City Council Special Meeting - Town Hall

City Council Special Meeting – Town Hall Wednesday, February 06, 2023 – 6:00 PM 27400 Southfield Road, Lathrup Village, Michigan 48076 Meeting Minutes 1. Call to Order by Mayor Garrett at 6:00 pm 2. Roll Call Present: Mayor Mykale Garrett Council members: Councilmember Jennings, Mayor Pro Tem Kantor, Councilmember Kenez, Councilmember Miller Also Present: City Administrator Susan Montenegro, City Attorney Scott Baker, Engineer, Scott Ringler, Police Chief Scott McKee, City of Southfield Fire Chief Johnny Menifee, City Clerk, Kelda London 3. Pledge of Allegiance Motion by Mayor Pro Tem Kantor to excuse Councilmembers Jennings and Miller. Motion seconded by Councilmember Kenez. Yes: Kantor, Kenez, Garrett No: None Motion carried 4. Approval of Agenda Motion by Mayor Pro Tem Kantor to approve the agenda. Motion seconded by Councilmember Kenez. Yes: Kenez, Garrett, Kantor No: None Motion carried. 5. Public Comments for Items on the Agenda (Speakers are limited to 3 minutes) 274000 Southfield Rd | Southfield, MI 48076 | 248.557.2600 | www.lathrupvillage.org  Timothy Gladly– Disapproves of the street opening. Leit Jones 18180 Roseland – Disapproves of the street opening. Roger Scott Disapproves of the street opening. Gabriel Gonzalez – Thanked Council for the discussion but has concerns about other safety issues. Kim Hodge 27580 California – Opposes any measure that increases traffic. Motion by Councilmember Miller to move the Town Hall portion of the meeting to Action Item A. considering that most residents in attendance want to discuss the street opening. Motion seconded by Councilmember Jennings. Yes: Garrett, Jennings, Kantor, Kenez, Miller No: None Motion carried. Jason Hammond – Encouraged residents to keep an open mind about the road opening and hear the entire plan. 6. Action Requests - For Consideration / Approval A. Town Hall Discussion on Opening Closed Streets Chief Menifee explained the benefits of the opening of the roads from an emergency perspective. The Southfield Fire Department has done a risk assessment and discovered that there have been increased incidents in Lathrup Village, and to improve service and decrease response time, the opening of some streets would help. The general consensus of residents is disapproval because of increased traffic. Mayor Garrett further explained that additional meetings would give residents unable to attend this meeting a chance to voice their concerns. Engineer Scott Ringer of Giffels Webster discussed the 5-20 year plan to complete the entire water main replacement project. B. Special Assessment Roll No. 2022-01 for 2021/2022 Delinquent Sidewalk, 2021/2022 Delinquent Ditch & Culvert, Delinquent 2022 Nuisance Cuts Treasure Bratschi explained the full payment process, how and when delinquent amounts, and the next steps. Motion by Mayor Pro Tem Kantor to remove Special Assessment Roll No. 2022-01 from the table. Motion seconded by Councilmember Jennings. 274000 Southfield Rd | Southfield, MI 48076 | 248.557.2600 | www.lathrupvillage.org  Yes: Jennings, Kantor, Kenez, Miller, Garrett No: None Motion carried. Motion by Mayor Pro Kantor to approve the Special Assessment Roll No. 2022-01 for 2021/2022 Delinquent Sidewalk, 2021/2022 Delinquent Ditch & Culvert, Delinquent 2022 Nuisance Cuts. Motion seconded by Councilmember Jennings. Councilmember Miller expressed concern about all the resident complaints from the last meeting and asked what has been done to resolve those issues. Treasurer Bratschi stated that they all had been reviewed and most resolved. Yes: Kantor, Kenez, Garrett, Jennings No: Miller Motion carried. C. Sidewalk Repair Program, Contract SW 2023 Extension Administrator Montenegro stated that previous council concerns with KD Construction would be addressed in the upcoming preconstruction meeting. Motion by Councilmember Jennings to remove the Sidewalk Repair Program 2023 Extension from the table. Motion seconded by Mayor Pro Tem Kantor. Yes: Kenez, Miller, Garrett, Jennings, Kantor No: None Motion carried. Motion by Councilmember Jennings to approve the Sidewalk Repair Program, Contract SW 2023 Extension. Motion seconded by Mayor Pro Tem Kantor. Mayor Garrett stated that it’s not the number of residents that express concern but that all of the residents that have concerns have the opportunity to be heard. Secondly, there is the hope that there will be a greater oversight on this project going forward from the Engineer Scott Ringler and City Administrator Montenegro. Mayor Garrett further stated that she wanted KD Cement at the meeting so they could hear from their customers. Yes: Garrett, Jennings, Kantor, Kenez No: Miller Motion carried. 274000 Southfield Rd | Southfield, MI 48076 | 248.557.2600 | www.lathrupvillage.org 7. Public Comment Nena Downing Lathrup Village Women’s Club – Community Room Rental Jason Hammond – Communication Plan Willie Gibbins - Sidewalk assessment payment plan Lorretta De’Loach – Hiring a Parks & Recreation person 8. Mayor and Council Comments Mayor Garrett responded to Public Comments; Senior programming thanked Councilmember Kenez for stepping up and taking on scheduling some senior/resident activities. Also the Optimas Club oratorical contest is coming up, and information will be posted on the Lathrup Village website. Councilmember Kenez inquired about dates for the next Your Town magazine. Administrator Montenegro would like all information submitted by March 10, 2023. Councilmember Miller explained that at the last council meeting, she mentioned that we are paying for a Parks & Recreation person and a communications person. Why is the person hired for that position is not doing the work? Councilmember Miller also apologized to residents; this meeting was advertised as being on Zoom. Mayor Garrett stated that there were technical issues, and both Zoom and Facebook were down. Councilmember Jennings will hold Office Hours on Monday February 13, 2023 from 6 – 8:30 pm in the Conference Room. Mayor Pro Tem Kantor wanted to update Council on the discussion of the repair at the school of the 2-inch pipe that had broken. Where the pipe broke, there was a drain in the bottom of the pit. That pipe was fixed in June and the water loss started to decrease in July. He further addressed the question of why can’t we just fix the infrastructure to eliminate the need to open streets. The city is working on fixing the infrastructure. The city is spending approximately 55% of the bond to the speed of fixing the water system. He also asked if there is any progress on the back billing of the water billing? Administrator Montenegro answered staff is still working on making sure the residents are billed the correct amount. 9. Adjourn Motion by Mayor Pro Tem Kantor to adjourn. Meeting adjourned at 9:02 pm 274000 Southfield Rd | Southfield, MI 48076 | 248.557.2600 | www.lathrupvillage.org