City Council Regular Meeting

City Council Regular Meeting Minutes Monday, May 20, 2024 at 7:30 PM 27400 Southfield Road, Lathrup Village, Michigan 48076 1. Call to Order by Mayor Garrett 7:30pm 2. Roll Call Present: Mayor Garrett, Mayor Pro-Tem Kantor, Councilmembers: Barksdale, Hammond, and Jennings Also Present: Administrator Greene, Attorney Baker, City Clerk Emanuel, and City Planner Eric Pietsch 2. Pledge of Allegiance 4. Approval of Agenda Moved by Mayor Pro-Tem Kantor, seconded by councilmember Hammond, to approve the agenda with the removal of item H and table J. Yes, Garrett, Kantor, Barksdale, Hammond, Jennings No: N/A Motion Carried 5. Presentations A. Southfield School Board Updates Guest speaker: Ashanti Bland, President of the Southfield Board of Education, stated that things were going well, working with, Mayor Garrett, and Councilman Jennings, and informed us that Micaela Beckford, the Student Board Representative for Southfield Public Schools, at University High School Academy, will be coming to give updates at the Council Meetings. She also reported that potholes on the campus would be getting repaired, that the Southfield Lathrup and Mc Intyre buildings will have some work done, and that McIntyre will become a community center, with a walkable track and benches. The School Board welcomes input on the use of the community center and what residents would like, and that they want to keep it a space for all. President of the Southfield Board of Education, Ashanti Bland also, spoke of the ribbon cutting ceremony, on June 16th, 2024, at Adler Elementary School, which is the first school that has had work done under the bond including new HVAC, safety windows, new terrazzo, and more improvements. Councilmember Hammond asked about committees, and President Bland said there will be committees regarding the architecture, the use of the community center, and input on how to better 27400 Southfield Rd | Lathrup Village, MI 48076 | 248.557.2600 | www.lathrupvillage.org  communicate with the community about the construction and updates, and welcomes any feedback from the community. Mayor Garrett and Councilmember Jennings thanked her for coming and sharing. B. National Gun Violence Awareness Day Proclamation Susan a Representative of Mom’s Demand Action for Gun Sense, explained, that on the first Friday in June, which is June 7th, we are asked to support the cause by both wearing orange and talking about gun safety to and with family members and friends, as well telling people to report to authorities, anyone that is acting alarmingly, that we know has a gun or access to a gun in their home. Mayor Garrett, read the Proclamation, declaring the first Friday in June, June 7th, 2024, to be National Gun Violence Awareness Day. 6. Public Comment for Items on the Agenda (speakers are limited to 3 minutes) No comments 7. Consent Agenda All items listed under “Consent Agenda” are considered to be routine and non-controversial by the City Council and will be approved by one motion. There will be no separate discussion. If a discussion is desired, that item(s) will be removed from the consent agenda and discussed separately immediately after consent agenda approval in its normal sequence on the regular agenda. A. Approval of Minutes i. City Council Regular Meeting 4-15-24 ii. City Council Study Session 4-15-24 iii. City Council Study Session 5-6-24 B. Lathrup Village Police Department Monthly Reports C. April 2024 CED Report D. Building Department Reports E. Disbursement Report F. Request to Appoint SOCRRA & SOCWA Representative & Alternate Motioned by Councilmember Hammond, seconded by Mayor Pro-Tem Kantor to approve the consent agenda. Yes: Garrett, Kantor, Jennings, Barksdale, Hammond No: N/A Motion Carried 8. Public Hearings A. Fiscal Year 2024-2025 Budget 9. Action Requests - For Consideration / Approval A. Request to Approve Resolution #2024-05 - Annual Fiscal Resolution - Fiscal Year 2024- 2025 Budget 27400 Southfield Rd | Lathrup Village, MI 48076 | 248.557.2600 | www.lathrupvillage.org  Mayor Pro-Tem Kantor thanked City Administrator Mike Greene, and Finance Director Michelle Townsend for their work on the budget. Councilmember Hammond stated that he was thankful for the surplus in the budget. Motioned by Mayor Pro-Tem Kantor, Seconded by Councilmember Hammond to approve resolution #2024-05 as presented. Yes: Garrett, Kantor, Jennings, Barksdale, Hammond No: N/A Motion Carried B. Request to Approve the 2024-2029 Capital Improvement Plan City Planner, Eric Pietsch, explained the Capital Improvement Plan and pointed out that the utility costs were put into a table to make them easier to reference. Councilmember Hammond remarked that he appreciated the tables and that it is important to make sure that everyone in the community sees that those infrastructure items are in the budget and the improvements that need to be made regarding those items. Motioned by Mayor Pro-Tem Kantor, seconded by Councilmember Hammond to approve the 2024-209 Capital Improvement Plan. Yes: Garrett, Kantor, Jennings, Barksdale, Hammond No: N/A Motion Carried C. Request to Approve Special Land Use - 26727 Southfield Road (BP Gas Station) Councilmember Jennings asked about the signage, that will denote that liquor is being sold at the BP station. Atty Dave Draper, responded, that they want to be good neighbors, the owner of the BP Gas Station, said the sign plans, have been approved by the Building Department and will match the building and image on the corner, a nice decent image, and the store will be clean as it is now. Councilmember Jennings reiterated that he wants the store/gas station to continue to be a “classy looking” building and be in compliance with our ordinances since he has heard from concerned residents. Motioned by Councilmember Hammond, seconded by Mayor Pro-Tem Kantor to approve the Special Land Use at 26727 Southfield Road. Yes: Garrett, Kantor, Jennings, Barksdale, Hammond No: N/A 27400 Southfield Rd | Lathrup Village, MI 48076 | 248.557.2600 | www.lathrupvillage.org  Motion Carried D. Request to Approve 2024 Sewer Cleaning & Televising City Administrator, Mike Greene explained that this is the televising and cleaning of dead-end sewers, with the installation of manholes to follow, so that they are easily accessible. They are recommending that Duke’s Root Control be awarded this contract. Motioned by Mayor Pro-Tem Kantor, seconded by Councilmember Barksdale to approve 2024 sewer cleaning and televising. Yes: Garrett, Kantor, Jennings, Barksdale, Hammond No: N/A Motion Carried E. Second Reading - Request to Amend Ordinance Chapter 10 - Animals, Article IV. Pet Acquisition Motioned by Councilmember Hammond, seconded by Councilmember Barksdale to approve the Ordinance Chapter 10. Yes: Garrett, Kantor, Jennings, Barksdale, Hammond No: N/A Motion Carried F. Request to Approve Resolution #2024-06 - Opposing DTE Energy's Proposed Electric Rate Increase Councilmember Hammond explained that DTE proposed a rate hike, that will impact Lathrup Village and communities near us, and that this resolution is a way to try to prevent an increase in electrical rates, and gave reasons why the increase should not be made. Motioned by Councilmember Barksdale, seconded by Councilmember Hammond, to approve Resolution #2024-06. Yes: Garrett, Kantor, Jennings, Barksdale, Hammond No: N/A Motion Carried G. Request to Approve Resolution #2024-07 - Approving MDOT Transportation Economic Development Fund Category B Grant Application for Fiscal Year 2025 City Administrator, Mike Greene, explained that this yearly grant funding is best used for larger projects, and in this case, it would be submitted for Rainbow Circle, to 27400 Southfield Rd | Lathrup Village, MI 48076 | 248.557.2600 | www.lathrupvillage.org  remove all concrete, and replace the road with asphalt, and this grant will lower our costs with matching funds of up to $250,000. This project will cost an estimated $524,000, the City would still owe $274,000 for the fiscal year 2025-2026. Motioned by Councilmember Jennings, seconded by Councilmember Barksdale to approve Resolution #2024-07. Yes: Garrett, Kantor, Jennings, Barksdale, Hammond No: N/A Motion Carried H. Request to Approve Boys 2 Men Partnership Agreement I. Request to Approve the Lathrup Village Historical Society Partnership Agreement Councilmember Hammond said that Robin Roberts, the Head of The Lathrup Village Historical Society was in attendance and that the goal of moving the documents here is to continue to maintain and protect them. Councilmember Jennings suggested also digitizing the documents. Motioned by Mayor Pro-Tem Kantor, seconded by Councilmember Jennings, to approve the Lathrup Village Historical Society partnership agreement. Yes: Garrett, Kantor, Jennings, Barksdale, Hammond No: N/A Motion Carried J. the Lathrup Village Women's Club Partnership Agreement K. Request to Appoint Temporary Finance Review Committee Mayor Garrett stated her recommended candidates. Candidate, Timothy Hillman, Motion to appoint by Mayor Pro-Tem Kantor, Seconded by Councilmember Hammond. Yes: Garrett, Kantor, Jennings, Barksdale, Hammond No: N/A Motion Carried Candidate, Saleem R. Siddiqi, Motion to appoint, by Mayor Pro-Tem Kantor, seconded by Councilmember Barksdale. Yes: Garrett, Kantor, Jennings, Barksdale, Hammond 27400 Southfield Rd | Lathrup Village, MI 48076 | 248.557.2600 | www.lathrupvillage.org  No: N/A Motion Carried Candidate, Regina Jones, Motion to appoint by, Councilmember Hammond, seconded by Mayor Pro-Tem Kantor. Yes: Garrett, Kantor, Jennings, Barksdale, Hammond No: N/A Motion Carried Candidate, Deborah Mc Donald, Motion to appoint by, Councilmember Jennings, seconded by Mayor Pro-Tem Kantor. Yes: Garrett, Kantor, Jennings, Barksdale, Hammond No: N/A Motion Carried L. Request to Appoint Historic District Commission (HDC) Representatives Mayor Pro-Tem Kantor Motioned, seconded by Councilmember Jennings, to appoint Robin Roberts as a representative of the Historic District Commission. Yes: Garrett, Kantor, Jennings, Barksdale, Hammond No: N/A Motion Carried M. Request to Approve City Administrator Performance Goals Goals set by the City Council were explained relating to completing the City Budget on time, posting an employee vacancy within seven calendar days, having an employee retention rate of 75 % of the employees that he has hired at the time of evaluation, each employee to have at least one professional development per fiscal year, creating a formal succession plan, and the City Administrator attending at least one community event per quarter. Councilmember Hammond explained that the bonus was part of his compensation package offered to the City Administrator. Motioned by Councilmember Hammond, seconded by Mayor Pro-Tem Kantor to approve the City Administrator performance goals. Yes: Garrett, Kantor, Jennings, Barksdale, Hammond No: N/A Motion Carried 27400 Southfield Rd | Lathrup Village, MI 48076 | 248.557.2600 | www.lathrupvillage.org 10. City Administrator Report The New Community and Economic Development Director is Austin Colson, former City of Hamtramck DDA Manager, with a tentative start date of June 10th, 2024. 11. City Attorney Report Nothing. 12. Reports of Boards, Commissions, and Committees A. Downtown Development Authority B. Planning Commission – The meeting was canceled for tomorrow C. Parks & Recreation D. Tree Committee - Meeting tomorrow at 4:30 pm E. Southfield School Board – School Board President, Ashanti Bland, had spoken earlier in the meeting regarding plans for the University Campus and Mc Intyre buildings. Rising Senior, Micaela Beckford, is the representative that will come and report to our City Council. Mayor Garrett was glad at the progress that was made by Councilmember Jennings, in working with the Southfield School Board. 13. Unfinished / New Business 14. Public Comment (speakers are limited to 3 minutes) No Comments. 15. Mayor and Council Comments Mayor Garrett is excited about the Finance Review Committee, and looking forward to hearing the ways that they come up with to generate new revenue for the City. Mayor Garrett was glad that the candidates stated the reason they wanted to be on the committee. Councilmember Jennings stated that the Juneteenth event will be on June 15th, 2024, and that they are still working on details, and will have a flyer soon. Councilmember Barksdale promoted Food Truck Fridays, with a different vendor each week, in the North East Corner of the parking lot, please come out on Fridays, between 4:30 – 7:00 pm. Mayor Garrett was excited about the lineup of acts for the Lathrup Music Festival, from the DDA meeting Friday, and thanked Lauren Beares. Mayor Pro-Tem Kantor thanked everyone involved in the Trivia Night event, and thanked Finance Director, Michelle Townsend, for her work on the budget. Councilmember Hammond, thanked Councilmember Jennings, for his help with the Southfield School Board. 27400 Southfield Rd | Lathrup Village, MI 48076 | 248.557.2600 | www.lathrupvillage.org  Mayor Garrett recommended that the City Council Study Session time be changed to 6:30 pm on June 17, 2024, because of the ribbon cutting ceremony at Adler School at 6:00 pm on that day. Councilmember Jennings mentioned that The Smackin Soul Restaurant at 28851 Southfield Road has a ribbon-cutting ceremony on Saturday. 16. Adjourn Motioned by Councilmember Hammond, seconded by Mayor Pro-Tem Kantor to adjourn the meeting at 8:25 pm. 27400 Southfield Rd | Lathrup Village, MI 48076 | 248.557.2600 | www.lathrupvillage.org