Work Session

WORK SESSION Thursday, June 01, 2023 at 5:30 PM Landis Board Room MINUTES PLEASE SILENCE ALL CELL PHONES Present: Mayor Meredith Bare Smith, Mayor Pro-Tem Ashley Stewart, Alderman Tony Corriher, Alderman Darrell Overcash, Alderwoman Katie Sells Staff Present: Town Manager Michael Ambrose, Human Resources Director/Town Clerk Madison Stegall, Town Attorney Rick Locklear 1. INTRODUCTION: 1.1 Call Meeting to Order Mayor Smith called the meeting to order at 5:35 PM. 1.2 Welcome Mayor Smith welcomed those in attendance. 1.3 Adoption of Agenda ACTION: A MOTION WAS MADE TO ADOPT THE AGENDA WITH THE ADDITIONS OF ITEMS 5.1, 5.2, 5.3, 5.5, 5.8, AND 5.9 FROM THE JUNE 19, 2023, MEETING AGENDA. Moved by Ashley Stewart, seconded by Darrell Overcash Motion Passed: 4-0 Voting For: Ashley Stewart, Darrell Overcash, Tony Corriher, Katie Sells 2. PUBLIC HEARINGS: 2.1 Fiscal Year 2023-2024 Proposed Budget Public Hearing #1 ACTION: A MOTION WAS MADE TO OPEN FISCAL YEAR 2023-2024 PROPOSED BUDGET PUBLIC HEARING #1. Moved by Ashley Stewart, seconded by Darrell Overcash Motion Passed: 4-0 Voting For: Ashley Stewart, Darrell Overcash, Tony Corriher, Katie Sells Rick Vandor Maas, with Electricities, addressed the Board regarding the cost-of-service study and focused on the LD rate. ACTION: A MOTION WAS MADE TO CLOSE FISCAL YEAR 2023-2024 PROPOSED BUDGET PUBLIC HEARING #1. Moved by Ashley Stewart, seconded by Tony Corriher Motion Passed: 4-0 Voting For: Ashley Stewart, Darrell Overcash, Tony Corriher, Katie Sells 3. CONSIDERATIONS: 3.1 Consideration of Discussion of Changing the June 12, 2023, Regular Scheduled Meeting Date to June 19, 2023, at 6:00 PM. ACTION: A MOTION WAS MADE TO APPROVE CHANGING THE JUNE 12, 2023, REGULAR SCHEDULED MEETING DATE TO JUNE 19, 2023, BEGINNING AT 6:00 PM. Moved by Ashley Stewart, seconded by Tony Corriher Motion Passed: 4-0 Voting For: Ashley Stewart, Darrell Overcash, Tony Corriher, Katie Sells 3.2 Consider Approval of the Temporary Closure of North Kimmons Street, June 12-16 from 5:30pm-9:00pm for the Landis Baptist Church Vacation Bible School ACTION: A MOTION WAS MADE TO APPROVE TEMPORARILY CLOSING NORTH KIMMONS STREET, JUNE 12-16 FROM 5:30-9:00 PM FOR THE LANDIS BAPTIST CHURCH VACATION BIBLE SCHOOL. Moved by Ashley Stewart, seconded by Tony Corriher Motion Passed: 4-0 Voting For: Ashley Stewart, Darrell Overcash, Tony Corriher, Katie Sells  3.3 Consider Approval of Designating Interim Police Chief, Kevin Young, as the Official to Make Recommendations to the NC Alcoholic Beverage Control Commission on ABC Permit Applications for the Town of Landis ACTION: A MOTION WAS MADE TO APPROVE DESIGNATION INTERIM POLICE CHIEF, KEVIN YOUNG, AS THE OFFICIAL TO MAKE RECOMMENDATIONS TO THE NC ALCOHOLIC BEVERAGE CONTROL COMMISSION ON ABC PERMIT APPLICATIONS FOR THE TOWN OF LANDIS. Moved by Ashley Stewart, seconded by Darrell Overcash Motion Passed: 3-1 Voting For: Ashley Stewart, Darrell Overcash, Katie Sells Voting Against: Tony Corriher 3.4 Consideration of Discussion of the Agenda Packet for June 12, 2023, Regular Scheduled Meeting in Order to Provide Opportunities for Board Members to Study Issues, Gather and Analyze Information, and Clarify Direction for Staff. 6/19/23 Agenda Items Discussed: (The Agenda for 6/19/2023 was discussed sequentially, only items that were deliberated will be mentioned below.) 5.1 Consider Approval of Purchasing a Town Manager Vehicle, from Modern Chevrolet, in the Amount of $46,000, Using Surplus Parks and Recreation Funds. ACTION: A MOTION WAS MADE TO APPROVE THE PURCHASE OF A TOWN MANAGER VEHICLE FROM MODERN CHEVROLET, IN THE AMOUNT OF $46,000, USING SURPLUS FUNDS FROM PARKS AND RECREATION. Moved by Ashley Stewart, seconded by Tony Corriher Motion Passed: 4-0 Voting For: Ashley Stewart, Darrell Overcash, Tony Corriher, Katie Sells 5.2 Consider Approval of Purchasing Two (2) Police Ford Explorers, Including Upfitting Costs, with the $100,000 Dollar Surplus in Police Salaries ACTION: A MOTION WAS MADE TO APPROVE THE PURCHASE OF TWO POLICE FORD EXPLORERS, INCLUDING UPFITTING COSTS, WITH THE $100,000 DOLLAR SURPLUS IN POLICE SALARIES. Moved by Ashley Stewart, seconded by Tony Corriher Motion Passed: 4-0 Voting For: Ashley Stewart, Darrell Overcash, Tony Corriher, Katie Sells ACTION: A MOTION WAS MADE TO APPROVE CORRESPONDING BUDGET AMENDMENTS #28 FOR ITEM 5.2 AND #29 FOR ITEM 5.1. Moved by Ashley Stewart, seconded by Darrell Overcash Motion Passed: 4-0 Voting For: Ashley Stewart, Darrell Overcash, Tony Corriher, Katie Sells  5.3 Consider Approval of Purchasing Transformers from Sunbelt Soloman in the Amount of $147,012 for Villas, and Irish Creek Project ACTION: A MOTION WAS MADE TO APPROVE THE PURCHASE OF TRANSFORMERS FROM SUNBELT SOLOMAN IN THE AMOUNT OF $145,012 FOR THE VILLAS AND IRISH CREEK PROJECTS. Moved by Ashley Stewart, seconded by Tony Corriher Motion Passed: 4-0 Voting For: Ashley Stewart, Darrell Overcash, Tony Corriher, Katie Sells 5.5 Consider Approval of Purchasing 70 Utility Poles from Coopers Utility and Industrial Products, in the Amount of $10,965, and Consider Approval of Purchasing 94 Critter and Line Guards, from Border States, in the Amount of $11,568 ACTION: A MOTION WAS MADE TO APPROVE THE PURCHASE OF 70 UTILITY POLES FROM COOPERS UTILITY AND INDUSTRIAL PRODUCTS IN THE AMOUNT OF $10,965 AND THE PURCHASE OF 94 CRITTER AND LINE GUARDS FROM BORDER STATES IN THE AMOUNT OF $11,568. Moved by Ashley Stewart, seconded by Darrell Overcash Motion Passed: 4-0 Voting For: Ashley Stewart, Darrell Overcash, Tony Corriher, Katie Sells 5.8 Consider Approval of Moving Surplus Mayor and Aldermen Expenses in order to Retro-Pay all Elected Officials Their Earned FY20, and FY21 Salary ACTION: A MOTION WAS MADE TO APPROVE MOVING SURPLUS MAYOR AND ALDERMEN EXPENSES IN ORDER TO RETRO-PAY ALL ELECTED OFFICIALS THEIR EARNED FY20, AND FY21 SALARIES AND CORRESPONDING BUDGET AMENDMENT #30. Moved by Ashley Stewart, seconded by Darrell Overcash Motion Passed: 4-0 Voting For: Ashley Stewart, Darrell Overcash, Tony Corriher, Katie Sells 5.9 Consider Approval for Declining Our Current Police CALEA Grant for the Police Department ACTION: A MOTION WAS MADE TO APPROVE DECLINING OUR CURRENT POLICE CALEA GRANT FOR THE POLICE DEPARTMENT. Moved by Ashley Stewart, seconded by Tony Corriher Motion Passed: 4-0 Voting For: Ashley Stewart, Darrell Overcash, Tony Corriher, Katie Sells 4. CLOSING: 4.1 Motion to Adjourn ACTION: A MOTION WAS MADE TO ADJOURN AT 6:14 PM. Moved by Ashley Stewart, seconded by Tony Corriher Motion Passed: 4-0 Voting For: Ashley Stewart, Darrell Overcash, Tony Corriher, Katie Sells