City Council

LAKEWOOD CITY COUNCIL AND CLOVER PARK SCHOOL DISTRICT BOARD JOINT MEETING AGENDA Monday, February 3, 2020 7:00 P.M. Clover Park School District Student Services Center, Boardroom 10903 Gravelly Lake Drive Lakewood, WA 98499 Page No. CALL TO ORDER ITEMS FOR DISCUSSION 1. City/CPSD Partnerships 2. Build Your Better Here Imaging Campaign 3. Joint Use Agreement for Facilities and Fields Update 4. College and Career Readiness/Educated Workforce 5. Basic Education 6. Safety and Security/Mental Health Services and Needs 7. Student Resource Officer (SRO) Program 8. 2020 Transportation and Parks Capital Improvement Projects and Economic Development Update 9. Community Engagement Leadership Team (CELT) Update 10. Next Steps and Action Items • Grand Opening – Thomas Middle School ADJOURNMENT Clover Park School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal, and provides equal access to the Boy Scouts and other designated youth groups. Address correspondence to one of the following individuals who have been designated to handle questions and complaints of alleged discrimination at Clover Park School District, 10903 Gravelly Lake Dr., SW, Lakewood, WA 98499-1341: Title IX Coordinator Section 504/ADA Coordinator Brian Laubach, Assistant Superintendent Kristi Smith, Deputy Superintendent (253) 583-5165 (253) 583-5051 Civil Rights Compliance Coordinator Lori McStay, Executive Director for Human Resources (253) 583-5087  Return to Agenda To: Mayor and City Councilmembers and School Board Directors From: John J. Caulfield, City Manager and Ron Banner, Superintendent Date: February 3, 2020 Subject: City of Lakewood and Clover Park School District Partnerships The following provides a comprehensive list of all current City of Lakewood (hereinafter, “City”) and Clover Park School District (hereinafter, “CPSD”) collaborative engagements and formal partnerships. PROGRAMS & EVENTS Beecher’s Foundation In 2019 the City provided funding for the Pure Kids Food initiative which offered 20 food preparation and educational workshops. Held at Tyee Park Elementary, Lakeview Hope Academy Elementary, and Clover Park High School, the workshops were attended by 740 Lakewood youth and 44 adults. The program has expanded for the 2019-20 school year to Park Lodge, Four Heroes, Custer, Dower, Meriwether and Beachwood elementary schools. Clover Park High School and Lakes High School ninth graders will participate in two 90 minute classes each semester. A partnership with the JBLM Mothers of Preschoolers (MOPS) organization has also been created to expand ongoing parent workshops which will utilize a mobile cooking unit. Bus Rentals / Transportation For the 2018-2019 school year the City provided funds to support transportation for the CPSD afterschool program in Tillicum. The City also rents buses from CPSD for summer day camp and after school field trips. City Events and Festivals In 2019 CPSD held a booth at SummerFEST. CPSD was delighted with the amount of exposure and direct contact with families and community members they had at this festival. CPSD will continue to use City events and festivals (MLK, Farmers Market, Truck and Tractor Day, Holiday events, etc.) as a way to connect with the greater Lakewood community. Key Club, clubs, athletics, JROTC, choirs, and marching band students volunteer and perform at various City events and festivals. 1 2  Return to Agenda Communities in Schools Since the City’s incorporation in 1996, CPSD and the City have partnered to offer Communities in Schools (CIS). CIS provides afterschool programs at various CPSD facilities. Currently, CIS is active in Clover Park High School, Lochburn Middle School, and Four Heroes and Tillicum elementary schools. CPSD provides tutoring resources and space within the school. The City provides coordination, supervision, and recreation activities. Engagement civic education and career days Throughout the year the City and CPSD participate in civic education and career days. Lakewood Farmers Market The Lakewood Farmers Market ran for its ninth season during the summer of 2019. The market is sponsored by the City. CPSD has participated in the Market by hosting a vendor booth to promote programs for youth and families. Martin Luther King Jr Celebration Event In 2002 the City, with leadership from JoEthel Smith and then Police Chief Larry Saunders, established a celebration of Dr. Martin Luther King, Jr.’s life. Today the city’s MLK Committee plans the event. Representatives from the school district serve on the committee alongside other community partners. In 2019 the event moved from Clover Park Technical College to Harrison Preparatory School, strengthening the city and district’s partnership. The annual MLK event showcases the talents of the area’s youth, churches, school choirs, organizations, and guest speakers. In August 2019 City and CPSD representatives met to determine how to increase attendance and participation from the community. Starting in 2020, the MLK event will be held during the first Saturday of February to coincide with Black History month. The MLK Committee identified the following areas for future improvement: increasing the diversity of committee members, phasing out the student essay competition and adding more relevant activities (for example, videos and/or art elements), as well as exploring new marketing options. To help more Lakewood families attend the event, CSPD is providing shuttles from some of its schools to the event to make it easier for people to get there on a weekend. Math Relay This spring marks the eighth year of partnership between the district and city for this fun event that combines math skills with physical fitness. The City provides marketing, registration, coordination, equipment, volunteer recruitment, and awards. CPSD provides the student participants, transportation, and use of Harry Lang Stadium. Stormwater Pollution Prevention Calendar Since 2011 the City has partnered with CPSD to create a Stormwater Pollution Prevention Calendar. Every year, CPSD and the City decide together which elementary school (or schools) to work with for the calendar’s creation. At the selected schools, the City provides a lesson for the students on stormwater and the importance of keeping water clean. The students are then assigned to draw a picture of one of the five important stormwater components that they learned about. The art pieces are collected and compiled into a yearly calendar. Elementary schools that have participated include: Park Lodge, Tillicum, Lake Louise, Custer, John Dower, Lakeview Hope Academy, Oakbrook, Idlewild, Four Heroes, Tyee Park, Carter Lake, and Meriwether. In 2 3  Return to Agenda the future, the City and CPSD plan to work with the four remaining elementary schools located on Joint Base Lewis McChord (JBLM). Summer Day Camp Program Since 2003 CPSD has provided facilities for the City’s summer day camp program. At the summer day camp lunch is provided to participants through a USDA funded program. Youth Sports Since 2002 the City has made available the use of park facilities for CPSD athletic programs, including cross county, baseball and soccer as needed. Similarly, CPSD provides facilities for City sponsored youth basketball programs. Youth Council The Lakewood Youth Council consists of CPSD high school students and high school aged youth that reside in Lakewood, including high school students from Clover Park, Lakes, Curtis, Harrison Preparatory, and Bellarmine Preparatory. Youth Council representatives deliberate on issues impacting youth in Lakewood and provide a monthly report to the Lakewood City Council. Members also participate on a variety of City committees, study groups, task forces, and assist with a number of community events. In 2019 the Youth Council coordinated its first Youth Summit. The summit was an all-day event with a theme of “It’s Your Future”. Content at the summit focused on a variety of topics, including civic leadership, personal well-being, adult life skills, and the state of the environment. In 2020 the event will be titled “Y.E.S: Youth Empowerment Summit”. The focus is to encourage and empower the “unheard voices” in the community to take initiative and lead others to achieve their goals. BOARDS & ORGANIZATIONS CPSD Capital Facilities Advisory Committee Since 2004, the City has actively participated with the school district in the preparation of three of the district’s five-year capital facilities plans to help guide the school district in its efforts to update its campuses and buildings. The master plans act as a basis for which the school board determines facility needs. These plans evaluate the adequacy of existing educational facilities with current data, and plan for future repair, maintenance, and new construction. Community Engagement and Leadership Team The Community Engagement and Leadership Team (CELT), which was created by CPSD, focuses on improving the experience of students in the school system while increasing community collaboration and engagement. Currently, Deputy Mayor Jason Whalen and Police Chief Mike Zaro serve on CELT with 10 other community stakeholders and school board members. Cooperative Use Agreement The City and CPSD are partnering to develop a cooperative use agreement to outline community use of CPSD and City facilities. A stakeholders group representing each agency meets to clarify expectations and ensure continuity for future generations. To-date the stakeholder group has held discussions on access, scheduling, priorities, rules, conduct, responsibility, liability, fees, capital 3 4  Return to Agenda improvements, conflict resolution and more. A draft cooperative use agreement will tentatively be available for review by early 2020. Lakewood Promise Advisory Board The Lakewood Promise Advisory Board was created in 2012 and includes representatives from the City and CPSD. The Board looks for ways to develop ongoing relationships with Lakewood residents, stakeholders, and businesses to better deliver activities and programs to youth. South Sound Military & Communities Partnership The South Sound Military & Communities Partnership (SSMCP) works to address issues that affect military and civilian communities around Joint Base Lewis McChord (JBLM) and to foster outcomes that are mutually beneficial for the South Sound region. All elected leaders in the South Sound region are invited to participate on the Elected Officials Council (EOC). The EOC is the policy-making board of SSMCP. Current EOC Co-Chairs are Pierce County Executive Bruce Dammeier, Thurston County Commissioner Gary Edwards, and Lakewood Mayor Don Anderson. SSMCP Executive Leadership Team (ELT) members include representatives from the cities of Lakewood and Lacey, Pierce County and JBLM. The City serves as the fiduciary agent of SSMCP. The City also provides SSMCP with advice and legal counsel. The SSMCP ELT is operational in nature, overseeing the day-to-day work of SSMCP staff, activities and budget. Lakewood City Manager John Caulfield currently serves as ELT chairman. Oversight and strategic direction is provided to SSMCP by the Steering Committee. The Chief Appointed Official from each local government, or charter organization, serves on this committee. The Steering Committee meets monthly. As ELT chairman, Caulfield also serves as the Steering Committee chairman. CPSD Superintendent, Ron Banner, serves as the chair of the SSMCP K-12 Education working group. The group formed in March 2016 to address recommendations stemming from the 2010 Growth Coordination Plan. This group advances local and regional communications regarding issues of student graduation, the 2018 JBLM Workforce Survey, educational funding, health care, and areas of opportunity for additional community involvement. The K-12 Education working group has supported the JBLM Centennial, Family Financial Forum, Creative Arts Healing Network events, and more. The group will continue to address how to improve behavioral health for military families through the creation of a Behavioral Health Communications Plan and the Care to Connect initiative. SAFETY Active Shooter Training For the past several years CPSD has partnered with the Lakewood Police Department to conduct active threat training at their schools. The training includes officers and CPSD personnel. The training provides meaningful preparation for events that hopefully will never occur in Lakewood. 4 5  Return to Agenda Emergency Management The City and CPSD work collaboratively on emergency management planning in effort to respond more effectively in the event of a natural or manmade disaster. Partnering with CPSD In November 2019 members of the Lakewood Police Department had the opportunity to meet with selected students at Lochburn and Hudtloff middle schools to have “real talk” around what matters most to youth today. This was an opportunity for students to be heard by police officers and for police officers to speak candidly to students. The goal was to create better understanding between youth and officers. The City, CPSD and Lakewood Multicultural Coalition (LMCC) collaborated to make this valuable exchange happen. Police Chief Commendation Award This award is given to students who exhibit one of Lakewood Police Department’s core values, which are integrity, dedication, teamwork, courage, competence, and respect. Students are nominated by a teacher or administrator. Lakewood Police Department personnel presents the award to selected students at their respective schools. Safe Routes to School Safe Routes to School (SRTS) is an approach that promotes walking and bicycling to school through infrastructure improvements, enforcement, tools, safety education, and incentives. Recent SRTS projects in Lakewood include school zone flashing lights and sidewalks on John Dower and Phillips roads. Since incorporation in 1996, the City has constructed sidewalks around all eligible CPSD facilities and is now evaluating the potential of using SRTS funding to construct sidewalks throughout the City for greater integrated connectivity. In the past few years, the City has constructed the following projects adjacent to CPSD facilities: Grant Funds by Year of Expenditure City Project Project 2011 2015 2018 2019 2020 Funds Total Park Lodge Elem. SRTS $355,000 $43,000 $398,000 John Downer Elem. SRTS $257,000 $41,755 $298,755 John Downer Rd.: Custer Rd. $539,426 $573,159 $1,112,585 to Steilacoom Blvd. Phillips Rd. $457,032 $117,339 $574,371 Gravelly Lk. Dr.: Bridgeport $535,000 $160,000 $695,000 Way to Steilacoom Steilacoom Blvd.:Weller to $450,000 $200,000 $650,000 Phillips Rd $1,135,253 $3,728,711 5 6  Return to Agenda School Resource Officers CPSD contracts with the City to provide dedicated School Resource Officers (SROs) at middle and high schools and at large after school events, such as football games. The program allows CPSD to determine the level of service commensurate with their needs and also provides officers the opportunity to work in the schools. School Zone Flashing Lights The City currently owns and operates school zone flashing lights throughout the City. The City’s Public Works Engineering Department programs the school zone flashing lights in cooperation with CPSD annually and when special events are scheduled. The lights are nearing the end of their service life and, as a result, the City is increasingly using more resources to re-program and repair the lights. It is likely that these systems will need to be replaced in the next few years. School Zone Speed Enforcement Program The Lakewood Police Department enforces a 20 mph school zone speed limit during the school year, as well as during summer school. School zones are clearly marked with signs and flashing lights. School zone speed enforcement cameras are currently located at:  Lochburn Middle School & Four Heroes Elementary School at Steilacoom Boulevard & Lakewood Drive  Park Lodge Elementary School at 6300 100th Street SW COMMUNICATIONS Lakewood Connections Magazine and CPSD Inside Schools Newsletter The City and CPSD coordinate efforts to provide content for each other’s publications, Lakewood Connections Magazine and CPSD’s Inside Schools. Each agency provides relevant information for the publication’s respective audiences in effort to better inform Lakewood residents and stakeholders. What’s UP Newsletter In 2016 the City began coordinating the “What’s UP” newsletter that is distributed quarterly to 12,500 youth in the CPSD. The What’s Up newsletter provides information about free and low cost community activities for students in CPSD. Marketing/Community Relations The City and CPSD communication teams regularly communicate about upcoming events and accomplishments. The City and CSPD cross promote each other’s event and successes on social media. Public information officers (PIOs) from various public agencies in Lakewood meet quarterly to stay connected. Economic Development The City and CPSD meet regularly to discuss community and economic development projects, land use and development regulations, traffic circulation, and respective capital projects. 6 7  Return to Agenda OTHER COLLABORATIONS Fuel Contract Since 2007 the City has contracted with CPSD for use of its fuel facility, located at 9219 Lakewood Dr. SW. The City has access to the facility 24/7 with the exclusion of a few peak hours. The City reimburses CPSD for the state contract price of fuel plus 7 percent for administrative costs. The current contract expires August 31, 2020 (this is an annual contract). Lake Louise Elementary School Park Site The City provided funding for the play structure at Lake Louise Elementary School which was built in 2009. CPSD provides on-going inspections and maintenance of the play structure and the structure is open for public use during non-school hours. Meeting and Gathering Spaces CPSD personnel and clubs use City picnic shelters and other open space areas for back-to-school and end-of-year events. The City uses CPSD facilities for community meetings and events, as needed. CITY PROCLAIMATIONS Since incorporation, every year the City has made the following proclamations supporting CPSD:  School Board Recognition Month - January  Classified School Employees Week - February The City also issued a proclamation in January 2018 recognizing the 90th anniversary of CPSD. CITY RESOLUTIONS The City expressed support for CPSD levies and capital bonds with the following resolutions: Resolutions No. Date Resolution 1996-02 1/22/1996 Expressing support for the CPSD Levy on February 6, 1996 1998-03 1/20/1998 CPSD Levy support on February 3, 1998 2000-07 3/10/2000 CPSD March 14, 2000 Levy support 2000-14 5/1/2000 CPSD Levy support for May 16, 2000 election 2002-05 2/19/2002 CPSD bond levy – expressing support 2002-29 12/16/2002 CPSD bond levy support for February 3, 2003 election. 2004-04 4/19/2004 CPSD operations levy of April 27, 2004. 2006-01 1/17/2006 CPSD bond election on February 7, 2006 2008-02 1/22/2008 CPSD school operations levy support on March 11, 2008 2010-01 1/4/2010 CPSD construction bond proposition support for February 9, 2010 CPSD support for February 14, 2012 levy for 2012-06 1/17/2012 operations. 2016-02 1/19/2016 CPSD supporting February 9, 2016 levy 2020-1 1/6/2020 CPSD supporting February 11, 2020 levy 7 8  Return to Agenda TO: Lakewood City Council & Clover Park School District Board of Directors FROM: Mary Dodsworth, Parks, Recreation and Community Services Director and Rick Ring, Asst. Superintendent for Business Services & Capital Projects THROUGH: John Caulfield, City Manager and Ron Banner, Superintendent DATE: January 27, 2020 SUBJECT: City / CPSD Cooperative Use Agreement ATTACHMENTS: DRAFT Cooperative Use Agreement Summary: City of Lakewood (City) and Clover Park School District (CPSD) representatives met to discuss cooperative use of City and CPSD facilities with an intent to draft a cooperative use agreement. A summary of the meetings and draft agreement is attached for review and feedback. Process: From April - June, 2019 representatives from the City and CPSD met to discuss a cooperative use agreement. Representatives included City and CPSD programming staff, leadership staff and Council and School Board members. The group discussed the purpose of the agreement, current issues, needs and concerns and future meeting topics. We reviewed other cooperative use agreements between districts and agencies. We noted that both agencies are protective of their facilities and that developing trust and supporting ongoing communication are keys to a successful partnership. All agreed that we have a positive working relationship and that memorializing current arrangements as well as providing updates based on changes in use and access to publically owned facilities was a good idea. This agreement can be used to educate representatives from each agency as well as the community regarding public use and accessibility of City and CPSD facilities. Agreement Purpose: • Efficient use of public resource • Aligns w/ current plans and policies • Improving local or student services • Providing more opportunities for community members (taxpayers) • Creating a healthy community • Creating equity throughout district and community 9  Return to Agenda Issues, Needs and Concerns discussed and included in draft document • Scheduling • Priorities • Access and Supervision • Impacts to staff, buildings and fields • Responsibility and Liability • Fees and Cost Sharing Cooperative Agreement: The City and CPSD representatives developed a draft cooperative use agreement which is attached for review and feedback. 10  Return to Agenda COOPERATIVE USE AGREEMENT CLOVER PARK SCHOOL DISTRICT AND THE CITY OF LAKEWOOD INTERLOCAL AGREEMENT This Interlocal Agreement, made this ______ day of_________, 20 __, is by and between Clover Park School District No 400, a Washington municipal corporation (hereinafter referred to as the "District"), and the City of Lakewood, a Washington municipal corporation (hereinafter referred to as the "City"), for the purpose of efficient use of public resources, improving local or student services and providing more opportunities for the community members they serve. WHEREAS, The District recognizes that public school facilities are community facilities that should be utilized to their maximum potential for the benefit of all community members, the Board of Directors further recognizes that the primary purpose of these facilities is the educational program of the Clover Park School District. Within the guidelines specified by law, the superintendent or designee is authorized to develop administrative regulations and rental fees as applicable to administer the non- commercial use of school district facilities at times they are not in use by school district programs. WHEREAS, The City has a mission of creating a healthy and vibrant community where opportunities for all are available through established programs, services, events and partnerships; and, within the guidelines specified by law, the City Manager or designee is authorized to implement City Council approved facility use policies and fees as applicable to use City facilities at times they are not in use for City purposes. WHEREAS, the District and the City have shared facilities and resources for many years and have a positive history of cooperative use along with a desire to be effective and efficient stewards of public resources and assets; and, WHEREAS, the District and the City have a mutual interest in supporting the needs of students, youth and families living in the City of Lakewood and surrounding areas; and, WHEREAS, the District and the City are mutually interested in supporting programs and services at facilities located in or adjacent to the City of Lakewood; and NOW, THEREFORE, pursuant to Chapter 39.34 "Interlocal Cooperation Act" of the Revised Code of Washington, the City and District agree as follows: I. Purpose A. The City and District acknowledge that the intent of this Agreement is to address the community use of District and City facilities. B. This Agreement addresses the City and the District’s desire to memorialize this partnership, clarify expectations and ensure consistency and continuity for current and future agency representatives. II. General Provisions A. This Agreement shall be continuous, with procedures for modification to meet the needs of the District and City. Page | 1 11  Return to Agenda B. The execution and modification of this Agreement must be authorized by the Clover Park School Board or designee and the Lakewood City Council or designee. C. The District and City shall act in good faith to implement the terms of this Agreement. III. Scheduling A. Schedule: Clover Park School District i. The District shall create and maintain the master schedule of facility use. ii. The District will utilize their own current scheduling and reservation systems for scheduling their facilities. All efforts will be made to inform each other of any changes to the scheduling processes. iii. The District reserves the right to cancel or postpone any activity due to conflicts, disregard of policies, or other uncontrollable circumstances. Efforts will be made to provide adequate notice as to not disrupt program continuity. iv. The District shall provide an annual calendar with dates the facilities are unavailable. B. Schedule: City of Lakewood i. The City shall create and maintain the master schedule for City and District use of City Facilities. ii. The City will utilize their own current scheduling and reservation systems for scheduling their facilities. All efforts will be made to inform each other of any changes to the scheduling processes. iii. The City reserves the right to cancel or postpone any activity due to conflicts, disregard of policies, or other uncontrollable circumstances. Efforts will be made to provide adequate notice as to not disrupt program continuity. iv. The City will provide an annual calendar with dates the facilities are unavailable. IV. Access and Priority Use A. Access: Clover Park School District i. The schedule of available times for community use of District facilities, which are not in conflict with school use, shall be: September-June (academic year) Monday through Friday 6:00 P.M. to 8:30 P.M. or 30 min after school programs have ended and Saturday and -as scheduled June - August (summer months) Monday through Friday 8:00 A.M. to 5:00 P.M. Saturday as scheduled ii. Consideration will be given for special events. B. Access: City of Lakewood i. The schedule of available times for community use of City park facilities Monday – Sunday – 7:00 A.M. to dusk or 9:00 P.M. whichever is earlier. The schedule of available times for community use of City Hall Monday – Friday – 8:30 A.M. to 5:00 p.m. Saturday – Sunday – as scheduled Page | 2 12  Return to Agenda C. Priority Use: Clover Park School District i. Clover Park School District owned athletic fields and facility priority shall be given to District sponsored programs. District programs and activities shall have the right to preempt other users upon giving advance notice, except in extraordinary circumstances when advance notice is not possible. The District reserves the right to add or remove facility options to accommodate district mission and vision. ii. Clover Park School District facility use is prioritized in the following order: a. District sponsored school-related activities and events. District sponsored educational or interscholastic activities limited to student and school related functions will only incur charges if custodial or other personnel are required. b. Non-Profit Organizations, Community Parks and Recreation, Youth-Oriented Community Service Groups. Community organizations promoting youth programs, local youth parks and recreation groups and affiliated organizations (PTSA/PTA, booster clubs, city, Girl/Boy Scouts, Boys & Girls Club, etc.) may be charged for incurred expenses for use of facilities, playfields, custodial overtime and/or personnel fees. c. Fee-Based Non-Profit Organizations, Non-Community Parks and Recreation, Adult Service Groups, Religious and For-Profit/Commercial Groups. Meetings of religious, fee-based non-profit, and profit-making organizations or corporations whose gatherings are open to the public for which adequate facilities are not otherwise readily available in the community shall incur charges as required by the district fee schedule. iii. The District agrees to give the City second priority of District owned facilities with the exception of the following that will become available on a case by case basis, following regular scheduling policies and procedures: a. Lakes High School; not included b. Clover Park High School; not included c. Harry Lang Stadium; not included d. Thomas Middle School facility use available after the following dates: 1. Gymnasium available after August 31, 2021 2. Outdoor fields available after August 31, 2022 iv. The City may request district facility use annually at elementary schools ten (10) school days after the start of school and at secondary schools twenty (20) school days after the start of school. Requests are limited as follows; two (2) weekdays Monday through Thursday at four (4) or less elementary schools and two (2) or less middle school facilities per season. Friday and Saturday use scheduled as needed for games at one (1) middle school and one (1) elementary school per weekend. Requests outside of these dates will be given the same priority as traditional users. Consideration will be given to special requests. v. In the event it is determined that facilities are not fully utilized there may be adjustments in allocation the following year. D. Priority Use City of Lakewood i. The District agrees that first priority for the use of the City owned athletic fields and facilities shall be given to City managed programs. City programs and activities shall have the right to preempt other users upon giving advance notice, except in extraordinary circumstances when advance notice is not possible. Page | 3 13  Return to Agenda Use of City public facilities shall have the following priority: 1. Programs, governmental functions, recreational activities or special events sponsored by the City of Lakewood will have first priority in scheduling. 2. Lakewood non-profit organizations, Lakewood community groups, or Clover Park School District will have the second priority. 3. Residents of the Lakewood area, employees and employers based in the Lakewood area, may reserve facilities and parks for group or personal use and will have third priority. 4. Nonprofit groups, organizations and individuals who reside outside of the Lakewood area will have fourth priority. ii. In conjunction CITY facility use is prioritized in the following order: a. City use, government functions, and sponsored events, including recreational and community programs provided by the City. b. District use and District sponsored programs provided for District staff and students. c. All other uses as determined and prioritized by the City. iii. The City agrees to give the District second priority of City owned facilities with the exception of the following that will become available on a case by case basis, following regular scheduling policies and procedures: a. Colonial Plaza, Motor Ave SW b. Pavilion at Fort Steilacoom Park, 9107 Angle Ln SW iv. The District may request dates for meetings and special events in October for the following scheduling period of January 1 – December 31. In November available space for all use is on a space available basis. Every effort will be made to accommodate existing established schedules. Sports fields may be unavailable December – the end of February annually for field repair and maintenance. V. Supervision: A. Agencies acknowledge that the community has invested significant resources in City and District facilities and that proper use, management, security and supervision are required to reduce negative impacts and potential overuse of facilities. Joint use should not create additional work for agency employees. An agreed upon joint agency code of conduct for staff, volunteers and participants will be adhered to when using City or District facilities. The City and District reserves the right to cancel or postpone any activity due to conflicts, disregard of policies, or other uncontrollable circumstances. IV: Fees and Cost Sharing A. Generally, facilities will be available at no cost unless additional equipment, staffing, access or operational issues are needed outside of established hours or operation. Example scheduled use taking place during a weekend or holiday break or after established business hours would require additional staffing and potential labor costs. B. Registration and use fees will be retained by the collecting and managing agency. C. Fee would be charged for direct costs incurred as a result of a particular activity, such as when a given use results in non-scheduled labor costs or other direct costs attributed to a specific use of a facility, or when in the view of the facility owner a facility was left unkempt or damaged. In this Page | 4 14  Return to Agenda case, the City and District agree to reimburse one another for their share of expenses upon written invoice for direct costs that are a consequence of facility use. Fees for indirect costs shall not be reimbursed. i. "Direct Costs" are those costs that are incurred directly such as the cost of labor, an object or specific service. ii. "Indirect Costs" are those costs that cannot be readily and specifically attributed to a particular use, such as depreciation, normal "wear and tear" of facilities, overhead or administrative expenses. V: Term, Renewal and Termination A. Agreement shall be from ______________ through and including ______________. At the end of this three (3) year period, the Agreement shall automatically renew with (3) one-year renewal terms existing on this contract, unless any Party gives the others written notice of its intent not to renew the Agreement at least ninety (90) days before the expiration of this Agreement. VI: Capital Improvements A. Joint Projects will be addressed in a separate agreement. VII: Responsibility and Liability A. The District shall indemnify and hold the City and its agents, employees, and/or officers, harmless from and shall process and defend at its own expense any and all claims, demands, suits, at law or equity, actions, penalties, losses, damages, or costs, of whatsoever kind or nature, brought against the City arising out of, in connection with, or incident to the execution of this Agreement and/or the District's performance or failure to perform any aspect of this Agreement; provided, however, that if such claims are caused by or result from the concurrent negligence of the City, its agents, employees, and/or officers, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the District; and provided further, that nothing herein shall require the District to hold harmless or defend the City, its agents, employees and/or officers from any claims arising from the sole negligence of the City, its agents, employees, and/or officers. No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. B. The City shall indemnify and hold the District and its agents, employees, and/or officers, harmless from and shall process and defend at its own expense any and all claims, demands, suits, at law or equity, actions, penalties, losses, damages, or costs, of whatsoever kind or nature, brought against the District arising out of, in connection with, or incident to the execution of this Agreement and/or the City's performance or failure to perform any aspect of this Agreement; provided, however, that if such claims are caused by or result from the concurrent negligence of the District, its agents, employees, and/or officers, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the City; and provided further, that nothing herein shall require the City to hold harmless or defend the District, its agents, employees and/or officers from any claims arising from the sole negligence of the District, its agents, employees, and/or officers. No liability shall attach to the District by reason of entering into this Agreement except as expressly provided herein. VIII: Conflict Resolution A. If either party believes that the other party is not fulfilling the performance obligations established by this Agreement, that party shall give written notice of its complaint to the other Page | 5 15  Return to Agenda party. The party receiving the complaint shall, within ten (10) calendar days, correct the situation and confirm the correction in writing or reject the complaint while explaining the mitigating circumstances and why a remedy cannot be achieved. B. If the City and District representatives are unable to resolve the complaint, the District's Director of Operations & Maintenance and the City's Parks and Recreation Director agree to meet to resolve the complaints. If they are unable to resolve the complaints, the issue shall be referred to the District Superintendent and the City Manager for resolution. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. CLOVER PARK SCHOOL DISTRICT CITY OF LAKEWOOD By: ________________________ By: _________________________ Superintendent John Caulfield, City Manager Attest:________________________ City Clerk, Briana Schumacher Attest:________________________ Lakewood City Attorney Page | 6 16  Return to Agenda To: Mayor and City Councilmembers From: Tho Kraus, Assistant City Manager/Administrative Services Through: John J. Caulfield, City Manager Date: February 3, 2020 Subject: School Resource Officer Cost Estimate Background The Clover Park School District communicated that their current School Resource Officer (SRO) program, which is an off-duty program is working very well. However, CPSD is interested in understanding what the costs would be for 4 dedicated new officers (3 officers and a sergeant since a supervisor is needed). Cost Analysis for 3 SROs + 1 Sergeant The salary for the positions are calculated at the top scale for a more conservative approach and take into account that it is likely that more senior officers may want to take participate in this program. These costs do not include any overhead costs specific to for example police command, payroll and human resources to include civil service process though it does include direct overhead such as information technology, risk management, vehicle and property management. Currently, the City is able to absorb these overhead costs. A long-term agreement of 6 to 10 years would be needed considering the time it takes to bring on new positions and one-time investments. Estimated costs over a 6-year period totals $4,818,425. Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Per SRO Cost 2020 2021 2022 2023 2024 2025 Personnel $144,040 $150,100 $156,545 $163,345 $170,570 $178,250 Information Technology 1,305 1,350 1,395 1,440 1,490 1,540 Vehicle 9,250 9,310 9,370 9,435 9,500 9,570 Property Management 2,180 2,245 2,310 2,380 2,450 2,525 Risk Assessment 7,350 8,230 9,220 10,325 11,565 12,955 Total - Ongoing Cost $164,125 $171,235 $178,840 $186,925 $195,575 $208,840 Total - Startup/1-Time $77,755 - $330 - - - Total - Per SRO Cost $241,880 $171,235 $179,170 $186,925 $195,575 $204,840 Total Costs for 3 SRO Positions $725,640 $513,705 $537,510 $560,775 $586,725 $614,520 Plus Total Cost of 1 Sergeant Position $256,940 $186,895 $195,440 $203,865 $213,205 $223,205 Total Program Costs(3 SROs + Sergeant) $982,580 $700,600 $732,950 $764,640 $799,930 $837,725 Note: Cost of sergeant position is same as police officer position, with the exception of salaries and benefits. 17  Return to Agenda Extra Duty Contract CPSD extra duty contract rates and the amounts billed are as follows: Cost per Officer per Hour & Billed Current Contract Previous Contract 8/1/2019 - 6/30/2020 8/1/2020 – 6/30/2019 During normal school hours $70.68 $70.68 Outside of normal school hours $75.68 $75.68 Note: 4 hour minimum + $10 processing fee per invoice. Billed: Total # of hours during normal school hours & amount 1,885 hours / $133,220 4,492 hours / $317,470 Total # of hours outside of normal school hours & amount 50 hours / $3,759 97 hours / $7,322 Total processing fee $50 $110 Total # of hours & amount 1,935 hours / $137,029 4,589 hours / $324,902 Note: Current contract billing is through December. Attachments  Cost Analysis for 3 SROs + 1 Sergeant  Current Extra Duty Contract 8/1/2019 – 6/30/2020 18 School Resource Officer October 2019 Year 1 Year 2 Year 3 Year 4 Return Year to 5 Agenda Year 6 Per SRO Cost 2020 2021 2022 2023 2024 2025 Total - Personnel $ 144,040 $ 150,100 $ 156,545 $ 163,345 $ 170,570 $ 178,250 Salary 93,360 96,160 99,045 102,015 105,075 108,225 Social Sec Replacement 4,455 4,585 4,725 4,865 5,010 5,160 Medicare 1,355 1,395 1,435 1,480 1,525 1,570 DRS-LEOFF 4,975 5,125 5,280 5,435 5,600 5,770 Unemployment 185 190 200 205 210 215 457 Match 5,600 5,770 5,945 6,120 6,305 6,495 Annual L&I Benefit Cost 3,410 3,510 3,620 3,730 3,840 3,960 Life Insurance 570 585 605 625 645 665 FOP - LTD 765 790 815 840 865 890 Medical Ins 24,955 27,450 30,195 33,215 36,535 40,190 Dental 1,785 1,840 1,895 1,950 2,010 2,070 Ortho 230 235 240 245 250 260 Vision 280 290 300 310 320 330 Comp Time/Cash Out Option 2,115 2,175 2,245 2,310 2,380 2,450 Total - Information Technology $ 1,305 $ 1,350 $ 1,395 $ 1,440 $ 1,490 $ 1,540 Cell Phone Service 540 555 570 585 605 625 Cell Phone Accessories 35 35 35 35 35 35 Desk Phone Service 95 100 105 110 115 120 NetMotion 285 295 305 315 325 335 Windows License 250 260 270 280 290 300 Office License 100 105 110 115 120 125 Total - Vehicle $ 9,250 $ 9,310 $ 9,370 $ 9,435 $ 9,500 $ 9,570 Vehicle - Annual Reserves 7,250 7,250 7,250 7,250 7,250 7,250 Vehicle - Annual M&O 2,000 2,060 2,120 2,185 2,250 2,320 Total - Property Management $ 2,180 $ 2,245 $ 2,310 $ 2,380 $ 2,450 $ 2,525 Property Management M&O 2,180 2,245 2,310 2,380 2,450 2,525 Total - Risk Assessment $ 7,350 $ 8,230 $ 9,220 $ 10,325 $ 11,565 $ 12,955 Risk Management M&O 7,350 8,230 9,220 10,325 11,565 12,955 Total - Ongoing $ 164,125 $ 171,235 $ 178,840 $ 186,925 $ 195,575 $ 204,840 Vehicle - Capital Purchase 58,000 - - - - - IT-Rugged Laptop 2,800 - - - - - IT-Laptop Car Mount (PMT) 480 - - - - - IT-Keyboard 330 - - - - - IT-Cell Phone 150 - - - - - IT-Desk Phone 200 - - - - - IT-Cradlepoint 1,400 - - - - - Extended Warranties Beyond 3 Years - - 330 - - - Academy Training 3,500 - - - - - Department Badge 115 - - - - - Duty Belt (Liner Belt and Duty Belt) 75 - - - - - Handcuff Case 30 - - - - - Taser 1,025 - - - - - Taser Holster 20 - - - - - Baton 85 - - - - - Baton Holster 20 - - - - - Glock Pistol 495 - - - - - Glock Pistol Holster 130 - - - - - Rifle (Upper Receiver) 760 - - - - - Radio 6,000 - - - - - Radio Holder 30 - - - - - Ballistic Vest 1,050 - - - - - Jumpsuit 430 - - - - - Class A Uniform (1 L/S Shirt & Trouser Pants) 170 - - - - - Coat (Fleece & Shell) 315 - - - - - Rain Pants 145 - - - - - Total - Startup/1-Time $ 77,755 $ - $ 330 $ - $ - $ - Total - Per SRO Cost $ 241,880 $ 171,235 $ 179,170 $ 186,925 $ 195,575 $ 204,840 # of SRO's 3 3 3 3 3 3 Total Cost for 3 SRO's $ 725,640 $ 513,705 $ 537,510 $ 560,775 $ 586,725 $ 614,520 Plus Total Cost of 1 Sergeant Position: 256,940 186,895 195,440 203,865 213,205 223,205 Ongoing 179,185 186,895 195,110 203,865 213,205 223,205 1-Time 77,755 - 330 - - - Total Program Cost (3 SROs + Sergeant) $ 982,580 $ 700,600 $ 732,950 $ 764,640 $ 799,930 $ 19837,725 Note: Cost of sergeant position is same as police officer position, with the exception of salaries and benefits. Return to Agenda 20 Return to Agenda 21 Return to Agenda 22 Return to Agenda 23 Return to Agenda 24 Return to Agenda 25  Return to Agenda LAKEWOOD 2020 26  Return to Agenda 2019 PARKS EVENTS 55,500+ Attendees • National Cyclocross Championship • Free Summer Concert Series • Tree Lighting & Parade & Run • Truck ‘n Tractor Day • Farmer’s Market • Martin Luther King Jr Celebration • SummerFest • Ray Evans Memorial Fishing Event • Youth Basketball League • Camp Create • Senior Activity Center Open House • Father Daughter Dance • Math Relay • Parks Appreciation Day • Triathlon 27  Return to Agenda FORT STEILACOOM PARK – PAVILION IN THE PARK 28  Return to Agenda FORT STEILACOOM PARK – ANGLE LANE IMPROVEMENTS North Angle Lane (2019): • Water, sewer, and power South Angle Lane (2020): • Bathroom near the off-leash dog park • New and improved parking area • Partnering with the Nisqually Tribe’s Cultural Committee to recognize the tribe at FSP 29  Return to Agenda FORT STEILACOOM PARK – UPCOMING & FUTURE PROJECTS Ballfield Turf-infields: H-Barn Restoration: • $1.015M from the State • Partners for Parks is taking the lead on this project. • Fundraising expected to begin in 2020. • Estimated renovation costs are $6 million. 30  Return to Agenda FORT STEILACOOM PARK – NATIONAL CYCLOCROSS CHAMPIONSHIP National Cyclocross Championships • December 10 to December 15 • 2,000 participants • 10,000 spectators 31  Return to Agenda PARK IMPROVEMENTS – IN PROGRESS Harry Todd Park Springbrook Park Expansion 32  Return to Agenda PARK IMPROVEMENTS – FUTURE (PICTURES DO NOT SHOW FINALIZED PLANS) Edgewater Park Master Plan Wards Lake Master Plan Chambers Creek Trail 33  TRANSPORTATION IMPROVEMENTS IN 2020 Return to Agenda 3.5 MILES OF NEW ROADS AND SIDEWALKS Veterans Drive: Gravelly Lake to Onyx Drive to Philips (1.55 miles) Steilacoom Blvd/88th: Phillips to American Lake Park (1.21 miles) Curbs, gutter, street reconstruction, sidewalks, Custer (0.67 miles) lighting, & bike facilities. Curbs, gutter, & street reconstruction/overlay in Curbs, gutter, street reconstruction, sidewalks, lighting, storm drainage, & bike facilities. 2020. Sidewalks and street lighting in 2021/2022 New Traffic Signal: 100th & Lakewood Drive 34  Return to Agenda TRANSPORTATION IMPROVEMENTS - FUTURE 2020 Washington Blvd & Gravelly Lake Dr to Nyanza 2021 108th St Bridgeport to PHS Overlay 2022 108th St to SR512 Overlay 2020/2023 Steilacoom Blvd / 88th: Phillips to Custer - Sidewalks 35 TRANSPORTATION IMPROVEMENTS – Return to Agenda MULTIMODAL TRANSPORTATION STUDY 2020 STATE LEGISLATIVE PRIORITY Multimodal Study: This assessment would look at practical solutions to increase multimodal connectivity along the I-5 corridor between DuPont and Lakewood. The study would include options that take advantage of already funded grade separated crossings and increase connectivity between Sound Transit & Amtrak using existing or planned infrastructure to include the evaluation of an Amtrak Station. Desired Outcome: State allocates $250,000 for a multimodal transportation assessment. 36  Return to Agenda Build Your Better Here Economic Development Update Clover Park School District Board / Lakewood City Council Joint Meeting February 3, 2020 37 1  Return to Agenda What is the Downtown Subarea Plan? • Plan • Planned Action Ordinance • Development Code Building a Downtown Intense mixed use urban center • Community Based • High density residential and office • High quality urban development • Social, & Cultural Activity • Dining, Shopping, & Entertainment • Parks and Green Street Loop 38 2  What are the GrowthReturn Targets? to Agenda FEATURE ACTION ALTERNATIVE ADOPTED 10/1/18 Plan and Code New Subarea Plan, Planned Action Ordinance New Form-Based Code and Parking Standards Height Greater height in center, but stepped back on edges. More development of office and housing would create greater intensity of building form and heights up to 90 feet. Housing Density 100 units per acre Max Housing: net 2,257 growth Job Trends and Assume 95% of expected 3.0 million square feet of city’s new commercial Building Space space will locate within Downtown. Job Mix Compared to existing job mix, lesser share of retail and less manufacturing/warehousing, and greater share of finance, insurance, real estate, and services (e.g. office). Similar share of government and education. (Per City transportation model assumptions.) Jobs: net growth 7,369 39 3  Return to Agenda Key Street Improvements - Projects added to City’s Transportation Improvement Program (TIP) in 2019 40  Return to Agenda Downtown Subarea Projects Colonial Plaza! - Dutch Brothers - Revive Yoga Studio - Restaurants (i.e. Jamba Juice BBQ Pete’s) - Counseling services - Massage Therapy - Medical Services - Retail: (i.e. ULTA) - Altitude Trampoline Park - Mixed use - Future New Library 41 Colonial District Return to Agenda  Hub for Social, Cultural, and Commercial Activity  Higher Quality, Denser Urban Mixed Use Development  Programming Typical Fees Associated with a 6-hour festival Fee Cost Information Special Use permit $1,000 event planning, logistics, utilities Alcohol Permit $1,000 ensures third party endorcement Staffing $150 6 hours x $25 Police $510 6 hrs x $85 Insurance* $500 estimated if not covered by another policy Road Closure $50 equipment dropped off for set up by staff Sanitation* $700 5 units (could increase based on event size) Garbage* $175 6 yd dumpster (could increase based on event size) Cleaning $100 includes street sweeping $4,185 *Paid to outside vendors 42 Colonial District Return to Agenda North Block (Old QFC Property) • Dangerous Building • Redevelopment Potential • Best Western South Block (Historical Theater) East Block (Autozone) • Historical Museum • Cohen Veterans Clinic • Physical Therapy • Restaurant • Wine Tasting • Retail Shops 43  Return to Agenda Pacific Highway Curb Appeal Lakewood’s Front Door Hotels & Tourism Lakewood Landing 8 44  Return to Agenda Lakewood Landing • Fiscal Benefits • Market Analysis • WSDOT MOU • Concept Development • Property Owners • Environmental • Appraisal • Legislation • WSDOT Relocation • Broker RFP • Uses (TOC Zoning) 45  Return to Agenda Lakewood Landing Components • 760 residential units • 87,000 sf Retail • Restaurants • Entertainment • Central Plaza Phase I Potential Creating a Village 46  Return to Agenda Industrial Development • 700 Acres Industrial • Air corridor allows for Industrial • 1.85 M SF New Speculative • 362,375 SF Build-to-Suit • Woodbrook Business Park • .07% Vacancy Rate in Lakewood, Why? 47  Return to Agenda Industrial Development Industrial Projects: • Star Lite Distribution Center (244,905) • Springbrook “Gravel Pit” (605,250) • IPT Lakewood Logistics (828,515) • Phoenix Capital/ Benaroya (347,375) • Enslow Woodbrook (166,344) • Mini Warehouse (15,000) 48  Return to Agenda Other Priority Areas ∗ Springbrook ∗ Tillicum ∗ International District ∗ Lakeview/Kendrick ∗ North Clear Zone 49  Return to Agenda Housing ∗ Missing Middle ∗ Affordability ∗ Health and Safety ∗ Homelessness ∗ Workforce Attraction & Retention 50  Return to Agenda Incentives ∗ No Local B&O Tax ∗ No Development Impact Fees ∗ Commercial Watch Program ∗ Multifamily Tax Exemption ∗ Opportunity Zones ∗ Expanding Parks, Programs, Events, Experiences ∗ Multi-Model Transportation, Sidewalks, Infrastructure ∗ Natural Beauty ∗ Pursuing tax-increment financing (TIF) tool with Washington State Legislature in partnership with Association Washington Cities (AWC) ∗ Transitioning to Pierce County Permit PALS Plus 51  Return to Agenda Brand Awareness 16 52  Return to Agenda Empowering today’s youth to be tomorrow’s entrepreneurs Free, fun, experiential learning program Teaches youth how to start, own and operate their own business Acquire skills in goal-setting, and problem solving Instills confidence and self-esteem Use of funds: Spend some, save some, and share some Engaging and exciting the community with this annual event! Lemonadeday.org 54