City Council Special Meeting

City Council Special Meeting Minutes Monday, June 03, 2024 at 6:00 PM 27400 Southfield Road, Lathrup Village, Michigan 48076 1. Call to Order by Mayor Garrett at 6:00pm 2. Roll Call Present: Mayor Garrett, Mayor Pro Tem Kantor, Councilmember Hammond Also present: City Administrator Greene, Attorney Scott Baker, and City Clerk Emanuel Motion by Councilmember Hammond and seconded by Mayor Pro Tem Kantor, to excuse Councilmember Barksdale and Councilmember Jennings. Yes: Garrett, Kantor, and Hammond No: None Motion carried. 3. Pledge of Allegiance 4. Approval of Agenda Mayor Pro Tem Kantor moved to approve the agenda as presented. Councilmember Hammond seconded the motion. Yes: Kantor, Garrett, and Hammond No: None Motion carried. 5. Presentations A. Proclamation - Lathrup Village Women's Club 85th Anniversary B. Proclamation - Juneteenth Awareness Day 6. Public Comments for Items on the Agenda (Speakers are limited to 3 minutes) No comments 7. Action Requests - For Consideration / Approval 27400 Southfield Rd | Lathrup Village, MI 48076 | 248.557.2600 | www.lathrupvillage.org  A. Request to approve the early voting sites for Precinct 1 and Precinct 2 Mayor Pro Tem Kantor moved to approve the early voting sites for Precinct 1 and Precinct 2, Councilmember Hammond seconded the motion. Yes: Garrett, Kantor, and Hammond No: None Motion carried. B. Request to approve the City Clerk / Election Clerk, to work on Saturday, August 3, 2024, in the City of Lathrup Village City Hall, from 8:00 AM - 4:00 PM Councilmember Hammond moved to approve the City Clerk work day on Saturday, August 3, 2024, seconded by Mayor Pro Tem Kantor. Yes: Hammond, Garrett, Kantor No: None Motion carried. 8. Public Comment 9. Mayor and Council Comments Councilmember Hammond is excited about the Lathrup Village Music Festival and said that plans are progressing for the event on Saturday, August 10th, 2024 from 12 pm - 11 pm. The event is sponsored by the DDA, City Administrators, and Business sponsors. Councilmember Hammond said he appreciated people coming by to his May 21st office hours, and that he and other City Council members will have more office hours posted. Councilmember Hammond said he would work with City Administrator Greene to come up with a framework and guidelines for anyone who wants to have a partnership with the City, including businesses and organizations. He is interested in hearing from people, regarding what kind of documents and what benefits the City will get when entering into a partnership. Mayor Garrett received a call from LOGOS Church, they don’t have a partnership in place, and they wanted to know if they should have their “Back to School” backpack event, here or in their Church parking lot. Mayor Garrett, mentioned, that we no longer have the Boys II Men, organization volunteering to do hours of work, including cleaning up the Children’s Garden, on City grounds, and it needs to be cleaned up. Mayor Garrett asked City Administrator, Mike Greene, to get an estimate, to get it cleaned up right away. Councilmember Hammond said he will take it up with Children’s Garden. 27400 Southfield Rd | Lathrup Village, MI 48076 | 248.557.2600 | www.lathrupvillage.org  Councilmember Hammond wanted to point out that, County Commissioner for the 17 th District, Yolanda Smith Charles, gave the Outstanding Older Adult Award for having a remarkable impact on the community, to Loretta De Loach. Mayor Pro Tem Kantor wanted to know how things were going with updating our website. City Administrator Greene said that we are getting Domain access to complete that and that he has gone through it page by page, to note corrections and updates, which need to be done. Councilmember Hammond mentioned both the results of searches and the placement of the search bar on pages. Mayor Pro Tem mentioned that some budgets and audits need to be added to the website. City Administrator Greene said AT&T and Crown Castle are the towers hosting two of the water meter gateways. We are awaiting those companies' approval before we can proceed with those sites. Mayor Pro Tem Kantor referenced the house on Wiltshire and Eldorado, where the ditch was filled in. Mayor Pro Tem Kantor, asked how difficult it would be to change the phone triage system, so people can leave messages for the City Council. Mayor Pro Tem Kantor asked how the back billing for water customers, was going and City Administrator Greene, said that we were working on it. Mayor Pro Tem Kantor asked about Code Enforcement and Encroachments and said we probably need to change our ordinances regarding selling tickets in the Community Room, and fences. Mayor Garrett said that there should be a yield or stop sign at Saratoga and Sunset or a traffic study because she has seen close calls between cars there. 10. Adjourn Mayor Pro Tem Kantor moved to adjourn, and Councilmember Hammond seconded the motion. The meeting adjourned at 6:21 pm. 27400 Southfield Rd | Lathrup Village, MI 48076 | 248.557.2600 | www.lathrupvillage.org