City Council Regular Meeting

, City Council Regular Meeting Monday, February 26, 2024, at 7:30 PM 27400 Southfield Road, Lathrup Village, Michigan 48076 Draft Meeting Minutes 1. Call to Order by Mayor Garrett at 7:30 PM 2. Roll Call Present: Mayor Garrett, Mayor Pro Tem Kantor, Councilmember Barksdale, Councilmember Hammond Also present: City Administrator Mike Greene, Planning & Zoning Administrator Susan Stec, City Attorney Scott Baker, Clerk Kelda London, Motion by Councilmember Hammond to excuse Councilmember Jennings, Mayor Pro Tem Kantor seconded the motion. Yes: Barksdale, Garrett, Hammond, Kantor No: None Motion carried. 3. Pledge of Allegiance 4. Approval of Agenda Motion by Mayor Pro Tem Kantor to approve the agenda as presented. Motion seconded by Councilmember Hammond. Yes: Garrett, Hammond, Kantor, Barksdale No: None Motion carried 5. Presentations A. General Fund, Revenue & Expense Review Mayor Pro Tem Kantor presented the Council and residents with the results of a financial project that he’s been working on related to the most recent audit and financial status. Further explaining that the General Fund balance dropped from 1.2 million dollars to 27400 Southfield Rd | Lathrup Village, MI 48076 | 248.557.2600 | www.lathrupvillage.org  $583,000. The reason for the unexpected drop was unrecorded transfers related to the road bond fund. 6. Public Comment for Items on the Agenda (speakers are limited to 3 minutes) Karen Miller – Disbursement Report 7. Zoning Board of Appeals A. Call to Order - Zoning Board of Appeals at 8:01 pm B. ZBA Public Hearing – 29801 Southfield Road (Papa’s Pizza) C. Consideration to Approve/Deny Variance Application - 29801 Southfield Road (Papa’s Pizza) D. Adjourn ZBA and reconvene as the City Council meeting adjourned at 8:39 pm 8. Consent Agenda All items listed under “Consent Agenda” are considered to be routine and non-controversial by the City Council and will be approved by one motion. There will be no separate discussion. If a discussion is desired, that item(s) will be removed from the consent agenda and discussed separately immediately after consent agenda approval in its normal sequence on the regular agenda. A. Approval of Minutes i. City Council Study Session 01.22.24 ii. City Council Regular Meeting 01.22.24 B. Police Department Monthly Reports C. Fire Department Monthly Reports D. Building Department Reports E. Disbursement Report F. Request to Receive & File DDA Annual Report G. Request to Receive & File Planning Commission Annual Report Motion by Councilmember Hammond to approve the consent agenda. The motion was seconded by Mayor Pro Tem Kantor. Yes: Garrett, Barksdale, Hammond, Kantor No: None Motion carried. 9. Public Hearings 27400 Southfield Rd | Lathrup Village, MI 48076 | 248.557.2600 | www.lathrupvillage.org A. Special Assessment – Roll No. 2024-01 for 2022/2023 Delinquent Sidewalk, and Delinquent Ditch & Culvert The Public Hearing Opened at 8:41 pm Karen Miller Delinquent Water Mary McKinney - Sidewalk Lawrence Palmer Redwood – Sidewalk Derrick Cheatham - Sidewalk and dead tree Herschel Clemmons - Culvert and sidewalk Lynette White – Sidewalk ( emailed statement attached) The Public Hearing Closed at 8:44 pm A. Special Assessment – Roll No. 2024-01 for 2022/2023 Delinquent Sidewalk, and Delinquent Ditch & Culvert Motion by Councilmember Hammond to approve the Special Assessment Roll No. 2024- 01 for 2022/2023 Delinquent Sidewalk, and Delinquent Ditch & Culvert. The motion was seconded by Mayor Pro Tem Kantor. Yes: Hammond, Kantor, Barksdale, Garrett No: None Motion carried. B. Request to Approve Special Land Use Request – 27411 Southfield Road (Jay Bird’s Bar & Grill) Planning & Zoning Administrator Susan Stec explained that this is the final step for the Special Land Use Request for 27411 Southfield Rd. The applicant appeared before the Planning Commission and they are recommending approval. Mayor Pro Tem Kantor moved to approve the Site Plan Review for 27411 Southfield Rd allowing hours of operation Monday through Saturday from nine (9:00) am to midnight, and Sunday from eleven (11:00)am to eleven (11:00) pm. Also, as a condition, the applicant will do daily trash pick up and no street parking. The motion was seconded by Councilmember Hammond. Yes: Kantor, Garrett, Hammond No: Barksdale Motion carried. 27400 Southfield Rd | Lathrup Village, MI 48076 | 248.557.2600 | www.lathrupvillage.org C. Request to Confirm Finance Director Appointment With the retirement of the previous City Treasurer, the Administration will need to hire a replacement. Michelle Townsend Deputy Finance Director from the City of Ferndale has been offered the Treasure position. If approved, she will start in mid-March. Also, the salary recommendation is to change the salary split to include water and sewer. Mayor Pro Tem Kantor moved to confirm Michelle Townsend as Lathrup Village Finance Director. The motion was seconded by Councilmember Hammond. Yes: Barksdale, Garrett, Hammond, Kantor No: None Motion carried. D. Request to Approve DES Electric Lathrup Village Antenna Replacement Proposal As part of the proposal from Ferguson for the installation of the new tower, there will be some electrical work too. DES Electric is the company that did the electrical work for the installation of the new generator, so they are familiar with the equipment on site. So, it’s recommended that we grant DES the contract and waive the bidding process. Councilmember Hammond moved to approve the Lathrup Village replacement quote from DES Electric. The motion was seconded by Councilmember Barksdale. Yes: None No: Garrett, Hammond, Kantor, Barksdale Motion denied. Councilmember Hammond moved to table the decision for the antenna replacement service. Also, direct the City Administrator to put the issue out for bid. The motion was seconded by Mayor Pro Tem Kantor. Yes Hammond, Kantor, Barksdale, Garrett No: None Motion carried. E. Request to Approve Parks & Recreation Committee Appointments The recommendations from the Mayor for the Parks & Recreation Committee are Nicole Lowry Christina Schindler, Carol Greene, and Elaine Mantinan. 27400 Southfield Rd | Lathrup Village, MI 48076 | 248.557.2600 | www.lathrupvillage.org  Mayor Pro Tem Kantor moved to appoint Nicole Lowry, Elaine Mantinan, Christina Schindler, and Carol Greene to the Parks & Recreation Committee. The motion was seconded by Councilmember Hammond. Yes: Kantor, Barksdale, Garrett, Hammond No: None Motion carried. F. Request to Approve Tree Committee Appointments The recommendations from the Mayor for the Tree Committee are Brandon Wynn, Nancy Perchard, Roger Lynn, and Scott Warner. Councilmember Hammond moved to appoint Brandon Wynn, Nancy Perchard, Roger Lynn, and Reed Boskey to the Tree Committee. The motion was seconded by Councilmember Barksdale. Yes: Barksdale, Garrett, Hammond, Kantor No: None Motion carried. G. Request to Approve DDA Appointments The recommendation from the Mayor for the Downtown Development Authority is Danielle HueVine. Mayor Pro Tem Kantor moved to appoint Danielle HueVine to the DDA Board of Directors to serve a four-year term ending on February 1, 2028. The motion was seconded by Councilmember Hammond. Yes: Garrett, Hammond, Kantor, Barksdale No: None Motion carried. 11. City Administrator Report Administrator Greene informed the council that there would be some staff transition and asked the people to exhibit grace and patience during the transition. 12. City Attorney Report No report 13. Reports of Boards, Commissions, and Committees 27400 Southfield Rd | Lathrup Village, MI 48076 | 248.557.2600 | www.lathrupvillage.org  No reports 14. Unfinished / New Business None 15. Public Comment (speakers are limited to 3 minutes) Don Eichstaedt – Recommends a Budget Committee that includes residents Roger Lynn – Diversity Barb Kenez – Diversity Lauren Baras – Diversity Ian Ferguson – Diversity/Boyz2Men Carol Greene – Ethics Sue Lynn - Diversity Lauri Kunz – Fake email Karen Miller – Financial issues Charlotte Jones - Prayer for leaders Adam Laurie – Appreciates the current Council intentions. Autumn Sousanis - Boyz2Men Shawanna Watts – Boyz2Men Bob Baras - Boyz2Men support 16. Mayor and Council Comments Mayor Garrett addressed the race issue explaining her own experience and the support of Boyz2Men. Councilmember Hammond encouraged the Mayor and other residents to continue to express their feelings regarding racism. Councilmember Barksdale expressed his concerns but also encouraged unity. Stating that this a difficult time but we can all be better. 27400 Southfield Rd | Lathrup Village, MI 48076 | 248.557.2600 | www.lathrupvillage.org  Mayor Pro Tem Kantor expressed his sadness over the current state. He also addressed the concerns voiced by Mrs. Greene regarding the Community Room and encouraged her to speak to City Administrator Greene. 17. Adjourn Meeting adjourned at 8:49 pm Councilmember Hammond moved to adjourn. The motion was seconded by Mayor Pro Tem Kantor. The meeting adjourned at 8:42 pm. Addressing the City Council  Your comments shall be made during times set aside for that purpose.  Stand or raise a hand to indicate that you wish to speak.  When recognized, state your name, and direct your comments and/or questions to any City official in attendance.  Each person wishing to address the City Council and/or attending officials shall be afforded one opportunity of up to three (3) minutes duration during the first and last occasion for citizen comments and questions and one opportunity of up to three (3) minutes duration during each public hearing. Comments made during public hearings shall be relevant to the subject for which the public hearings are held.  In addition to the opportunities described above, a citizen may respond to questions posed to him or her by the Mayor or members of the Council, provided members have been granted the floor to pose such questions.  No speaker may make personal or impertinent attacks upon any officer, employee, or City Council member or other Elected Official, that is unrelated to the manner in which the officer, employee, or City Council member or other Elected Official, performs his or her duties.  No person shall use abusive or threatening language toward any individual when addressing the City Council.  Any person who violates this section shall be directed by the Mayor to be orderly and silent. If a person addressing the Council refuses to become silent when so directed, such person may be deemed by the Mayor to have committed a “breach of the peace” by disrupting and impeding the orderly conduct of the public meeting of the City Council and may be ordered by the Mayor to leave the meeting. If the person refuses to leave as directed, the Mayor may direct any law enforcement officer who is present to escort the violator from the meeting. 27400 Southfield Rd | Lathrup Village, MI 48076 | 248.557.2600 | www.lathrupvillage.org STATEMENT BY LYNETTE WHITE, GOLDENGATE DR. W. LATHRUP VILLAGE RESIDENT; I HAVE AN ISSUE WITH THE CITY OF LATHRUP VILLAGE's SIDEWALK PROGRAM ASSESSMENT/BILL. I AM NOT ALONE, MANY PEOPLE IN THE LATHRUP VILLAGE COMMUNITY HAVE LEGITIMATE CONCERNS AND BELIEVE THAT THE RESIDENTS ARE BEING TARGETED AND POSSIBLY SWINDLED FOR MONEY UNDER FALSE PRETENSES! THE CITY OF LATHRUP VILLAGE REPLACED OR REPAIRED SIDEWALK SQUARES WHICH DID NOT NEED TO BE REPLACED OR REPAIRED AND DID SO WITHOUT THE CONSENT OF THE HOMEOWNER. THIS IS UNACCEPTABLE. PLEASE SEE THE ATTACHMENT OF THE PHOTO WHICH SHOWS THAT THE SIDEWALK SQUARES THAT WAS REPLACED IN FRONT OF 27306 GOLDENGATE DRIVE W. WAS NOT A POTENTIAL TRIP HAZARD, THERFORE, SHOULDN'T HAVE BEEN REPLACED. WHOMEVER CONDUCTED THE ASSESSMENT OF REPLACING THE SIDEWALK SQUARES WAS INACCURATE AND IS COSTING ME UNNECESSARY MONEYS. CAN YOU PLEASE MAKE THIS RIGH. BEFORE YOU ALL DECIDED TO SPEND THE RESIDENTS OF LATHRUP VILLAGE MONEY, I SHOULD'VE (1ST) RECEIVED A MAILED NOTICE, (2ND) YOU SHOULD HAVE SCHEDULED A MEETING TO DISCUSS WITH THE LATHRUP VILLAGE RESIDENTS TO RECEIVE OUR INPUT, LIKE A PUBLIC HEARING THEN (3RD) GIVE THE RESIDENTS TIME TO CORRECT ANY ISSUES REGARDING OUR PROPERTY. THIS WAS A NONEMERGENCY MATTER THAT (WE) THE RESIDENTS COULD’VE HANDLED OURSELVES, IF WE WERE GIVEN TIME TO DO SO. ALMOST EVERY HOME ON GOLDENGATE DR. WEST WHERE I LIVE WAS TARGETED. EACH HOUSE HAD AT LEAST 1 OR MORE CEMENT SQUARE(S) REPLACED. THE SIDEWALK SQUARE(S) THAT WERE REPLACED ON GOLDENGATE DR. WEST WERE NOT HAZARDOUS. HOW CAN YOU PROVE THAT THE CONDITION OF THE SIDEWALK SQUARES WERE HAZARDOUS AND NEEDED TO BE REPLACED IMMEDIATELY? 27400 Southfield Rd | Lathrup Village, MI 48076 | 248.557.2600 | www.lathrupvillage.org WERE THERE ANY PICTURES TAKEN? CAN THOSE PICTURED BE PROVIDED FOR REVIEW?? WHY WASN’T THERE A MEETING TO GET OUR INPUT SO THAT WE COULD COME TO AN AGREEMENT ABOUT THIS? WHY DIDN’T YOU USE THE TAX PAYER'S TAX MONEY TO PAY FOR THIS PROJECT? IF IT WAS OUR PERSONAL RESPONSIBILITY TO HANDLE THIS MATTER, THEN OUR INPUT SHOULD'VE BEEN CONSIDERED AND WE SHOULD’VE BEEN GIVEN THE OPPORTUNITY TO HAVE OUR OWN CONTRACTOR TO COME OUT AN REPLACE THE CEMENT (IF IT NEEDED REPLACING) AND POSSIBLY FOR A CHEAPER PRICE. I DID NOT GIVE MY CONSENT BEFORE YOU DECIDED TO SPEND MY MONEY, THEREFORE, I BELIEVE THIS WAS NOT HANDLED PROPERLY. 27400 Southfield Rd | Lathrup Village, MI 48076 | 248.557.2600 | www.lathrupvillage.org