City Council

LAKEWOOD CITY COUNCIL AGENDA Monday, August 21, 2017 7:00 P.M. City of Lakewood City Council Chambers 6000 Main Street SW Lakewood, WA 98499 Page No. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE PROCLAMATIONS AND PRESENTATIONS ( 4) 1. Proclamation recognizing the 100 Year Anniversary of JBLM-McChord – Colonel Nicole Lucas, JBLM Base Commander and Colonel Jay Miseli, 2/2 SBCT Commander PUBLIC COMMENTS C O N S E N T A G E N D A ( 7) A. Approval of the minutes of the City Council meeting of August 7, 2017. (15) B. Approval of the minutes of the City Council study session of August 14, 2017. (19) C. Resolution No. 2017-16 Approving the Megan Court final plat to subdivide 1.51 acres into seven single-family lots at 10720 Farwest Drive SW. The Council Chambers is accessible to persons with disabilities. Equipment is available for the hearing impaired. Persons requesting special accommodations or language interpreters should contact the City Clerk’s Office, 589-2489, as soon as possible in advance of the Council meeting so that an attempt to provide the special accommodations can be made. http://www.cityoflakewood.us City Hall will be closed 15 minutes after adjournment of the meeting. Lakewood City Council Agenda -2- August 21, 2017 Page No. (48) D. Resolution No. 2017-17 Setting Monday, October 16, 2017, at approximately 7:00 p.m., as the date for a public hearing by the City Council on vacating a portion of right-of-way adjacent to 6404 Wildaire Road SW. (59) E. Motion No. 2017-43 Appointing James Hairston, Patrick Juhasz, Michael Kelly and Mark Peila to serve on the Public Safety Advisory Committee. (72) F. Motion No. 2017-44 Awarding bids to KBH Construction, in the amount of $522,854.75, for sport field improvements at Ft. Steilacoom Park. (75) G. Items Filed in the Office of the City Clerk: 1. Public Safety Advisory Committee meeting minutes of July 5, 2017. 2. Planning Commission meeting minutes of July 19, 2017. R E G U L A R A G E N D A UNFINISHED BUSINESS NEW BUSINESS (81) Motion No. 2017-45 Approving the 2018 Comprehensive Plan amendment process. – Assistant City Manager for Development Services The Council Chambers is accessible to persons with disabilities. Equipment is available for the hearing impaired. Persons requesting special accommodations or language interpreters should contact the City Clerk’s Office, 589-2489, as soon as possible in advance of the Council meeting so that an attempt to provide the special accommodations can be made. http://www.cityoflakewood.us City Hall will be closed 15 minutes after adjournment of the meeting. Lakewood City Council Agenda -3- August 21, 2017 Page No. (83) Motion No. 2017-46 Approving the design for the Ft. Steilacoom Park Pavilion. – Parks, Recreation and Community Services Director REPORTS BY THE CITY MANAGER CITY COUNCIL COMMENTS ADJOURNMENT The Council Chambers is accessible to persons with disabilities. Equipment is available for the hearing impaired. Persons requesting special accommodations or language interpreters should contact the City Clerk’s Office, 589-2489, as soon as possible in advance of the Council meeting so that an attempt to provide the special accommodations can be made. http://www.cityoflakewood.us City Hall will be closed 15 minutes after adjournment of the meeting.  CITY OF LAKEWOOD PROCLAMATION WHEREAS, 2017, marks the 100th anniversary of Camp Lewis that started in May 1917, became Fort Lewis, and then in 1927 just north of Camp Lewis, Pierce County residents established an airfield and in 1939, that airfield was transferred to the United States Government and became McChord Field; and WHEREAS, Camp Lewis formed with the War Department’s blessing in 1917 when the citizens of Pierce County voted by an eight to one margin to bond themselves for $2 million to buy 68,721 acres of land on the Nisqually Plain and given to the federal government for military use to be used as a permanent army post; and WHEREAS, the construction of Camp Lewis began under the direction of Captain David L. Stone and his staff on May 26, 1917 began to build Camp Lewis and by December 21, 1917 Camp Lewis increased to 37,000 enlisted men and officers that made up the “Ninety-First Division” and became known as the “Wild West Division”; and WHEREAS, when the United States entered World War I on April 6, 1917, the Ninety-First Division consisting of 26,000 officers and enlisted men were deployed from June 21-24, 1918 and fought in numerous battles including the Meuse-Argonne offensive and the Belgium Battle of Flanders leading to the capture of over 2,200 German soldiers and numerous guns, tanks and machine guns; and WHEREAS, with the outbreak of World War II, Colonel Dwight Eisenhower, who later became President of the United States, served as commander to the 15th Infantry Regiment at Ft. Lewis and was promoted to command the entire Pacific coast defense; and WHEREAS, the first military group to arrive at McChord Field was the 17th Bombardment Group that patrolled the west coast for enemy submarines after the December 7, 1941, attack on Pearl Harbor and destroyed an imperial Japanese submarine near the south of the Columbia River on December 24, 1941; and WHEREAS, Colonel James Doolittle, came to McChord Field and selected ten aircrew members to participate in the courageous 1942 Doolitle Raid on Tokyo , the first American strike against the homeland imperial Japan after the Pearl Harbor attack; and WHEREAS, during World War II, Fort Lewis deployed many divisions that were essential to the war effort and McChord Field played a strategic, vital and heroic role until the close of World War II; and 004  WHEREAS, both Fort Lewis and McChord Field were essential for the war efforts that followed, including the Korean War, the Vietnam War and the Cold War; and WHEREAS, in 1972 Fort Lewis was given the task of making up a volunteer Army, for this the 9th Infantry Division was reactivated and became the first volunteer division in the United States Army; and WHEREAS, during the Reagan administration, Fort Lewis was selected as the testing ground for molding this Army into a highly skilled, efficient fighting machine with lighter mobilized units capable of rapid deployment; and WHEREAS, Fort Lewis and McChord played a strategic role in the First Gulf War; Operation Desert Storm; and following the September 11, 2001, terror attacks, played a key role in Operation Iraqi Freedom, Operation Enduring Freedom, and homeland security; and WHEREAS, in 2004, Task Force Olympia was activated to deploy units into Iraq, including reserves, National Guards, Marines, Australian officers, and several rd nd subordinate units including the 3 Stryker Brigade Combat Team, 2 Infantry Division and the 1st Brigade Combat Team, 25th Infantry Division; and WHEREAS, on February 1, 2010, Camp Lewis, later known as Fort Lewis, and McChord Field, later known as McChord Air Force Base, consolidated facilities and became Joint Base Lewis-McChord; and WHEREAS, Joint Base Lewis-McChord, represents thirty percent of the Pierce County economy and is its largest employer, and is the second largest employer in the state, having a $6.1 billion impact on our economy; and WHEREAS, Joint Base Lewis-McChord is among the largest and most important bases in the United States, and currently supports over 125,000 military retirees and more than 32,000 family members who live both on and off base; and WHEREAS, Joint Base Lewis-McChord has been an active partner in the South Sound Military & Communities Partnership in providing regional leadership to bridge military and civilian communities in the South Sound region; and WHEREAS, Joint Base Lewis-McChord has a legacy of significance to the United States and to the world that brings honor and pride to the entire state of Washington. 005  NOW, THEREFORE, the Lakewood City Council, hereby recognizes the 100TH ANNIVERSARY OF JOINT BASE LEWIS-MCCHORD and encourage all citizens to recognize our military men and women who have served at Joint Base Lewis-McChord for their contributions to our national security, to recognize the valor and sacrifice of our veterans and those who served in harm’s way, and to actively support our military, veterans and their family members. PROCLAIMED this 21st day of August, 2017. _____________________________ Don Anderson, Mayor ATTEST: ________________________ Alice M. Bush, City Clerk 006  LAKEWOOD CITY COUNCIL MINUTES Monday, August 7, 2017 City of Lakewood City Council Chambers 6000 Main Street SW Lakewood, WA 98499 ______________________________________________________________ CALL TO ORDER Mayor Anderson called the meeting to order at 7:01 p.m. ROLL CALL Councilmembers Present: 5 – Mayor Don Anderson; Deputy Mayor Jason Whalen; Councilmembers John Simpson, Marie Barth and Paul Bocchi. Councilmembers Excused: 2 – Councilmember Mike Brandstetter (arrived at 7:05 p.m. and Councilmember Mary Moss (arrived at 7:13 p.m.) PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Anderson. PROCLAMATIONS AND PRESENTATIONS Clover Park School District Board Report. There was no Clover Park School District Board report. PUBLIC COMMENTS Speaking before the Council were: Glen Spieth, Lakewood resident, spoke about a homeless camp at Chambers Creek near Topaz Drive and at Fairlawn Drive on the west side of Bridgeport Way. C O N S E N T A G E N D A A. Approval of the minutes of the City Council meeting of June 19, 2017. B. Approval of the minutes of the City Council meeting of July 17, 2017. 007 Lakewood City Council Minutes -2- August 7, 2017 C. Approval of the minutes of the City Council study session of July 24, 2017. D. Approval of payroll checks, in the amount of $2,494,633.54, for the period June 16, 2017 through July 15, 2017. E. Approval of claims vouchers, in the amount of $3,440,690.17, for the period June 16, 2017 through July 13, 2017. F. Motion No. 2017-39 Appointing the 2017-2018 Youth Council members. G. Motion No. 2017-40 Authorizing the execution of an agreement with Gray & Osborne, Inc., in the amount of $258,500, for the design of improvements on Steilacoom Boulevard from Puyallup Street to Farwest Drive. H. Motion No. 2017-41 Awarding a bid to Rodarte Construction, Inc., in the amount of $804,613, for the construction of frontage improvements on portions of 150th Street SW, 146th Street SW, and overlay on portions of Spring Street. (LID 1109 Panattoni Woodbrook Development) I. Motion No. 2017-42 Awarding a bid to Fenix Earthworks LLC, in the amount of $328,814.75, for the construction of 600 linear feet of sanitary sewers and street improvements along 150th Street east of Woodbrook Drive. J. Items Filed in the Office of the City Clerk: 1. Planning Commission meeting minutes of May 3, 2017. 2. Landmarks & Heritage Advisory Board meeting minutes of June 22, 2017. ********** Councilmember Brandstetter arrived at 7:05 p.m. ********** DEPUTY MAYOR WHALEN REQUESTED THAT ITEM NO. F BE REMOVED FROM THE CONSENT AGENDA TO THE REGULAR AGENDA. ********** 008 Lakewood City Council Minutes -3- August 7, 2017 COUNCILMEMBER SIMPSON MOVED TO ADOPT ITEMS A-E AND G-J ON THE CONSENT AGENDA AS PRESENTED. SECONDED BY COUNCILMEMBER BRANDSTETTER. VOICE VOTE WAS TAKEN AND CARRIED UNANIMOUSLY. R E G U L A R A G E N D A F. Motion No. 2017-39 Appointing the 2017-2018 Youth Council members. DEPUTY MAYOR WHALEN MOVED TO ADOPT MOTION NO. 2017-39 APPOINTING THE 2017-2018 YOUTH COUNCIL MEMBERS. SECONDED BY COUNCILMEMBER SIMPSON. VOICE VOTE WAS TAKEN AND CARRIED. UNFINISHED BUSINESS None. NEW BUSINESS None. REPORTS BY THE CITY MANAGER Review of Megan Court final plat. Assistant City Manager for Development Services Bugher provided an overview of the Megan Court final plat development. Discussion ensued relative to impervious surfaces if there are any financial requirements relative to homeowners associations setting aside sufficient reserves for repairs on private driveway and streets. ********** Councilmember Moss arrived at 7:13 p.m. ********** Review of Comprehensive Plan amendment process. Assistant City Manager for Development Services Bugher provided an overview of the Comprehensive Plan amendment process and reviewed staff 009 Lakewood City Council Minutes -4- August 7, 2017 recommendations for 2018 amendments. He then reviewed the Central Business District subarea plan schedule. Discussion ensued concerning restricting the public’s ability to submit Comprehensive Plan amendments in 2018 and providing for public opportunity to initiate amendments; if a significant Comprehensive Plan amendment came forward that consideration be given in the fall with finalization in the summer; and that options be considered at the Council’s August 21, 2017 meeting. ********** City Manager Caulfield congratulated Police Chief Zaro for being recognized by the Pierce County Prosecutor’s Office for implementing the phlebotomy program. He explained that the during the Seattle Seafair event weekend, Lakewood Police Officer Andy Hall supported the Mercer Island Police Department by providing phlebotomy assistance. He reported that letters were sent to the Washington State Department of Commerce from the City, SSMCP, the City Lacey and Pierce County as part of the comment period, expressing general support of the Washington State Military and Community Compatibility Strategy report. The Department of Commerce will include a response to the comments received and their final implementation plan by December 31, 2017. He reported that Mr. Henry Liebmann who manages the Lakewood EB5 Regional Center has offered to give the Center to the City of Lakewood. He explained that staff is recommending that the City not take on the Regional Center at this time as there are cost considerations. As a follow-up from the last Washington, DC visit, he reported that SSMCP has prepared an application to seek Office of Economic Adjustment (OEA) grant funding for establishing a Regional Military Influence Area (similar to a Puget Sound Regional Council regional centers designation), a lighting study, developing a business plan for the JBLM land exchange process, and preparing an economic analysis of the regional impact JBLM has on the South Sound. OEA is hoping to begin accepting the applications later this fall once funding is approved by Congress. He reported that Recreation Coordinator Sally Martinez has indicated that the Farmers Market vendors have grossed over $100,000 in revenue through eight weeks this season which equates to an average of $12,500 per day. The market is on pace to gross over $200,000 this season, which would be a significant increase from last year’s amount, which totaled approximately $170,000 for the whole season. 010 Lakewood City Council Minutes -5- August 7, 2017 He then announced that applications for 2018 lodging tax grant funds opened on August 1, 2017 through August 21, 2017. The City is preparing applications for the following projects: • Motor Avenue Design (ie Colonial Center redesign project) • Farmers Market • SummerFEST 2018 • Triathlon 2018 • Gateway Entrance Signs (2) • Fort Steilacoom Park – Pavilion in the Park (additional amount to be determined) He announced that AMTRAK trains will not be operational on the Point Defiance Bypass Rail until later this fall, probably December versus September. The City will work with WSDOT-Rail and Sound Transit to get the word out of the change. He then reported that the City was informed last week that Woodbrook Middle School was in need of emergency repairs that fell into the life-safety category in which building permits were authorized. He announced that submittals in response to a Request for Qualifications road improvement design within Fort Steilacoom Park were due on Friday, August 4, 2017. He also announced that bids were let on the John Dower Road and Phillips Road Safe Routes to Schools program projects and is due on August 29, 2017 with Council consideration for bid award on September 18, 2017. He noted that SSMCP Program Director Bill Adamson has been asked by Congressman Heck to sit as a panel member at a National Security Forum to be conducted August 10, 2017 in Tacoma. He has also been invited to give a presentation to Council of State Government West which will be held in Tacoma on August 17, 2017 at the Hotel Murano. He reported that the Tacoma Power Utility Electric Franchise that the Council recently approved will be considered by the Tacoma Public Utility Board on August 9, 2017 and the Tacoma City Council for review and consideration on August 15, 2017. He indicated that IT Manager Ken White reports that security cameras have been installed at the Kiwanis Park Skate Park and Fort Steilacoom Park. Likewise additional cameras are in the process of being installed at the Police Station to view areas not currently accessible. Once completed, security cameras will be installed at the Fort Steilacoom Maintenance Shop and Public Works Operation and Maintenance facility, and two additional cameras will be 011 Lakewood City Council Minutes -6- August 7, 2017 added to the third floor at City Hall (hallway) and several outside to cover the main parking lot, garage entry, rear and sides of the building. He announced that the Police Department received approval from the Federal Aviation Administration to operate unmanned aircraft systems (UAS) in Lakewood. The Police Department is currently developing UAS policies to implement the program. The program was presented to the Public Safety Advisory Committee and an update is scheduled for presentation to City Council as part of August 28, 2017 study session. City staff has met with the Pierce County Library District staff and have agreed upon a Memorandum of Understanding (MOU) that outlines roles and responsibilities between the City and Library District to construct two new library branches in Lakewood - one in the Central Business District and another in Tillicum. A key responsibility of the City is to secure the property (with Library approval) needed to construct these new facilities. This will allow the Library District to move forward a capital bond in November 2019, and plan on moving forward with a Maintenance and Operation levy in November 2018. The Memorandum of Understanding will be brought before the Council for review in September. He then announced the following meetings and events: • August 11, 10:00 AM, 7th Infantry Division Change of Command, Watkins Field, JBLM. The Awards Ceremony will take place at 9:30 AM across the street from Watkins Field. • August 11, 12 and 13, 5th Annual Lakewood Asian Film Festival sponsored by the Lakewood Arts Commission, Pierce College, Fort Steilacoom campus, Cascade Bldg. 4th Floor • August 17, 5:00 PM to 7:00 PM, Reception to celebrate the 2017 Council of State Governments in Tacoma, Hotel Murano • August 18, August 31 and September 1, Camp Lewis Centennial Celebration Events, JBLM • August 20, 2:00 PM to 7:30 PM, Concert in the Park, American Legion Band (2:00 PM to 4:00 PM) and Tacoma Concert Band (6:00 PM to 7:30 PM), Fort Steilacoom Park • September 8, 5:30 PM, Waughop Lake Trail Ribbon Cutting ceremony CITY COUNCIL COMMENTS Councilmember Moss reported on the citizen comments she received about the Farmers Market. She commented on the National Night Out events she attended. She also commented on the transportation improvements. She spoke about the Black Bear Diner ribbon cutting she attended and the Third Annual Hot Rod for Heroes car show at Patriot’s Landing. She then spoke about an event at Lacey where she volunteered as a member of the AUSA. 012 Lakewood City Council Minutes -7- August 7, 2017 She then spoke about a Patriot’s Landing reception she attended with General Eberhart. Councilmember Bocchi commented on the National Night Out events he attended. He commented on the Chamber of Commerce event he attended. He spoke about the Caring for Kids back to school event he participated in over the weekend. He explained that in order to try to help development in Springbrook, he asked Council to consider seeking funding from the Flood Control District. Councilmember Brandstetter commented on the Public Facilities District meeting he attended and their discussion on proposing to expand the District. He also commented on the National Night Out events he attended. He spoke about the City’s progress on the vibrant visibility of the arts and history as the Council described in its vision statement. Councilmember Barth commented on the Tactical Tailor tour she attended. She then commented on the National Night Out events she attended and thanked staff for organizing the events. Councilmember Simpson also commented on the Tactical Tailor tour he attended. He then commented on the Black Bear Diner event he attended. Deputy Mayor Whalen commented on the Chamber of Commerce Government Relations meeting he attended and the questions generated about City outreach to businesses during street construction and providing a response to these questions. He then commented on the National Night Out event in which he organized in his neighborhood. He reported on the Arts Commission meeting he attended and their discussion about funding for art events/projects. He indicated that the Ft. Steilacoom Pavilion in the park is moving forward. Mayor Anderson reported that on August 18, 2017, at 9:30 am, the 423 Tomahawks Battalion of the 2-2 is dedicating its building to Medal of Honor recipient Specialist Danny Ward. On July 26, 2017 he spoke about an interview he had with KBS Washington, a Korean TV outlet, regarding Lakewood’s International Business District and that he mentioned the Boo Han, Paldo World and HMart supermarkets. On July 28, 2017, he attended the change of command for 2-2 stryker brigade. He then commented on the National Night Out events he attended. On August 2, 2017 he spoke about his meeting with Colonel Miseli at the Lancer dining facility. On August 3, 2017 he met with Councilmember Richardson and Mayor Lucas on matters of common interest. 013 Lakewood City Council Minutes -8- August 7, 2017 ********** Mayor Anderson announced that Council will recess into Executive Session for approximately 20 minutes to discuss pending litigation. ********** Council recessed into Executive Session at 8:45 p.m. At 9:05 p.m., Mayor Anderson announced that Executive Session will be extended an additional 10 minutes. Council reconvened at 9:15 p.m. ADJOURNMENT There being no further business, the meeting adjourned at 9:15 p.m. ___________________________________ DON ANDERSON, MAYOR ATTEST: ____________________________ ALICE M. BUSH, MMC CITY CLERK 014  LAKEWOOD CITY COUNCIL STUDY SESSION MINUTES Monday, August 14, 2017 City of Lakewood City Council Chambers 6000 Main Street SW Lakewood, WA 98499 ______________________________________________________________ CALL TO ORDER Mayor Anderson called the meeting to order at 7:01 p.m. ROLL CALL Councilmembers Present: 7 – Mayor Don Anderson; Deputy Mayor Jason Whalen; Councilmembers Mary Moss, Mike Brandstetter, John Simpson, Marie Barth and Paul Bocchi. ITEMS FOR DISCUSSION: Backflow prevention device testing and inspections update Assistant to the City Manager Casady reviewed the two different kinds of backflow preventions used in water management and the draft Memorandum of Understanding relative to the proposed backflow prevention device testing and inspections program with the Lakewood Water District. Discussion ensued relating to timely approvals for boilers and irrigation systems; what is the coordination process between the City and Water District for permitting and testing; how many devices are there in the city (1,212), what is the status of the cross-connection program; what the monthly report to the Water District relates to (building plan exchange of data); and what is the Water District’s cost for inspections and what does it cover. Overview of the 2017 Legislative Session State Legislative consultants Briahna Murray and Shelly Hedler provided an overview of the 2017 State Legislative Session. The City of Lakewood Legislative priority items included the transfer of ownership of Fort Steilacoom Park from the Department of Social and Health Services to the City of Lakewood and Pierce College. The City received increased funding, $621,000 for Western State Hospital community policing program. Capital funding for Fort Steilacoom Park, Motor Avenue and Pacific Highway/WSDOT relocation was worked on to position these requests for success for future years. 015 City Council Study Session Minutes -2- August 14, 2017 Discussion ensued on what were the legislators feedback on the Motor Avenue capital funding request; should the Puget Sound Regional Council be involved in annexation legislation of small unincorporated islands; is there a way for the City to assess the $9 million funding allocated for homelessness for police and mental health services; is there a possibility with the new legislation for creating a creative district designation for the Motor Avenue project and what is involved; and what is the status of the Harry Todd Park funding request. Ft. Steilacoom Park Pavilion project update Parks and Recreation Director Dodsworth provided an update on the Fort Steilacoom Park Pavilion project. Discussion ensued on the degree of sloping in the grassy plaza area for visibility to the stage; what kind of citizen feedback has the City received on this project; what are the water enhancement issues (no proper water flow (fire flow) for new construction); need for Council discussion of the entire utility system needs at Ft. Steilacoom Park as a possible Legislative priority or bonding issue; will the water flow issue need to be resolved prior to construction of the Pavilion (yes) and when will the water flow issue be resolved (meeting with Lakewood Water District is scheduled this week); is there a safety issue at the park, the Parks Maintenance facility, and caretaker facility. It was the consensus of the Council to place consideration for approval of the design of Ft. Steilacoom Park pavilion on the Council’s August 21, 2017 agenda. Economic Development update Economic Development Manager Newton provided an update on the economic development projects and activities in the city. Discussion ensued on the renaming of the Motor Avenue project; where will the second Mariott hotel be located; how are valuations determined on the Interlaaken development and Walker Ridge development; to work collaboratively with Library and look at congregating facilities to actually have a centralized downtown rather than single facilities and create aggregate facilities with a combined downtown rather than stand alones; neighborhoods also need to be connected and a library can help bring neighborhoods together; and using business size cards as handouts with instructions on using 311 and social media. ITEMS TENTATIVELY SCHEDULED FOR THE AUGUST 14, 2017 REGULAR CITY COUNCIL MEETING: 1. Business showcase. – Pizza Casa - Mr. Dan Harris, owner 016 City Council Study Session Minutes -3- August 14, 2017 2. Proclamation recognizing the 100 Year Anniversary of JBLM-McChord. – Colonel Nicole Lucas, JBLM Base Commander, Colonel Jay Miseli, 2/2 SBCT Commander 3. Appointing members to serve on the Public Safety Advisory Committee. – (Motion – Consent Agenda) 4. Awarding bids for Ft. Steilacoom Park sports fields improvements. – (Motion – Consent Agenda) 5. Approving the final plat for Megan Court. – (Resolution – Consent Agenda) 6. Approving the Comprehensive Plan amendment process. – (Motion – Regular Agenda) REPORTS BY THE CITY MANAGER Acting City Manager Kraus announced the following meetings and events: • August 18, August 31 and September 1, Camp Lewis Centennial Celebration Events, JBLM • August 18 JBLM Centennial Celebration event, 3:00 PM with Colors Ceremony at 4:00 PM, Watkins Field event with vendors followed by invitation only reception, Celebration will include period and interactive displays, commemoration remarks from the Washington State Governor's Office, and LTG Gary Volesky, Commanding General, America's 1st Corps • August 31 about 4:00 PM to 8:30 PM, Watkins Field Museum Grand Re- Opening, Medal of Honor Street Naming, and Boulevard of Remembrance Plaque ceremony • September 1, Bus Tours on JBLM related to installation history • September 8, 5:30 PM, Waughop Lake Trail Ribbon Cutting ceremony • October 14, 8:30 AM, Council Retreat, Police Station Multi-Purpose Room • November 11, 2:00 PM to 3:30 PM, Veteran's Day Ceremony for 100 Commemoration of WW1 and JBLM 100th Anniversary, Lakewood City Council Chambers • November 21, 8:00 AM to 9:30 AM (7:30 AM breakfast), SSMCP Elected Official Council (EOC) meeting, Eagles Pride Golf Course, tentative agenda items include BRAC Preparations, SSMCP MOU Update, PSRC: Military Installations as Regional Centers, Business & Economic Development, and Behavioral Health. Breakfast begins at 7:30 AM with the program starting at 8:00 AM and concluding at 9:30 AM. 017 City Council Study Session Minutes -4- August 14, 2017 CITY COUNCIL COMMENTS Councilmember Moss commented on the discussions at the Sound Transit Board meeting she attended. She also spoke about the Asian film festival she attended. Councilmember Bocchi commented on citizen comments he received about the road improvements the City made on Kline Street. Councilmember Simpson commented on a change of command event he attended at Watkins Field where Major General James relinquished command of 7th ID to Major General Willard Burleson. Councilmember Barth spoke about marketing and branding the city of Lakewood. She also spoke about the Clover Park School District Board meeting report she presented tonight. Deputy Mayor Whalen commented on using the 311 application. He then commented on the Arts Festival. Mayor Anderson commented on the Arts Film Festival. ADJOURNMENT There being no further business, the meeting adjourned at 10:05 p.m. ___________________________________ DON ANDERSON, MAYOR ATTEST: ____________________________ ALICE M. BUSH, MMC CITY CLERK 018  REQUEST FOR COUNCIL ACTION TITLE: Megan Court Final Plat DATE ACTION IS TYPE OF ACTION: REQUESTED: Approval August 21, 2017 ORDINANCE NO. REVIEW: ATTACHMENTS: Megan Court Sheet  RESOLUTION NO. 2017-16 August 7, 2019 1; Megan Court Sheet 2; Megan Court Sheet; Megan Court Site Photos; _ MOTION NO. Megan Court HEX Staff Report; Megan Court HEX Decision; and Megan Court OTHER Draft Resolution SUBMITTED BY: M. David Bugher, Assistant City Manager for Development Services/Community & Economic Development Director. RECOMMENDATION: It is recommended that the City Council adopt the attached Draft Resolution approving the Megan Court Final Plat. DISCUSSION: The proposal would subdivide 1.51 acres into seven (7) single-family lots with lot sizes ranging from 7,523 to 7,714 square feet. Applicant: O’Conner and Associates, 727 Commerce Street, Suite 210, Tacoma WA 98402 Property owner: Crest Builders, Incorporated, 3800 Bridgeport Way W, University Place, WA 98466 Previous use: Existing single family dwelling with accessory buildings Date preliminary plat vested: May 1, 2007 Comprehensive plan designation: Single Family Residential Zoning classification: R3 (See next page.) ALTERNATIVE(S): : Final plat approval must be made by the legislative body (RCW 58.17.100), and is of a ministerial, non-discretionary process. If the applicant meets the terms of preliminary approval and the plan conforms with state law and local ordinances, final approval must be granted (RCW 58.17.170). There is no public hearing for a final plat approval. Prepared by City Manager Review Department Director 019 Case No. LU1700014 represents the final plat for the seven lot subdivision known as “Megan Court,” formally referred to as “Crest Farwest.” The property address is 10720 Farwest Drive SW. The site is located south of Lakes High School and just north of 108th Street SW. The preliminary plat was subject to the State Environmental Policy Act (SEPA), and a Determination of Non- Significance (DNS) was issued previously. Following a public hearing the preliminary plat was approved by the City’s Hearing Examiner on September 12, 2007. Copies of the staff report and the Hearing Examiner’s Decision are attached. The subdivision includes a private cul-de-sac that is accessed from Farwest Drive SW. The private r cul-de-sac includes a 28-foot wide two-way travel lane, with a rolled curb, and a five-foot wide sidewalk along the cul-de-sac, meeting the minimum requirements for the City of Lakewood standards for local access roads based on 2007 standards which were the standards in place at the time the application vested. The offsite improvements included a roadway pavement patch adjacent to Farwest Drive SW any new curb work including 5 feet of full asphalt replacement measured from the saw cut line to face of new curb and 1 ½ inch asphalt grind to lane stripe with a 1 ½ inch asphalt overlay and the installation of ADA assessable curb ramps at the beginning of the newly installed private road. Hearing Examiner Action: After conducting a public hearing and receiving reports from city departments and other public agencies, the hearing examiner approved the preliminary plat on September 7, 2007, subject to conditions. A copy of the city staff report and the hearing examiner decision is attached. Notable Features/De Minimis Plat Alterations: The subdivision is almost 10 years old. Within the last month, city staff required an updated tree preservation plan. The updated plan showed no changes in current conditions; thus, the original plan remains in effect. The cul-de-sac is constructed of pervious pavement. It is designed to allow percolation or infiltration of stormwater through the surface into the soil below where the water is naturally filtered and pollutants are removed. Pervious surfaces are required to be cleaned on a regular basis. Since this is a private road, it is required that a homeowner’s association be established to maintain the street as a condition of final plat approval. The association documents have been submitted to the city and approved. The public works department required a set of curb, gutter, and sidewalk improvements that were different than the adopted development standards then in place. The city engineer modified the conditions of project approval to meet the 2007 standards which were the standards in place at the time the application vested. The city engineer did not require the removal of an existing driveway approach on Far West Drive SW south of the cul-de-sac driveway. A landscaping strip was required for that part of the subdivision adjacent to Farwest Drive SW. However, limited space, the existing natural elevations and the locations of existing, mature trees makes it problematic to meet minimum code standards. A landscape plan has been submitted and approved subject to modified standards which is allowed under LMC 18A.50.145 (H). Landscaping shall be installed at a later date. The developer has posted a cash guarantee with the City. 020 AUGUST 7 COUNCIL COMMENTS: Mayor Anderson discussed the use of porous asphalt on Megan Court, a private road. Given that there are annual costs associated with cleaning these types of surfaces, he expressed his concern that in future years residents may petition the City to declare the private street a public street should maintenance costs rise. By doing so, the road cleaning costs are passed onto the City’s General Fund. Such action reduces homeowners’ association (HOA) monthly/annual dues. By code, 12A.05.070, the City is under no obligation to accept any private street into the City's street system for dedication or maintenance. In the event such a request was made, it would be the applicant’s responsibility to submit a preliminary site plan showing the street proposed for dedication to the City. Written approval from the City is required. To accept a private street, the City would require the street to be constructed to City standards. Once the street has been dedicated to the City and accepted for maintenance, the street shall remain open for public use and may not be closed except by the City, as provided by Revised Code of Washington (RCW) sections 47.48.010, 47.48.020, and 47.48.031. The City will require that Megan Court be washed with clean, low pressure water, followed by immediate vacuuming. Combinations of washing and vacuuming techniques have proved effective in cleaning both organic clogging as well as sandy clogging. The cleaning would occur on a biannual basis. These are standard procedures used in Seattle, Portland, and cities and counties in California. Staff has provided additional information to the developer regarding snow/ice removal and repairs. Staff has also estimated maintenance costs. These were compared against the City’s experience with ProVac. ProVac is a private contractor used by the City to perform stormwater management and vacuum sweeping. Annual costs to perform biannual cleaning (washing and vacuuming) for Megan Street are to be set at $2,380 or $340 per lot. This is a “high-side” estimate to be included in the HOA’s C,C&R’s and the City’s stormwater maintenance agreement. LMC Section 12A.09.061 and .063 call out specific requirements for private roads: 12A.09.061: All private streets shall be constructed by the applicant and inspected by the project engineer who shall issue a letter of compliance to the applicant with a copy to the City certifying the following: A. The private street has been constructed in accordance with the Engineering Standards Manual. B. The street signs are in place. C. The storm drainage, if applicable, has been constructed in accordance with the project engineer's design. D. The gate (if applicable) has been installed in conformance with all applicable codes. E. Existing and new bridge structures, if any, comply with all applicable codes. F. The compliance letter shall be stamped, signed, and dated by the project engineer and shall be worded as follows: 021  "I have inspected the project and find that the private street and storm drainage as constructed for this project conform to the terms and conditions of the submitted design and requirements of the City's development standards and regulations, and that the appropriate street signs are in place." A revised set of plans showing alterations to the previous accepted plans shall be submitted with the letter of compliance. 12A.09.062: All private streets and sidewalks subject to the terms of these regulations shall have a Maintenance Covenant approved by the City Engineer and recorded with the Pierce County Auditor's Office prior to or concurrent with the recording of the subdivision or plat. An active association shall be established to carry out the terms of the covenant. Private streets or easements existing prior to the effective date of this Chapter will be exempted from the Street Maintenance Covenant. Any new private street shall conform to these standards. Maintenance of the street shall include but not be limited to street surfacing, shoulders, gates, signs, stormwater facilities, landscape maintenance, and vegetation control. Other requirements are contained in the City’s subdivision code, LMC 17.26.050: All private streets, easements, community utilities and properties shall be maintained by the owners of property served by them and kept in good repair at all times. In order to insure the continued good repair, it must be demonstrated to CED that prior to the recording of the plat that: There is a workable organization to guarantee maintenance with a committee or group to administer the organizational functions; and There is a means for assessing maintenance costs equitably to property owners served by the private streets, easements, community utilities and properties. FISCAL IMPACT: Using the new home prices advertised at Walker Ridge Estates ($450,000), which is located in the vicinity of the project site, the seven lots would individually generate $558.24 in property taxes, or cumulatively $3,907.70, based on the 2017 City of Lakewood levy rate (1.240540). Assuming four people per household, each lot would generate roughly $624 in sales tax dollars to the City, or cumlatlively, $4,368. 022  RESOLUTION NO. 2017-16 A RESOLUTION of the City of Lakewood City Council approving the final plat of Megan Court. WHEREAS the preliminary plat of the residential subdivision known as Megan Court formally known as Crest Farwest was tentatively approved by the Hearing Examiner subject to the conditions contained in the Hearing Examiner’s Report and Decision, dated September 12, 2007, and the conditions have now been fully complied with by the owners of the property, and WHEREAS the plat, evidenced by the official drawing thereof, has been approved by the Community Development Director or authorized designee and has also reviewed the application for the proposed final plat and is satisfied that the requirements of Chapter 17.16 of the Lakewood Municipal Code have been fully complied with, and WHEREAS the residential subdivision known as Megan Court plat is hereby submitted to the City Council for acceptance and approval; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKEWOOD, WASHINGTON HEREBY RESOLVES, as Follows: Section 1. That the final plat of the residential subdivision to be known as Megan Court is hereby accepted and approved. Section 2. That the proper City officers are hereby authorized to indicate upon the original tracing(s) of the plat the acceptance by the City Council of the same as provided in Chapter 17.06 of the Lakewood Municipal Code. Section 3. That this Resolution shall be in full force and effect upon passage and signatures hereon. PASSED by the City Council this 21st day of August, 2017. CITY OF LAKEWOOD Attest: ___________________________________ Don Anderson, Mayor _______________________________ Alice M. Bush, MMC, City Clerk Approved as to Form: _______________________________ Heidi Ann Wachter, City Attorney 023 024 025 026 ADA Curb Ramp South Corner Entrance ADA Curb Ramp North Corner Entrance Power Utilities along the Cul-de-sac Power & Water Utilities along the Cul-de-sac 027 Rolled Curb along the entire Cul-De-Sac 28 Foot two way pervious asphalt Private Road Asphalt Patch along the new curb installation Asphalt Patch at Farwest Drive SW 028 029 030 031 032 033 034 035 036 037 038 039 040 041 042 043 044 045 046 047  REQUEST FOR COUNCIL ACTION DATE ACTION IS TITLE: Resolution establishing TYPE OF ACTION: REQUESTED: October 16, 2017 as the date for August 21, 2017 a public hearing to consider the ORDINANCE proposed vacation of a portion of X RESOLUTION NO. 2017-17 PUBLIC HEARING: unopened right of way off of October 16, 2017 Wildaire Rd SW. MOTION REVIEW: ATTACHMENTS: Resolution, OTHER Application, Petition, Exhibits SUBMITTED BY: John Cunningham, P.E., Interim Public Works Director/City Engineer RECOMMENDATION: It is recommended that the Mayor and City Council pass a resolution establishing October 16, 2017 as the date for a public hearing regarding the proposed vacation of a portion of unopened right of way adjacent to 6404 Wildaire Rd SW. DISCUSSION: A complete application for the vacation of a portion of unopened right-of-way was submitted on July 27, 2017, by Micah and Selena Glastetter, the owners of real property directly adjacent to the proposed unopened vacation area. The property owners would like to take ownership of the public right-of-way in order to increase the property area of their existing lot to allow for the future short plat and development of an additional single family residence. In accordance with state law, the City Council shall, by resolution, fix a time when the petition shall be heard and determined by the City Council, which time shall not be more than 60 days or less than 20 days after the date of adoption of the resolution. A staff report will be prepared in accordance with the City Code, and provided to the City Council in conjunction with the October 16, 2017, public hearing. ALTERNATIVE(S): A public hearing is required by state statute. Therefore, the only alternative would be to modify the date of the public hearing, while staying within the time constraints as noted above. FISCAL IMPACT: There are no fiscal impacts associated with setting a date for a public hearing. Fiscal aspects of the street vacation will be presented to the City Council in the public hearing staff report. Prepared by City Manager Department Director 048  RESOLUTION NO. 2017-17 A RESOLUTION of the City Council of the City of Lakewood, Washington, setting a public hearing on October 16th, 2017, to consider the vacation of a portion of unopened right-of-way adjacent to 6404 Wildaire Rd SW. WHEREAS, the City of Lakewood, Washington, has received a petition signed by owners of at least two-thirds (2/3) of the property abutting a portion of the unopened right-of-way, located within the City of Lakewood, Washington, requesting that the same be vacated; and, WHEREAS, pursuant to Section 35.79.010 of the Revised Code of Washington and Lakewood Municipal Code Chapter 12A.12, a hearing on such vacation shall be set by Resolution, with the date of such hearing being not more than sixty (60) days nor less than twenty (20) days after the date of passage of such Resolution; and, WHEREAS, under Lakewood Municipal Code section 12A.12.080, the City Manager, or the designee thereof, shall prepare a report concerning the proposed vacation for the City Council that will be used in considering whether to vacate the property, with a copy of the report to be served upon the representative of the petitioners, at least five days prior to the hearing; and, WHEREAS, after passage of this Resolution, notice of this hearing shall be given as required under state and local laws. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKEWOOD, WASHINGTON HEREBY RESOLVES as follows: Section 1. That a hearing be held on the petition for vacation of a portion of unopened right-of-way adjacent to 6404 Wildaire Rd SW, within the City of Lakewood, Washington, more particularly shown in the attached map and legally described as follows: THAT PORTION OF WHITMAN ROAD LYING SOUTH OF THE SOUTH LINE OF WILDAIRE ROAD SOUTHWEST AND LYING NORTH OF THE EASTERLY EXTENSION OF THE SOUTH LINE IF THE NORTH 40 FEET OF LOT 3, BLOCK 25, LAKE STEILACOOM PARK, PIERCE COUNTY WASHINGTON, ACCORDING TO THE PLAT RECORDED IN BOOK 4 OF PLATS AT PAGE 103. SITUATE IN THE CITY OF LAKEWOOD, COUNTY OF PIERCE, STATE OF WASHINGTON. And the same hereby is set for 7:00 p.m. on the 16th day of October, 2017, or as soon thereafter as the matter may be heard, at the City Council Chambers at 6000 Main Street SW, Lakewood, Washington. 049  Section 2. That this Resolution shall be in full force in effect upon passage and signatures hereon. PASSED by the City Council this 21st day of August, 2017. CITY OF LAKEWOOD _________________________________ Don Anderson, Mayor Attest: ________________________________ Alice M. Bush, MMC, City Clerk Approved as to form: _______________________________ Heidi Ann Wachter, City Attorney 050 051 052 053 054 055 056 057 058  REQUEST FOR COUNCIL ACTION TITLE: Appointing James DATE ACTION IS TYPE OF ACTION: REQUESTED: August 7, 2017 Hairston, Patrick Juhasz, Michael Kelly and Mark Peila to ORDINANCE serve on the Public Safety REVIEW: Advisory Committee. RESOLUTION X MOTION NO. 2017-43 ATTACHMENTS: Candidate applications OTHER SUBMITTED BY: Alice M. Bush, MMC, City Clerk on behalf of Mayor Don Anderson RECOMMENDATION: It is recommended that the City Council confirm the Mayor’s appointment of James Hairston, Michael Kelly and Mark Peila for a three-year term through August 6, 2020 and Patrick Juhasz to fill an unexpired term through August 6, 2018 to serve on the Public Safety Advisory Committee. DISCUSSION: Notices and outreach to seek volunteers to fill vacancies on the Public Safety Advisory Committee were made and sent to neighborhood associations, civic groups, community organizations, THE NEWS TRIBUNE and THE SUBURBAN TIMES. In addition, articles were distributed through the City’s Weekly Informational Bulletins and notices were posted on the City’s website and at City Hall. Five (5) applications were received to fill four (4) positions and transmitted to the City Council on July 5, 2017. The role of the Public Safety Advisory Committee is to provide citizen input and advice to the City Council in developing and monitoring public safety policies. The Committee will report to the Council and will also assist the Council in assessing that department resources allow for compliance with City and department policies. The Public Safety Advisory Committee shall annually provide to the City Council a report on progress made in carrying out the Committee’s responsibilities. Additional reports may be deemed appropriate by the Public Safety Advisory Committee and/or the City Council. ALTERNATIVE(S): The Council could choose not to confirm the appointment or re-advertise for these positions. FISCAL IMPACT: There is no fiscal impact. Prepared by City Manager Review Department Director 059  PUBLIC SAFETY ADVISORY COMMITTEE APPLICATIONS FILED NAME MAYOR’S TERMS APPOINTMENTS 3– 3-year terms 8/6/20 1 – unexpired term through 8/6/18 *Michael Arnett *James Hairston Appoint 3 year term Patrick Juhasz Appoint Unexpired term through 8/6/18 Michael Kelly Appoint 3 year term Mark Peila Appoint 3 year term *incumbent 060 061 062 063 064 065 066 067 068 069 070 071  REQUEST FOR COUNCIL ACTION DATE ACTION IS TITLE: FSP Sport Field TYPE OF ACTION: REQUESTED: Improvements August 21, 2017 ORDINANCE NO. REVIEW: ATTACHMENTS: RESOLUTION NO. August 21, 2017 Bid Tabs Project Cost Estimates X MOTION NO. 2017-44 OTHER SUBMITTED BY: Mary Dodsworth, Parks, Recreation and Community Services Director RECOMMENDATION: It is recommended that the City Council accept bid packages A, B and C and authorize the City Manager to enter into an agreement with KBH Construction for $522,854.75 to complete the Fort Steilacoom Park sport field improvement project. One contract will support three different bid packages. DISCUSSION: The Fort Steilacoom Park sport field improvement project was created to repair and replace aging infrastructure as well as add amenities to make the facilities more marketable for tournaments and special events. State RCO and City LTAC grants were received in 2015 and 2016 to support the project. Project cost estimates were created during the grant application processes. The project was designed and project tasks and elements were detailed. It was determined that some of the project elements, such as scoreboards, portable mounds and storage containers would be directly purchased by the City to reduce costs. The larger elements are to be competitively bid. In May, 2017 the project was put out to bid. The engineers estimate for this portion of the project was $380,000. Only one bid was received and it was for $793,000. We believe this lack of response as well as inflated price was due to our timing. Many companies were still catching up from delayed projects due to excessive rain and a cold winter season and there was so much work happening that most companies were at capacity and not interested or didn’t have time to bid on this (relatively) small project. The bid was rejected. (continued) ALTERNATIVE(S): Council could reject all bids and rebid the project later this year to see if the bidding climate is better or eliminate several of the project elements to reduce the overall project cost. These options could jeopardize funding from the grant agencies (State and LTAC). FISCAL IMPACT: Total project cost is estimated to be $787,855 with $522,854.75 awarded to KGH Construction. A project cost breakdown is attached. Any unappropriated balances would be considered and adjusted during the mid-year budget review. Prepared by Department Director City Manager Review 072 DISCUSSION (CONT): We reviewed the construction documents and divided the project into three bid packages. Each package was created to put like services or trades together. We anticipated that this would make it easier for contractors to participate and not have to find subs and generate additional overhead, paperwork and costs. All original project elements were included in the plans. Bid packages A, B and C were rebid in July. We received one bid for package A and two bids for bid packages B and C. Although the July bids did come in higher than originally estimated in 2015, the bids were significantly lower than the original bid in May. By rebidding, costs were reduced by over $270,000. Project Cost Estimates Grant Eng Project Costs / Project Elements Budget Estimate Bid #2 Notes Dugouts $75,000 $75,000 86,821.00 Bid A - KBH contractor Asphalt paving / path $25,000 $150,000 212,101.51 Bid B - KBH contractor soccer field $100,000 $275,000 223,932.24 Bid C - KBh contractor subtotal $200,000 $500,000 522,854.75 KBH contract total Irrigate infields $5,000 $8,500 5,000.00 direct purchase by City Portable Scoreboards $70,000 $30,000 30,000.00 direct purchase by City Portable mounds $30,000 $30,000 30,000.00 direct purchase by City Fencing $45,000 $45,000 45,000.00 direct purchase by City Entry / signs $25,000 $33,000 33,000.00 direct purchase by City Picnic shelters $80,000 $60,000 60,000.00 direct purchase by City Storage container $20,000 $10,000 10,000.00 direct purchase by City Design, permits $25,000 $35,000 52,000.00 direct purchase by City subtotal $300,000 $251,500 265,000.00 Estimated Project Total $500,000 $751,500 787,854.75 Revenue Grant - LTAC 250,000.00 Grant - RCO 250,000.00 SWM/REET/Parks CIP 257,854.75 Donation (tent) 30,000.00 Total 787,854.75 073 BID TABS Bid Package A – Ball field dug outs, slabs and fencing Company Bid Items Amount WSST Total KBH Construction Schedule A base bid $79,000 $7,821 $86,821 Ball field dug outs Bid Package B – Asphalt Paving Company Bid Items Amount WSST Total Puget Paving Schedule B base bid $211,500.00 $20,938.50 $232,438.50 Asphalt Paving Add 1 BB sidewalk $46,020.00 $4,555.98 $50,575.98 total of both $283,014.48 KBH Schedule B base bid $174,300.00 $17,255.70 $191,555.70 Construction Asphalt Paving Add 1 BB sidewalk $18,695.00 $1,850.81 $20,545.81 total of both $212,101.51 Bid Package C – Soccer Field Company Bid Item - Amount Tax Total Puget Paving Schedule C base bid $133,000.00 $13,167.00 $146,167.00 Soccer field Add 1 - seeding $12,500.00 $1,237.00 $13,737.00 Add 2 - irrigation $60,000.00 $5,940.00 $65,940.00 Add 3 - drainage / path $29,500.00 $2,920.00 $32,420.00 total of all $258,264.00 KBH Schedule C Base Bid $159,600.00 $15,800.40 $175,400.40 Construction Soccer Field Add 1 - seeding $7,300.00 $722.70 $8,022.70 Add 2 - irrigation $22,000.00 $2,178.00 $24,178.00 Add 3 - drainage / path $14,860.00 $1,471.14 $16,331.14 total of all $223,932.24 074  PUBLIC SAFETY ADVISORY COMMITTEE Regular Meeting Minutes Wednesday, July 5, 2017 Lakewood Police Department 9401 Lakewood Drive SW Lakewood, WA 98499 CALL TO ORDER The Meeting was called to order at 5: 15 p.m. ROLL CALL Public Safety Advisory Committee Members Present: Charles Ames, Michael Lacadie, Ken Witkoe, Maria Villalpando Ramos, James Hairston and Michael Arnett Public Safety Advisory Committee Members Excused: Alan Hart Public Safety Advisory Committee Members Absent: Johnny Williams City Councilmember Present: No Councilmember available Fire Department Staff Present: Fire Marshal Michael Dobbs Lakewood Youth Council Present: Youth Council out for summer. Staff Present: Assistant/Acting Chief John Unfred, Committee Staff Support; Joanna Nichols, Administrative Assistant. APPROVAL OF MINUTES Ken Witkoe motioned to approve June's meeting minutes. All ayes; minutes were approved. PUBLIC COMMENT No one from the public was present. 1 075 076 077  PLANNING COMMISSION REGULAR MEETING MINUTES July 19, 2017 City Hall Council Chambers 6000 Main Street SW Lakewood, WA 98499 Call to Order Mr. Don Daniels, Chair, called the meeting to order at 6:30 p.m. Roll Call Planning Commission Members Present: Don Daniels, Chair; Robert Estrada, Vice - Chair; James Guerrero, and Paul Wagemann Planning Commission Members Excused: Connie Coleman-Lacadie, Nancy Hudson­ Echols and Christopher Webber Planning Commission Members Absent: None Staff Present: Courtney Casady, Community Development Management Analyst and Karen Devereaux, Administrative Assistant Council Liaison: Councilmember Mr. Michael Brandstetter Acceptance of Agenda No changes were requested. Approval of Minutes The minutes of the meeting held on May 3, 2017, were approved by voice vote, M/S/C Guerrero/Estrada. The motion to approve the minutes as written passed unanimously, 4-0. Public Comments None Public Hearing None Unfinished Business None New Business 2017 Comprehensive Plan Amendments Ms. Courtney Casady revisited four 2016 map amendments that staff is now recommending they be rezoned from Transit Oriented Commercial (TOC) to Industrial Business Park (IBP). Council approved this request to begin the rezone process. Councilmember Mr. Mike Brandstetter noted this will assist in another of Council's City of Lakewood 1 Planning Commission July 19, 2017 078 079 080  REQUEST FOR COUNCIL ACTION DATE ACTION IS TITLE: Motion establishing the 2018 TYPE OF ACTION: REQUESTED: land use amendment(s) schedule August 21, 2017 ORDINANCE NO. REVIEW: RESOLUTION NO. August 7, 2017 ATTACHMENTS:  MOTION NO. 2017-45 None. OTHER SUBMITTED BY: M. David Bugher, Assistant City Manager for Development Services/Community & Economic Development Director. RECOMMENDATION: It is recommended that the City Council: 1) NOT CALENDAR City or privately initiated 2018 comprehensive plan map and text amendments, and 2018 zoning map amendments, excepting for the CBD Subarea Plan and economic development projects of significant benefit to the City, as determined by the City Council; and 2) Beginning in the fall of 2018, APPROVE CALENDARING OF 2019 comprehensive plan/zoning map and text amendments based on the following schedule: Actions Proposed Schedule Private Applications Submitted September-October Council and Planning Commission January/February include City-initiated amendments Review and Public Hearing by Planning April-May Commission Council Review June/July Adoption August/September 3) Allow for privately initated zoning text amendments in 2017 and 2018. See next page for additional discussion. Prepared by City Manager Review Department Director 081 DISCUSSION: On August 7, the City Council was presented a report on the City’s comprehensive plan amendment process. Given current priorities and workload, the City staff had recommended that the City not accept land use amendments in 2018. Councilmembers asked many questions. Staff reviewed with the Council past practices, provided a schedule for upcoming department projects (CBD subarea plan, Title 18A zoning code update), and presented a revised comprehensive/zoning land use amendment schedule for 2019. Mr. Brandstetter wanted to provide the general public the opportunity to submit amendments for 2018. Other Councilmembers inquired about the potential for economic development projects being forestalled. Historically, the large majority of comprehensive plan and zoning amendments are City-initiated. A review of permit counter operations shows that occasionally some clients would like to change the zoning to allow for expanded uses within zones. These are almost always zoning text amendments and not map changes. To better address concerns of the varying interests, the staff recommendation has been modified. The first recommendation is now more specific, referring to only comprehensive plan map and text amendments, and zoning map amendments. An exception clause has also been included to allow the City Council to change the schedule for signficant economic development proposals. The second recommendation has not been modified. The third recommendation would allow for privately initiated zoning text amendments only, which is by far the most requested item. Such requests, if received, would be processed by the current planning division and not the long range division. These proposals are not nearly as difficult as map changes. While not a perfect solution, the proposal would provide clients the ability to make “minor-” or “medium-” level adjustments to land use regulation. ALTERNATIVE(S): 1) Allow for both City and privately initiated comprehensive plan map and text amendments in 2018; or 2) Allow for only privately initiated comprehensive plan map and text amendments in 2018. Either of these alternatives, depending on the number and complexity of the proposals, may require modifications to the Community and Economic Development Department’s (CED) current work plan. FISCAL IMPACT: The Recommendation has no material impact on the budget. As to the Alternatives, it may require the City to obtain outside consulting services to process proposed amendments. The cost is unknown at this time; however, the City would offset some of these costs through application fees. 082  REQUEST FOR COUNCIL ACTION DATE ACTION IS TITLE: Fort Steilacoom Park TYPE OF ACTION: REQUESTED: Pavilion Design August 21, 2017 ORDINANCE NO. RESOLUTION NO. REVIEW: ATTACHMENTS: X MOTION NO. 2017-46 August 14, 2017 Preferred Design Option OTHER SUBMITTED BY: Mary Dodsworth, Parks, Recreation and Community Services Director RECOMMENDATION: It is recommended that the City Council approve the design for the Fort Steilacoom Park Pavilion as presented at the August 14, 2017 study session and direct staff to facilitate construction drawings and other site development improvements as needed to secure a building permit. DISCUSSION: The City and the Rotary Club of Lakewood have collaborated to establish a community gathering space at Fort Steilacoom Park that would provide a new venue for community get-togethers, ceremonies and entertainment. After a two year community review process and several potential design options, a preferred multi-use enclosable structure and location was selected for the “Pavilion in the Park” project at Fort Steilacoom Park. The footprint for the proposed structure is approximately an acre in size and includes a stage, storage and meeting rooms, utilities, landscaping, and spectator area and access improvements. Council reviewed the preferred design at the August 14, 2017 study session. Attached is the preferred design option. ALTERNATIVE(S): Council could reject all or a portion of the design and direct staff and consultants to update the design to be presented at a future meeting. FISCAL IMPACT: No fiscal impact to approve or update the Pavilion design as the Rotary Club of Lakewood is providing the design and completed construction documents per the June 17, 2017 MOU. Once building and site development permits are obtained the project can be bid to determine actual project costs. Following these actions Council can make final decisions regarding funding, timing and site development. Mary Dodsworth Prepared by Mary Dodsworth City Manager Review Department Director 083  5,000 s.f. graded James Guerrero Architects, Inc. amphitheater maintenance building 11150 Gravelly Lake Drive SW landscape block Lakewood, WA 98499 or concrete concrete pad seat wall for sound control Tel. No. (253) 581-6000 2,000 s.f. flat Web Site: jgarch.net grass area - future concrete patio asphalt parking and driveway caretaker's house Page 1 of 3 Fort Steilacoom Pavilion Schematic Site Plan July 8, 2017 Schematic Site Plan 1" = 40'-0" 084  James Guerrero Architects, Inc. future restrooms 11150 Gravelly Lake Drive SW Lakewood, WA 98499 multi-purpose room/ table/chair foyer/green room performance area storage Tel. No. (253) 581-6000 Web Site: jgarch.net future warming kitchen ramp ramp concrete platform ramp ramp concrete pads for lighting/ speaker towers Page 2 of 3 2,000 s.f. grass area - future concrete plaza Fort Steilacoom Pavilion Schematic Floor Plan landscape block or concrete seat wall July 8, 2017 Floor Plan 085  entry side view with seat wall 32' wide x 12' high composition shingle ground face concrete vertical composite roof - alternate bid siding hydrolic door block wainscot for metal roof Fort Steilacoom Pavilion James Guerrero Architects, Inc. 086 11150 Gravelly Lake Drive SW Schematic Exterior Lakewood, WA 98499 July 8, 2017 Page 3 of 3 Tel. No. (253) 581-6000 Web Site: jgarch.net