City Council Study Session / Special Meeting

City Council Study Session / Special Meeting Minutes Monday, April 19, 2021 at 5:30 PM 27400 Southfield Road, Lathrup Village, Michigan 48076 1. ZOOM REMOTE MEETING INFORMATION Webinar ID: 939 7579 3197 Password: 126481 CLICK HERE: Online Zoom Link https://zoom.us/j/93975793197?pwd=TFEvSmEyeEhCZFVNUWZwRFB5U09zQT09 Telephone: 646.558.8656 or 312.626.6799 CLICK HERE: Public Comment Form Link In accordance with Emergency Orders issued by the Michigan Department of Health and Human Services, Oakland County, local officials, State of Michigan legislation, and City of Lathrup Village’s Declaration of a Local State of Emergency (March 2020), that continues to exist and which allows for electronic meetings of public bodies, notice is hereby given that the City of Lathrup’s City Council will be meeting electronically using www.Zoom.us for videoconference and public access. Present: Mayor Garret and Mayor Pro Tem Kantor City Council Members Present: Ian Ferguson, Saleem Siddiqi Council member Donna Stallings – excused from this meeting Others Present: All City Council Members stated they are in Lathrup Village, Michigan – Oakland County Purpose of meeting is to discuss City Council Agenda items. 1. Call to Order at 5:33 p.m. by Mayor Garrett 2. Discussion Items A. Police Space Study – Update- Daniel Redstone and Joel Galanty of Redstone Architects, Inc. gave an overview and answered specific questions. Discussion of – Lower-level training area/break area and storage room. First Floor- secured entrance, Sergeant’s office, ADA restroom, storage/file room, interview room. Parking Lot – Expand to accommodate 12 vehicles, security fence and card access gate, 6 carports, 3 electric charging stations, overhang at building entrance. Additional improvements included having the Police and Administration front desk area reconstructed to be ADA accessible and install bullet-proof glass. Estimated construction costs are $932,030, total estimated project cost is $1.1 million. 1  B. Sidewalk Replacement Program – Tree Root Policy Dr. Sheryl Mitchell Theriot gave an overview and answered questions. The project for 2021 will be in the residential area south of 11 Mile/I-696 and commercial corridor of Southfield Road. Instead of the special assessment process, there is an Ordinance to amend the sidewalk ordinance to allow for notification to the property owner and allowing the owner a reasonable time (not less than 10 days) to complete the repairs. The typical flag costs $125 - $150 to replace. If the repairs are not done, the city can move forward with the repairs at the city’s expense. The cost of the repairs will be charged to the property owner. It is being recommended to allow the property owners to contract for the repairs themselves. The City will assume the cost of the root grinding. C. Culvert & Ditch – Payment Plan Proposal Dr. Sheryl Mitchell Theriot gave an overview and answered specific questions. As part of the 2021-2023 Street Improvement Projects, it has been recommended that the adjacent non- functional ditch and culvert systems be replaced. The costs for the repairs of the ditches and culverts are the responsibility of the property owner. This will be through establishing Special Assessment Districts (SAD), in most cases. Residents have up to 3 years to repay. There will be an Administrative fee of $50 to establish the multi-year payment plans and $50 fee added for each year a balance is carried. D. Sign Ordinance Attorney Scott Baker gave an overview and answered specific questions. Discussed temporary signs for residential properties removing number based on linear feet of frontage. There will be a separate section for property that is available for sale. E. Ability to Levy City Taxes on Winter Tax Bill Mayor Pro Tem Bruce Kantor said there was discussion to identify what change would be required in order for the City to be authorized to levy taxes on the winter tax bill. Will ask residents for feedback through the newsletter and Your Town. 3. Mayor and Council Comments Discussion – Annie Lathrup school. Rise of complaints from residents regarding speeding throughout the neighborhoods. Police Officers will be will issuing written warnings so we can track what is happening. Public service announcements are on the city’s website, YouTube, city’s Facebook page and Public T.V. regarding the infrastructure projects. 4. Public Comments - None 5. Adjourned - 6:58 p.m. 2