City Council
Regular MeetingLakewood, WA · April 11, 2022
Agenda
LAKEWOOD CITY COUNCIL
STUDY SESSION AGENDA
Monday, April 11, 2022
7:00 P.M.
City of Lakewood
Council Chambers
6000 Main Street SW
Lakewood, WA 98499
Residents can virtually attend City Council meetings by
watching them live on the city’s YouTube channel:
https://www.youtube.com/user/cityoflakewoodwa
Those who do not have access to YouTube can call in to
listen by telephone via Zoom: Dial +1(253) 215-8782 and
enter meeting ID: 868 7263 2373
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Page No.
CALL TO ORDER
ITEMS FOR DISCUSSION:
(3) 1. Pierce Transit Stream System Expansion Study Update.
– Mike Griffus, CEO and Ryan Wheaton, Executive Director of Planning
and Community Development
2. Municipal Court Update.
(13) 3. Review of interlocal agreement between the City of Lakewood and Pierce
County Library System for library needs to serve the Lakewood and
Tillicum communities. – (Memorandum)
(23) 4. Review Resolution designating the Oregon White Oak as the official tree
of the City of Lakewood. – (Memorandum)
ITEMS TENTATIVELY SCHEDULED FOR THE APRIL 18, 2022 REGULAR
CITY COUNCIL MEETING:
1. Proclamation declaring April 23, 2022 as Parks Appreciation Day.
– Jason Gerwen, Chair, Parks and Recreation Advisory Board
2. Authorizing the execution of an interlocal agreement between the City of
Lakewood and Pierce County Library System for library needs to serve the
Lakewood and Tillicum communities. – (Motion – Consent Agenda)
Persons requesting special accommodations or language interpreters should contact the City Clerk,
253-983-7705, as soon as possible in advance of the Council meeting so that an attempt to provide the
special accommodations can be made.
http://www.cityoflakewood.us
Lakewood City Council Agenda -2- April 11, 2022
Page No.
3. Authorizing the execution of an agreement for sewer and septic system
improvements at the Karwan Mobile Home Park located at 2621 84th
Street SW. – (Motion – Consent Agenda)
4. Authorizing the execution of an agreement for the demolition of dangerous
structures at the Karwan Mobile Home Park located at 2621 84th Street
SW. – (Motion – Consent Agenda)
5. Authorizing the execution of an agreement for housing repairs for property
located at 12522 Nyanza Road SW. – (Motion – Consent Agenda)
6. Declaring certain real property located in Puyallup, Washington as surplus
property and authorizing the sale of real property. – (Resolution – Consent
Agenda)
7. This is the date set for a public hearing on the FY 2022 Community
Development Block Grant (CDBG) Annual Action Plan. – (Public Hearings
and Appeals – Regular Agenda)
8. Resolution designating the Oregon White Oak as the official tree of the
City of Lakewood. – (Resolution – Regular Agenda)
9. State Legislative Session Update. – (Reports by the City Manager –
Regular Agenda)
10. Review of Cluster Mailbox Code Update. – (Reports by the City Manager
– Regular Agenda)
11. Review of Ordinance approving and authorizing amendments to the City
of Lakewood Appointment and Removal Process to City Committees,
Boards and Commissions. – (Reports by the City Manager – Regular
Agenda)
REPORTS BY THE CITY MANAGER
CITY COUNCIL COMMENTS
ADJOURNMENT
Persons requesting special accommodations or language interpreters should
contact the City Clerk, 253-983-7705, as soon as possible in advance of the
Council meeting so that an attempt to provide the special accommodations can
be made.
http://www.cityoflakewood.us
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BRT System Expansion Study Update
City of Lakewood
April 11, 2022 3
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System
Expansion
• Pierce Transit is investing $800K for Stream BRT
System Expansion Study (underway)
• Will inform build-out of remaining four BRT lines and
identify electrification needs for a zero-emissions bus
network
• State identified $10M for Stream BRT 2 Expansion in
the Move Ahead Washington transportation package
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Estimated Expansion Schedule
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Miro Board
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A GROWING A LASTING AN ENRICHED
PROBLEM SOLUTION COMMUNITY
Our area’s traffic is BRT helps us adapt to the Our community thrives
increasing due to rapid growing demand being with BRT providing the
population growth. placed on our roads. support our area needs.
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To: Mayor and City Councilmembers
From: Becky Newton, Economic Development Manager
Through: John J. Caulfield, City Manager
Meeting Date: April 11, 2022
Subject: Pierce County Library System and City of Lakewood Interlocal
Agreement, Facility Facilitation, and Advisory Committee
In 2008, Pierce County Library Systems (PCLS) launched a 20-year facilities master plan,
Pierce County Library 2030. The project evaluated library buildings and services in order
for PCLS to understand the needs of the communities they serve. The Lakewood Library
(Lakewood), located in the Downtown, was identified as a key branch in need of expansion
and relocation.
PCLS has two branches in Lakewood: Lakewood, and Tillicum. Of these two only the
Lakewood branch represents an asset for PCLS. The Tillicum Branch, located at 14916
Washington Avenue SW, is hosted in a building not owned by PCLS.
The City and PCLS have invested a considerable amount of time and resources in
evaluating reinvestment in library services for the community. This included the purchase of
real property in Tillicum at 14702 Union Avenue, for a potential new library. The City has
worked with PCLS to review financing options for a Lakewood Library, consideration of co-
location partners, and managing broker services to select other locations within the
Downtown.
Due to the pandemic, this work was paused. As a result, deferred maintenance has presented
some immediate challenges for Lakewood. PCLS has been looking at temporary space, and
the City and PCLS have re-engaged to evaluate current facilities, and community needs.
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This discussion includes a review of an Interlocal agreement between the City and PCLS for
facility facilitation consulting services, an appraisal of the current PCLS property, and
formation of an advisory committee to help guide us in this work.
Attachments:
• Interlocal agreement between the City and PCLS
• Consulting contract with BERK Consulting
• Property Appraisal
• Advisory Committee Overview
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INTERLOCAL AGREEMENT
BETWEEN
PIERCE COUNTY LIBRARY SYSTEM
AND
THE CITY OF LAKEWOOD
THIS INTERLOCAL AGREEMENT (Agreement) is made and entered into between the Pierce
County Library System, its official designees, and other governing bodies acting on its behalf to
manage public engagement for the Lakewood and Tillicum libraries, hereinafter referred to as
“PCLS” and the City of Lakewood and other entities brought in as part of the Project, hereinafter
referred to as “City” pursuant to the authority granted by Chapter 39.34 RCW, the Interlocal
Cooperation Act. PCLS and City are hereinafter referred to as “Parties”.
THE PURPOSE of this agreement is to set terms and conditions for which the Parties will conduct
and pay for library needs to serve the Lakewood and Tillicum communities.
1. Consultant. The City has conducted and continues to conduct extensive work with the
assistance of BERK Consulting, a firm operating out of Seattle, Washington, hereinafter referred
to as “Consultant”, to provide long-term community planning and engagement services in the
City’s communities. The Parties desire to share the services and costs of BERK Consulting to
engage the Lakewood and Tillicum communities for their needs in library services.
2. Statement of Work. The Parties shall develop a statement of work and project schedule
to include Consultant’s services, with an estimated consultant budget of $60,000, the cost of which
will be shared in equal portions between the Parties.
3. Cost Sharing. The City shall administer all Consultant invoices under its full authority and
processes. The City shall record all work that Consultant performed apropos to this Agreement
and issue invoices due the City, to include an equal share of all service rates, fees, taxes, and other
costs incurred by BERK Consulting. Upon receipt of a verifiable invoice by the City, PCLS shall
remit payment within thirty (30) days.
Should the Parties desire further work from BERK, an additional allowance is authorized
by mutually written agreement of the Parties, but in no case shall exceed $30,000 in total. All
additional costs from the allowance will be split equally by the Parties.
4. Property Appraisal. The City shall contract with a Washington Licensed commercial
property appraiser for a Narrative Appraisal of the current PCLS property (parcel no. 503000-
2991), located at 6302 Wildaire Road SW, Lakewood, WA 98499 for a cost not to exceed $10,000.
The City will bill PCLS and be reimbursed for the full cost of this Narrative Appraisal.
5. Advisory Committee. The City and PCLS shall form a Library Advisory Committee,
jointly appointed by our legislative bodies.
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6. Contacts and Agency Representatives. The following individuals are authorized to
represent the interest of each party to this memorandum, and may delegate authority as deemed
necessary and appropriate within their respective agencies.
For PCLS: Executive Director Georgia Lomax and her successors.
For City: City Manager John Caulfield and his successors.
7. Term of Agreement. This Agreement is effective upon the day and date last signed and
executed by the duly authorized representatives of the Parties to this Agreement and shall remain
in full force and effect for not longer than twelve (12) months. This Agreement may be terminated,
with or without cause, by either party upon sixty (60) days written notice, and none of the Parties
shall have any further obligation.
8. Amendment. The Parties agree that they may only amend this Agreement by written
agreement.
9. Venue/Applicable Law. This Agreement shall be interpreted and construed according to
the laws of the state of Washington; venue shall be in Pierce County, Washington.
10. Indemnification. Each Party shall defend indemnify and hold harmless the other Party,
including each of their respective officers, directors, shareholders, employees, representatives,
agents, successors and assigns from and against all claims and all associated losses, to the extent
arising out of (a) a Party’s gross negligence or willful misconduct in performing any of its
obligations under this Agreement, or (b) a material breach by a Party of any of its representations,
warranties, covenants or agreements under this Agreement.
PCLS CITY
CONCURENCE:
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MEMORANDUM
DATE: April 1, 2022
TO: John Caulfield, City of Lakewood
Georgia Lomax, Pierce County Library System
FROM: Brian Murphy, Rebecca Fornaby, and Jason Hennessy
RE: Proposed scope of work: PCLS Lakewood Library Facility Facilitation
Project Understanding
Reinvestment in Lakewood’s Downtown and Tillicum libraries has long been considered, including a City
senior activity/community center. Significant community engagement has been conducted and building
assessments demonstrate that not only are existing buildings dated and suboptimal from a service and
community experience perspective, but both buildings are also in poor physical condition. The City of
Lakewood and PCLS would like to convene a community-based Advisory Committee to review what is
known, evaluate different options, and make recommendations for next steps. The City and Library
System desire consulting support to facilitate the Committee’s learning and deliberative process.
Scope of Work
Task 1: Project Kick-off and Management
Kick-off Call. BERK will prepare for and facilitate a project kick-off meeting to review project schedule,
key tasks, roles and responsibilities, and immediate next steps, including Advisory Committee formation.
Advisory Committee Formation. BERK will provide guidance and logistical support to forming the
project Advisory Committee, including guidelines for Committee composition and draft invitation
materials.
Project Management. BERK’s Project Manager will remain in regular and as-needed contact with the City
and Library project leads for the remainder of the project.
Task 2: Meeting Design and Facilitation
We anticipate up to five online meetings of the Advisory Committee over the meeting arc described
below. For each meeting, the BERK team will support City and Library staff in compiling and presenting
information in a meeting packet to be distributed in advance and in a presentation format during the
meeting itself. BERK’s role during meetings will be primarily to facilitate productive discussion by
Committee members.
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Meeting 1.
▪ Introductions, project purpose, and Committee charge.
▪ Presentation of project context (part 1), including building conditions and relevant City of Lakewood
plans and initiatives, as well as a synopsis of community input gathered through prior planning
efforts conducted by the City and PCLS.
▪ A facilitated discussion of what level and type(s) of additional community engagement is desired by
the Committee in this planning process.
Meeting 2.
▪ Presentation of project context (part 2), focusing on a summary of contemporary library best
practices in service delivery and facilities featuring the role they can play in facilitating access to
information, learning, placemaking, community building, and partner service delivery.
▪ Discussion of the evaluative framework the Committee will use later in the process to evaluate options
identified for the Downtown and Tillicum libraries.
Meeting 3.
▪ Review of additional community input (if relevant based on the Committee’s decision in meeting 1).
▪ Consideration of facility options presented by Library staff. In the case of the Downtown Lakewood
Library, options may include renovating the existing space, repurposing other existing space, or
construction of a new facility in various alternatives. Each option will be presented with cost estimates
and pros and cons according to the evaluative framework established by the Committee in Meeting
1. Non-binding Committee input will be gathered on each Option.
Meeting 4.
▪ Determination of Committee recommendations, including specific recommendations for Downtown
Lakewood and Tillicum.
Meeting 5.
▪ Review of draft report and presentation summarizing Committee process and recommendations.
Task 3: Financial Scenarios
BERK will develop cost estimates for each capital option being considered. Specifically, BERK will
estimate capital costs, potential capital savings, ongoing operating costs, and start-up costs. The analysis
will not include funding recommendations. The project team anticipates six scenarios, four for Downtown
and two for Tillicum:
Downtown Tillicum
▪ Status Quo ▪ Status Quo
▪ Teardown/Build ▪ Relocate and Build
▪ Buy and Renovate
▪ Relocate and Build
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BERK will work City and PCLS staff to gather information on:
▪ Any needed updates to deferred maintenance cost estimates for the two existing buildings.
▪ Prior construction/remodel costs efforts for recently completed and proposed projects of a similar
scale.
▪ Staffing and non-labor costs based on anticipated programming.
The results from the financial scenarios will be used for the Advisory Committee to make recommendations
and be accurate enough for decision-makers from both jurisdictions to use when communicating with
voters and stakeholders.
Assumptions: City of Lakewood Parks, Recreation, and Community Services Department will provide
expected operating costs for a senior center and City Building Engineer will provide input on needs to
bring existing buildings to meet current building code. PCLS will provide costing estimates for staffing,
operating, and constructing new, renovated, or remodeled building options. Both jurisdictions will provide
expected revenues from potential sales of one or both properties.
Task 4. Community Engagement and Report Development
Community Outreach. BERK staff will help promote these community engagement opportunities to the
public via digital and print media; flyering; and other means.
Community Engagement. Engagement options may include online or in-person discussion groups; an
online survey; and/or targeted stakeholder engagement. Our base proposed budget would support a
moderate level of effort, requiring selection of targeted engagement effort.
Draft and Final Report. The BERK team will summarize Committee recommendations and any community
engagement efforts that occur during this process in a brief technical report.
Presentation of Recommendations. BERK staff will support Committee members and City and Library
staff in presenting the Committee’s recommendations to City and Library System policymakers.
Timeline and Budget
The expected timeline for the project is as follows:
▪ April/May 2022. Advisory Committee formation and background data collection and synthesis.
▪ June-September/October 2022. Meetings of the Advisory Committee once per month, with the goal
of compressing the timeline by one month if feasible.
▪ September/October 2022. Finalization of report and recommendations.
The table on the following page estimates our anticipated level of effort by task and by person. It
includes some specific examples of how outreach and engagement funds could be deployed towards
specific workproducts.
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Rebecca Fornaby
Total Hours and
Brian Murphy Co-Facilitator and Jason Hennessy
Estimated Cost
Project Manager Analyst Fiscal Analyst
by Task
2022 Hourly Rate $260 $150 $175
Task 1: Project Kick-off and Management
Kick-off Call 2 2 2
Advisory Committee Formation 2 2
Project Management (assumes 3 months) 6
Subtotal 10 4 2 16
$3,550
Task 2: Meeting Design and Facilitation
Meeting 1 6 10
Meeting 2 6 10
Meeting 3 6 10 4
Meeting 4 6 10
Meeting 5 6 10 2
Subtotal 30 50 6 86
$16,350
Task 3: Financial Scenarios
Data Gathering and Model Building 2 16
Scenario Evaluation 2 20
Meetings with City and PCLS Staff (3) 2 6
Integration of Staff Feedback and Material Creation 6
Subtotal 6 0 48 54
$9,960
Task 4: Community Engagement and Report Development
Community Outreach (with example activities below) $5,000
Community Engagement (with example activities below) $10,000
Draft Report 10 20 6
Final Report 5 10 4
Presentation of Recommendations 5 10 2
Subtotal 20 40 12 72
$28,300
Total Estimated Hours 66 94 68 228
Cost (Hours*Rate) $17,160 $14,100 $11,900 $58,160
Subtotal Consultant Cost $58,160
Project Expenses at ~2% of Project Budget $1,160
Estimated Project Total $59,320
Sample Outreach and Engagement Activities that Could be Implemented Using $15,000 Reserved Above
Outreach
Write copy for and design Flyer
Write copy for and design Mailer
Develop public-facing Fact Sheet or FAQ
Manage translation of up to three documents
Engagement
Stakeholder Interview
Discussion Group
Online Survey (would require outreach effort to promote)
Engagement Summary
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Corporate Office
Smith Tower
419 Berkeley Avenue 506 2nd Avenue 2927 Colby Avenue
Suite A Suite 3200 Suite 100
Fircrest, WA 98466 Seattle, WA 98104 Everett, WA 98201
253-274-0099 phone 206-209-3016 phone 425-258-2611 phone
425-252-1210 fax 425-252-1210 fax 425-252-1210 fax
absvaluation.com
March 30, 2022
Ms. Becky Newton
Economic Development Manager
City of Lakewood
6000 Main Street SW
Lakewood, WA 98499
RE: NARRATIVE APPRAISAL OF THE PIERCE COUNTY RURAL LIBRARY
DISTRICT PROPERTY (PARCEL NO. 503000-2991), LOCATED AT 6302
WILDAIRE ROAD SW, LAKEWOOD, WA 98499
Dear Ms. Newton,
Pursuant to your request, I have reviewed information relating to the above referenced
property for purposes of estimating a fee and timing of a Narrative Appraisal Report. The
purpose of the appraisal is for internal evaluation purposes by the City of Lakewood with
separate land and improvement allocations. My report will conform to the Uniform
Standards of Professional Appraisal Practice (USPAP).
Briefly, the subject consists of a single 2.04-acre parcel located along the west side of
Gravelly Lake Drive SW, the south side of Wildaire Road SW, northwest of Clover Park High
School. The parcel is improved with a 1963-era 23,774-square-foot library building. The site
is zoned Central Business District by the City of Lakewood.
My report can be completed within 45 days of authorization for a fee of $8,750.
Thank you for your consideration. Please call if you need additional clarification or have any
questions.
Sincerely,
ABS VALUATION
Appraiser
Darin A. Shedd, MAI
Washington License #27011-1100566
45922ds - March 30, 2022
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Lakewood Libraries Assessment
Study Overview and Role of the Advisory Committee
The City of Lakewood and Pierce County Library System (PCLS) have long considered reinvesting in
Lakewood’s Downtown and Tillicum libraries, potentially adding a community center for seniors in
the downtown. This study will assess the benefits, challenges, and costs of different options and
recommend a path forward. In addition to working with an Advisory Committee, we will engage the
broader community to ensure the study reflects the full range of interests and preferences.
Downtown Lakewood Library Tillicum Library
Should we… Should we…
Retain the current facility? Retain the current facility?
Build a new library on a different site? Build a new library on a different site?
Build a new library on the current site?
Purchase an existing building elsewhere and
renovate it?
Advisory Committee
What: We are convening a community-based Advisory Committee to review what we know, evaluate
options, and make recommendations to Lakewood City Council and PCLS Board of Trustees.
Who: Up to 12 persons of diverse backgrounds (six appointed by each entity, PCLS and the City) with an
interest in the Downtown and Tillicum neighborhoods.
When: The Advisory Committee will meet five times between June and October 2022. Once assembled,
we will poll members to find the best dates and times to meet.
Staff from the City of Lakewood, PCLS, and BERK Consulting will support meetings to ensure a smooth and
productive process.
For more information, please contact: Becky Newton at 253-983-7738.
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MEMORANDUM
TO: Mayor and City Council
THROUGH: Dave Bugher, Assistant City Manager, Community &
Economic Development Director
FROM: John Caulfield, City Manager
DATE: April 11, 2022 (Study Session)
SUBJECT: Proposed Resolution Designating the Oregon White Oak, also
Known as the Garry Oak, the City of Lakewood Official Tree
ATTACHMENT(S): Draft Resolution
Recommendation: Defer. Prior to taking City Council action, seek comments from the Ad
Hoc Tree Advisory Committee, the Planning Commission, the Landmarks & Heritage
Advisory Board (LHAB) and the Parks and Recreation Advisory Board (PRAB).
(Moreover, within two months, the proposed tree preservation code amendments will be
before the Planning Commission for review and recommendation.)
Background: At a City Council Study Session, February 22, 2022, Councilmember
Brandstetter requested that City Council consider a resolution designating the Oregon
White Oak as the official City Tree. Based on the meeting minutes, Councilmember
Brandstetter wanted to bring this forward for City Council review/approval at a future
meeting.
What other cities do: It varies from community to community, but it has proven
challenging to find official city tree designations in other Washington communities. It does
not mean that they do not exist, but that we could not locate such information.
What did we find?
1. Washington State has an Official Tree, the Western Hemlock.
2. The City of Spokane designates the Ponderosa Pine as the City’s Official Tree.
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3. The City of Oak Harbor has a Centennial Oak Grove which was part of an initiative to
commemorate the 100th Anniversary of the incorporation of the City of Oak Harbor.
4. Rather than an official City Tree, some cities designate a list of landmark trees. The
City of Bainbridge Island, for example, has a current list of 27 landmark trees.
Landmark trees must be of a certain age and size.
5. Another approach, rather than designating an Official City Tree, become a City Tree
USA member. There are currently 93 Tree Cities in Washington State. To become a
member, a city must meet four criteria:
Establish a tree board;
Establish a public tree care ordinance; qualifying ordinances must provide clear
guidance for planting, maintaining and/or removing trees from streets, parks and
other public spaces as well as activities that are required or prohibited.
Document at least $2 per capita (63,612 x $2 = $127,224) toward the planting,
care and removal of City trees—and the planning efforts to make those things
happen.
Arbor Day observance.
Tree Cities in Pierce County include Bonney Lake, DuPont, Fife, Steilacoom, Tacoma,
and University Place. This option requires additional study and capital. It is
recommended that the City focus on updating its tree preservation code, and if there is
an interest, revisit this subject at a later date.
In the event the City Council wants to move forward, a draft resolution has been prepared
and attached.
Should the City Council seek outside comments from advisory boards and the planning
commission regarding an Official City Tree designation, it may receive other
recommendations as well.
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DRAFT RESOLUTION NO. 2022-XX
A RESOLUTION of the City Council of the City of Lakewood,
Washington, adopting and designating the Oregon White Oak
(Garry oak) as the Official Tree of the City of Lakewood.
WHEREAS, the City of Lakewood’s official city flower is the camellia and there exists no official
city tree; and
WHEREAS, the Oregon White Oak’s scientific name, Quercus garryana, was chosen
to honor Nicholas Garry, who served as Deputy Governor of the Hudson Bay Company; and
WHEREAS, the Oregon White Oak has several common names including Garry oak,
Oregon oak, Oregon white oak, and white oak; and.
WHEREAS, the Oregon White Oak is the only native oak in Washington and British
Columbia, and the principle native oak of Oregon; and.
WHEREAS, Oregon White Oak is a hardy tree, able to withstand both lengthy flooding
and drought, can sprout from cut stumps and root collars, and their roots go deeper than many
other tree types; and
WHEREAS, the Oregon White Oak can grow to be hundreds of years old; and
WHEREAS, the Oregon White Oak provides much-needed and favorable habitat for wildlife
species; and
WHEREAS, the Oregon White Oak provides numerous environmental, economic,
health and aesthetic benefits; and
WHEREAS, the tree offers ornamental value throughout the city of Lakewood with its
green foliage, and magnificent crowns; and
WHEREAS, other communities have honored the Oregon White Oak including
Tacoma, Washington, where an Oak Tree Park has been established; Oak Bay, British
Columbia, which is named after the tree; and Corvallis, Oregon, which has chosen to protect
oak savannah remnants; and Oak Harbor, Washington, named after the tree; and
WHEREAS, the Oregon White Oak makes a fitting selection as the official tree for the City of
Lakewood because it has adapted favorably to the Lakewood climate and geography.
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKEWOOD,
WASHINGTON, HEREBY RESOLVES, as follows:
Section 1. That the Lakewood City Council hereby adopts and designates the Oregon
White Oak as the Official Tree of the City of Lakewood and supports the protection of Oregon
White Oak trees and the ecosystem in which they are located, consistent with the State
Environmental Policy Act, the Growth Management Act, and locally adopted regulations.
Section 2. This Resolution shall be in full force and effect upon passage and signatures
hereon.
PASSED by the City Council this 18th day of April, 2022.
CITY OF LAKEWOOD
__________________________________
Jason Whalen, Mayor
Attest:
___________________________
Briana Schumacher, City Clerk
Approved as to form:
____________________________
Heidi Ann Wachter, City Attorney
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