Administrative Services Committee (fka IT/Telecom Committee)

IT/T COMMITTEE DISCUSSIONS 4/19/18 7:30 a.m. Annex Building An IT/T Committee meeting was scheduled for this date (4/19/18), but due to two council members being absent, this could not be an actual committee meeting, only discussions with department heads. Therefore, please treat the discussions as informational only. Discussions called to order at 7:35 a.m. Attendees: Justin Chandler, Mark Starr, Scott Snyder, Dawna Wood, David Scheffler, Paul Martin and Holly Miller‐Downour Committee Members Absent: Tom Stoughton, and Melody Bobbitt, Meeting Minutes for 2/15/18 were reviewed, but could not be approved. Old Business  Any Updates to the following: o Narrowbanding Project – 99.9% complete – there are a couple odd radios that need replaced – inoperability w/County – Emergency Management Agency (EMA) trying to assist. The question was asked at the last meeting regarding how much money was spent on this project ‐ $820K was transferred but spent $840 – did go over, but it came out of the budget. o Upgrading police and fire radios ‐ completed o Fiber optics upgrades/installation(s) begun several years ago – 2 repairs still need to be completed. o Development of a Sort Program/Auditor’s Office Evaluation of new Software – Auditor’s office – 6 mos. Out on project and they have decided what they want. A demo was conducted with the Mayor. An RFQ and RFP will be conducted. In reference to the Sort Program, there has been some development and it has produced some results. Will be reviewed at the next meeting. o Explore merging the Clerk of Courts and City IT departments – no movement o 911 Upgrade – Waiting on another major quote – no issues with what they have received just questioning whether or not it will be 911 only or with CAD. 911 Consolidation, conceptually not a bad idea, but if consolidated there would be no backup plan. o VDI – Relationship with Dell and they are currently looking at VDI o Changes in organization – They consult IT and it is always a goal – not a battle to fight right now.  Projects for 2018 o Software – Police Department o Software – Auditor’s Office  5‐Year Plan Outline  o All agreed that what was received wasn’t really a 5‐year plan and Holly will send some examples to Dawna. New Business  Audit w/IT and all other depts. – tell us how accurate the charges are and whether or not what we are charging is correct – Outside Independent Firm  New Project – Office 365 – Exchange Accounts – SPAM filter and office package – put in next year’s budget – help with password changes and controls.  Installing 2 new generators @ the 2 radio sites – monitored propane – no natural gas available – discount on propane and monitored as a public service – 2 weeks  3 new police interceptors – 1st of next week – LDOT provides lettering  Install and upgrade a new server – moved Fire Dept. and SQL Database – backup DNS Special Presentation – Scott GIS Coordinator provided a demonstration on Cartegraph and moving us to online mapping, getting things pushed out to IPads – DB system w/mapping. ESRI is the company. Cartegraph – Asset Management – took all work against assets. Gas/LDOT/Code Enforcement – largest users of Cartegraph. Scott supports other depts. that don’t have a data specialist. Adjournment at 8:44 a.m.