project is anticipated to start in January, 2022 and take three years to complete. After warranty period, maintenance of the areas would begin in or around 2027. Recommendation: Staff is recommending Option 2. The City included gateway improvements at the Berkeley and Thorne Lane exits in the current parks 6 year CIP so maintaining a portion of this area was considered and anticipated in future planning. The roundabout areas are easier to build and maintain then acres of bushes and ground cover. Landscaping along freeways has a tendency to wither and die out earlier due to environmental and driver (accident) impacts. Concern would be what the areas look like in five to 10 years after the project is complete. Staff would also recommend that any commitment to future maintence be associated with plants, irrigation, city installed gateway signage and possible trash removal. Any maintence associated with the WSDOT structures, walls, roads, markings, signals, signs and improvements are the responsibility of WSDOT along with cost for utilities. City staff will be at the July 24 study session to discuss the City’s options. 101 Camp Murray / Tillicum Neighborhood PEDESTRIAN BARRIER Berkeley Street Interchange 14 102 Thorne Lane Interchange NO TREATMENT – CONCRETE ONLY OPTION 1 Pedestrians Prohibited Non-motorized Path 8 103 Thorne Lane Interchange DECORATIVE HARDSCAPE AND PLANTED ROUNDABOUTS OPTION 2 10 104 Thorne Lane Roundabout Concept 2 105 17 Thorne Lane Interchange OPTION 3 PLANTED DECK AREAS 11 106 Typical Planting Areas INTERCHANGE PLANTING CHARACTER 4 107 Camp Murray / Tillicum Neighborhood OPTION 3 PEDESTRIAN BARRIER 15 108 Camp Murray / Tillicum Neighborhood PEDESTRIAN BARRIER Berkeley Street Interchange 14 109