City Council Study Session

City Council Study Session Monday, August 19, 2024 at 6:00 PM 27400 Southfield Road, Lathrup Village, Michigan 48076 1. Call to Order by Mayor Garrett at 6:00 pm 2. Discussion Items A. Partnership Agreement – LVWC Mayor Pro Tem Kantor wanted more clarity in the red-line version of the LVWC partnership agreement. Councilmember Hammond mentioned that we still don’t have a documented procedure of how to track the volunteer hours. Mayor Pro Tem Kantor thought the hours should be approved by a designee ahead of time. Councilmember Hammond said if they do more time, they can document it (anticipated hours versus actual hours). Mayor Pro Tem Kantor, said City Administrator, Mike Greene, or his designee, can know ahead of time and approve the work and hours. Mayor Garrett thought that people should be able to do volunteer work/hours on a merit basis and have it recorded on an Excel spreadsheet, that someone from the City can verify, and she stated, that this group has been around for a while and she trusts them. Councilmember Hammond agreed to go with the flexible sign-in approach. B. DIA - Partners in Public Art Program City Administrator, Mike Greene explained that this is a grant awarded that has an artist paint a mural free of charge, on a City-owned building, and we only pay for upkeep of it for 10 years and any ancillary costs. Councilmember Hammond thought it was a great idea. City Administrator, Mike Greene, said it would be on the brick wall on the office side or the parking lot wall of City Hall. C. National Fitness Campaign - Outdoor Fitness Court City Administrator, Mike Greene, explained that this was an email received from them that said applicants can be awarded up to a $50,000 grant for an outdoor fitness court. The City applied and was awarded the maximum grant, but to complete the project the City has to come up with $175,000 to finish it. This would be built in the current pickleball court location. We have a year to confirm funding (July 2025), and we can back out, we would lose the funding, and they probably will not approve us again. Mayor Pro Tem Kantor thought that maybe the Surnow Company will help the City come up with the money. D. MML Liability & Property Pool Coverage Renewal 27400 Southfield Rd | Lathrup Village, MI 48076 | 248.557.2600 | www.lathrupvillage.org  City Administrator Mike Greene explained that this is the City’s insurance company and that as expected premiums went up 4%, however, we get a dividend back, approximately $8,000 next year. We can renew with them, or we have to shop around, but not many companies will cover us, in a City our size. E. Downtown Development Authority Board Makeup This discussion was to provide background on the ordinance language that is included on the regular meeting agenda. The DDA ordinance needs to be updated to clarify the number of members on the board. This is an area that has been previously discussed and approved via the DDA bylaws but the ordinance was not updated to reflect that. 3. Public Comments Wisz commented on City Equipment and inquired about the Fitness grant. City Administrator, Mike Greene explained that there would be 7 different sections/stations, and more information can be found at nationalfitnesscampaign.com Lilian Kaiser-Lowery asked who would select the piece of Art – who would select the art and whether would it include diversity and reflect the Lathrup Village community. City Administrator, Mike Greene that would be determined in the future if awarded the grant. She also Thanked, Lt. Zang, for his good work. She expressed concern with different Police Officers interpreting the Ordinances, and addressing Police calls, in different ways, that have allowed calls to the Police to be used as tools against neighbors. Mayor Garrett said that there seems to be an uptick in complaints at odd times and that she agrees, that the Police Chief should talk with officers about, how they are enforcing the ordinances and responding to calls. She referenced a resident who was just trying to have a peaceful life and had the Police called on him. Mayor Garrett said that she has taken calls from really upset residents. 4. Mayor and Council Comments Councilmember Hammond asked if we can publish in our App. and newsletter, what our ordinances are, to make sure the same information is visible to residents, businesses, police, and code enforcement officers. Mayor Pro Tem Kantor mentioned that we don’t have a budget for the Fitness Court, and asked if the Finance Department Reports can show fund balances. He asked for an update regarding See Click Fix reports and stated that we are not utilizing Thrill Share to its fullest extent, and maybe someone can be appointed to make more post updates on the site. 27400 Southfield Rd | Lathrup Village, MI 48076 | 248.557.2600 | www.lathrupvillage.org  City Administrator, Mike Greene, said that our Code Enforcement officer, Steve Colliau has been working on the See, Click, Fix reports and out in the City working on Code enforcement. Mayor Pro Tem Kantor asked if we have a Jetter, or do we have it in our budget, because using one, can make some improvements. City Administrator, Mike Greene, said the City does not have a working jetter and if there is one at the DPS building it is due to be scrapped. Mayor Pro Tem Kantor asked if there were any reports on culverts, City Administrator, Mike Greene, said yes, we have started it. 5. Adjourn 6:44 pm 27400 Southfield Rd | Lathrup Village, MI 48076 | 248.557.2600 | www.lathrupvillage.org