Parks, Tree and Recreation Advisory Board

CITY OF LARAMIE PARKS, TREE & RECREATION ADVISORY BOARD March 12, 2014 Minutes of Meeting MEMBERS PRESENT: Larry Foianini, Dave Hammond, Phyllis Herdendorf, Jamie Le Jambre, Steve Ropp, Jacque Stonum, Amy Williamson, John Ysebaert MEMBERS NOT PRESENT: Dave Bluemel COUNCIL LIAISON: Not present GUESTS: Carolyn Hurwitz, Michael Selmer CITY OF LARAMIE STAFF PRESENT: Paul Harrison, Parks and Recreation Director; Scott Stevenson, Facilities Maintenance Manager; Jodi Guerin, Recreation Manager; David Schott, Parks Manager; Keith Wardlaw, Parks Crew Supervisor; Mel Owen, Administrative Assistant The regular meeting was called to order by Chair Jacque Stonum at 6:32 pm. Consent Agenda: 1. To approve the minutes from the February 12, 2014 regular meeting of the Parks, Tree and Recreation Advisory Board. 2. To acknowledge receipt of the Fall 2013 Recreation Program/Activity revenue and expense report. 3. To affirm the staff recommendation that the City not seek designation as a Playful City. Motion by Williamson, second by Ysebaert, to approve the consent agenda as presented. Motion carried 8-0. Regular Agenda: 1. Consideration of the placement of the Midwest Trunk and Sporting Goods Clock in the Downtown area. Schott presented a few options for the placement of the clock and introduced Carolyn Hurwitz who was in attendance. Schott stated that the staff recommendation was to place the clock near Antique Fever downtown and noted that the aforementioned location is also the Hurwitz family preference as well. Motion by Williamson, second by Le Jambre, to recommend the installation of the Midwest Trunk Clock, along with appropriate security measures, in front of Antique Fever downtown. Motion carried 8-0. 2. Consideration of a Resolution appointing members to the Imperial Heights Citizen Ad Hoc Advisory Committee for the design development of Imperial Heights Park. Schott presented the resolution and introduced Michael Selmer, one of the applicants for the Ad Hoc Advisory Committee. A third volunteer from the Advisory Board was sought to sit on the new Committee, Steven Ropp volunteered for service. Motion by Williamson, second by Hammond, to recommend approval of Resolution 2014-AB6 appointing members to the Imperial Heights Park Ad Hoc Advisory Committee. Motion carried 8-0. 3. Consideration of Parks, Tree and Recreation advisory Board Goals for 2014. Harrison presented the Goals as revised by the Board at the last meeting.  Motion by Hammond, second by Ysebaert, to approve the attached ‘Exhibit A’ Advisory Board Goals for the 2014 calendar year, and to forward the goals to the City Council for their acknowledgement. Motion carried 8-0. 4. Consideration of a Resolution establishing etiquette for all fenced dog friendly off- leash areas designated within city parks. Schott presented the resolution and noted that due to enforcement issues, the standards for off leash dog areas are being referred to as “etiquette” rather than rules. Schott stated that this approach developed from a cooperative effort with the Laramie Police Department. It was noted that the LPD can deal with compliance issues on a complaint basis and can cite individuals under Title 6 for repeated non-compliance. Educational efforts were discussed, including distributing educational pamphlets on the etiquette standards and the Animal Shelter’s Pick a Pal in the newspaper possibly helping to raise awareness. Motion by Williamson, second by Ropp, to approve Resolution 2014-AB4 establishing etiquette for all fenced dog friendly off leash areas designated within City Parks and forward on to City Council for their consideration. Motion carried 8-0. 5. Consideration of a Resolution in support of an application for a 2014 Wyoming Department of Agriculture Emergency Insect Management Program Grant supporting the West Nile Virus Prevention Plan. Schott presented the resolution and noted that the match for the grant is funded through the Mosquito Control Budget. Motion by Williamson, second by Foianini, to approve Resolution 2014-AB5 for the application of the 2014 Wyoming Department of Agriculture Emergency Insect Management Program Grant supporting the Mosquito Control Program and implementation of the West Nile Virus Prevention Plan in an amount not to exceed $77,000 and forward on to City Council for their consideration. Motion carried 8-0. 6. Consideration of a Resolution authorizing a reduction of the facility reservation fees for the 2014 primary and general election for Albany County. Stevenson presented the staff recommendation to waive reservation fees associated with the elections and charge for the cost of set-up only. He noted that the last time the Recreation Center was used as a polling place it went smoothly and the feedback received was positive. Motion by Williamson, second by Le Jambre, to approve Resolution 2014-AB7 authorizing a reduction of the facility reservation fees for the 2014 primary and general elections for Albany County and forward on to City Council for their consideration. Motion carried 8-0. 7. Consideration of a Resolution in support of an application for a USA Swimming Make- a-Splash grant application for community swimming lessons. Guerin introduced the grant and noted that if it is awarded the money will go towards scholarships to be used for Recreation Center swimming lessons. Motion by Hammond, second by Williamson, to approve Resolution 2014-AB8, authorizing submission of a grant for 2014 to support swim lesson scholarships for disadvantaged youth, in the amount of $5,000.00 and recommend that City Council concur. Motion carried 8-0. Staff Reports FYI  Schott provided an update on Parks Division, noting that staff has begun gearing up for field season. The Board asked the Parks Division to investigate whether or not the Greenbelt trail counters need to be staggered so that all users are counted.  Guerin presented an update on the Recreation Division and stated that fitness classes will be revamped after the expansion is completed and more fitness classroom space is available. +  Harrison showed preliminary drawings of the Recreation Center expansion project to the Board and noted that the hope is to enhance the Recreation Center’s offerings without impacting admission and membership fees. New Business  None. Public Comments None. Meeting adjourned at 8:09 pm. Respectfully submitted, Mel Owen Administrative Assistant Parks and Recreation City of Laramie