City Council
Regular MeetingLakewood, WA · February 22, 2022
Agenda
LAKEWOOD CITY COUNCIL AGENDA
Tuesday, February 22, 2022
7:00 P.M.
City of Lakewood
City Hall Council Chambers will NOT be open for this
meeting. This will be a virtual meeting ONLY.
Residents can virtually attend City Council meetings by watching them live on
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By Phone: For those participating by calling in by telephone (+1(253) 215- 8782
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Public Hearing.
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Page No.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
PROCLAMATIONS AND PRESENTATIONS
1. Business Showcase.
PUBLIC COMMENTS
Persons requesting special accommodations or language interpreters should contact the City
Clerk, 253-983-7705, as soon as possible in advance of the Council meeting so that an attempt
to provide the special accommodations can be made.
http://www.cityoflakewood.us
Lakewood City Council Agenda -2- February 22, 2022
Page No.
C O N S E N T A G E N D A
(4) A. Approval of the minutes of the City Council study session of January
24, 2022.
(8) B. Approval of the minutes of the City Council meeting of February 7,
2022.
(15) C. Motion No. 2022-12
Authorizing the award of a construction contract to Pape & Sons
Construction, Inc., in the amount of $200,000, for the 2022
Stormwater Repair Project.
(19) D. Motion No. 2022-13
Authorizing the execution of an agreement with MacDonald Miller, in
the amount of $52,029, to implement an investment grade audit for
Lakewood City Hall.
(29) E. Motion No. 2022-14
Appointing Martin Pullman to serve on the Public Safety Advisory
Committee through August 6, 2024.
(32) F. Motion No. 2022-15
Appointing L. Robin Sutton to serve on the Lakewood Arts
Commission through October 15, 2024.
(35) G. Motion No. 2022-16
Appointing Janet Spingath to serve on the Parks and Recreation
Advisory Board through September 19, 2024.
(39) H. Motion No. 2022-17
Appointing Robert Estrada to serve on the Planning Commission
through December 15, 2026.
(43) I. Items filed in the Office of the City Clerk:
1. Planning Commission meeting minutes of January 19, 2022.
Persons requesting special accommodations or language interpreters should contact the City
Clerk, 253-983-7705, as soon as possible in advance of the Council meeting so that an attempt
to provide the special accommodations can be made.
http://www.cityoflakewood.us
Lakewood City Council Agenda -3- February 22, 2022
Page No.
R E G U L A R A G E N D A
UNFINISHED BUSINESS
NEW BUSINESS
REPORTS BY THE CITY MANAGER
CITY COUNCIL COMMENTS
ADJOURNMENT
Persons requesting special accommodations or language interpreters should contact the City
Clerk, 253-983-7705, as soon as possible in advance of the Council meeting so that an attempt
to provide the special accommodations can be made.
http://www.cityoflakewood.us
Return to Agenda
LAKEWOOD CITY COUNCIL
STUDY SESSION MINUTES
Monday, January 24, 2022
City of Lakewood
https://www.youtube.com/user/cityoflakewoodwa
Telephone via Zoom: +1(253) 215- 8782
Participant ID: 868 7263 2373
________________________________________________________________
CALL TO ORDER
Mayor Whalen called the meeting to order at 7:00 p.m.
ROLL CALL
Councilmembers Present: 6 – Mayor Jason Whalen; Deputy Mayor Mary Moss;
Councilmembers Mike Brandstetter, Don Anderson, Patti Belle and Paul Bocchi.
Councilmember Excused: 1 – Councilmember Linda Farmer.
ITEMS FOR DISCUSSION:
Partners for Parks Public Private Partnership Feasibility Study Update.
Mr. David Betz introduced Sally Saunders, President and Hallie McCurdy, Vice
President, Partners for Parks and Al Hove, Phoenix Risen who conducted the
Feasibility Study.
Mr. Hove shared that the purpose was to test the program appeal as well as public
and private support for the idea to restore and renovate the barn structure at Fort
Steilacoom Park into a multi-use facility for the community. He shared that the
study took five months to complete and the analysis was completed in August. He
shared that 75 people were interviewed and he highlighted each of the interview
topics and perceptions. He shared that the findings are that it is feasible for the
City and Partners for Parks to enter into a public private partnership to raise the
revenue that would be required to preserve and protect the H-Barn and renovate it
into a multiuse facility. He shared that the suggestion is to launch a campaign to
engage in strategic conversations regarding next steps and how the campaign
would be implemented.
Deputy City Manager Kraus shared that the H-Barn restoration and renovation
project is estimated $7.5 Million. She highlighted the proposed funding sources of
which $3.5 Million is anticipated to come from the capital campaign, funding from
potential grants, the state capital budget, city funds and securing lodging tax
grants. Discussion ensued.
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City Council Study Session Minutes -2- January 24, 2022
Review of Buildable Lands Report and 2044 Growth Targets.
Planning Manager Tiffany Speir shared that the Pierce County Buildable Lands
Report (BLR) was last published in September, 2021 and at that time, Lakewood
had a housing capacity of 11,371 and an employment capacity of 12,647. She
shared that Lakewood is designated as a Core City in VISION 2050 and the core
cities requested a total population growth target of 41,914 which is short of the
PSRC allocated target of of 60,900. She highlighted housing and employment
growth targets as well as areas in Lakewood that have limitations that will prevent
significant growth in the next twenty years noting that 52% of buildable land in the
city is not available for additional densification. She then reported that Pierce
County’s population projection is 3,582 more than Lakewood’s projected growth of
76,692. Discussion ensued.
Overview of the changes to the 2021 Multifamily Tax Exemption (MFTE)
Program.
Assistant City Manager for Development Services Bugher highlighted changes to
the Multifamily Tax Exemption (MFTE) program, which passed in July 2021. He
reported that the intended goals are to incentivize multifamily housing, increase
densities, increase market-rate workforce housing, develop permanent affordable
housing, promote economic investment and to create family wage jobs. He then
shared that the program encourages a minimum of four new multifamily units in the
Downtown Subarea, Lakewood Station Subarea or a portion of the Springbrook
Neighborhood and upon City Council approval exempts property taxes on assessed
improvements. He then highlighted the Residential Target Areas (RTA) and
changes to the program. He shared that next steps are for the Planning
Commission to review the amendments, recommend program changes to the City
Council and creation of a new procedures manual for the program. Discussion
ensued.
ITEMS TENTATIVELY SCHEDULED FOR THE FEBRUARY 7, 2022 REGULAR
CITY COUNCIL MEETING:
1. Association of Washington Cities Retro Refund Award Presentation.
2. Proclamation declaring the month of February 2022 as Black History
Month.
3. Youth Council Report.
4. Clover Park School District Report.
5. Authorizing the execution of an interlocal agreement with Pierce County
for the PALS Plus Permitting System. – (Motion – Consent Agenda)
6. Authorizing the execution of a lease agreement with Pierce County for
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City Council Study Session Minutes -3- January 24, 2022
the Senior Center. – (Motion – Consent Agenda)
7. Authoring the execution of an agreement with BCRA for design,
engineering services and construction management for Phase 1
improvements at Wards Lake Park. – (Motion – Consent Agenda)
REPORTS BY THE CITY MANAGER
City Manager Caulfield shared that the Police Department is piloting the Body
Worn Camera (BWC) program which is expected to run for two months. He shared
that the City closed on the sale of Tactical Tailor property on January 20th and he
thanked the various individuals who helped facilitate the acquisition over the past
few years.
He reported that the City in partnership with West Pierce Fire and Rescue, the
Town of Steilacoom and City of University Place will be working to provide
emergency public and other community messaging services through a system
called Code Red.
He then reported that a total of 39 applications have been received, of which 3 are
duplicates, for the Tree Advisory Ad Hoc Committee and applications will be
downloaded to City Council’s I-Pads.
He shared that after reviewing the franchise agreement with Waste Connections
only two consecutive weeks missed of garbage is credited, not yard waste or
recycling however Waste Connections has communicated that all customers who
have had missed yard waste pick-up the week of December 27, 2021 who have
called in to request a credit, have been granted a credit even though they are not
contractually obligated to do so.
He then announced the following event:
• January 27, 8:00 A.M. to noon, AWC City Action Days, Virtual Event
CITY COUNCIL COMMENTS
Councilmember Belle thanked those who presented this evening.
Councilmember Bocchi shared that last week he attended the Planning
Commission and Pierce County Regional Council meetings.
Councilmember Brandstetter spoke about the Tree Advisory Ad Hoc Committee
work and timeline and shared he is still accepting donations for the Lakewood Lions
Quality Communities Scholarship match.
Councilmember Anderson shared that the Pierce County Executive presented a
certificate to the City for participating in PALS Plus. He commented on the State
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City Council Study Session Minutes -4- January 24, 2022
Legislative session and complimented those involved in the Tactical Tailor property
acquisition.
Deputy Mayor Moss shared that she attended the Ribbon Cutting Ceremony at the
7-Eleven.
Mayor Whalen echoed compliments for those who were involved in the Tactical
Tailor property acquisition and shared that this week he will attend the SSHA3P
Board meeting, Horizon Economic Forecast event, the first Coffeehouse with Mayor
on Thursday and a Pierce Transit Bus Rapid Transit site visit.
ADJOURNMENT
There being no further business, the meeting adjourned at 9:11 p.m.
_____________________________________
JASON WHALEN, MAYOR
ATTEST:
____________________________
BRIANA SCHUMACHER
CITY CLERK
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LAKEWOOD CITY COUNCIL MINUTES
Monday, February 7, 2022
City of Lakewood
https://www.youtube.com/user/cityoflakewoodwa
Telephone via Zoom: +1(253) 215-8782
Participant ID: 868 7263 2373
________________________________________________________________
CALL TO ORDER
Mayor Whalen called the meeting to order at 7:00 p.m.
ROLL CALL
Councilmembers Present: 7 – Mayor Jason Whalen, Deputy Mayor Mary Moss,
Councilmembers Mike Brandstetter, Don Anderson, Patti Belle, Linda Farmer and
Paul Bocchi.
PLEDGE OF ALLEGIANCE
Mayor Whalen led the Pledge of Allegiance.
PROCLAMATIONS AND PRESENTATIONS
Proclamation celebrating the 20th Anniversary of the Sister Cities relationship
between the City of Lakewood and Okinawa City, Okinawa, Japan.
MAYOR WHALEN PRESENTED A PROCLAMATION CELEBRATING THE 20TH
ANNIVERSARY OF THE SISTER CITY RELATIONSHIP BETWEEN THE CITY OF
LAKEWOOD AND OKINAWA CITY, OKINAWA, JAPAN TO CONNIE COLEMAN
LACADIE, LAKEWOOD SISTER CITIES ASSOCIATION. THE CITY COUNCIL
THEN SHARED A VIDEO FROM OKINAWA OF AN EISA MUSIC AND DANCE
PERFORMANCE CELEBRATING THE 20TH ANNIVERSARY OF THE
RELATIONSHIP.
Proclamation declaring the month of February, 2022 as Black History month.
DEPUTY MAYOR MOSS PRESENTED A PROCLAMATION DECLARING THE
MONTH OF FEBRUARY 2022 AS BLACK HISTORY MONTH. THE CITY
COUNCIL SHARED A VIDEO HIGHLIGHTING JO ETHEL SMITH, MARTIN
LUTHER KING JR. COMMITTEE, REFLECTING ON LEADERSHIP IN THE
COMMUNITY.
Association of Washington Cities (AWC) Retro Program Refund Presentation.
Human Resources Director Mary McDougal introduced Alicia Seegers Martinelli,
Interim CEO and Carol Wilmes, Director, Member Pooling Programs. Alicia Seegers
Martinelli recognized the city’s involvement in the AWC Retro Program and its
commitment to safety.
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Lakewood City Council Minutes -2- February 7, 2022
Carol Wilmes shared that the AWC Retro Program began in 2004, Lakewood joined
in 2011, the 2018 year was settled with Lakewood receiving a refund in the amount
of $111,994 and in addition a refund for 2017 in the amount of $5,272 was received.
She highlighted the services provided through the program which includes
compliance training, safety audits, OSHA reporting and claims management.
Youth Council Report.
Youth Councilmember Hank Jones reported that at this evenings meeting students
met with representatives from the Lakewood YMCA who shared information about
teen programs and offered resources for the Lakewood Youth Summit. He shared
that May 21st or June 4th have been identified as potential dates for the Youth
Summit and students are volunteering at the Caring for Kids Annual Auction this
Saturday.
Clover Park School District Report.
Clover Park School District (CPSD) Boardmember Carole Jacobs reported that
CPSD awarded 47 diplomas for the Open Doors program, 5 teachers have
completed their National Board Certification project and 13% of educators are
National Board certified. She shared that bus driver Jamie Batiste was recognized
for her quick action attending to a choking student on the bus and a ceremony was
held to unveil the new gymnasium at Clover Park High School which was named
after former teacher Mel Ninnis.
She shared that the district continues to follow standards from the state and local
health department in response to the pandemic, meals continue to be available to
students who may be quarantined and Harry Lang has been opened as a facility for
rapid testing. She shared that CPSD is offering hiring bonuses for several open
positions that they are recruiting for and to review open positions visit the website.
She shared that free meals continue to be available to all students for the 2021-22
school year, families are encouraged to plan for childcare during unanticipated
weather related emergencies or closures and school will be closed in February for
Presidents Day.
PUBLIC COMMENTS
Speaking before Council were:
Ovunayo X, questioned whether the Garry Oak trees in Springbrook will be
preserved rather than tearing them down for warehouses and he requested the
resignation of Mike Wiley and Mike Zaro.
Christina Manetti, Lakewood resident, thanked the City Council for sharing the
Taiko performance from Sister City, Okinawa City, Japan. Manetti requested the
City Council postpone or reconsider the composition and appointments for the Tree
Advisory Ad Hoc committee.
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Lakewood City Council Minutes -3- February 7, 2022
Dennis Haugen, Sioux Falls, spoke about not becoming like the mass of elected
officials on the West Coast and failures within the education system.
Bunchy Carter, Lakewood resident, spoke about failure to communicate, bridging
the gap of communication and Justice for Said Joaquin.
James Dunlop, Lakewood resident, spoke about the police shootings of Leonard
Thomas and Said Joaquin, indemnification of the police officers involved and the
expense to the city.
Addo Aequitas, Panther Party, spoke about applicants being overlooked for
appointment to the Tree Advisory Ad Hoc Committee, Black history month and
police accountability. Aequitas asked what the City Council used as a gauge for
success.
Sean Arent, Tacoma resident, spoke about the mistreatment of and opportunities
for restoration of Clover Creek.
Luna Star, Black Panthers, spoke about changes in legislation related to police use
of force and stop upon suspicion laws and informing the community.
Mayor Whalen reported that he and Deputy Mayor Moss received several emails
related to Justice for Said Joaquin.
C O N S E N T A G E N D A
A. Approval of the minutes of the City Council study session of January 10,
2022.
B. Approval of the minutes of the City Council meeting of January 18, 2022.
C. Approval of claims vouchers, in the amount of $3,242,290.07, for the period
of December 18, 2021 through January 14, 2022.
D. Approval of payroll checks, in the amount of $2,649,239.94, for the period of
December 16, 2021 through January 15, 2022.
E. Motion No. 2022-07
Authorizing the execution of an agreement with BCRA, in the amount of
$386,350, for design, permit and construction management for Phase 1
improvements at Wards Lake Park.
F. Motion No. 2022-08
Approving a State of Washington, Pollution Liability Insurance Agency (PLIA)
Environmental Covenant granted to Swan Properties Corporation and the
City of Lakewood.
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Lakewood City Council Minutes -4- February 7, 2022
G. Motion No. 2022-09
Appointing Emily Feleen to serve on the Lakewood Arts Commission through
October 16, 2024.
H. Motion No. 2022-10
Appointing Linda Smith to serve on the Greater Tacoma Regional
Convention Center Public Facilities District Board through December 31,
2023.
I. Items filed in the Office of the City Clerk:
1. Community Services Advisory Board minutes of May 19, 2021.
2. Landmarks and Heritage Advisory Board minutes of October 28, 2021.
3. Planning Commission meeting minutes of January 5, 2022.
COUNCILMEMBER FARMER MOVED TO ADOPT THE CONSENT AGENDA AS
PRESENTED. SECONDED BY COUNCILMEMBER BELLE. VOICE VOTE WAS
TAKEN AND CARRIED UNANIMOUSLY.
R E G U L A R A G E N D A
UNFINISHED BUSINESS
None.
NEW BUSINESS
Motion No. 2022-11 Approving appointments to the Tree Advisory Ad Hoc
Committee.
COUNCILMEMBER ANDERSON MOVED TO ADOPT MOTION NO. 2022-11.
SECONDED BY COUNCILMEMBER FARMER.
**********
COUNCILMEMBER BRANDSTETTER MOVED TO POSTPONE
CONSIDERATION OF MOTION NO. 2022-11 TO THE CITY COUNCIL MEETING
OF FEBRUARY 21, 2022. SECONDED BY COUNCILMEMBER FARMER. ROLL
CALL WAS TAKEN AND FAILED WITH ANDERSON, BELLE, BOCCHI, FARMER,
MOSS AND MAYOR WHALEN VOTING IN OPPOSITION.
**********
VOICE VOTE WAS TAKEN ON MOTION NO. 2022-11 AND CARRIED
UNANIMOUSLY.
REPORTS BY THE CITY MANAGER
City Manager Caulfield shared that the Executive Director of the South Sound
American Red Cross has requested the City Council issue a Proclamation
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Lakewood City Council Minutes -5- February 7, 2022
recognizing March as Red Cross Month and it is recommended that it be presented
at the March 7th regular meeting.
He shared that the Association of Washington Cities notified the City that they had
approved the City’s application for a SEEK grant in the amount of $145,000 to be
used for outdoor programs serving school-aged youth through an 8 week summer
camp planned to serve 40 kids each week.
He reported that the State Historic Preservation Fund has awarded the City a grant
in the amount of $20,000 to replace the cemetery fence at Fort Steilacoom Park and
as part of the initiative to expand the Adopt-a-Street Program to incorporate a graffiti
removal component, the City will apply for a grant from WCIA to purchase a sand
blaster to assist in the removal of graffiti.
He then reported that work will begin to develop a scope of services to facilitate the
process for updating park signs and an update will be scheduled City Council for
review in the spring and the Public Works Engineering Department is working on
updates to the Non-Motorized Plan.
He shared that the City continues discussions with Pierce County regarding options
for reopening the Lakewood Senior Activity Center and the Public Works
Engineering Department will provide an update to the City Council in March related
to the Clover Creek Flood Mitigation Alternatives Study and public outreach
process.
City Manager Caulfield shared that on February 12 at 5:00 P.M. the Caring for Kids
Happy Hearts Auction will be held at the McGavick Conference Center
**********
Councilmember Farmer requested a proclamation be issued in March recognizing
Women’s History month.
CITY COUNCIL COMMENTS
Councilmember Belle shared that she attended the Lakewood Arts Commission
where there was discussion about the Reel96 Film Festival. She shared that the
Gala will be held on March 19th at the McGavick Conference Center.
Councilmember Farmer complimented staff for their work on the AWC Retro
Program. She shared that SSHA3P is scheduling meet and greets with candidates
for the Program Manager position and discussions continue to finalize their work
plan.
Councilmember Bocchi shared that last week he attended the Planning Commission
meeting where they reviewed housing programs.
Councilmember Brandstetter spoke about the Tacoma Probono eviction prevention
program, which is held at City Hall every Thursday morning from 9:00 A.M to 12:30
P.M. He commented on the Reel96 Film Festival and the enthusiasm from
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Lakewood City Council Minutes -6- February 7, 2022
participants. He spoke about the video from Okinawa City and the relationship with
Sister Cities.
Councilmember Anderson commented on state legislation related to modifications
to use of force and police pursuits.
Deputy Mayor Moss shared that she attended the Lakewood’s Promise Advisory
Board and this week she will attend the Airman Leadership Graduation on JBLM,
the Lake City Neighborhood Association meeting and Lakewood Chamber General
Membership meeting. She encouraged the City Council to visit Crumbl Cookies.
Mayor Whalen shared that he, Deputy Mayor Moss and Pierce County Prosecutor
Robnett received several written submissions expressing concerns about the delay
of the Said Joaquin case. He reiterated that the City will abide by the independent
process as the law requires.
He shared that he testified before the Senate Subcommittee on SB 5919 related to
use of force and rules for engagement for pursuits and attended a meeting in
Tacoma where attendees expressed concerns about state of public safety issues in
the downtown core of Tacoma. He spoke about his experience and observations
while riding along with Police Officer Moffitt last week and encouraged
Councilmembers to consider scheduling a ride along.
Mayor Whalen then reported that last week he attended the SSHA3P meeting, a
lunch with Garrison Commander Lamb, Community Coffeehouse, a site visit with a
developer for property along Lakewood Drive and lunch with the 2/2 Stryker Brigade
Commander Roehrman.
Mayor Whalen congratulated and recognized Councilmember Don Anderson for his
induction into the JBLM Hall of Fame.
He also shared that City Manager Caulfield will be presenting the State of the City
on February 10th at the Lakewood Chamber of Commerce meeting and on February
11th at the Lakewood Rotary meeting.
**********
Executive Session
Mayor Whalen announced that the City Council will recess into Executive Session
for approximately 15 minutes pursuant to RCW 42.30.110(1)(i) to discuss with legal
counsel representing the city litigation or potential litigation. The City Council is not
expected to take action following the Executive Session other than to adjourn the
meeting.
The City Council recessed into Executive Session at 9:25 p.m. and reconvened at
9:40 p.m.
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Lakewood City Council Minutes -7- February 7, 2022
ADJOURNMENT
There being no further business, the meeting adjourned at 9:40 p.m.
_____________________________________
JASON WHALEN, MAYOR
ATTEST:
____________________________
BRIANA SCHUMACHER
CITY CLERK
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REQUEST FOR COUNCIL ACTION
DATE ACTION IS TITLE: Motion authorizing award of a TYPE OF ACTION:
REQUESTED: construction contract to Pape & Sons
Construction, Inc. in the amount of $200,000.00 ORDINANCE
February 22, 2022
plus a ten percent contingency for the
construction of the 2022 Stormwater Repair RESOLUTION
REVIEW: project.
X MOTION #2022-12
February 22, 2022 ATTACHMENTS:
Vicinity Map OTHER
Bid Tabulations
SUBMITTED BY: Paul A. Bucich, P.E., Public Works Engineering Director/City Engineer.
RECOMMENDATION: It is recommended that the City Council authorize award of a construction
contract to Pape & Sons Construction, Inc. in the amount of $200,000.00 plus a ten percent contingency
($20,000.00) for the construction of the 2022 Stormwater Repair Project, City Project 401.0020.
DISCUSSION: Through this project, the City will repair storm drain lines at various locations along
Foster St. SW between Dekoven Dr. SW to 71st Ave. SW, and at a second location along 104th St. Ct.
SW, approximately 500-ft west of Steele St. SW. It is anticipated that construction will begin in March
2022 with completion in July 2022.
The City received ten (10) bids; attached are the Bid Tabulations for the project.
ALTERNATIVE(S): Reject all bids but it is not anticipated that rebidding the project would result in
lower bids.
FISCAL IMPACT: This project is budgeted as shown below:
• $350,000 from the Storm Water Management Program
(continued on page 2)
A. D’Andra Buchanan, P.E.
Prepared by
Paul A. Bucich, P.E. City Manager Review
Department Director
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FISCAL IMPACT (continued from page 1):
The contruction contract with a ten percent construction contingency is $220,000.00. Design costs for
the project team are expected to be $45,000. Construction administration costs are expected to be
$25,000.
It is anticipated that the total project expenditures will be $290,000, well below the budget of $350,000.
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2022 Stormwater Repair Project (#8106974)
Owner: Lakewood WA, City of Return to Agenda
Solicitor: Lakewood WA, City of
02/08/2022 02:00 PM PST
Road Construction Northwest,
Engineer Estimate Pape & Sons Construction, Inc. Iversen and Sons INC Ceccanti, Inc. Axum General Construction, Inc. NPM Construction Co. Northwest Cascade, Inc. RS Underground Inc. Rodarte Construction Wolfskill Construction
Inc.
Bid
Item Description UofM Quantity Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension
Item
TOTAL (Schedule A - Foster St-Dekoven Dr to 71st Ave SW): $221,670.00 $160,374.00 $174,660.00 $189,976.60 $200,762.65 $195,650.00 $196,096.00 $217,967.00 $208,205.00 $232,439.70 $247,059.50
A1 Mobilization LS 1 $20,000.00 $20,000.00 $13,579.00 $13,579.00 $17,000.00 $17,000.00 $12,676.60 $12,676.60 $48,331.90 $48,331.90 $18,500.00 $18,500.00 $34,477.00 $34,477.00 $29,000.00 $29,000.00 $27,000.00 $27,000.00 $20,000.00 $20,000.00 $25,000.00 $25,000.00
A3 Contractor Supplied Survey LS 1 $4,500.00 $4,500.00 $2,500.00 $2,500.00 $5,000.00 $5,000.00 $1,870.00 $1,870.00 $2,851.60 $2,851.60 $1,500.00 $1,500.00 $2,400.00 $2,400.00 $7,500.00 $7,500.00 $2,000.00 $2,000.00 $2,420.00 $2,420.00 $3,000.00 $3,000.00
A4 SPCC Plan LS 1 $500.00 $500.00 $500.00 $500.00 $250.00 $250.00 $177.00 $177.00 $117.90 $117.90 $500.00 $500.00 $500.00 $500.00 $2,500.00 $2,500.00 $300.00 $300.00 $1,650.00 $1,650.00 $900.00 $900.00
A5 Utility Potholing EA 34 $550.00 $18,700.00 $140.00 $4,760.00 $300.00 $10,200.00 $520.00 $17,680.00 $0.01 $0.34 $475.00 $16,150.00 $275.00 $9,350.00 $350.00 $11,900.00 $400.00 $13,600.00 $275.00 $9,350.00 $650.00 $22,100.00
A6 Project Temporary Traffic Control LS 1 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $15,000.00 $15,000.00 $34,222.00 $34,222.00 $18,536.40 $18,536.40 $6,000.00 $6,000.00 $7,500.00 $7,500.00 $25,000.00 $25,000.00 $20,000.00 $20,000.00 $15,000.00 $15,000.00 $14,000.00 $14,000.00
A7 Clearing and Grubbing LS 1 $800.00 $800.00 $4,500.00 $4,500.00 $12,500.00 $12,500.00 $2,400.00 $2,400.00 $707.30 $707.30 $1,000.00 $1,000.00 $9,531.00 $9,531.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00
A8 Removal of Structures and Obstructions LS 1 $12,000.00 $12,000.00 $5,000.00 $5,000.00 $15,000.00 $15,000.00 $10,800.00 $10,800.00 $11,411.50 $11,411.50 $2,500.00 $2,500.00 $10,000.00 $10,000.00 $2,500.00 $2,500.00 $3,000.00 $3,000.00 $5,500.00 $5,500.00 $9,900.00 $9,900.00
A9 Sawcutting LS 550 $6.00 $3,300.00 $2.50 $1,375.00 $5.00 $2,750.00 $4.00 $2,200.00 $4.40 $2,420.00 $4.70 $2,585.00 $7.50 $4,125.00 $7.00 $3,850.00 $2.00 $1,100.00 $5.06 $2,783.00 $4.25 $2,337.50
A10 Trench Protection System LS 1 $5,000.00 $5,000.00 $750.00 $750.00 $1,000.00 $1,000.00 $540.00 $540.00 $0.01 $0.01 $1,000.00 $1,000.00 $500.00 $500.00 $3,500.00 $3,500.00 $500.00 $500.00 $1,100.00 $1,100.00 $1,500.00 $1,500.00
A11 Trimming and Cleanup LS 1 $2,000.00 $2,000.00 $1,350.00 $1,350.00 $10,000.00 $10,000.00 $4,380.00 $4,380.00 $1,355.70 $1,355.70 $2,750.00 $2,750.00 $4,000.00 $4,000.00 $5,000.00 $5,000.00 $1,200.00 $1,200.00 $2,750.00 $2,750.00 $7,000.00 $7,000.00
A12 Crushed Surfacing Top Course TON 35 $150.00 $5,250.00 $31.00 $1,085.00 $100.00 $3,500.00 $36.00 $1,260.00 $176.90 $6,191.50 $85.00 $2,975.00 $110.00 $3,850.00 $45.00 $1,575.00 $125.00 $4,375.00 $60.50 $2,117.50 $107.00 $3,745.00
A13 HMA Class 1/2", PG 58-22 TON 40 $500.00 $20,000.00 $250.00 $10,000.00 $350.00 $14,000.00 $300.00 $12,000.00 $450.00 $18,000.00 $265.00 $10,600.00 $313.00 $12,520.00 $350.00 $14,000.00 $500.00 $20,000.00 $275.00 $11,000.00 $375.00 $15,000.00
A14 Infiltration Gallery, 12-in. Diameter LF 112 $120.00 $13,440.00 $150.00 $16,800.00 $150.00 $16,800.00 $82.00 $9,184.00 $121.60 $13,619.20 $125.00 $14,000.00 $114.00 $12,768.00 $178.50 $19,992.00 $110.00 $12,320.00 $165.00 $18,480.00 $185.00 $20,720.00
A15 Schedule A Storm Pipe, 8-In., Diam. LF 120 $90.00 $10,800.00 $120.00 $14,400.00 $25.00 $3,000.00 $78.00 $9,360.00 $88.70 $10,644.00 $119.00 $14,280.00 $106.00 $12,720.00 $65.00 $7,800.00 $115.00 $13,800.00 $108.46 $13,015.20 $154.00 $18,480.00
A16 Schedule A Storm Pipe, 12-In. Diam. LF 194 $120.00 $23,280.00 $125.00 $24,250.00 $40.00 $7,760.00 $72.00 $13,968.00 $86.60 $16,800.40 $200.00 $38,800.00 $110.00 $21,340.00 $75.00 $14,550.00 $120.00 $23,280.00 $121.00 $23,474.00 $158.00 $30,652.00
A17 Catch Basin Type 1 EA 11 $1,850.00 $20,350.00 $1,750.00 $19,250.00 $1,500.00 $16,500.00 $1,700.00 $18,700.00 $1,749.90 $19,248.90 $1,950.00 $21,450.00 $1,650.00 $18,150.00 $3,000.00 $33,000.00 $2,500.00 $27,500.00 $4,500.00 $49,500.00 $2,350.00 $25,850.00
A18 Catch Basin Type 1P with Downturn Elbow EA 5 $2,500.00 $12,500.00 $2,150.00 $10,750.00 $1,750.00 $8,750.00 $1,403.00 $7,015.00 $2,068.00 $10,340.00 $2,450.00 $12,250.00 $1,850.00 $9,250.00 $3,200.00 $16,000.00 $3,250.00 $16,250.00 $5,500.00 $27,500.00 $2,850.00 $14,250.00
A19 Connect to Existing Drain, 12-In. Diam. EA 19 $1,400.00 $26,600.00 $650.00 $12,350.00 $500.00 $9,500.00 $1,130.00 $21,470.00 $595.60 $11,316.40 $990.00 $18,810.00 $750.00 $14,250.00 $500.00 $9,500.00 $500.00 $9,500.00 $800.00 $15,200.00 $775.00 $14,725.00
A20 Remove and Replace Existing Grate EA 1 $1,000.00 $1,000.00 $750.00 $750.00 $1,000.00 $1,000.00 $762.00 $762.00 $864.50 $864.50 $400.00 $400.00 $600.00 $600.00 $350.00 $350.00 $750.00 $750.00 $750.00 $750.00 $700.00 $700.00
A21 Adjust Existing Catch Basin EA 4 $500.00 $2,000.00 $375.00 $1,500.00 $250.00 $1,000.00 $675.00 $2,700.00 $488.20 $1,952.80 $600.00 $2,400.00 $410.00 $1,640.00 $500.00 $2,000.00 $800.00 $3,200.00 $500.00 $2,000.00 $1,050.00 $4,200.00
A22 Plugging Existing Pipe EA 4 $1,500.00 $6,000.00 $375.00 $1,500.00 $300.00 $1,200.00 $345.00 $1,380.00 $388.60 $1,554.40 $750.00 $3,000.00 $430.00 $1,720.00 $150.00 $600.00 $250.00 $1,000.00 $250.00 $1,000.00 $325.00 $1,300.00
A23 Adjust Valve Box EA 5 $350.00 $1,750.00 $375.00 $1,875.00 $250.00 $1,250.00 $520.00 $2,600.00 $513.00 $2,565.00 $400.00 $2,000.00 $560.00 $2,800.00 $250.00 $1,250.00 $600.00 $3,000.00 $150.00 $750.00 $750.00 $3,750.00
A24 Inlet Protection EA 16 $100.00 $1,600.00 $50.00 $800.00 $75.00 $1,200.00 $67.00 $1,072.00 $29.50 $472.00 $75.00 $1,200.00 $80.00 $1,280.00 $100.00 $1,600.00 $80.00 $1,280.00 $100.00 $1,600.00 $125.00 $2,000.00
A25 Mailbox Support Type 2 EA 1 $300.00 $300.00 $750.00 $750.00 $500.00 $500.00 $1,560.00 $1,560.00 $1,460.90 $1,460.90 $1,000.00 $1,000.00 $825.00 $825.00 $2,500.00 $2,500.00 $750.00 $750.00 $500.00 $500.00 $950.00 $950.00
Schedule A - Fixed Fee $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00
A2 Minor Change FA 10000 $1.00 $10,000.00 $1.00 $10,000.00 $1.00 $10,000.00 $1.00 $10,000.00 $1.00 $10,000.00 $1.00 $10,000.00 $1.00 $10,000.00 $1.00 $10,000.00 $1.00 $10,000.00 $1.00 $10,000.00 $1.00 $10,000.00
TOTAL (Schedule B: 104th St Ct S-500 ft W/of Steele St.): $37,730.00 $24,626.00 $33,060.00 $25,523.40 $19,323.14 $35,996.00 $36,123.00 $26,700.00 $42,960.00 $25,290.80 $36,994.00
B1 Mobilization LS 1 $5,000.00 $5,000.00 $3,500.00 $3,500.00 $3,000.00 $3,000.00 $2,083.00 $2,083.00 $1,271.10 $1,271.10 $3,000.00 $3,000.00 $7,000.00 $7,000.00 $500.00 $500.00 $5,000.00 $5,000.00 $3,000.00 $3,000.00 $4,000.00 $4,000.00
B3 Contractor-Supplied Surveying LS 1 $1,500.00 $1,500.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $375.00 $375.00 $546.70 $546.70 $1,500.00 $1,500.00 $1,350.00 $1,350.00 $2,000.00 $2,000.00 $1,200.00 $1,200.00 $500.00 $500.00 $1,250.00 $1,250.00
B4 SPCC Plan LS 1 $300.00 $300.00 $100.00 $100.00 $250.00 $250.00 $177.00 $177.00 $58.90 $58.90 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $300.00 $300.00 $250.00 $250.00 $200.00 $200.00
B5 Utility Potholing EA 2 $750.00 $1,500.00 $140.00 $280.00 $300.00 $600.00 $520.00 $1,040.00 $0.01 $0.02 $500.00 $1,000.00 $550.00 $1,100.00 $500.00 $1,000.00 $750.00 $1,500.00 $250.00 $500.00 $650.00 $1,300.00
B6 Project Temporary Traffic Control LS 1 $5,000.00 $5,000.00 $2,000.00 $2,000.00 $2,500.00 $2,500.00 $6,844.40 $6,844.40 $617.90 $617.90 $4,500.00 $4,500.00 $6,600.00 $6,600.00 $500.00 $500.00 $6,000.00 $6,000.00 $500.00 $500.00 $4,000.00 $4,000.00
B7 Clearing and Grubbing LS 1 $500.00 $500.00 $100.00 $100.00 $2,500.00 $2,500.00 $570.00 $570.00 $0.01 $0.01 $500.00 $500.00 $1,500.00 $1,500.00 $500.00 $500.00 $500.00 $500.00 $1,500.00 $1,500.00 $550.00 $550.00
B8 Sawcutting LF 20 $10.00 $200.00 $2.50 $50.00 $100.00 $2,000.00 $23.00 $460.00 $5.50 $110.00 $20.00 $400.00 $25.00 $500.00 $20.00 $400.00 $22.00 $440.00 $4.60 $92.00 $25.00 $500.00
B9 Trench Protection System LS 1 $2,500.00 $2,500.00 $100.00 $100.00 $1,000.00 $1,000.00 $540.00 $540.00 $0.01 $0.01 $1.00 $1.00 $500.00 $500.00 $500.00 $500.00 $300.00 $300.00 $500.00 $500.00 $500.00 $500.00
B10 Trimming and Cleanup LS 1 $500.00 $500.00 $750.00 $750.00 $2,000.00 $2,000.00 $895.00 $895.00 $117.90 $117.90 $1,000.00 $1,000.00 $1,250.00 $1,250.00 $500.00 $500.00 $550.00 $550.00 $500.00 $500.00 $2,200.00 $2,200.00
B11 Crushed Surfacing Top Course TON 6 $150.00 $900.00 $31.00 $186.00 $250.00 $1,500.00 $40.00 $240.00 $182.00 $1,092.00 $100.00 $600.00 $110.00 $660.00 $75.00 $450.00 $225.00 $1,350.00 $55.00 $330.00 $107.00 $642.00
B12 HMA Class 1/2", PG 58H-22 TON 11 $550.00 $6,050.00 $250.00 $2,750.00 $500.00 $5,500.00 $300.00 $3,300.00 $410.50 $4,515.50 $395.00 $4,345.00 $313.00 $3,443.00 $450.00 $4,950.00 $450.00 $4,950.00 $250.00 $2,750.00 $375.00 $4,125.00
B13 Infiltration Gallery, 12-In. Diam. LF 40 $120.00 $4,800.00 $150.00 $6,000.00 $75.00 $3,000.00 $82.00 $3,280.00 $119.10 $4,764.00 $125.00 $5,000.00 $112.00 $4,480.00 $178.50 $7,140.00 $200.00 $8,000.00 $150.00 $6,000.00 $180.00 $7,200.00
B14 Schedule A Storm Sewer Pipe, 8-In. Diam. LF 8 $90.00 $720.00 $120.00 $960.00 $100.00 $800.00 $78.00 $624.00 $87.40 $699.20 $300.00 $2,400.00 $126.00 $1,008.00 $30.00 $240.00 $180.00 $1,440.00 $98.60 $788.80 $160.00 $1,280.00
B15 Schedule A Storm Sewer Pipe, 12-In. Diam. LF 18 $120.00 $2,160.00 $125.00 $2,250.00 $120.00 $2,160.00 $72.00 $1,296.00 $77.30 $1,391.40 $325.00 $5,850.00 $114.00 $2,052.00 $40.00 $720.00 $225.00 $4,050.00 $110.00 $1,980.00 $154.00 $2,772.00
B16 Catch Basin Type 1 EA 1 $2,000.00 $2,000.00 $1,750.00 $1,750.00 $1,500.00 $1,500.00 $1,560.00 $1,560.00 $1,641.30 $1,641.30 $2,100.00 $2,100.00 $1,650.00 $1,650.00 $3,000.00 $3,000.00 $2,500.00 $2,500.00 $1,500.00 $1,500.00 $2,250.00 $2,250.00
B17 Catch Basin Type 1P with Downturned Elbow EA 1 $2,500.00 $2,500.00 $2,150.00 $2,150.00 $2,000.00 $2,000.00 $1,611.00 $1,611.00 $2,001.60 $2,001.60 $2,600.00 $2,600.00 $1,850.00 $1,850.00 $3,200.00 $3,200.00 $4,000.00 $4,000.00 $3,000.00 $3,000.00 $2,850.00 $2,850.00
B18 Connect to Existing Structure EA 1 $1,500.00 $1,500.00 $650.00 $650.00 $1,500.00 $1,500.00 $560.00 $560.00 $377.70 $377.70 $600.00 $600.00 $600.00 $600.00 $500.00 $500.00 $800.00 $800.00 $1,500.00 $1,500.00 $1,250.00 $1,250.00
B19 Inlet Protection EA 1 $100.00 $100.00 $50.00 $50.00 $250.00 $250.00 $68.00 $68.00 $117.90 $117.90 $100.00 $100.00 $80.00 $80.00 $100.00 $100.00 $80.00 $80.00 $100.00 $100.00 $125.00 $125.00
Schedule B - Fixed Fee $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00
B2 Minor Change FA 5000 $1.00 $5,000.00 $1.00 $5,000.00 $1.00 $5,000.00 $1.00 $5,000.00 $1.00 $5,000.00 $1.00 $5,000.00 $1.00 $5,000.00 $1.00 $5,000.00 $1.00 $5,000.00 $1.00 $5,000.00 $1.00 $5,000.00
TOTAL (SCH.A & SCH.B): $274,400.00 $200,000.00 $222,720.00 $230,500.00 $235,085.79 $246,646.00 $247,219.00 $259,667.00 $266,165.00 $272,730.50 $299,053.50
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REQUEST FOR COUNCIL ACTION
DATE ACTION IS TITLE: Clean Buildings TYPE OF ACTION:
REQUESTED: Legislation compliance
February 22, 2022 ORDINANCE NO.
REVIEW: ATTACHMENTS Investment RESOLUTION NO.
February 22, 2022 grade audit proposal
X MOTION NO. 2022-13
OTHER
SUBMITTED BY: Scott Williams, Parks, Recreation and Community Services Operations
Superintendent
RECOMMENDATION: It is recommended that the City Council authorize the City Manager to
execute an agreement with MacDonald Miller in the amount of $52,029 to implement an investment
grade audit for the City Hall Building.
BACKGROUND: Lakewood City Hall is over 20 years old and several of the building systems are
experiencing lifecycle issues. Over the next 6 years the city plans to update the City Hall HVAC system
which includes three components - the chillers (which create cold air), the boilers (that create warm air)
and the air handlers (which move the air through the building) All systems contribute to City Hall air
quality. Improving air quality was considered during ARPA project discussions. (Continued)
DISCUSSION: The City is working on a detailed engineering study that will identify the scope of
work needed to meet program goals and compliance, determine energy savings, maintenance savings,
and costs for necessary improvements. By doing this audit early, we may be eligible to quality for a
$100,000 grant in an Early Adopters Program. This grant will help us offset any other investements
needed to bring the City into compliance. This audit is the first step in designing the HVAC system
improvements and will provide the city with a five year roadmap to implement improvements and
investments in a fiscally responsible manner.
ALTERNATIVE(S): Forego the investment grade audit and modernize systems in hopes that the
investments made will meet the standards set forth by the new law. Without the audit we may not be
prepared or eligible for the Early Adopters grant program.
FISCAL IMPACT: Cost of the audit is $52,029. Funding for this audit will come from the HVAC
system improvement that was approved by Council on December 21, 2021 as part of the American
Rescue Plan Act (ARPA) Programs.
Scott Williams
Prepared by City Manager Review
Mary Dodsworth
Department Director
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Background (continued): Council approved a $525,000 project to update the HVAC/bipolar
ionization at City Hall.
While developing this work program the City discovered that the state passed the Clean Buildings law in
2019 requiring all commercial buildings over 50,000 sq/ft to lower cost and pollution from fossil fuel
consumption. It took the State a bit of time to implement the program and notified the City in October
2021 of the requirements of the new program which includes a deadline of June, 2028 to bring City Hall
into compliance.
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LAKEWOOD CITY HALL
INVESTMENT GRADE AUDIT PROPOSAL
ENERGY UPGRADES – PHASE 1
1/17/2022
Prepared For
Scott Williams Steve Butros
Operations Superintendent Energy Systems Engineer
City of Lakewood Department of Enterprise Services
9420 Front Street S. 1500 Jefferson Street SE, MS 41476
Lakewood WA, 98499 Olympia, WA 98504-1476
Prepared By
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January 13, 2022
Scott Williams Steve Butros.
Operations Superintendent State of Washington
City of Lakewood Department of Enterprise Services
Lakewood, WA 98499 Olympia, WA 98504
SUBJECT: INVESTMENT GRADE AUDIT PROPOSAL
LAKEWOOD CITY HALL - ENERGY UPGRADES PHASE 1
Dear Scott and Steve,
MacDonald-Miler Facility Solutions, is pleased to provide the following Investment Grade Audit proposal to
the City of Lakewood and Washington State Department of Enterprise Services (DES). The purpose of this
proposal is to perform an Investment Grade Audit (IGA) at Lakewood City Hall. All work associated with
this effort will be developed in coordination with the City and State of Washington’s Energy Services
Performance Contracting (ESPC) program.
The purpose of the IGA is to develop a detailed engineering study that will identify the scope of work, energy
savings, maintenance savings and financial case that meets the City’s financial and operational goals. Upon
completion of the IGA, an Energy Savings Proposal (ESP) will be delivered that includes all associated
project guaranteed cost and savings.
MacDonald-Miller partners with building owners to identify cost effective operational investments and
financing strategies. These investments save energy, support sustainability objectives, improve comfort
and extend the life expectancy of equipment; while achieving the goal of operational excellence.
Developing a detailed scope of work and reliable budget pricing at an early stage of a project is an innate
strength of our company. The historical in-house cost systems and performance matrix provide us with the
ability to budget multiple design sets to help the owner make informed decisions on their HVAC and Lighting
systems improvements in terms of not only cost but also long term performance.
We are honored to have the opportunity to work with you on this and future projects. Please contact us with
any questions you might have.
Best regards,
Michael Coffey
Account Executive
Cell: 206-387-2022 Email: michael.coffey@macmiller.com
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PROJECT UNDERSTANDING
MacDonald-Miller has met with the City to understand their building needs, financial, and operational goals.
These goals are defined as follows:
• Reduce the overall energy, water and operational costs.
• Address aging inefficient building systems and components.
• Increase occupant comfort.
• Reduce carbon emissions.
• Reduce overall Financial and Operational costs.
• Identify potential funding sources (including but not limited to capital funds, utility incentives,
energy/operational savings and other state or federal grants as applicable).
MacDonald-Miller met with the city and walked the City Hall and developed a list of potential Energy
Conservation Measures (ECMs) that are identified below. This list may be expanded once additional
knowledge is gained during the audit, or some measures may be deleted or modified due to high payback
or other Owner concerns.
• Replace aging boilers and associate devices with new high efficiency condensing boilers.
• Replace aging chiller and associated devices with new high efficiency air cooled chiller
• Replace or refurbish the rooftop AHUs
• Convert the constant volume AHU serving the council chamber to a variable volume unit and
implement demand control ventilation strategies.
• Control upgrades including energy saving sequences
• Upgrade interior and exterior wall pack lighting to LED
• Implement Variable Ionization to reduce airborne contaminates
• Implement Continuous Commissioning to drive energy savings and occupant comfort.
• In lieu of the boiler and chiller replacement, install air to water heat pump to provide heating and
cooling (major carbon reduction).
It is our understanding that the City may also be looking at electrifying their landscaping equipment and
potentially some of their fleet. We will look at potential grants for adding electrical chargers and defining
what electrical charging scope is desired.
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INVESTMENT GRADE AUDIT SCOPE OF WORK
MacDonald-Miller will work closely with the City of Lakewood and DES to perform an Investment Grade
Audit (IGA) that meets the client’s needs. The following actions will be completed in the development of the
Investment Grade Audit.
• Perform a targeted energy audit of the facility infrastructure that directly pertains to the proposed
measures; including all systems that directly or indirectly affect the usage of energy (electricity,
natural gas, fuel oil, etc.) or water/wastewater.
• Collect and analyze trends, drawings and other information that provide insight into the operation
of the facility.
• Review facility design documents, specifications and O&M manuals.
• Measure and monitor the energy usage of select equipment to quantify actual operating
parameters.
• Analyze, identify, and recommend energy conservation measures that meet the project goals.
• Identify available grants, utility incentives, and other funding sources as applicable. Coordinate with
the grant providers and local utilities to obtain these funds to help pay for the proposed project.
• Interview facility/plant operating and engineering staff to understand and prioritize the following:
1. Equipment issues or deficiencies that need to be resolved.
2. Gain an understanding of past and current operation.
3. Solicit infrastructure upgrade/modification recommendations.
4. Survey occupants to understand comfort issues or concerns.
5. Coordinate with facility personnel and staff to prevent disruptions to work schedules during
audit and implementation.
The Investment Grade Audit report will include the following:
• A description of the facility and/or building systems that will receive energy efficiency upgrades.
• The recommended conservation measures to be installed and a description of the conservation
measures analyzed but disqualified and a reason they were disqualified.
• Recommendations for replacement of existing equipment, along with recommendations for
improvements to existing equipment and operating conditions.
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• The baseline energy consumption for the facility, including the data, methodology and variables
used to compute the baseline, and the baseline calendar period that will not be less than twelve
months.
• The guaranteed energy savings and estimated energy cost savings that are expected to result from
the installation of the energy efficiency equipment and an explanation of the method or methods
used to calculate these savings.
At the conclusion of the Investment Grade Audit, an Energy Service Proposal will be developed that will
include the following:
• A detailed project scope.
• A guaranteed implementation cost and associated guaranteed energy savings for the project
scope.
• The maximum allowable construction cost, itemized in detail.
• Preliminary system/equipment selections, schematic drawings as needed to describe the work and
preliminary control sequences to achieve the proposed savings.
• Develop a preliminary project schedule that identifies the timeline and steps required to implement
the project.
• Identify maintenance requirements for the proposed equipment upgrades.
• The standards of comfort and service appropriate for the facility.
• Options for financing of the project (through the state local loan program or 3rd party low interest
financing) as appropriate and as requested by owner.
• A measurement and verification plan that describes how the savings will be verified during the term
of the energy services agreement.
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COST EFFECTIVENESS CRITERIA
There are three potential outcomes of the IGA:
• If a facility does not have measures that meet the cost-effectiveness criteria established by the
client agency, there is no cost to the Client for the audit. This is true unless the client agency, DES
and the ESCO agree to other arrangements. In that case these special arrangements must be
reflected in the contract documents.
• If the ESCO identifies cost-effective measures and the client agency decides not to proceed, the
ESCO will be reimbursed for the audit. If applicable, the DES Energy Program will also be paid a
pre-determined termination fee.
• If the ESCO identifies cost-effective measures and the client decides to proceed, an energy
services proposal is completed and presented.
The cost effectiveness criteria for this project is “lifecycle cost effective”. This is defined as the measure
having a net positive present value over the economic lifetime of the measure. For purposes of determining
economic lifetime, ESCOs rely on generally accepted engineering practice as is guided by entities such as
the American Society of Heating Refrigerating and Air-Conditioning Engineers (ASHRAE), or other national
or international standard setting bodies.
The following criteria will be used to determine the cost-effectiveness of the measures proposed in the ESP.
• The Client may use any combination of the following funding and payment options to discharge its
obligations under the Energy Services Agreement:
o ESCO financing;
o State Treasurer's LOCAL Program;
o Energy cost savings, utility cost savings, and approved O&M savings to pay off any of the
above debt structures;
o Grants, loans and/or incentives from utilities or other funding sources; and
o The Client capital budget or any other funds at the Client discretion.
• The loan term may not exceed the economic life of the measure, unless otherwise approved by the
Client and DES.
• Not more than 90% of the energy cost savings may be used to repay the loan, unless approved by
the Client and DES.
• Up to 100% of utility grants may be used to defray project costs or to repay the loan.
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• Labor cost savings shall not be included in energy cost savings for the purpose of determining cost-
effectiveness, unless specifically approved by the Client. Material cost savings will typically
represent costs for purchased parts and service contracts, but not internal labor costs.
• The cost of the measures will include: the cost of the IGA and preparation of the ESP; project
design; construction; ESCO's construction and project administration; DES's project management
fee; system commissioning; bidding; bonding; overhead and profit; permits; taxes; training; cost
and saving guarantees, and other costs that may be agreed to by the ESCO PM, DES and the
Client.
• The Client cash flow including savings, utility contributions, cost of measurement and verification
services, cost of measures, and loan repayments shall be neutral or positive with respect to the
baseline cash flow and based on guaranteed savings.
• Current utility rates shall be used for the purpose of calculating energy and utility cost savings.
Energy and utility cost inflation factors shall not be used without the Client expressed approval.
INFORMATION PROVIDED BY OWNER
In developing the IGA, MacDonald-Miller assumes the following information will be provided as required:
• Access to Energy Star Portfolio (if available);
• Hours the facility is occupied (historic and projected);
• Occupancy rates (historic and projected);
• Required heating and cooling set points;
• As-built design documents of the mechanical, electrical and controls;
• Hazardous Materials Assessment Report for the buildings being audited;
• Access to facility, HVAC systems & control systems.
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PRELIMINARY SCHEDULE
The following schedule is based on receiving a signed IGA contract by February 21st, 2022:
Preliminary Schedule
Description Date
Deliver Investment Grade Audit Proposal January 19, 2022
Investment Grade Audit Kickoff February 28th, 2022
Preliminary Cost and Savings April 29, 2022
Investment Grade Audit Completion May 27 ,2022
Energy Service Proposal Delivery May 31, 2022
MEASUREMENT AND VERIFICATION
MacDonald-Miller conforms to the International Performance Measurement and Verification Protocol
(IPMVP) when documenting the energy savings of the installed measures. IMVP option A is proposed for
the above measures. The proposed length of M&V is one year. IMVP options and term may change during
the development of the IGA.
AUDIT FEE
The fee to develop an Investment Grade Audit will be Fifty-Two Thousand, Twenty-Nine Dollars. All fees
will be included and shown in the ESPC implementation costs.
PRICING
Investment Grade Audit $52,029
If this proposal is acceptable, please process the appropriate documents.
We look forward to working with the city of Lakewood and DES on developing and implementing this project.
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REQUEST FOR COUNCIL ACTION
DATE ACTION IS TITLE: Appointing Martin Pullman to TYPE OF ACTION:
REQUESTED: serve on the Public Safety Advisory
Committee through August 6, 2024. ORDINANCE
February 22, 2022
RESOLUTION
REVIEW: ATTACHMENTS:
Candidate application X MOTION NO. 2022-14
OTHER
SUBMITTED BY: Briana Schumacher, City Clerk on behalf of Mayor Jason Whalen.
RECOMMENDATION: It is recommended that the City Council confirm the Mayor’s appointment of
Martin Pullman to serve on the Public Safety Advisory Committee through August 6, 2024.
DISCUSSION: Notices and outreach to seek volunteers to fill vacancies on the Public Safety Advisory
Committee were sent to neighborhood associations, civic groups, community organizations, The News
Tribune and The Suburban Times. In addition, articles were distributed through the City’s Weekly
Informational Bulletins and posted on the City’s website.
The role of the Public Safety Advisory Committee is to provide citizen input and advice to the City Council
in developing and monitoring public safety policies. The Committee will report to the Council and will
also assist the Council in assessing that department resources allow for compliance with City and
department policies.
The Public Safety Advisory Committee shall annually provide to the City Council a report on progress
made in carrying out the Committee’s responsibilities. Additional reports may be deemed appropriate by
the Public Safety Advisory Committee and/or the City Council.
ALTERNATIVE(S): The Council could choose not to confirm the appointment or re-advertise for this
position.
FISCAL IMPACT: There is no fiscal impact.
Briana Schumacher, City Clerk
Prepared by
Heidi Ann Wachter, City Attorney
Department Director City Manager Review
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REQUEST FOR COUNCIL ACTION
DATE ACTION IS TITLE: Appointing L. Robin Sutton to TYPE OF ACTION:
REQUESTED: serve on the Lakewood Arts
Commission through October 15, 2024. ORDINANCE
February 22, 2022
RESOLUTION
REVIEW: ATTACHMENTS:
Candidate application X MOTION NO. 2022-15
OTHER
SUBMITTED BY: Briana Schumacher, City Clerk on behalf of Mayor Jason Whalen.
RECOMMENDATION: It is recommended that the City Council confirm the Mayor’s appointment of
L. Robin Sutton to serve on the Lakewood Arts Commission through October 15, 2024.
DISCUSSION: Notices and outreach to seek volunteers to fill vacancies on the Lakewood Arts
Commission were sent to neighborhood associations, civic groups, community organizations, The News
Tribune and The Suburban Times. In addition, articles were distributed through the City’s Weekly
Informational Bulletins and posted to the City’s website.
The role of the Lakewood Arts Commission is to assess needs, establish priorities and make
recommendations for enrichment of the community and promotion of its cultural vitality through the arts.
The Lakewood Arts Commission will do the following:
• Promote the visual, performing and literary arts;
• Encourage the creative contribution of local artists;
• Make recommendations for Public Art to the City Council;
• Support community-building events; and
• Foster the City’s cultural heritage.
ALTERNATIVE(S): The Council could choose not to confirm the appointment.
FISCAL IMPACT: There is no fiscal impact.
Briana Schumacher, City Clerk
Prepared by City Manager Review
Heidi Ann Wachter, City Attorney
Department Director
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REQUEST FOR COUNCIL ACTION
TITLE: Appointing Janet
DATE ACTION IS TYPE OF ACTION:
Spingath serve on the Parks and
REQUESTED:
Recreation Advisory Board ORDINANCE
February 22, 2022 through September 19, 2024.
RESOLUTION
REVIEW: ATTACHMENTS:
Candidate Application X MOTION NO. 2022-16
_ OTHER
SUBMITTED BY: Briana Schumacher, City Clerk, on behalf of Mayor Jason Whalen.
RECOMMENDATION: It is recommended that the City Council confirm the Mayor’s
appointment of Janet Spingath serve on the Parks and Recreation Advisory Board through
September 19, 2024.
DISCUSSION: Notices and outreach to seek volunteers to fill vacancies on the Parks and
Recreation Advisory Board were sent to neighborhood associations, civic groups, community
organizations, The News Tribune and The Suburban Times. In addition, articles were distributed
through the City’s Weekly Informational Bulletins and notices were posted on the City’s website.
ALTERNATIVE(S): The Council could choose to not to confirm the appointments or re-
advertise for this position.
FISCAL IMPACT: There is no fiscal impact.
Briana Schumacher, City Clerk
Prepared by
Heidi Ann Wachter, City Attorney
City Manager Review
Department Director
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DISCUSSION: (continued from page 1)
The Parks and Recreation Advisory Board is created to assist the City Council in the following areas:
A. The Parks and Recreation Advisory Board shall advise the Mayor, the City Council and City staff or
officials administering parks, regarding the general operation and development of all parks and recreational
facilities and programs of Lakewood. The Parks and Recreation Advisory Board shall advise and make
recommendations regarding: the development of park and/or recreation facilities, programs, long range park
planning, needs assessment, program evaluation, acquisition, construction, development, concessions or
privileges in parks and/or playgrounds, sports fields, recreation grounds, and/or other municipally owned
recreational facilities, including community buildings, and improvements to the same. The Parks and
Recreation Advisory Board shall also work with neighborhood groups and ad-hoc committees to formulate
recommendations to the City Council.
B. The Parks and Recreation Advisory Board shall recommend rules and regulations for the government,
management, operation, supervision, and control of City parks and recreational facilities and programs.
C. The Parks and Recreation Advisory Board shall advise the City Council in connection with parks and
recreation issues as may be referred to the Parks and Recreation Advisory Board by the City Council which
may include, but is not limited to, the following:
1. Facilitate cooperation and coordination with City staff, citizens’ groups and other entities, agencies and
organizations on parks and recreation issues;
2. Recommend to the City Council strategies to enhance awareness of, and interest in, Parks and Recreation
facilities and programs of the City, which may be in cooperation with any appropriate private, civic or public
agency of the City, county, state or of the federal government;
3. Recommend ways and means of obtaining private, local, county, state or federal funds for the promotion
of parks and recreation programs and projects within the City;
4. Advise the City Council on acquisition of parks and recreation facilities and properties; and
5. Represent the community and the City of Lakewood as requested by the City Council to address parks and
recreation related issues.
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CITY OF LAKEWOOD
6000 Main Street SW
Lakewood, WA 98499
APPLICATION FOR APPOINTMENT
The information in this document is subject to public disclosure and can be made available to the public.
(Attach additional pages if necessary to complete answers.)
I wish to be considered for appointment to the following committee, board or commission:
[ ] Arts Commission [ ] Parks and Recreation Advisory Board
[ ] Community Services Advisory Board [ ] Planning Commission
[ ] Lakewood’s Promise Advisory Board [ ] Public Safety Advisory Committee
[ ] Landmarks and Heritage Advisory Board [ ] Salary Commission
[ ] Lodging Tax Advisory Committee (Members of
this committee must be representative of an agency
involved in tourism promotion.)
EXPECTATIONS: Adhere to City of Lakewood’s Code of Ethics and regular attendance at meetings is
required.
PLEASE RETURN THIS FORM TO: City of Lakewood
6000 Main Street SW
Lakewood, WA 98499
(253) 983-770 Fax: (253) 589-3774
Name:_______________________________________________________________________________
(Please Print)
Home Address: _______________________________________________________________________
City:__________________________________________________State:_________Zip:_____________
Home Phone Number: ___________________________E-mail:________________________________
Present Employer: ____________________________________________________________________
Address: ______________________________________________Work Phone: __________________
Cell:__________________________________________________
LODGING TAX ADVISORY COMMITTEE APPLICANT QUESTIONS:
Are you representing a business that is required to collect lodging tax? Yes No
Are you involved in activities authorized to be funded by revenues received from lodging tax? Yes No
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Have you previously served or are you currently on one of the Lakewood’s Boards, Committees or
Commissions? Yes No If yes, please explain (include names of Boards, Committees or
Commissions and the dates that you served:
Date available for appointment:___________________________________________________________
Are you available to attend evening meetings? Yes No
Are you available to attend daytime meetings? Yes No
Recommended by:_____________________________________________________________________
Education:
Professional and/or community activities:
Please share some of the experiences or qualifications that you have relating to the work of this board,
committee or commission:
Please explain why you would like to be part of this board, committee or commission:
I hereby certify that this application and any other materials and/or documents provided in this application
process contains no willful misrepresentation and that the information given is true and complete to the
best of my knowledge.
Signature:
___________________________________________________________Date:____________________
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REQUEST FOR COUNCIL ACTION
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TITLE: Appointing Robert Estrada
DATE ACTION IS TYPE OF ACTION:
to serve on the Planning
REQUESTED:
Commission through December 15, ORDINANCE
February 22, 2022 2026.
RESOLUTION
REVIEW: ATTACHMENTS:
Candidate application X MOTION NO 2022-17
OTHER
SUBMITTED BY: Briana Schumacher, City Clerk on behalf of Mayor Jason Whalen.
RECOMMENDATION: It is recommended that the City Council confirm the Mayor’s appointment of
Robert Estrada to serve on the Planning Commission through December 15, 2026.
DISCUSSION: Notices and outreach to seek volunteers to fill vacancies on the Planning Commission
were sent to neighborhood associations, civic groups, community organizations, The News Tribune and
The Suburban Times. In addition, articles were distributed through the City’s Weekly Informational
Bulletins and notices were posted on the City’s website.
The role of the Planning Commission is to assist the City Council in the following areas:
Planning Issues:
• Assists City personnel in preparing a comprehensive plan for the City in accordance with state
law to be submitted to the City Council for consideration of adoption.
• Recommends to the City Council such changes, amendments or additions to the comprehensive
plan as may be deemed desirable.
ALTERNATIVE(S): The Council could choose not to confirm the appointment or re-advertise for
this position.
FISCAL IMPACT: There is no fiscal impact.
Briana Schumacher
Prepared by City Manager Review
Heidi Wachter
Department Director
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DISCUSSION: (Continued)
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• Recommends land use and zoning regulations and other development regulations as deemed necessary
and/or appropriate. Act as the research and fact finding agency of the City in regard to land uses,
housing, capital facilities, utilities, transportation, and in regard to classification of lands as agriculture,
forest, mineral lands, critical areas, wetlands and geologically hazardous areas. Undertakes surveys,
analyses, research and reports as may be generally authorized or requested by the City Council.
• Cooperates with planning agencies of other cities and counties, to include regional planning agencies, in
furtherance of such research and planning; and
• Annually provides to the City Council a report on progress made in implementing the goals and
requirements of State law and on the status of land use policies and procedures within the city.
Redevelopment Issues:
• Facilitate cooperation and coordination between various business groups and impacted neighborhoods on
business issues;
• Facilitate the formation of specific neighborhood commercial business groups to assist in the
enhancement of various existing commercial areas, aid in stabilizing and retaining commercial
enterprises within these areas to maintain viability as a commercial area, and help in identifying specific
needs of businesses within various commercial areas.
• Make recommendations to the City Council and to City staff for programs in which the City could or
should participate to enhance commercial development opportunities in the City, which programs may be
in cooperation with any appropriate private, public, civic or community agency, group or association of
or in the City, county, state or federal government;
• Recommend ways and means of obtaining private, local, county, state or federal funds and other
participation for the promotion of business development projects within the City, especially those of an
incubator type;
• Work with City of Lakewood staff, City Council, task forces and other City/community based groups, as
directed by the City Council, on relevant issues and projects; and
• Assist in data base development for the creation and maintenance of a community profile.
Transportation Issues:
• Facilitate cooperation and coordination with the Public Works Department of the City on street, public
works and transportation and infrastructure related projects and plans,
• Identify, evaluate and recommend to the City Council, City Manager and/or City staff policies and
projects for the City, annual update of its Six-Year Transportation Plan, and for other transportation and
infrastructure planning purpose of the City,
• Recommend ways and means of obtaining private, local county, state or federal funds for promotion of
transportation and infrastructure facilities of the City, and
• Advise the City Council on acquisition, replacement and maintenance of transportation and infrastructure
facilities of the City
• Advise the City as to the manner that public information on street related projects can best be
disseminated, given the nature and/or scope of the projects.
• Advise the City Council regarding transportation related facilities, needs and programs of the City, as
may be referred by the City Council.
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