City Council

LAKEWOOD CITY COUNCIL STUDY SESSION AGENDA Monday, April 10, 2023 7:00 P.M. City of Lakewood Council Chambers 6000 Main Street SW Lakewood, WA 98499 Residents can virtually attend City Council meetings by watching them live on the city’s YouTube channel: https://www.youtube.com/user/cityoflakewoodwa Those who do not have access to YouTube can call in to listen by telephone via Zoom: Dial +1(253) 215-8782 and enter meeting ID: 868 7263 2373 ________________________________________________________________ Page No. CALL TO ORDER ITEMS FOR DISCUSSION: (3) 1. Review of 2022 Lakewood Police Department Annual Report. – (Memorandum) (21) 2. Review allocation of $1 Million in HOME funds and $1.175 Million in HOME-ARP in support of Living Support Access Alliance (LASA) Gravelly Lake Commons 25-unit affordable housing development. – (Memorandum) (27) 3. City Hall Utility Audit Update. – (Memorandum) ITEMS TENTATIVELY SCHEDULED FOR APRIL 17, 2023 REGULAR CITY COUNCIL MEETING: 1. Presentation of check from Lakewood Rotary for the Fort Steilacoom Park Playground project. 2. Approving funding allocation of $1 Million in HOME funds and $1.175 Million in HOME-ARP in support of Living Support Access Alliance (LASA) Gravelly Lake Commons 25-unit affordable housing development. – (Motion – Regular Agenda) 3. Authorizing the execution of an agreement with KBH Construction for the Bridgeport Way Gateway Monument project. – (Motion – Consent Agenda) Persons requesting special accommodations or language interpreters should contact the City Clerk, 253-983-7705, as soon as possible in advance of the Council meeting so that an attempt to provide the special accommodations can be made. http://www.cityoflakewood.us Lakewood City Council Agenda -2- April 10, 2023 Page No. 4. Authorizing the execution of an amendment to the agreement with the Department of Commerce for the City Hall Investment Grade Audit (IGA). – (Motion – Consent Agenda) 5. This is the date set for a public hearing on the FY 2023 Community Development Block Grant (CDBG) Annual Action Plan. – ( Public Hearings and Appeals – Regular Agenda) 6. Review of the Dolly Parton Imagination Library Program. – (Reports by the City Manager) 7. Review of 2023 South Sound Military and Communities Partnership (SSMCP) Work plan. – (Reports by the City Manager) REPORTS BY THE CITY MANAGER CITY COUNCIL COMMENTS ADJOURNMENT Persons requesting special accommodations or language interpreters should contact the City Clerk, 253-983-7705, as soon as possible in advance of the Council meeting so that an attempt to provide the special accommodations can be made. http://www.cityoflakewood.us  Return to Agenda LAKEWOOD POLICE DEPARTMENT A WASPC-accredited agency 2022 ANNUAL REPORT “Making a Difference” 3  Return to Agenda 2200 Sixth Avenue, Suite 1000 Seattle, Washington 98121 P (206) 324-8760 www.berkconsulting.com 4  Return to Agenda TABLE OF CONTENTS Letter from the Chief 2 About Lakewood Police Department 3 Policing by the Numbers 4 Divisions 8 Professional Standards 12 New Hires and Recognition 15 5  Return to Agenda LAKEWOOD WELCOMES NEW POLICE CHIEF The Lakewood Police Department has a new face at the top. Patrick D. Smith joined the department in March 2023 as its newest Chief of Police after the retirement of Chief Mike Zaro. “I am honored and thrilled to be entrusted with this amazing opportunity,” Smith said of his appointment. ”I look forward to getting to know the community and the dedicated women and men of the Lakewood Police Department. Working together we will continue to enhance the culture of proactive community policing and exceptional service provided to our residents and visitors.” Smith joins Lakewood with over 32 years of law enforcement and leadership experience. That includes four years as Police Chief of the Birmingham Police Department and 28 years with the Los Angeles Police Department. While in his home state of Alabama, Smith demonstrated his strategic management skills while running the largest law enforcement agency in the state. That included increasing engagement with the community, improving staff accountability, modernizing the department by adding a Real Time Crime Center that integrated technology for the department, and establishing personnel development programs. In Los Angeles, Smith moved up the ranks from police officer to commander and ultimately was the Assistant Commanding Officer for the Police Sciences and Training Bureau. At the bureau he planned, coordinated, managed and evaluated bureau-wide training operations for the entire department, including oversight of three police academy campuses. Smith was responsible for new hire training and in-service training for a workforce of 10,000 employees. His bureau developed police training policy and tactical directives after reviewing critical incidents. As a captain of LAPD’s Metropolitan Division, Smith had tactical management and oversight of large-scale events in the city of Los Angeles. He managed SWAT operations, K-9 search events, mounted enforcement, dignitary protection, the underwater dive team, crime suppression which included hostage situations, and active shooting events. Smith holds a Master of Arts in Organizational Management and a Bachelor of Science in Business Management from the University of Phoenix. He is a graduate of the FBI National Executive Institute and PERF’s Senior Management Institute for Police. Smith also has certificate training from the Straus Institute for Dispute Resolution at Pepperdine University in Conflict Resolution for Law Enforcement. Additionally, he earned police certifications in California and Alabama. A proud Marine Corps Veteran, Smith looks forward to working with neighboring Joint Base Lewis-McChord and the military community. 6  Return to Agenda ABOUT LPD Lakewood’s 21st century department consists of 95 commissioned police officers, two Community Service Officers, three Court Compliance Officers, two Animal Control Officers and seven civilian support staff. The Lakewood Police Department is one of the largest departments in the State of Washington. To successfully counter crime challenges, the Department operates a large array of programs and employs modern technology to expand its reach and efficiency. OUR MISSION OUR CORE Protect life and property VALUES Reduce crime INTEGRITY Build better communities DEDICATION Respect and protect individual rights TEAMWORK Enforce the laws of Lakewood and the State of COMPETENCE Washington to achieve the greatest gains from RESPECT limited resources POLICE CHIEF ASSISTANT POLICE CHIEF PROFESSIONAL CRIMINAL SPECIALTY UNIT PATROL SUPPORT STANDARDS & INVESTIGATIONS Lieutenant RESPONSE UNIT SERVICES ADMINISTRATIVE UNIT 15 Commissioned Lieutenant Lieutenant UNIT Lieutenant Officers 50 Commissioned Lieutenant 26 Commissioned Officers 6 Limited 2 Commissioned Officers Commissioned Officers 3 Non- Officers 3 Non- Commissioned Staff 3 Non- Commissioned Staff Commissioned Staff 2022 ANNUAL REPORT | LAKEWOOD POLICE DEPARTMENT 7 3  Return to Agenda POLICING BY THE NUMBERS Lakewood’s CRIME RATE has dropped since the formation of our Department in 2004. Total crime has flattened out to 2019 numbers. Motor vehicle thefts have seen a sharp increase since the recent restrictions on police pursuits, but violent crime and thefts are down from last year. The jails and courts are starting to recover from Covid restrictions, which should enable us to hold more offenders accountable moving forward. LAKEWOOD TOTAL CRIME RATE PER THOUSAND RESIDENTS (2004–2022) 90 77.5 80 75.4 72.2 68.5 68.6 70 66.4 61.4 61.7 61.3 57.4 57.4 57.3 60 55.1 55.8 55.8 54.9 54.3 52.5 51.1 50 40 NATIONAL INCIDENT BASED REPORTING SYSTEM (NIBRS) TOTAL CRIMES PER YEAR (2016–2022) 7,000 6,900 6,841 6,919 6,800 6,653 6,700 6,613 6,785 6,600 6,500 6,400 6,483 6,300 6,200 6,254 +1.97% 6,100 6,000 2016 2017 2018 2019 2020 2021 2022 2022 ANNUAL REPORT | LAKEWOOD POLICE DEPARTMENT 8 4  Return to Agenda The total CALLS FOR SERVICE (CFS), remained flat while Dispatched calls decreased significantly. This would indicate an increase in self- initiated activity by Officers. The top category of CFS was for Welfare Checks, which is most often associated with substance use or mental health related incidents. We have also seen a drastic increase in drug overdose calls. Our Patrol Officers are trained in and carry Naloxone (Narcan) to administer to those exhibiting signs of suffering a drug overdose and had several applications last year. CFS, DISPATCHED CALLS, AND ARRESTS (2016–2022) 60000 50,304 49,592 48,964 48,654 47,910 48,732 48,496 50000 40000 35,381 36,865 34,676 35,100 33,563 33,560 30,603 30000 20000 10000 2,426 2,220 2,152 2,255 1,786 1,455 1,474 0 2016 2017 2018 2019 2020 2021 2022 CFS DISPATCHED CALLS ARRESTS Calls for service include dispatched and officer-initiated activities. TOP 4 CATEGORIES OF CALLS FOR SERVICE (2022) WELFARE CHECK 3839 SUSPICIOUS PERSON/VEHICLE 2417 UNWANTED PERSON 1870 DOMESTIC VIOLENCE 2119 0 1000 2000 3000 4000 5000 2022 ANNUAL REPORT | LAKEWOOD POLICE DEPARTMENT 9 5  Return to Agenda Crime rates are divided into three general categories: PROPERTY CRIMES, PERSON CRIMES, and SOCIETY CRIMES . Person crimes include physical or sexual assault and murder. Property crimes include theft, burglary, and vandalism. Society crimes involve narcotics, prostitution, and other vice-related incidents. NIBRS PROPERTY CRIMES BY YEAR (2016–2022) 5400 5172 5200 5000 4861 4800 4560 4588 4600 4469 4444 4400 +6.40% 4200 3963 4000 3800 3600 2016 2017 2018 2019 2020 2021 2022 NIBRS PERSON CRIMES BY YEAR (2016–2022) 1850 1800 1788 -8.2% 1750 1708 1700 1650 1596 1599 1600 1564 1550 1588 1568 1500 2016 2017 2018 2019 2020 2021 2022 National Incident-Based Reporting System (NIBRS) is an incident-based reporting system used by law enforcement agencies in the United States for collecting and reporting data on crimes. Local, state, and federal agencies generate NIBRS data from their records management systems. 2022 ANNUAL REPORT | LAKEWOOD POLICE DEPARTMENT 10 6  Return to Agenda NIBRS SOCIETY CRIMES BY YEAR (2016–2022) 800 717 700 600 548 503 500 466 451 400 300 216 179 200 100 -17.13% 0 2016 2017 2018 2019 2020 2021 2022 While we have seen indications of speeding and reckless driving, our overall number of vehicle ACCIDENTS dropped slightly. TOTAL ACCIDENT REPORTS BY YEAR (2016–2022) 2000 1954 1900 -6.81% 1796 1853 1800 1747 1741 1700 1600 1628 1500 1400 1375 1300 2016 2017 2018 2019 2020 2021 2022 2022 ANNUAL REPORT | LAKEWOOD POLICE DEPARTMENT 11 7  Return to Agenda PROPERTY/EVIDENCE ROOM 4,887 PIECES OF EVIDENCE COLLECTED IN 2022 The three staff in the Property/Evidence Room hold, preserve, and document all of the evidence collected from crime scenes and provide it to courts when needed for trial. They also ensure that property recovered from solved crimes such as burglaries and car prowls are returned to the rightful owners. LAKEWOOD FRONT DESK In 2022 Police Station front desk staff took: 11,991 PHONE CALLS 5,146 WALK-INS 517 REPORTS 2022 ANNUAL REPORT | LAKEWOOD POLICE DEPARTMENT 12 8  Return to Agenda K-9 UNIT 15 CAPTURES BEHAVIORAL HEALTH CONTACT TEAM In 2015, the Lakewood City Council authorized formation of a Behavioral Health Contact Team, making Lakewood the first city in the state to partner one of its officers with a dedicated mental health professional. This team is a collaborative effort between Lakewood Police and Greater Lakes Mental Health Care. They respond to calls involving 176 CARE RESPONSE EPISODES individuals experiencing mental health complications. Often these individuals 120 NEW ADMISSIONS TO BEHAVIORAL HEALTH regularly rely on police interventions. RESOURCES The team works to get people proper help and assistance instead of taking them to jail 56 RE-ADMISSIONS TO PROGRAMS or sending them to overcrowded emergency FOR FURTHER TREATMENT rooms. Their work helps people with mental health issues get streamlined mental health and medical care, along with finding housing and solutions to personal needs. 2022 ANNUAL REPORT | LAKEWOOD POLICE DEPARTMENT 13 9  Return to Agenda MARINE SERVICES UNIT The Marine Services Unit provides services to lakes in the area. The Department maintains a large boat on American Lake, a rigid inflatable boat on a trailer, and two jet skis. The diversity in marine fleet allows officers to respond quickly to lakes of 360 TOTAL OFFICER ON-WATER PATROL HOURS all sizes in the city. Officers patrol and provide rescue and recovery 432 TOTAL CITATIONS/WARNINGS services to numerous waterfront homes, businesses, 283 TOTAL WRITTEN VESSEL beaches, marinas, and parks that are used by INSPECTIONS thousands of visitors and residents alike all year 3 SEARCH AND long. They are also part of the Metro Dive Team. RESCUE/RECOVERY CASES BICYCLE PATROL 24 COMMUNITY EVENTS 8 CALLS FOR SERVICE ORIGINALLY DISPATCHED TO PATROL 19 SELF-INITIATED CALLS FOR SERVICE 2 ARRESTS 2,100 CITIZEN CONTACTS 722 MILES PEDALED 398 HOURS OF SADDLE TIME ANIMAL CONTROL Animal Control is staffed by two full time 1,765 SERVICE REQUESTS officers who work with the communities of Lakewood, Steilacoom, and DuPont. 236 IMPOUNDS They work with citizens to promote responsible pet ownership and control 335 TICKETS pet disease and public safety through education, service, and enforcement. 8 POTENTIALLY DANGEROUS DOGS 2022 ANNUAL REPORT | LAKEWOOD POLICE DEPARTMENT 14 10  Return to Agenda CRIMINAL INVESTIGATIONS UNIT 2022 CASELOAD FORENSIC SERVICES Evidence gathering and crime scene processing 271 ASSIGNMENTS 204 ASSIGNMENTS CLEARED MAJOR CRIMES Murder and assaults 234 CASES ASSIGNED 288 CASES CLEARED PROPERTY CRIMES/ROBBERY UNIT Theft, burglary, or vandalism 104 CASES ASSIGNED 46 CASES CLEARED SPECIAL ASSAULT Domestic violence, crimes against children, and sexual assault 207 CASES ASSIGNED 205 CASES CLEARED 370 CHILD PROTECTIVE SERVICES REFERRALS 433 ADULT PROTECTIVE SERVICES REFERRALS 396 FACE-TO-FACE SEX OFFENDER RESIDENCE VERIFICATIONS 2 REFERRALS FROM INTERNET CRIMES AGAINST CHILDREN TASK FORCE SPECIAL OPERATIONS Narcotics, prostitution 2 SEARCH WARRANTS 3 GUNS SEIZED $2.6K CASH SEIZED $97K REAL PROPERTY SEIZED 4 POUNDS OF DRUGS SEIZED 2022 ANNUAL REPORT | LAKEWOOD POLICE DEPARTMENT 15 11  Return to Agenda PROFESSIONAL STANDARDS The Professional Standards Section is staffed 2022 INTERNAL INVESTIGATIONS by a lieutenant, a sergeant, a training officer, and an administrative assistant. This division 6 INVESTIGATIONS WITH handles citizen complaints; conducts internal, 7 ALLEGATIONS hiring, and background investigations; and oversees training and Department FINDINGS: administrative functions. It also periodically 1 EXONERATED evaluates the operation of the Department for 5 SUSTAINED changes in policy, training, and equipment, and maintains the Department Manual of Standards. 1 UNFOUNDED DEFINITIONS EXONERATED The incident did occur but the conduct or UNFOUNDED The investigation revealed that the performance of the employee was found to be lawful incident or allegation(s) did not occur. and proper. STANDARDS FAILURE The standards were followed, but SUSTAINED The allegation is supported by sufficient resulted in undesired results. A finding of Standards evidence to justify a reasonable conclusion that the Failure should result in a reassessment of the Standard alleged misconduct occurred. by the Chain of Command Staff, with consideration given to changing the Standard or modifying or NOT SUSTAINED There is insufficient evidence to either expanding training. prove or disprove the allegation(s). TRAINING HOURS 2022 24,976.25 HOURS OF OFFICER IN-SERVICE AND ADDITIONAL TRAINING 217 AVERAGE HOURS OF TRAINING PER EMPLOYEE 2022 ANNUAL REPORT | LAKEWOOD POLICE DEPARTMENT 16 12  Return to Agenda USE OF FORCE The Department requires officers to report every call where they used force, including: use of a tool like a Taser or baton, incidents when physical force is needed to subdue a suspect, or when an officer causes visible injury or complaint of pain. Perspective is everything when evaluating use of force. Only 6.91% of all arrests required any use of force, meaning 93% of physical arrests were compliant. In nearly three quarters of the uses of force, the citizen had no injury or only a minor complaint of pain, requiring no medical treatment. USE OF FORCE INCIDENTS (2016–2022) 130 120 120 114 111 110 106 102 100 87 86 90 80 70 60 2016 2017 2018 2019 2020 2021 2022 Year The following incidents must be reported as a use of force: • Any use of physical strength, skill, or pain compliance techniques that result in a visible injury or complaint of injury. • Any use of physical strikes. • Any use of a less lethal weapon as described in Standard 1.3.4, such as a Taser, baton, or pepper spray. • Any discharge of a firearm. • Any time multiple officers are required to overcome resistance. 2022 ANNUAL REPORT | LAKEWOOD POLICE DEPARTMENT 17 13  Return to Agenda PURSUITS There were 30 pursuits in 2022. Of these, four were terminated by LPD. REASON FOR PURSUIT (2022) POSSIBLE DUI 17 FELONY PROPERTY CRIME 1 FELONY PERSON CRIME 12 2022 ANNUAL REPORT | LAKEWOOD POLICE DEPARTMENT 18 14  Return to Agenda RECOGNITION 5 MEDAL OF VALOR 2 MEDAL OF MERITORIOUS SERVICE 7 LIFE SAVING 3 POLICE CHIEF'S COMMENDATION In 2022 we said goodbye to 8 retiring detectives, officers, NEW HIRES sergeants and civilian staff and OFC. JARROD BEAUCHAMP welcomed 13 newly hired officers. OFC. KYLE ZIMMERMAN OFC. KAYBREE EAMES RETIREMENTS OFC. CONNOR COCKLE OFC. RAQUEL BRUNSON OFC. SCOTT NOVASKY OFC. SEAN URCKFITZ CAROLYN CYR OFC. DAVID LUCCHETTI DET. BRENT EGGLESTON OFC. NATALIE ZIEBER SGT. RICH HALL OFC. JACK JOHNSON OFC. JOHN HENTERLY OFC. PATRICK LAVERS OFC. DENNIS FOLK OFC. JOSEPH WALKER OFC. TRAVIS SMITH OFC. KAYLA DRAGT OFC. CODY HENRIQUEZ OFC. JACOB BREWER 2022 ANNUAL REPORT | LAKEWOOD POLICE DEPARTMENT 19 15  Return to Agenda LAKEWOOD POLICE DEPARTMENT 9401 LAKEWOOD DRIVE SW, LAKEWOOD, WA 98499 253-830-5000 WWW.CITYOFLAKEWOOD.US/POLICE 20  Return to Agenda TO: Mayor and City Councilmembers FROM: Jeff Gumm, Housing Program Manager and Dave Bugher, Assistant City Manager for Development Services THROUGH: John J. Caulfield, City Manager DATE: April 10, 2023 SUBJECT: Review funding allocation of $1 Million in HOME funds and $1.175 Million in HOME-ARP in support of Living Support Access Alliance (LASA) Gravelly Lake Commons 25-unit affordable housing development. Background: This memorandum serves multiple purposes: 1) Provides a brief review of the LASA Gravelly Lake Commons development project; 2) Provides as a brief review of HOME & HOME-ARP programs; 3) Includes funding recommendations on HOME & HOME-ARP in support of the Gravelly Lake Commons housing project. What is the LASA Gravelly Lake Commons affordable housing development? The Living Access Support Alliance (LASA) Gravelly Lake Commons development will add 25 new units of affordable housing for low-income households. The project will construct a mix of one, two and three bedroom units and will be located at the corner of Gravelly Lake Drive, 59th Street SW and Fairlawn Drive SW. The project will be considered phase 3 a four phased development, with the first being LASA’s development of the Client Service Center and 15-units of affordable housing in 2015, and the second consisting of the currently ongoing hygiene center expansion - shower, bathroom, laundry, personal items and clothing bank, and computer access. Phase 4 will look to complete the construction project with an additional 30 affordable units to be constructed sometime in 2027-28. Affordable housing units constructed as a part of this project will serve low-income households at or below 80% of area median income (AMI) with a focus on serving those at 30-50% AMI. A minimum of one unit will be set aside to serve eligible HOME-ARP clientele. For Lakewood, a household of four would be considered low-income with a maximum household income of $81,200. HOME regulations require that all HOME- assisted units, at initial lease up, be rented to households at or below 60% AMI ($60,900 for a household of four). 21  Return to Agenda What does LASA’s development budget look like? Total construction costs for the Prairie Oaks Commons 25-unit affordable housing development have been estimated at $10.5 Million. To date, LASA has been awarded $3.5 Million from Pierce County (ARPA funds) and $1 Million in ARPA funding from the City of Lakewood. LASA is seeking $500,000 in direct funding form the State of Washington and $2.5 Million in direct funding from the federal government and has active applications to both entities. What is HOME? Home Investment Partnership Program (HOME) was created by the National Affordability Housing Act of 1990. The HOME program’s primary intent is to increase the supply of decent, affordable housing for low- and very low-income households, primarily through the rehabilitation of existing or the construction of new rental and homeownership housing opportunities. Additional eligible activities include things like tenant-based rental assistance, property acquisition, site improvements, project-related soft costs, and homebuyer activities. HOME funds carry various programmatic regulations which can be found at 24 CFR Part 92. Funds received must be committed to an eligible activity within two years of award and expended within four years. Lakewood qualifies for HOME funding through the consortium process as a member of the Tacoma-Lakewood HOME consortium. Available HOME Funds: The City currently has $776,233 in pre-2023 HOME funds allocated to the City’s affordable housing fund available for such projects. This amount, will increase to $1,231,759 once the City approves and submits its FY 2023 Annual Action Plan to HUD, which includes an additional $455,526 in HOME funds proposed to be allocated to the affordable housing fund. 1 What is HOME-ARP? The American Rescue Plan (ARP) Act of 2021 provided $5 billion in assistance for new federal homelessness assistance and supportive services programs. These grant funds have been awarded to the 651 State and local participating jurisdictions through the HOME Investment Partnerships Program (HOME). Lakewood, through the Tacoma-Lakewood Consortium, was awarded $1,175,489 in HOME-ARP funding. HOME-ARP funds can be used for four eligible activities: 1) Production or Preservation of Affordable Housing; 2) Tenant-Based Rental Assistance (TBRA); 3) Supportive Services, Homeless Prevention Services, and Housing Counseling; and 4) Purchase and Development of Non-Congregate Shelter. HOME-ARP funds must be used to primarily benefit individuals or families from the following “qualifying populations” 2: 1 The FY 2023 Annual Action Plan was reviewed by Council on March 27, 2023 and is set for Council approval on May 1, 2023. Submittal to HUD will be no later than May 15th with the new year funding cycle beginning July 1, 2023. 2 HOME-ARP clientele differs from standard HOME program clientele in that it focuses eligibility not upon qualifying as a low-income household, but rather an eligible client must be homeless, at risk of homelessness, or another vulnerable qualifying population. 22  Return to Agenda 1) Homeless, as defined in section 103(a) of the McKinney-Vento Homeless Assistance Act; 2) At-risk of homelessness, as defined in section 401(1) of the McKinney-Vento Homeless Assistance Act; 3) Fleeing, or attempting to flee, domestic violence, dating violence, sexual assault, stalking, or human trafficking, as defined by the Secretary; 4) In other populations where providing supportive services or assistance under section 212(a) of the Act would prevent the family’s homelessness or would serve those with the greatest risk of housing instability; and 5) Veterans and families that include a veteran family member that meet one of the preceding criteria. Funding was awarded through the City’s joint Lakewood-Tacoma HOME Consortium and was included in Tacoma’s amendment to its FY 2021 Annual Action Plan as it relates to HOME funding for both jurisdictions. Once committed, all HOME-ARP projects must be completed within four years of the date of commitment of funds. Recommended Council Action: April 17, 2023 Council agenda – authorize allocations of $1,000,000 in HOME funds and $1,175,489 in HOME-ARP funds to Living Access Support Alliance (LASA) for the Gravelly Lake Drive Commons 25-unit affordable housing project. With these allocations, committed funding for the project would total $6,675,489 or 63.6% of total budget. In addition to its financial contributions, the City of Lakewood is advocating at the state and federal level for more funding to support this project. Should LASA be successful in their state and federal asks, total committed funding would rise to $9,675,489 or 92.1% of total budget. 23  GRAVELLY LAKE COMMONS Return to Agenda LASA - PHASE 3 James Guerrero Architects, Inc. 1 7520 Bridgeport Way West Lakewood, WA 98499 Telephone (253) 581-6000 LASA property Web Site: jgarch.net Proposed Affordable Kiwanis Housing Park Vicinity Map Proposed Play Ground Existing Gravelly Lake Commons Master Plan: LASA - Phase 3 Gravelly Lake Commons LASA Building Phase 1: LASA offices and (15) affordable housing units. Phase 1 is complete. Page 1 of 3 Phase 2: Hygiene Center. Showers, Existing laundry, community support Parking spaces. Designed and submitted Lot for building permit. Phase 2 is fully funded. Schematic Site Plan Phase 3: (25) affordable housing units in (4) separate two and three story June 3, 2022 building. Apartments to be a mix of one, two, and three-bedroom units. Phase 4: Future project to include 3,000 sf daycare facility with (30) affordable units in a five-story Schematic Site Plan 0 25 50 building. 24 Scale: 1" = 50 feet  Return to Agenda GRAVELLY LAKE COMMONS LASA - PHASE 3 James Guerrero Architects, Inc. Curb, gutter and sidewalk Project Description: Phase 3 includes 7520 Bridgeport Way West per city standards (4) one-bedroom construction of (25) new affordable housing units in two-story units in four separate two and three-story Lakewood, WA 98499 building buildings. Apartments include (4) one- Telephone (253) 581-6000 bedroom, (11) two-bedroom and (10) three- Shared bedroom units. Each unit has a private balcony Laundry Web Site: jgarch.net or patio. Shared Laundry is provided for the one and two-bedroom units while the three- bedroom units have in unit washer and dryers. (4) two-bedroom Sitework includes a designated playground, dumpster units in two-story parking, dumpster and recycling enclosure, enclosure building landscaping and irrigation. (6) three-bedroom Parcels: 513000-1640, 1650, 1660, 1671 and (7) two-bedroom New parking lot units in three-story Total Site Area: 2.38 acres (4) three-bedroom LASA - Phase 3 Gravelly Lake Commons to connect to building Fairlawn Dr SW units in two-story Phase 3 Site Area: 0.86 acres and LASA parking building Page 2 of 3 lot Phase 3 Impervious Area: 75% Phase 3 Building Footprint Area: 24% Phase 3 Partial Site Plan New Play Ground New Parking Provided: 37 stalls Current Zoning: R-4 Existing LASA June 3, 2022 Building Proposed Zoning: NC-2 Phase 4 (future) Phase 3 Partial Site Plan 0 15 30 Scale: 1" = 30 feet 25  One-Bedroom Unit Two-Bedroom Unit Return to Agenda Three-Bedroom Unit LASA - Phase 3 Gravelly Lake Commons James Guerrero Architects, Inc. 7520 Bridgeport Way West 26 Schematic Floor Plans and Exterior View Lakewood, WA 98499 Telephone (253) 581-6000 June 3, 2022 Page 3 of 3 Web Site: jgarch.net  Return to Agenda TO: Mayor and City Council FROM: Scott Williams, Operations Superintendent THROUGH: John Caulfield, City Manager DATE: April 10, 2023 SUBJECT: City Hall Utility Audit Update ATTACHMENTS: Utility Audit PowerPoint List of Acronyms and Energy Conservation Measure Definitions BACKGROUND: Lakewood City Hall is over 20 years old and several of the building systems are experiencing lifecycle issues. Over the next six years or three biennium’s, it is recommended that the City update the City Hall HVAC system which includes three components; the chillers (which create cold air); the boilers (that create warm air); and the air handlers (which move the air through the building). All systems contribute to City Hall air quality. Improving air quality was considered during ARPA project discussions and Council appropriated $525,000 to update the HVAC system which was to include variable ionization at City Hall. However, the City learned while developing this work program that the state passed the Clean Buildings law in 2019 requiring all commercial buildings over 50,000 sq. ft. to lower cost and pollution from fossil fuel consumption. It took the State several years to develop, define, and implement the program and notified the City in October 2021 of the new law requirements which includes a June 1, 2028 deadline to bring City Hall into compliance. In May, 2022, to prepare for the deadline and to ensure the City was complying with the new building codes, Council approved an investment grade audit (IGA). Managed by the Department of Commerce (DOC), the audit included a benchmarking period to determine current energy use as well as developing a rough order of magnitude (ROM) for what systems would need to be modernized or replaced and a cost breakdown for the various phases and improvements to be made. The report has been completed and a summary will be shared with Council at the April 10, 2023 study session. The attached charts breakdown the proposed work and potential phases. 27  Return to Agenda NEXT STEPS: In order to implement a facility upgrade project and to do the necessary and/or selected improvements within the required timeline, engineering is needed to develop the designs and plans needed to complete the work. We also need to allow time at the end of the project to review energy savings to ensure we have met compliance by June 1, 2028. The proposed path for implementation is a phased approach. The first part of this project is to replace the existing low efficiency boilers with high efficiency gas fired condensing boilers. The critical component to this task is the timing. The building code changes July 1, 2023 which will eliminate the gas fired boiler option and will have a significant impact on the cost of implementing this phase of the project. A permit must be filed in advance of this date to enable the city to purchase similar equipment to what we currently have in City Hall. The remaining tasks can be phased over the next two budget cycles to make the physical improvements necessary to compliant and meet the June 1, 2028 deadline. Recommended Council Action: April 17, 2023 council agenda – authorize City manager to approve an amendment to the existing IGA contract with DOC to do the mechanical, structural and electrical design and engineering needed to submit permit for the boiler replacement in advance of the July 1, 2023 deadline. Report Acronyms and Descriptions: ECM = Energy Conservation measure EUI = Energy Use Intensity AHU = Air Handler Unit IGA = Investment Grade Audit ROM = Rough Order of Magnitude HVAC = Heating, Ventilation, Air Conditioning IAQ = Indoor Air Quality ESCO = Energy Savings Company Energy Conservation Measure Tasks and Descriptions ECM 1: Controls Optimization, Retro-Commissioning (RCx), Smart Building Service (SBS) Analytics and Fault Detection - Review and retro-commission the existing control sequences to achieve peak energy and comfort performance, provide fault analytics and monitoring on major equipment to reduce energy waste. Includes upgrading obsolete controls JACE. ECM 2: Replace Air-Cooled Chiller - Replace existing air-cooled chiller system of similar size and capacity with new higher efficiency air-cooled chiller and install new pumps, motors, and VFDs. ECM 3: Boiler System Upgrade - Replace the existing non-condensing natural gas boilers with new condensing natural gas boilers of similar size and capacity and install new pumps, motors, and VFDs. ECM 4: RTU Replacement and Improvements - Replace (3) existing Roof Top Units with new units of similar size and capacity. Make duct modifications to improve ventilation/indoor air and reduce duct leaks from weather intrusion. 28  Return to Agenda ECM 5: Add Demand Control Ventilation (DCV) to Air-Handlers - Add Demand Control Ventilation to (6) AHUs. ECM 6: AHU Replacement – Replace (3) existing indoor Air-Handling Units with new units of similar size and capacity. ECM 7: Whole Building LED Lighting and Lighting Controls Upgrade – Replace all existing inefficient interior and exterior lighting with new high efficiency LEDs. Add space/zone level controls and integrate them with the existing building lighting controls system. ECM 8: Add Variable Ionization – Add variable ionization air cleaning technology to the building HVAC systems for a layered approach to air purification. ECM 9: (2) New EV Chargers – Provide and install new pathway and wire for (2) new car charging stations up to 175ft from the power supply. Sub meter the new EV circuits for energy tracking. 29  Return to Agenda Investment Grade Audit Update Lakewood City Hall April 10, 2023 30  Return to Agenda Presentation • Review City Hall Audit Summary • Benchmarks • Baseline Energy Use Indicators • Target Energy Use Indicators • City Hall Energy Expenditures • Project Phases • Project Funding • Next Steps 31 Return to Agenda 32 Return to Agenda 33 Return to Agenda 34 Return to Agenda 35 Return to Agenda 36 Return to Agenda 37 Return to Agenda 38 Return to Agenda 39  Return to Agenda Project Costs 2023/2024 2025/2026 2027/2028 Total Sources: ARPA $ 525,000 $ - $ - $ 525,000 Property Management 360,000 - - 360,000 Total Sources $ 885,000 $ - $ - $ 885,000 Uses: Phase 1 1,806,566 - - 1,806,566 Phase 2 - 1,696,361 - 1,696,361 Phase 3 - - 2,452,968 2,452,968 Total Uses $ 1,806,566 $ 1,696,361 $ 2,452,968 $ 5,955,895 Funding Needed $ (921,566) $ (1,696,361) $ (2,452,968) $ (5,070,895) Recommendation: 2022 Carry Forward General Govt'l 421,566 - - 421,566 ARPA 500,000 - - 500,000 To Be Determined* - 1,696,361 2,452,968 4,149,329 Total Options $ 921,566 $ 1,696,361 $ 2,452,968 $ 5,070,895 * Future Budgets 40  Return to Agenda Next Steps • April 17 – Authorize Contract Amendment for Phase 1 Improvements • April 24 – Carry Forward Review for Project Funding Consideration 41