City Council

LAKEWOOD CITY COUNCIL SPECIAL MEETING AGENDA Monday, December 9, 2024 7:00 P.M. City of Lakewood 6000 Main Street SW Lakewood, WA 98499 Residents can virtually attend City Council meetings by watching them live on the city’s YouTube channel: https://www.youtube.com/user/cityoflakewoodwa Those who do not have access to YouTube can participate via Zoom by either visiting https://us02web.zoom.us/j/86872632373 or calling by telephone: Dial +1(253) 215- 8782 and enter participant ID: 868 7263 2373. ___________________________________________________________________ Page No. 1 CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE C O N S E N T A G E N D A (2) A. Motion No. 2024-89 Authorizing the execution of a construction contract with Redside Construction, in the amount of $3,247,839.90, for the Wards Lake Phase 1 and 2 Improvement Project. R E G U L A R A G E N D A ORDINANCE (6) Ordinance No. 824 Amending the 2023-2024 Biennial Budget. ADJOURNMENT Persons requesting special accommodations or language interpreters should contact the City Clerk, 253-983-7705, as soon as possible in advance of the Council meeting so that an attempt to provide the special accommodations can be made. http://www.cityoflakewood.us  Return to Agenda REQUEST FOR COUNCIL ACTION DATE ACTION IS TITLE: Approval of TYPE OF ACTION: REQUESTED: construction contract to Dec 9, 2024 Redside Construction for the ORDINANCE NO. Wards Lake Phase 1 & 2 REVIEW: Improvement Project RESOLUTION NO. March 6, 2023 ATTACHMENTS: X MOTION NO. 2024-89 February 27, 2023 Bid Tabulation Project Design OTHER SUBMITTED BY: Mary Dodsworth, Parks, Recreation and Community Services Director RECOMMENDATION: It is recommended that the City Council approve funding and authorize the City Manager to execute agreements to support the Wards Lake Park improvement projct, to include executing a contract with Redside Construction in the amount of $3,247,839.90 (includes WA State sales tax); appropropriating a 10% project contingency in the amount of $324,784.00 for approved change orders specifically related to this project and authorize $400,000 and approve contracts to build a pumptrack and complete other work needed in conjunction with the Wards Lake improvement project. DISCUSSION: From 2020 -2022 the City was awarded multiple grants to support phase 1 and phase 2 improvements at Wards Lake Park. Project improvements include development of a pump track, dog park, trail development including a span bridge over Wards Lake, a new neighborhood park on the SE corner of the site, mountain bike skills track, nature playgrounds, new restroom, picnic shelter, site amenities, landscaping, shoreline restoration, and parking & ROW improvements. Both phases of the project have been designed and permitted concurrently along with bidding and constructing the project under a single contract with the intent to maximize efficiency. The project was advertised on Oct 29, 2024 and bids were opened on November 26th, 2024 at Continued ALTERNATIVE(S): Council could not approve the contract and request an alternative scope of work or re-design and re-bidding. Rebidding would delay project and could jeopardize project grant funding. FISCAL IMPACT: The fiscal impact for this project is $5,416,969. A chart on page three outlines total project revenues and proposed project expenditures. This project includes several owner-provided items previously approved by Council or anticipated for this project. Items were purchased by-owner due to the time needed to permit Continued Stacey Reding Prepared by City Manager Review Mary Dodsworth Department Director  Return to Agenda DISCUSSION (continued): Lakewood City Hall. The bid included a base-bid for improvements to the site and five alternates. The City received ten (10) bids. After checking bid submittals and references, Redside Construction provided the lowest responsive bid for the project. The City is recommending including base bid and all of the alternative bid items for the project. A phase 1 grant required project element is a pump track near the existing parking lot. This element was not included in the base bid or bid alternates because procurement of the product as-designed did not comply with federal grant procurement requirements. This information was not known until during the bidding process. Upon discovery this scope was removed from the base bid scope. The pump track will now be provided by-owner, designed to meet procurement requirements and installed by the contractor during construction. This item is noted on the budget summary on page three and included in the Council project recommendation and funding authorization statement. Construction is anticipated to begin January 6th, with substantial completion anticipated by Nov 1st, 2025. Given the extent of renovation within the 35 acre site, all or portions of the park will be closed during construction.  Return to Agenda FISCAL IMPACT (continued): manufacture or procure items. Purchase by owner saves approximately 15% per item by not having to pay for contractor overhead. All owner- furnished items will be installed by the contractor excluding the public art wraps on the Portland Loo and signal boxes. 301.0020 Wards Lake Park Improvement Budget Summary Revenue Grants Phase 1 & 2 Source Total 10.1% WSST Total w/ Tax WWRP $1,000,000 LWCF $2,210,430 YAF $700,000 DOC $252,840 Total Grant Funds $4,163,270 City Revenue Ph 1 & 2 $1,270,000 Total Project Revenue Phase 1 &2 $5,433,270 Expenses A+E $824,643.00 Contract AddendumBCRA $13,738.15 Permitting $59,000.00 Cultural Resources $20,544.00 Subtotal Design & Permitting $917,925.15 By owner furnishings & restroom demo (includes WSST) $511,420.00 By owner pump track $400,000.00 Public Art $15,000.00 Base Bid $2,712,000.00 $273,912.00 $2,985,912.00 Add Alternate 1 fencing $10,000.00 $1,010.00 $11,010.00 Add Alternate 2 dock access improvements $51,600.00 $5,211.60 $56,811.60 Add Alternate 3 shoreline restoration $43,700.00 $4,413.70 $48,113.70 Add Alternate 4 fog coat parking lot $7,200.00 $727.20 $7,927.20 Add Alternate 5 bike track $125,400.00 $12,665.40 $138,065.40 Subtotal Base Bid + Alternatives $3,247,839.90 Construction Contingency 10% $324,784.00 Base Bid, Alternatives & Contingency Total $3,572,623.90 Total Project Cost $5,416,969.04  Return to Agenda Wards Lake Park Ph 1&2 Improvements Bid Tabulation Bid Opening 2:00 p.m. Nov. 26, 2024 City Hall phase 1&2 chainlink fencing dock path shoreline restoration fog coat mountain bike track Bidder Base Bid Alternate #1 Alternate #2 Alternate #3 Alternate #4 Alternate #5 Total Add Alternates TOTAL 1 RL Alia Company $3,495,000.00 $30,000 $20,000 $40,000 $10,000 $200,000 $300,000 $3,795,000 2 KR Homes $3,141,552.36 $21,786 $32,465 $35,652 $8,590 $134,912 $233,405 $3,374,957 3 Redside Construction LLC $2,712,000.00 $10,000 $51,600 $43,700 $7,200 $125,400 $237,900 $2,949,900 4 A-1 Landscaping & Construction $5,256,000.00 $21,000 $68,000 $67,093 $7,764 $112,000 $275,857 $5,531,857 5 Ohno Construction $3,922,500.00 $14,000 $80,000 $45,000 $9,000 $154,000 $302,000 $4,224,500 6 Vet Industrial $2,947,456.00 $10,500 $44,000 $125,000 $7,500 $262,400 $449,400 $3,396,856 7 Specialized Landscaping Inc $3,180,520.00 $12,600 $26,000 $46,000 $7,200 $155,000 $246,800 $3,427,320 8 Terra Dynamics $2,961,500.00 $15,000 $57,000 $30,000 $8,500 $144,000 $254,500 $3,216,000 9 Midway Underground $3,524,490.00 $11,000 $14,500 $25,000 $11,000 $194,000 $255,500 $3,779,990 10 Active Construction Inc $3,796,434.88 $17,334.43 $101,243.53 $39,420.84 $8,781.38 $143,010.96 $309,791.14 $4,106,226  Return to Agenda REQUEST FOR COUNCIL ACTION TITLE: An Ordinance DATE ACTION IS TYPE OF ACTION: amending the 2024 Budget REQUESTED: December 9, 2024 X ORDINANCE NO. 824 ATTACHMENTS: • Ordinance & Exhibits __ RESOLUTION NO. REVIEW: December 2, 2024 __ MOTION __ OTHER SUBMITTED BY: Tho Kraus, Deputy City Manager RECOMMENDATION: It is recommended that the City Council adopt this Ordinance amending the City’s 2024 Budget. DISCUSSION: The Revised Code of Washington (RCW) Chapter 35A.34 stipulates that a public hearing be held in connection with the modification process. Following the RCW guidelines, the City held a public hearing on the 2024 Final Budget Adjustment ordinance on December 2, 2024. On November 15, 2021 the City Council via Ordinance 764 established an Economic Development Opportunity Fund within the General Fund ending fund balance for the purpose of accumulating excess funds from the General Fund and other funds that are eligible to provide funding for economic development opportunity related expenditures. The set aside amount as approved in the 2021/2022 mid-biennium budget adjustment is $1,000,000 in each year of 2021 and 2022 for a total of $2,000,000. The City shall appropriate and use the funds as approved by the City Council. The purpose of the proposed budget adjustment is to appropriate the $2,000,000 Economic Development Opportunity Fund for Edgewater Park and Downtown Park(s). ALTERNATIVE(S): The City Council may approve the budget ordinance with modifications. FISCAL IMPACT: Use of General Fund Ending Fund Balance Reserves set aside for Economic Development Opportunity Fund. Tho Kraus Prepared by City Manager Review Department Director  Return to Agenda ORDINANCE NO. 824 AN ORDINANCE of the City Council of the City of Lakewood, Washington, amending the 2023/2024 Biennial Budget. WHEREAS, the tax estimates and budget for the City of Lakewood, Washington, for the 2023/2024 fiscal biennium have been prepared and filed on October 3, 2022 as provided by Titles 35A.34 and 84.55 of the Revised Code of Washington; and WHEREAS, the budget was printed for distribution and notice published in the official paper of the City of Lakewood setting the time and place for hearing on the budget and said notice stating copies of the budget can be obtained on-line and at the Office of the City Clerk; and WHEREAS, the City Council of the City of Lakewood having held a public hearing on November 7, 2022, and having considered the public testimony presented; and WHEREAS, the City Council of the City of Lakewood adopted Ordinance 779 on November 21, 2022 implementing the 2023/2024 Biennial Budget; and WHEREAS, the City Council of the City of Lakewood adopted Ordinance 785 on May 15, 2023 implementing the 2023 Carry Forward Budget Adjustment; and WHEREAS, the City Council of the City of Lakewood adopted Ordinance 795 on December 4, 2023 implementing the 2023 Year-End Budget Adjustment; and WHEREAS, the City Council of the City of Lakewood adopted Ordinance 804 on May 20, 2024 implementing the 2024 Carry Forward Budget Adjustment; and WHEREAS, the City Council of the City of Lakewood adopted Ordinance 818 on November 18, 2024 implementing the 2024 Year-End Budget Adjustment; and WHEREAS, the City Council of the City of Lakewood finds it necessary to revise the 2024 Budget to appropriate the $2,000,000 Economic Development Opportunity Fund for Edgewater Park and Downtown Park(s) funded by General Funding Ending Fund Balance Reserves set aside for Economic Development Opportunity Fund; and  Return to Agenda WHEREAS, the City Council of the City of Lakewood held a public hearing on the 2024 Year-End Budget Adjustment on December 2, 2024. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKEWOOD, WASHINGTON, DO ORDAIN as Follows: Section 1. Budget Amendment. The budget for year 2024 as set forth in Ordinance 804, and as shown in Exhibit A (Current Revised Budget by Fund – Year 2024) is amended to adopt the revised budget for year 2024 in the amounts and for the purposes as shown in Exhibit B (Proposed Revised Budget by Fund – Year 2024). Section 2. Severability. If any portion of this Ordinance or its application to any person or circumstances is held invalid, the remainder of the Ordinance or the application of the provision to other persons or circumstances shall not be affected. Section 3. Copies of the Budget to Be Filed. A complete copy of the final budget as adopted herein shall be transmitted to the Office of the State Auditor, the Association of Washington Cities and to the Municipal Research and Services Center of Washington. Copies of the final budget as adopted herein shall be filed with the City Clerk and shall be made available for use by the public. Section 4. Effective Date. That this Ordinance shall be in full force and effect for year 2024 five (5) days after publication of the Ordinance Summary. ADOPTED by the City Council this 9th day of December, 2024. CITY OF LAKEWOOD Attest: ____________________________________ Jason Whalen, Mayor _______________________________ Briana Schumacher, City Clerk Approved as to Form: _________________________________ Heidi Ann Wachter, City Attorney  Return to Agenda EXHIBIT A CURRENT REVISED BUDGET BY FUND - YEAR 2024 Beginning Fund Balance Revenue Expenditure Ending Fund Prior Amount Adjustment Revised Prior Amount Adjustment Revised Prior Amount Adjustment Revised Fund Balance General Government Funds: $ 22,627,115 $ - $ 22,627,115 $ 70,912,604 $ 6,317,567 $ 77,230,171 $ 80,096,688 $ 6,936,113 $ 87,032,801 $ 12,824,485 001 General 13,497,864 - 13,497,864 49,030,748 3,893,580 52,924,328 54,677,918 3,163,580 57,841,498 8,580,694 101 Street - - - 3,929,523 106,406 4,035,929 3,929,523 106,406 4,035,929 - 103 Transportation Benefit District 212,288 - 212,288 835,000 - 835,000 999,924 - 999,924 47,364 104 Hotel/Motel Lodging Tax Fund 3,593,011 - 3,593,011 1,338,567 220,000 1,558,567 1,340,367 220,000 1,560,367 3,591,211 105 Property Abatement/RHSP/1406 102,893 - 102,893 1,567,291 - 1,567,291 1,670,184 - 1,670,184 - 106 Public Art 26,902 - 26,902 37,000 - 37,000 63,902 - 63,902 - 180 Narcotics Seizure 76,230 - 76,230 28,595 18,056 46,651 104,825 18,056 122,881 - 181 Felony Seizure 22,370 - 22,370 - - - 22,370 - 22,370 - 182 Federal Seizure 4,671 - 4,671 - 9,000 9,000 4,671 9,000 13,671 - 190 CDBG 1,852,040 - 1,852,040 1,249,404 2,306,607 3,556,011 3,101,444 2,306,607 5,408,051 - 191 Neighborhood Stabilization Prog 14,148 - 14,148 348,500 - 348,500 362,648 - 362,648 - 192 SSMCP (113,707) - (113,707) 1,608,810 - 1,608,810 1,508,566 32,436 1,541,002 (45,899) 195 Public Safety Grants - - - 675,714 594,259 1,269,973 675,714 594,259 1,269,973 - 196 ARPA (American Rescue Plan Act) 1,301,077 - 1,301,077 6,656,176 - 6,656,176 7,957,253 - 7,957,253 - 201 GO Bond Debt Service - - - 2,517,754 (835,000) 1,682,754 2,517,754 (835,000) 1,682,754 - 202 LID Debt Service 344,289 - 344,289 219,765 - 219,765 219,765 344,289 564,054 - 204 Sewer Project Debt 1,551,698 - 1,551,698 869,757 - 869,757 939,860 923,480 1,863,340 558,115 251 LID Guaranty 141,341 - 141,341 - 4,659 4,659 - 53,000 53,000 93,000 Capital Project Funds: $ 16,810,556 $ - $ 16,810,556 $ 40,107,816 $ 3,817,305 $ 43,925,121 $ 56,611,780 $ 3,817,305 $ 60,429,085 $ 306,592 301 Parks CIP 5,660,924 - 5,660,924 8,529,726 455,000 8,984,726 14,190,651 455,000 14,645,651 - 302 Transportation CIP 8,693,906 - 8,693,906 26,201,909 2,438,825 28,640,734 34,895,814 2,438,825 37,334,639 - 303 Real Estate Excise Tax 279,428 - 279,428 2,373,524 - 2,373,524 2,652,952 - 2,652,952 - 311 Sewer Project CIP 2,176,298 - 2,176,298 3,002,657 923,480 3,926,137 4,872,363 923,480 5,795,843 306,592 Enterprise Fund: $ 11,219,620 $ - $ 11,219,620 $ 5,134,724 $ - $ 5,134,724 $ 8,289,772 $ 60,274 $ 8,350,046 $ 8,004,298 401 Surface Water Management 11,219,620 - 11,219,620 5,134,724 - 5,134,724 8,289,772 60,274 8,350,046 8,004,298 Internal Service Funds: $ 6,499,334 $ - $ 6,499,334 $ 11,295,931 $ 1,388,660 $ 12,684,591 $ 12,729,830 $ 1,830,786 $ 14,560,616 $ 4,623,309 501 Fleet & Equipment 5,420,721 - 5,420,721 1,724,220 85,000 1,809,220 2,521,632 85,000 2,606,632 4,623,309 502 Property Management 739,671 - 739,671 1,598,869 698,660 2,297,529 2,252,200 785,000 3,037,200 - 503 Information Technology 338,942 - 338,942 4,579,705 520,000 5,099,705 4,562,861 875,786 5,438,647 - 504 Risk Management - - - 3,393,137 85,000 3,478,137 3,393,137 85,000 3,478,137 - Total All Funds $ 57,156,625 $ - $ 57,156,625 $ 127,451,075 $ 11,523,532 $ 138,974,607 $ 157,728,069 $ 12,644,478 $ 170,372,547 $ 25,758,685  Return to Agenda EXHIBIT B PROPOSED REVISED BUDGET BY FUND - YEAR 2024 Beginning Fund Balance Revenue Expenditure Ending Fund Prior Amount Adjustment Revised Prior Amount Adjustment Revised Prior Amount Adjustment Revised Fund Balance General Government Funds: $ 22,627,115 $ - $ 22,627,115 $ 77,230,171 $ - $ 77,230,171 $ 87,032,801 $ 2,000,000 $ 89,032,801 $ 10,824,485 001 General 13,497,864 - 13,497,864 52,924,328 - 52,924,328 57,841,498 2,000,000 59,841,498 6,580,694 101 Street - - - 4,035,929 - 4,035,929 4,035,929 - 4,035,929 - 103 Transportation Benefit District 212,288 - 212,288 835,000 - 835,000 999,924 - 999,924 47,364 104 Hotel/Motel Lodging Tax Fund 3,593,011 - 3,593,011 1,558,567 - 1,558,567 1,560,367 - 1,560,367 3,591,211 105 Property Abatement/RHSP/1406 102,893 - 102,893 1,567,291 - 1,567,291 1,670,184 - 1,670,184 - 106 Public Art 26,902 - 26,902 37,000 - 37,000 63,902 - 63,902 - 180 Narcotics Seizure 76,230 - 76,230 46,651 - 46,651 122,881 - 122,881 - 181 Felony Seizure 22,370 - 22,370 - - - 22,370 - 22,370 - 182 Federal Seizure 4,671 - 4,671 9,000 - 9,000 13,671 - 13,671 - 190 CDBG 1,852,040 - 1,852,040 3,556,011 - 3,556,011 5,408,051 - 5,408,051 - 191 Neighborhood Stabilization Prog 14,148 - 14,148 348,500 - 348,500 362,648 - 362,648 - 192 SSMCP (113,707) - (113,707) 1,608,810 - 1,608,810 1,541,002 - 1,541,002 (45,899) 195 Public Safety Grants - - - 1,269,973 - 1,269,973 1,269,973 - 1,269,973 - 196 ARPA (American Rescue Plan Act) 1,301,077 - 1,301,077 6,656,176 - 6,656,176 7,957,253 - 7,957,253 - 201 GO Bond Debt Service - - - 1,682,754 - 1,682,754 1,682,754 - 1,682,754 - 202 LID Debt Service 344,289 - 344,289 219,765 - 219,765 564,054 - 564,054 - 204 Sewer Project Debt 1,551,698 - 1,551,698 869,757 - 869,757 1,863,340 - 1,863,340 558,115 251 LID Guaranty 141,341 - 141,341 4,659 - 4,659 53,000 - 53,000 93,000 Capital Project Funds: $ 16,810,556 $ - $ 16,810,556 $ 43,925,121 $ - $ 43,925,121 $ 60,429,085 $ - $ 60,429,085 $ 306,592 301 Parks CIP 5,660,924 - 5,660,924 8,984,726 - 8,984,726 14,645,651 - 14,645,651 - 302 Transportation CIP 8,693,906 - 8,693,906 28,640,734 - 28,640,734 37,334,639 - 37,334,639 - 303 Real Estate Excise Tax 279,428 - 279,428 2,373,524 - 2,373,524 2,652,952 - 2,652,952 - 311 Sewer Project CIP 2,176,298 - 2,176,298 3,926,137 - 3,926,137 5,795,843 - 5,795,843 306,592 Enterprise Fund: $ 11,219,620 $ - $ 11,219,620 $ 5,134,724 $ - $ 5,134,724 $ 8,350,046 $ - $ 8,350,046 $ 8,004,298 401 Surface Water Management 11,219,620 - 11,219,620 5,134,724 - 5,134,724 8,350,046 - 8,350,046 8,004,298 Internal Service Funds: $ 6,499,334 $ - $ 6,499,334 $ 12,684,591 $ - $ 12,684,591 $ 14,560,616 $ - $ 14,560,616 $ 4,623,309 501 Fleet & Equipment 5,420,721 - 5,420,721 1,809,220 - 1,809,220 2,606,632 - 2,606,632 4,623,309 502 Property Management 739,671 - 739,671 2,297,529 - 2,297,529 3,037,200 - 3,037,200 - 503 Information Technology 338,942 - 338,942 5,099,705 - 5,099,705 5,438,647 - 5,438,647 - 504 Risk Management - - - 3,478,137 - 3,478,137 3,478,137 - 3,478,137 - Total All Funds $ 57,156,625 $ - $ 57,156,625 $ 138,974,607 $ - $ 138,974,607 $ 170,372,547 $ 2,000,000 $ 172,372,547 $ 23,758,685