Administrative Services Committee (fka IT/Telecom Committee)

IT/Telecom Committee Meeting Minutes July 11, 2019 Meeting called to order at 7:36 a.m. Attendance: Greg Eldridge, Justin Chandler, Mark Starr, Scott Snyder, Dawna Wood, Paul Martin, Holly Miller-Downour, Tom Stoughton and David Scheffler arrive a little late. Reviewed the minutes from 4/18/19 - approved Current and Planned SRT - Police Dept. - project completed - WIFI Access, Phone System and Cameras, completely up and running Innerphase Video - Fiber has been on order for and had a 12 week lead time and should be coming in within the next few weeks - they are ordering 12 strand - once in, it will be run from the Innerphase Building to our closest boot which is across Fair Avenue - Tom asked what the delay was and who we are ordering it from - minimum order qty. is 3200 min. Order - possibly look at other agencies to get fiber in a pinch rather than waiting on the delivery of fiber. Mr. Stoughton suggested looking into other ways to order the fiber cable. The big problem is the Spectrum equipment. Could possibly be looking at moving City Council over to the Municipal Building which could be within the next 2 years. Mr. Martin just wants to make sure we do it right. Need to plan for what that cost might be. Finance Software Upgrade - new software ordered - need client access license - will not go live until next year - this will be built into the budget. Phone System Software Upgrade - 4th quarter we will look to move Gas, Water and Water Pollution over to the new system Kicking off a project of moving the switches over to Dell in our Server Room - Dell Tech Show will be next week in Columbus - Mark will attend - switches are located in every physical dept. - main switches in IT Building and Municipal Building - 75% of them are POE - edge switches are managed individually - the core switching is a stack switch that can be managed centrally. $30K Update on Park’s Dept. - Mike Tharp indicated they are not ready to move forward at this time. He will include this in his budget for next year. Where is the ROI? How soon would the revenue pay for this investment? No one ran the numbers and it is now a dead issue until next year. No variances on expenses No legislation for council Justin - present what he does for the ITT Department - Fiber Lead - Planning, Termination and Quotes - has been handling the day to day PC stuff and he is trying to get this moved over to Greg - Plan Organize Direct and Control - will probably be heavily involved in the switches - he is learning things from Mark as it relates to the Servers - Undergrad from Muskingum in Computer Science - Primarily programming in JAVA - extracting info from Sequel - manage door access and alarm codes - work with Police and Fire on cameras and the Mobile Data Terminals - moving to tablets - camera management and installations - day to day calls - Mr. Stoughton asked how much after work hours support do they provide - actually emergency calls - 3 times per year - they can remote in from home and fix many things - how much remote support - a couple hours per week maybe - we appreciate your responsiveness and willingness to support 2nd and 3rd shifts. Mayor Scheffler stated that Bob Wolfinger is acting tax commissioner for now - turning the dept. upside down - they are way behind in updating stuff - old printers - check scanner needed - computer needs updated. Mayor Scheffler has security cameras on both corners facing Main Street and he is willing to share the feed for both with the City. Mr. Martin indicated he would also like to add recordable cameras to get our intersections. Next meeting is October 3 Meeting Adjourned at 8:26 am