City Council

LAKEWOOD CITY COUNCIL STUDY SESSION AGENDA Monday, July 13, 2020 City of Lakewood 7:00 P.M. Residents can virtually attend City Council meetings by watching them live on the city’s YouTube channel: https://www.youtube.com/user/cityoflakewoodwa Those who do not have access to YouTube can call in to listen by telephone via Zoom: Dial +1(253) 215- 8782 and enter participant ID: 868 7263 2373 ________________________________________________________________ Page No. CALL TO ORDER ITEMS FOR DISCUSSION: (3) 1. Joint Lodging Tax Advisory Committee meeting. – (Memorandum) (9) 2. Public Art Policy and Program Update. – (Memorandum) (41) 3. Review of code amendments regarding Lake Management Districts. – (Memorandum) ITEMS TENTATIVELY SCHEDULED FOR THE JULY 20, 2020 REGULAR CITY COUNCIL MEETING: 1. Authorizing the execution of a contract with Communities in Schools (CIS) to disburse $50,000 in Coronavirus Relief Fund Monies. – (Motion – Consent Agenda) 2. Authorizing the execution of a contract with Living Access Support Alliance (LASA) to disburse $275,000 in Coronavirus Relief Fund Monies. – (Motion – Consent Agenda) 3. Authorizing the execution of a collective bargaining agreement with the American Federation of State, County and Municipal Employees Local #1938 from January 1, 2020 through December 31, 2021. – (Motion – Consent Agenda) 4. Amending the 2020 Parks and Recreation Advisory Board work plan. – (Motion – Consent Agenda) Persons requesting special accommodations or language interpreters should contact the City Clerk, 253-983-7705, as soon as possible in advance of the Council meeting so that an attempt to provide the special accommodations can be made. http://www.cityoflakewood.us Lakewood City Council Agenda -2- July 13, 2020 Page No. 5. This is the date set for a public hearing regarding proposed code amendments that would reduce the time during which certain fireworks are allowed from July 3 through July 5 to specified hours on July 4 only. – (Public Hearings and Appeals – Regular Agenda) 6. Vacating the easterly fifty-six (56) feet of 148th Street SW right-of-way east of the intersection with Murray Road SW. – (Ordinance – Regular Agenda) 7. Amending Title 3 of the Lakewood Municipal Code adding Chapter 3.39 Lake Management Districts which establishes the process to be used to collect assessments; assess penalties and interest on unpaid assessments; and impose liens on properties with unpaid assessments for Lake Management Districts. – (Ordinance – Regular Agenda) 8. Authorizing the acquisition of real property under threat of condemnation or by condemnation for roadway purposes; authorizing payment thereof from the City’s General Fund or from such other monies that the City may have available or attain for the acquisition; providing for severability; and establishing an effective date. – (Ordinance – Regular Agenda) REPORTS BY THE CITY MANAGER CITY COUNCIL COMMENTS ADJOURNMENT Persons requesting special accommodations or language interpreters should contact the City Clerk, 253-983-7705, as soon as possible in advance of the Council meeting so that an attempt to provide the special accommodations can be made. http://www.cityoflakewood.us  Return to Agenda To: Mayor and City Councilmembers From: Tho Kraus, Assistant City Manager/Administrative Services Through: John J. Caulfield, City Manager Date: July 13, 2020 Subject: Joint Lodging Tax Advisory Committee Meeting Overview As authorized under state law, the City of Lakewood has enacted a lodging tax. The City receives a 7% share of the taxes collected by Washington State from lodging-related businesses located within the City. The 7% breaks down into 4% which can be used for tourism promotion, or the acquisition and operation of tourism-related facilities. The additional 3% is restricted to the acquisition, construction, expansion, marketing, management, and financing of convention facilities, and facilities necessary to support major tourism destination attractions that serve a minimum of one million visitors per year. This memo discusses the City’s Lodging Tax Advisory Committee (LTAC), the estimated funds available, how the funds may be used and the upcoming 2021 grant allocation process. Lodging Tax Advisory Committee If a city collects lodging tax, state law requires the formation of a Lodging Tax Advisory Committee (LTAC). The committee must have at least five (5) members, each member must be appointed by the City Council and the committee membership must be comprised of the following:  At least two members of the committee must represent businesses required to collect the tax; and  At least two members of the committee must represent entities who are involved in activities authorized to be funded by the tax; and  One elected official of the City, who serves as chairperson of the committee. There is no maximum number of participants on the LTAC; however, there must be equal members representing businesses authorized to collect and entities authorized to receive funding. Mayor Don Anderson currently serves as Chair. Other committee members include: Represent Businesses Authorized to Collect Tax 3 Vacant Positions Represent Entities Authorized to Receive Funding Chelene Potvin-Bird, Travel Tacoma + Pierce County/Tacoma South Sound Sports Commission Linda K. Smith, Lakewood Chamber of Commerce 1 Vacant Position 3  Return to Agenda One role of the LTAC is to make recommendations to the City Council in regards to how the taxes are to be used. All applicants for awards of lodging tax must apply to the City through the LTAC. The LTAC receives all applications for lodging tax revenue and recommends a list of candidates and funding levels to the City council for final determination. By state law, the City Council may choose only recipients from the list of candidates and recommended amounts provided by the LTAC. An August 2016 informal opinion from the Attorney General’s Office interpreted this to mean that the legislative body may award amounts different from the LTAC’s recommended amounts, but only after satisfying the procedural requirements which requires that the City submit its proposed change(s) to the LTAC for review and comment at least 45 days before final action is taken. The objective of the LTAC process is to support projects which encourage eligible tourism and cultural activities that support tourism in Lakewood. The members of the committee will carefully consider each request based on the following criteria: funds available; past performance; ability to attract tourism, particularly from outside the 50 mile radius; strength of the applications; and the City’s desire to retain dollars for future capital project(s). The general, LTAC annual work plan is as follows: Jul: Joint LTAC meeting to review guidelines, past grants awarded and potential funding for the following year’s grant allocation. Sep: Listen to applicant presentations and make fund recommendations. Nov: Present recommendations to the City Council. Grant Awards Process, Estimated Available Funds and Reporting Requirements Grant Application Process Any organization, including businesses and the City, can use the funds to advertise and promote tourism through the media. The promotion must be designed to attract tourist to Lakewood with the goal of increasing the number of overnight stays in lodging facilities located within the City. Capital projects funding is limited to those under City ownership. 2020 LTAC Application Schedule for 2021 Grant Awards (subject to change):  Aug 3 Application period opens (application available on City’s Finance webpage).  Aug 7 Notification of intent to apply and method of submittal.  Aug 21 Applications due by 5:00pm.  Sep 4 Application packet compiled and submitted to LTAC.  Sep 18 Applicant presentations to LTAC & LTAC makes funding recommendations.  Nov 9 LTAC Funding recommendations presented to the City Council for consideration.  Nov 16 City Council adopts LTAC grant awards.  Jan 2021 Contracts issued for FY2021 LTAC grant awards. 4  Return to Agenda Estimated Available Funds The City estimates the 2020 projected revenue amount to be $800,000 and the estimated ending fund balance to be $1,237,353 on December 31, 2020. These amounts are subject to change given the COVID- 19 pandemic and the financial impact on lodging tax. In 2007, the City entered into an agreement with Clover Park Technical College to contribute 11% of the construction costs for the McGavick Center. The contribution is in equal installments of $101,850 over 20 years. In return for the contribution, the City has use of the center for 18 days per year for a 30-year period to be used for tourism related activities. The City’s practice has been to use the available restricted funds for this commitment. The available balance for 2021 grant allocation, net of the required McGavick Center contribution is $1,135,504. Restrictions on Use 4% 3% (Restricted) Reserved for tourism, Reserved for acquisition, promotion, acquisition of tourism construction, expansion, Total Estimated Funding Available related facilities, or operation of marketing, and management of for 2021 Grant Awards tourism related facilities. convention facilities. Total Estimated Ending Balance, 12/31/2020 $869,292 $368,062 $1,237,354 Less Required for CPTC McGavick Center $0 ($101,850) ($101,850) Total $869,292 $266,212 $1,135,504 Sources & Uses 2015 Actual 2016 Actual 2017 Actual 2018 Actual 2019 Actual 2020 Est Revenues 4% Revenue: Special Hotel/Motel Tax (2%) $ 197,657 $ 216,390 $ 217,771 $ 306,901 $ 309,868 $ 228,572 Transient Rental Income Tax (2%) 197,657 216,390 217,771 288,084 317,282 228,571 395,314 432,780 435,543 594,985 627,150 457,143 3% Revenue: Special Hotel/Motel Tax (3%) 296,485 324,584 326,657 460,351 $ 464,803 $ 342,857 296,485 324,584 326,657 460,351 464,803 342,857 Interest Income 2,920 4,900 13,389 22,883 22,666 - Total Revenues $ 694,719 $ 762,264 $ 775,589 $1,078,219 $1,114,619 $ 800,000 Tourism/Promotion 313,285 382,425 370,658 368,943 438,502 560,400 Capital 136,850 205,771 338,898 1,057,311 280,686 562,884 Total Expenditures $ 450,135 $ 588,196 $ 709,556 $1,426,254 $ 719,188 $1,123,284 Beginning Balance $ 1,028,557 $ 1,273,141 $ 1,447,209 $ 1,513,242 $ 1,165,207 $ 1,560,638 Ending Balance $ 1,273,141 $ 1,447,209 $ 1,513,242 $ 1,165,207 $ 1,560,638 $ 1,237,354 Estimated Ending Fund Balance from the 4% Unrestricted Revenue => $ 869,292 Estimated Ending Fund Balance from the 3% Restricted (for Capital) Revenue => $ 368,062 5  Return to Agenda Previous Grant Awards The following table provides a 6-year history of grant awards. Lodging Tax Grant Award History (2015-2020) Applicant 2020 2019 2018 2017 2016 2015 Lakewood Historical Society $ 42,000 $ 20,000 $ 25,000 $ 35,000 $ 39,500 $ 33,000 Friends of Lakewold/Lakewold Gardens 50,000 30,000 45,000 40,000 40,000 40,000 Historic Fort Steilacoom Association 12,000 8,000 8,000 10,000 10,000 6,500 Asian Pacific Cultural Center 10,000 5,000 5,000 10,000 10,000 2,500 Tacoma Pierce County Sports Commission 120,000 75,000 60,000 50,000 40,000 40,000 Lakewood Sister Cities Association 23,900 13,000 8,000 8,000 10,000 10,000 Lakewood Arts Festival Assocation 19,500 17,500 5,000 - - - Lakewood Playhouse 23,000 23,000 21,000 21,000 49,000 22,000 Lakewood Chamber of Commerce - Blue Lights 20,000 20,000 - - - - Lakewood Chamber of Commerce - Tourism 90,000 90,000 80,000 80,000 80,000 78,500 CoL - SummerFEST 80,000 50,000 40,000 40,000 29,000 18,000 CoL - Farmers Market 20,000 20,000 20,000 20,000 20,000 10,000 CoL - Season Concert Series 20,000 6,000 2,500 - - - CoL - Media Production 30,000 30,000 25,000 18,000 15,000 - CoL - Gateway Improvements 150,000 80,000 - 42,941 50,000 10,000 Col - Econ Dev - Have You Seen Lakewood Yet? - - - - - 7,250 Col - Econ Dev - Two Brochures - - - - - 7,250 CoL - Fort Steilacoom Park Angle Lane - 209,870 - - - - CoL - Fort Steilacoom Park Pavilion - - 403,490 450,000 - - CoL - Harry Todd Park - 200,000 - - - - CoL - Sports Field Improvements - - - - 250,000 - CoL - Waughop Lake Trail - - - - 100,000 25,000 Grave Concerns - - - - 9,500 - Lakewood Arts Commission - Asian Film Festival - - 7,000 7,500 - - Travel Tacoma + Pierce County - 50,000 25,000 35,000 50,000 40,000 $ 710,400 $ 947,370 $ 779,990 $ 867,441 $ 802,000 $ 350,000 CPTC McGavic Center (Committee, Annual Payment) 101,850 101,850 101,850 101,850 101,850 101,850 $ 812,250 $ 1,049,220 $ 881,840 $ 969,291 $ 903,850 $ 451,850 Post-Funding Report: JLARC (Joint Legislative Audit & Review Committee) requires post-funding reporting of predicted and actual number of people who attended and the method used to determine attendance for various categories including: overall attendance; 50+ miles from their residence; out of state and out of country; paid for overnight lodging; did not pay for overnight lodging; and number paid lodging nights. All entities receiving lodging tax funds must provide this information to the City. The City will then report this information annually to JLARC. Attached is the latest JLARC report for 2018 grant awards. JLARC is expecting to release the report for 2019 grant awards at the end of July 2020. 6  Return to Agenda City of Lakewood Lodging Tax Funding Guideline As Amended by the City Council on September 21, 2015 Background The objective of the City of Lakewood Lodging Tax Advisory Committee process is to support projects, which encourage eligible tourism and cultural activities and support tourism facilities in Lakewood. The process is reviewed annually and the guidelines are updated in accordance with reported success of existing programs, potential for new programs and changes in state law. A calendar for the application process will be established but will allow for emerging opportunities as they arise. Objectives for Hotel/Motel Tax Funds:  Generate increased tourism in Lakewood resulting in over-night stays at local hotels.  Generate maximum economic benefit through overnight lodging, sale of meals and goods, and construction of tourism-related facilities.  Increase recognition of Lakewood throughout the region as a destination for tourism.  Increase opportunities for tourism by developing new visitor activities. Allocation Guidelines:  The City shall seek proposals for funding on an annual basis from organizations seeking to use Hotel/Motel Tax funds for promoting tourism or for acquisition, construction or operation of tourism related facilities.  Organizations seeking funding must complete an application form.  The Lodging Tax Advisory Committee shall review the proposals and make recommendations to City Council as to which applications should receive funding.  The final funding decision will be made by City Council in the form of approval or denial of the recommendation as recommended – no amendments to recommendations will be made by the City Council.  Once approved for funding an organization must enter into a contract and funding will be provided in quarterly installments or on a reimbursable basis.  Organizations receiving funding must submit a report at the end of the calendar year.  $101,850 will be paid annually to the Sharon McGavick Student Center through 2027 pursuant to the City’s agreement with Clover Park Technical College.  4% - Can be used for tourism promotion, or the acquisition of tourism-related facilities, or operation of tourism-related facilities.  3%- Can only be used for the acquisition, construction, expansion, marketing, management, and financing of convention facilities, and facilities necessary to support major tourism destination attractions that serve a minimum of one million visitors per year. 7  Return to Agenda City of Lakewood 2018 LTAC Awardees (Reported to JLARC) Overall 50 Miles Out of State Overnight Non-overnight Paid Overnight Activity Funds Activity Name Predicted Actual Predicted Actual Predicted Actual Predicted Actual Predicted Actual Predicted Actual Type Awarded Event/ Asia Pacific Cultural Center 5,000 5,000 7,500 2,500 3,000 300 500 7 7 300 200 200 300 Festival Friends of Lakewold/Lakewold Marketing 43,603 6,500 7,468 900 1,022 500 246 50 152 6,500 7,468 350 60 Gardens Historic Fort Steilacoom Marketing 8,000 - 1,344 - 150 - 46 - - - 1,150 - - Event/Festi Lakewood Arts Commission 7,000 430 474 15 17 8 8 8 10 420 465 8 10 val Lakewood Arts Film Festival Event/Festi 4,977 210 237 4 4 2 2 2 4 200 232 2 4 Association val Lakewood Chamber of Marketing 80,000 3,950 3,700 1,050 975 850 775 3,150 3,000 2,900 2,750 1,050 1,050 Commerce Lakewood Historical Society Marketing 25,000 750 385 20 9 10 28 10 10 20 12 10 10 & Museum Lakewood Playhouse Marketing 21,000 12,500 15,884 250 260 20 25 125 130 - - 125 130 Lakewood Sister Cities Event/ 6,838 9,000 15,000 750 1,000 - 150 - 75 1,500 14,000 - 100 Association Festival Tacoma Regional Convention Marketing 25,000 - 200 - 50 - - - 220 - 150 - - & Visitors Bureau Tacoma South Sound Sports Marketing 60,000 185,139 187,721 50,400 77,330 12,096 23,670 23,184 25,353 10,080 26,624 45,360 50,706 Event/ CoL - Farmers Market 20,000 13,500 16,000 30 44 5 140 - 70 13,000 16,000 - 70 Festival CoL - Fort Steilacoom Park Facility 109,160 - - - - - - - - - - - - Sports Fields CoL - Fort Steilacoom Pavilion Facility 816,343 - - 5,000 5,000 - - 300 300 - - 300 300 CoL - Gateways Facility 29,958 - - - - - - - - - - - - CoL - Lakewood Concert Event/ 2,500 750 750 - 20 - 10 - 5 - 735 - 5 Series Festival CoL - Media Promotion Marketing 20,025 40,000 50,000 800 1,000 - - 160 200 39,840 49,800 160 200 Event/ Col - SummerFest 40,000 30,000 45,000 3,500 4,500 1,350 1,350 1,000 2,315 30,000 42,685 1,000 2,315 Festival Clover Park Technical College- Facility 101,850 57,950 - 14,750 - 350 - - - - - - 1 McGavick Center Total 286,418 223,479 239,913 55,889 83,817 13,786 25,450 26,536 28,961 21,920 53,051 47,105 52,370 8  Return to Agenda TO: Mayor and City Council FROM: Sally Martinez, Recreation Coordinator THROUGH: John J. Caulfield, City Manager SUBJECT: Public Art Program DATE: July 13, 2020 EXHIBITS: Public Art Program Power Point, Public Art Program Budget, Art integration Framework Plan. Purpose: The purpose of this memo is to describe the importance of a community Public Art Program for the City of Lakewood and how this program could be implemented over a six year period of time. Analysis The analysis is based on research of the best practices used by other local municipalities who have successful Public Art Programs, as well as research, interviews, and the results of the Lakewood Public Art Charrette. Currently, Lakewood’s public art is funded by the McGavick Conference Center “City days” that generates, on average, $15,000 annually. The average cost of a sculpture is $80,000-$100,000. As a result, the rate at which the City is acquiring art is rather slow and sporadic. It is also implemented on a case by case basis because there is no cohesive or strategic plan in place. Also, art programs have had limited community engagement. The City has various pieces of public art throughout the community. They are the Lotus Blossom, a George Tsutakawa Fountain, bronze leaves at the Sounder Station, metal fish along Bridgeport Way and two pieces by Perri Howard for the entrance to the Colonial Plaza. Why a Public Art Program? A successful Public Art Program engages, excites and involves the community in art. In Lakewood, a goal for the public art program is to showcase art that reflects the community in all of its diversity and tells the communities stories. A public art program 9  Return to Agenda provides cohesive short and long term plans for implementing and funding public art. This includes a detailed budget, goals, priorities, guidelines, types of art to be implemented, a framework for selecting artists, and plan to maintain the art. Results from cities who have implemented a Public Art Program include a more efficient, cost effective process, increased tourism/visitors, community pride, decreased graffiti, representation of cultural diversity, a strong sense of community engagement, beautification and a more desirable place to live, work and play. Research shows that Public Art Programs streamline the process for acquiring art in a way that involved community members at a grass roots level that creates excitement around the art. An important element that contributes to a solid foundation of the Public Art Program is an Art integration Framework Plan. This is much like a business plan and provides a roadmap for the program and is completed in the first year. It provides a framework and context for the implementation of public art pieces. On February 11, 2020, a professionally facilitated public art Charrette was held at City Hall, to get broad input and feedback to help determine the goals and priorities of a Public Art Program in Lakewood. In attendance were member of the Arts Commission, Artists, the Director of Public Works engineering, business owners, and leaders from local non-profits. Because diversity is an important theme, staff from Asia Pacific Cultural Center was at the table. The outcome of the charrette included several qualities that the group wanted to see in a Public Art Program. They included: • Connecting communities and neighborhoods: physically, culturally, & socially. • Making art accessible and Interactive: along walking paths, in parks, in areas where community members can gather and interact with art. It can foster active lifestyles. • Representing the community and its different cultures: art that engages the community in the process, tells their story, and reflects their backgrounds, culture & heritage. Art contributes to our collective memory. • Beautifying existing structures and makes Lakewood a more desirable place to live, work and visit. Art that deters vandalism and graffiti. • Attracting visitors: An ever changing element of art, such as rotating art, keeps it interesting for visitors. Including a map of the art on City website lets visitors know where to go to find the art, learn about the artist, and the symbolism of the art. Public art is proven to bring tourism and increased spending and economic impact to those areas. • Being cost effective: Prioritizing art that is low cost and high impact. Integrate art in capital projects from beginning design phases. Being a member of the design team is an important partnership that creates efficiency and lower costs in the long run. The priorities for the types of art to implement are: Wraps for Signal & Utility Boxes Murals Rotating Art Interactive Art Large Scale Iconic Art 10  Return to Agenda Best Practices in Funding Public Art Programs In a memo to City Council from March 13, 2015 best practices were detailed as follows. The best practice for funding public art in Washington State is setting a percentage (usually .5 to 2%) of publicly funded capital improvement projects (CIP) aside per year for the commissioning of public artworks, which will usually be sited in, on, or adjacent to the building or project being constructed. For example, if the City of Lakewood decided to construct a new building the 1% could supply the art work that would exist inside or outside of the new building. In Washington State the cities of Seattle, Tacoma, Renton and Bellevue all apply this 1% method to fund public art within their respective municipalities. Seattle, Tacoma, Federal Way and Bellevue have codified how they fund public art as a percent of each cities defined qualifying projects. Other cities, such as Renton has written their requirements so the City Council has the discretion to determine an appropriate amount of funding based on the City Council’s interest in projects that are proposed. Emerging Alternatives Some cities have determined that 1% of their capital construction budget is not enough to create the amount of art that they would like to see in their city. Federal Way sets aside 2% based on CIPs that exceed $25,000. Comparison of Local Cities State of • .5% of capital improvement projects Washington Pierce County • 1% of capital improvement projects with costs exceeding $100,000 City of Tacoma • 1% of all capital improvement projects City of Seattle • 1% of all eligible projects City of Renton • 1% of transportation projects including design and construction costs (approx. $15,000, varies depending on actual, eligible* construction costs) City of Kent • $2 per capita City of • $1 per person and 1% of major City construction projects Olympia City of Federal • 2% of eligible** projects with costs exceeding $25,000 & 4Culture grant: Way cultural services for King County non-profit City of • Partners with a non-profit, Arts Downtown Puyallup (http://www.artsdowntown.org/) additional funding taken out of parks & recreation and economic development budget University • Partners with a non-profit, UP for public art Place (https://upforarts.wildapricot.org/) * In Renton, during the City’s annual budget process, the Arts Commission and Mayor, or his/her representative, review all capital improvement projects anticipated within the following two (2) year period to determine which projects are appropriate for inclusion of works of art and to estimate the amount to be allocated for said purpose. ** In Federal Way, qualifying capital improvement project includes projects funded wholly or in part by the city to construct or substantially remodel any public project including: buildings, decorative or commemorative structures, parks, or portion thereof; provided, that it does not 11  Return to Agenda include, either initially or in the calculation of the total project cost, amounts funded by the city for the acquisition of real property or equipment, or for demolition. Next Steps and Recommendations: The Arts Commission is requesting direction and recommending the following to the City Council: • Confirmation that the City is interested in developing a formal Public Art Program. • If Council chooses to adopt a Public Art Program, the next step is to determine an annual budget and funding strategies. • The Arts Commission is recommending the $1 per capita funding strategy to support public art. This is in addition to the annual revenue generated from the “City Days” at McGavick Conference Center. Combined, we anticipate this generating approximately $80,000 annually. • A short term plan (1-3 years) would be developed to include an Art Integration Framework Plan (developed the first year) along with utility box wraps and murals. • A long term plan (4-6 years) would implement rotating art on plinths. Interactive and iconic art would also be implemented at this time if grants, partnerships or additional funding for capital projects was acquired and approved. • That artwork be included in all public capital projects and part of early design phases. Specifics could be clarified in the Art Integration Framework Plan and/or during the budget process. The City and the Arts Commission will also pursue grants (Lodging Tax Grant, Washington State Arts Commission), partnerships (i.e., Sound Transit, Lakewold Gardens) and donations to support the Public Art Program. 12  Return to Agenda City of Lakewood Public Art Program 13  Why a Lakewood Public Art Program? • Provides cohesive, efficient process • Gives identity to community • Increases Economic Impact • Beautifies Lakewood, making it an attractive place to work, live & play. 14 Public Art Programs Attract Tourist 92.7 million cultural travelers last year Outdoor art in Quebec City 15 How Could Art Bring Visitors to Lakewood? (Chicago Cows on Parade) • 2 million visitors • In 3 months, tourists spent $500 million • Service industries = 20% increase in sales 16 Current Public Art 17  Public Art Program Charrette Outcomes 1. Connect Communities 2. Accessible & interactive 3. Reflects our diverse community 4. Beautify existing structures 5. Attract Visitors with rotating art 6. Cost Effective 18  Public Art Program First Steps Adopt & Implement: • Funding Plan • Art Integration Framework Plan  Priorities A. Wraps for Signal & Utility Boxes B. Murals C. Rotating Art D. Interactive Art E. Large Scale Iconic Art 19  Art Wraps for Signal and Utility boxes Cost effective Deters Graffiti Vibrant Easy to implement 20 Beautifies Existing Structures 21 Engages emerging artists & local artist 22  MURALS • Connects neighborhoods • Deters graffiti • Low cost • Beautification • Engages Community & reflects diversity 23 Murals - avenue to represent diversity of our community Tree of life: 3D leaves reflect different cultures 24 25 Engages Youth & Local Emerging Artists 26  Rotating Art • Rotates every year or two • Engages Community • All art available for purchase • Accessible on City website • Art on Loan (cost effective) 27 Purchase one piece a year – Fan Favorite 28 • Interactive map on website Return to Agenda • Click to learn about art • Draws visitors, keeps interest alive! 29 Interactive Art Return to Agenda 30  Iconic Sculptures Return to Agenda  Monolithic or Landmark Style  Seen from Highway  Attracts Visitors  Highlights An Area/Park 31  Return to Agenda Sound Transit Art-Nail on the Trails 32 Funding Options Return to Agenda $1 per $2 per capita capita 1% of Gants, Capital Partners, projects & Donors 33  Return to Agenda Donor Recognition • Art piece that recognizes donors • Human or animal footsteps imbedded in a sidewalk reflect donors name 34 Return to Agenda 35 Return to Agenda 36 Return to Agenda 37  Return to Agenda Thank you! The Lakewood Arts Commission 38  Return to Agenda Public Art Program Budget 2021-2027 Item Description cost per unit Year 1 year 2 Year 3 Year 4 Year 5 Year 6 Total Year Inventory Contract staff $20k/yr. Staff time 20%, $12k/yr Annual Operating Expenses $32,000 $32,000 $32,000 $32,000 $32,000 $32,000 $192,000 Art Integration Framework Plan document One time start-up cost $3,500 $3,500 0 0 0 0 0 $3,500 design, production & Signal & Utility Box Wraps installation $2,200 22,000 22,000 $22,000 $22,000 $22,000 $22,000 132,000 60 20x15 ft mural, artist fee, Murals materials $6,000 $6,000 6,000 6,000 6,000 6,000 6,000 $36,000 6 Plinth Design 1x cost $2,500 $0 0 $2,500 0 0 0 $2,500 1 leased art, plinth, construction, management, artist Rotating Art stipend $7,000 $14,000 14,000 $14,000 42,000 6 Fan Favorite from Purchase of art piece rotating art $10,000 0 0 0 0 0 $10,000 10,000 1 Interactive Art Piece Interative art piece $60,000 0 0 0 $60,000 0 $0 60,000 1 Total Expenses $63,500 $60,000 $62,500 $134,000 $74,000 $84,000 $478,000 75 McGavick Conference Funding Sources Ctr. City Days $15,000 Curret Public Art budget $30k $5k per year for 6 yrs $1 per capita $60,000 Total Annual & 6 Year Funding $80,000 $80,000 $80,000 $80,000 $80,000 $80,000 $80,000 $480,000 Grants and donors tbd Note: after year ten, add $15k per year for maintenance 39  Return to Agenda $3,500. ART INTEGRATION FRAMEWORK PLAN Identify sites and situations in a general sense (Trails, Traffic Boxes, mural locations, etc.) Matrix of temporary and permanent artwork opportunities by budget, materials, locations, and themes. Provide Sample RFP and RFQ with best practices. Provide sample call for artists for roster opportunity with best practices. Propose meeting schedule and stakeholder group composition. Dovetail the Integration Framework Plan with the Comprehensive Plan and Perri Howard VMG: Velocity Made Good Goals/Values of the community. perri@vmgworks.com 509.557.2299 Provide opportunities for funding and support. Studio Design a document that is grant-ready and publication-worthy (10-15 TwispWorks Bldg. #6 pages). 502 S. Glover St. Twisp, WA 98856 Mail PO Box 1086 Twisp, WA 98856 40  Return to Agenda To: Mayor and City Councilmembers From: Paul A. Bucich, P.E., Public Works Engineering Director Greg Vigoren, P.E., Engineering Services Manager Through: John J. Caulfield, City Manager Date: July 13, 2020 Subject: Penalties and Interest Ordinance for American Lake – Lake Management District No. 1 In June 2019, the City Council created Lake Management District No. 1 for American Lake to manage invasive aquatic plants in the lake. The district is scheduled to be in place for at least 10 years starting last year. The City Council subsequently approved a special assessment roll for the District to fund plant management and related activities. The ordinance that created the special assessment roll did not include a means to pursue delinquent assessment payments. Fortunately the vast majority of properties paid their assessments last year. Out of the 329 properties only 2 did not and have not paid to date. The attached draft ordinance will allow the District to charge penalties and interest as well as impose liens on property that do not pay their special assessments on time. The ordinance is similar to what’s already in place for the sewer availability charge and the surface water management service charge. 1 41  Return to Agenda ORDINANCE NO. XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKEWOOD, WASHINGTON, AMENDING TITLE 3 OF THE LAKEWOOD MUNICIPAL CODE, ADDING CHAPTER 3.39 LAKE MANAGEMENT DISTRICTS WHICH ESTABLISHES THE PROCESS TO BE USED TO COLLECT ASSESSMENTS; ASSESS PENALTIES AND INTEREST ON UNPAID ASSESSMENTS; AND IMPOSE LIENS ON PROPERTIES WITH UNPAID ASSESSMENTS FOR LAKE MANAGEMENT DISTRICTS. WHEREAS, in June 2019, the City Council created Lake Management District Number 1 for American Lake to provide ongoing aquatic vegetation management, community education, and other related projects in Lakewood Ordinance No.2019-712; and WHEREAS, in July 2019, the City Council confirmed and approved the Special Assessment Roll for Lake Management District Number 1 – American Lake; and WHEREAS, pursuant to RCW 36.61.200 Special assessments—Payment period—Interest and penalty, the City shall establish by ordinance an amount of interest that will be imposed on late special assessments imposed annually or at once, and on installments of a special assessment. The ordinance shall also specify the penalty, in addition to the interest, that will be imposed on a late annual special assessment, special assessment, or installment which shall not be less than five percent of the delinquent special assessment or installment; and WHEREAS, pursuant to RCW 36.61.230, assessments “shall be a lien upon the property assessed from the time the special assessment roll is placed in the hands of the county treasurer for collection, but as between the grantor and grantee, 42  Return to Agenda or vendor and vendee of any real property, when there is no express agreement as to payment of the special assessments against the real property, the lien of such special assessments shall attach thirty days after the filing of the diagram or print and the estimated cost and expense of such lake or beach improvement or maintenance activities to be borne by each lot, tract, parcel of land, or other property, as provided in RCW 36.61.220. Interest and penalty shall be included in and shall be a part of the special assessment lien”; and WHEREAS, the City may establish other Lake Management Districts and wants to create a uniform process by which it will collect assessments; assess penalties and interest on unpaid assessments; and impose liens on properties with unpaid assessments for Lake Management Districts. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKEWOOD DO ORDAIN AS FOLLOWS: Section 1. That Chapter 3.39 Lake Management Districts be adopted as follows: 03.39.010 – Purpose. The purpose of this Chapter is to create a uniform process by which the City will collect assessments; assess penalties and interest on unpaid assessments; and impose liens on properties with unpaid assessments for Lake Management Districts. 03.39.020 – Authority. The City may establish Lake Management Districts pursuant to Chapter 36.61 RCW. The City elects to exercise all lawful powers necessary and appropriate to collect assessments; assess penalties and interest on unpaid assessments; and impose liens on properties with unpaid assessments for Lake Management Districts. 43  Return to Agenda 03.39.030 – Assessment Fees. The City shall apply assessment fees to properties as specified in Special Assessment Rolls confirmed and approved by the City Council for Lake Management Districts. 03.39.040 - Deposit of Funds. Lake Management District funds received shall be deposited in the fund designated by the City Manager or designee for the particular Lake Management District. 03.39.050 - Authorization for Administrative Procedures. The City Manager or designee is hereby authorized and directed to establish all administrative procedures necessary to implement the provisions of this Chapter. 03.39.060 - Lien for Delinquent Charges and Foreclosures. A. The City shall place a lien on any parcel with a delinquent assessment fee, including interest thereon. Such liens shall be effective and shall be enforced and foreclosed in the same manner as provided for sewerage liens of cities and towns by RCW 35.67.200 through 35.67.290, except that, alternatively, the service charge lien shall be effective for a total not to exceed one year's delinquent service charges without the necessity of any writing or recording of the lien with the Pierce County Auditor. B. Delinquent service charges shall bear interest provided in RCW 35.67.200 at the rate of eight percent (8%) per annum, or such rate as may hereafter be authorized by law, computed on a monthly basis from the date of delinquency until paid. Interest shall be calculated at the rate in effect at the time of payment of the charges regardless of when the charges were first delinquent. 44  Return to Agenda 03.39.070 - Overpayment Refund Requests. Any person may request the refund of service charge overpayment(s) by doing so in writing to the City Manager or designee. The basis of the request explaining the nature of the overpayment should be clearly stated. The City Manager or designee shall investigate the overpayment to have occurred. The City Manager or designee will use best efforts within sixty (60) days of receipt of the request. The City Manager or designee shall specify in the written decision the basis for authorizing or denying the refund request. No refund may be authorized for overpayment paid or levied more than two (2) years prior to the date the written request is received. 03.39.080 - Administrative Refunds or Adjustments. The City Manager or designee may authorize in writing, a refund, credit, or adjustment of any amounts when he/she determines that an error, miscalculation, or mistake has occurred. The nature of the error, miscalculation, or mistake should be documented together with the steps taken to prevent future occurrences. No refunds, credits or service charge adjustments may be authorized pursuant to this Section unless brought to the attention of the City Manager or designee within two (2) years of the occurrence of the error, miscalculation or mistake. 03.39.090 - Amount of Refund Limited. In any instance where a refund or credit is authorized by the City Manager or designee, the amount shall not include any interest. 03.39.100 – Appeals. Any decision of the City Manager or designee made pursuant to this Chapter may be appealed to the City of Lakewood Hearing Examiner upon payment of the fees and 45  Return to Agenda pursuant to chapter 1.36 LMC. Section 2. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 3. Ratification. Any act consistent with the authority and prior to the effective date of the resolution is hereby ratified and affirmed. Section 4. Effective Date. This ordinance shall be effective five days after passage by the Lakewood City Council. ADOPTED by the City Council this 20th day of July, 2020. CITY OF LAKEWOOD Attest: ____________________________________ Don Anderson, Mayor _______________________________ Briana Schumacher, City Clerk Approved as to Form: _______________________________ Heidi Ann Wachter, City Attorney 46