Administrative Services Committee (fka IT/Telecom Committee)

IT/T COMMITTEE MEETING MINUTES 04/18/19 nd City Hall – 2 Floor Conference Room Meeting called to order at 7:39 a.m. Attendees: Mark Starr, Scott Snider, Paul Martin, David Scheffler, Holly Miller‐Downour, Tom Stoughton, and Greg Eldridge Meeting Minutes for 10/18/18 were reviewed and approved Current and Planned Significant Tasks and Projects:  Fiber Project – South Well Field has been holed up into plant and connection to each well has been fixed.  SRT – Police Dept. – Cameras inside and wireless access point are ready and waiting to connect to the building but cannot due to a tree – Park’s Dept. to look at it and remove tree – will then connect.  Park’s Dept. – quote for running fiber to the pools so they can accept CC and add Security Cameras – lack of funding ‐ $10K – Mr. Stoughton asked several questions and result was to move forward – legislation to come.  Innerphase Video Productions (IVP)/Spectrum – Fiber connection ‐ $1K – IT Budget, will allow for IVP to start airing new content on local cable channel. Approved to move forward after discussion.  New employee, Greg Eldridge was introduced and comes to us from TCR  Test of Tornado Siren – Maintenance people in and fixed – 9 total – 2 failed – every week tested – not visually monitored – go out once/year to do the full test  Software upgrade – Auditor’s upgrade – vendor selected – hold‐up on contract – implement first of 2020 – local cloud – we host the database.  Utility Bill Software – same company as Auditor’s Office – moving on something – 1st solution – true cloud that they host and 2nd like the auditor’s where we host.  911 Software upgrade completed – went pretty smooth – a couple of configuration issues – up and running – transition went well – now everything is on a separate monitor – possible CAD upgrade in 2021 – waiting on 911 funds to build back up – new system auto call back and mapping – possible $325K – non‐911 – building crime analytics, hot spots in the city.  Office 365 – love it – council will need to convert and shut down their personal emails Review of January thru March IT Expenses  1Q no major expenses  GIs License Renewal  No variances to budget Committee Meetings for Remainder of Year – location 2nd Floor Conference Room – City Hall   June 27  October 3  December 5 Other Business  Scott will be presenting at the National Conference in Denver for Cartegraph – Finalist for a Government Award Tom Stoughton made a motion to adjourn – seconded by Holly Miller‐Downour Adjournment at 8:27 a.m.