Council Study Session January 27, 2020

CITY OF LATHRUP VILLAGE CITY COUNCIL STUDY SESSION MEETING MINUTES JANUARY 27, 2020 MINUTES OF THE STUDY SESSION MEETING OF THE CITY OF LATHRUP VILLAGE HELD ON MONDAY, JANUARY 27, 2020 IN THE CONFERENCE ROOM IN THE MUNICIPAL BUILDING 27400 SOUTHFIELD ROAD, LATHRUP VILLAGE, MICHIGAN. The meeting was called to order at 6:00 p.m. by Mayor Garrett and Roll Call was taken. Present: Mayor Mykale Garrett and Mayor Pro Tem Bruce Kantor Council members Saleem Siddiqi, Donna Stallings Excused: Council member Ian Ferguson Also Present: City Administrator, Dr. Sheryl Mitchell, City Attorney, Scott Baker, Police Chief Scott McKee, Treasurer, Pamela Bratschi, Assistant Government Operations, Kelda London and City Clerk, Yvette Talley Purpose of meeting is to discuss City Council Agenda items. A. Discussion Items: A. Discussion – Agenda Items -See, Click, Fix See, Click, Fix update - Kelda London, Assistant Government Operations- gave an overview of See Click Fix will be used by residents who may have a request for service. (download application for cell phones/tablets) (Ex. report pot holes, tree issues etc.) The system will launch on February 10th! Dr. Mitchell will order 5 tablets for (see, click, fix) 2-DPS, 2- Code enforcement, 1- Front counter (City Hall) B. Discussion-Contracts (update) Contracts – every 6 months City Council go over list of contracts. Council member Stallings will look of list and discuss in further detail at next month’s meeting. C. Discussion -Marijuana Study Group Applicants (2 seats open) -Cora Morgan and Dawn Medley Council member Siddiqi will send proposed meeting dates to City Administration or City Clerk. Mayor Pro Tem Kantor will be an advisor to the marijuana study group. If needed, the group may seek other expert advisors. D. Discussion – Downtown Development Authority applicants (3 seats open) 4-year terms, (including 1 unexpired term ending 2/1/2021) Bobbi Lovins (re-appointment), Bryan Ford, Pam Shermeyer E. Discussion- Planning Commission applicants (Note: 1 seat: Resignation of Bruce Copus – term expires 2/27/2020) 1 Appointment of Wilbert Fobbs III (and 3-year term ending 3/1/2023) Robert Maintinan withdrew his name. F. Discussion – Infrastructure Study Group (update) Mayor Pro Tem Kantor said the infrastructure meeting went well with good suggestions. Looking at different options for ballot proposals – one option - do a headlee rollback then end up with extra 1.5 mills or so and put a portion of the money annually towards the roads. This can’t be done because it’s not guaranteed funding. Residents would have to vote every year on this and if it doesn’t pass, we would not receive the mills. In 3 years, 11-mile road will need to be resurfaced/rehab this project will cost over $1.3 million. Need to come up with a plan that will help fund 11-mile road as well. Next meeting scheduled February 4 at 7:00 p.m. G. State/Local Legislation re: Disclosures of Uncapping Property Taxes on New Homeowners. Discussion – Mayor Garrett stated she has received numerous calls from new homeowners regarding high property taxes. Scott Baker stated that the Property Transfer Affidavit is required to be executed at the closing contains language regarding the uncapping. Dr. Mitchell stated she has spoken to Deputy Treasurer for State of Michigan and they’ve been speaking with realtors and plan to incorporate education as part of their training with realtors. Dr. Mitchell gave public comment to Oakland County Fair Housing symposium suggesting to give education to new home owners. Also, Legislature pass legislation as part of the fair disclosure that mortgage companies have to let the buyer know of anticipated future taxes on a piece of property. H. Discussion – City Administrator Evaluation Form Format City Council discussed City Administrator evaluation format. Type of format: Dr. Mitchell will do self- evaluation, send to 2-direct reports and 1 other person. Mayor will share with City Council, it’s due on March 16, 2020. I. Discussion- Joint Meeting with Road Commission/Southfield Road Mayor Garrett said all meetings are to be attended by all City Council members and if they are unable to attend, they are to inform her or Mayor Pro Tem Kantor 24-48 hours in advance. Oakland County Road Commission requests from the 3 communities involved to send a resolution with parking mitigation alternatives as a commitment to the project. Allowing parking as an accessory use in a residential district when it’s adjacent to a commercial property. That way it doesn’t force residents out of their homes. Jet Dhaliwal is scheduled to sell all of his commercial properties. Mayor City Council Comments Mayor Garrett asked what is the community room procedure for return of a deposit. Indoor rentals - events cancelled within 2 business days of booking will be refunded their full deposit, less a $20.00 processing fee. Events cancelled for any reason within 60 days of the date of even forfeit their entire deposit. Dr. Mitchell said she is discussing with Hart tree company to set up a plan for maintenance of 2 trees. Dr. Green Southfield School Superintendent is scheduled to be in attendance at the meeting tonight. Corrections to the Regular meeting agenda: remove approval of minutes November 7, 2019 (they were approved November 11-18-19) Scott Baker gave an overview of the Encroachment License application – the applicant is requesting revisions to this item. Existing encroachment license for (17500 W. 11 Mile) that allows them to encroach on the city alley as well as Lathrup Blvd. right-of-way for their site plan improvements which includes their parking lot (a wall separating the MEA bldg. development from the residential neighborhood, there’s a sidewalk and then landscaping). They are in the process of selling that bldg. and the parking lot to the MEA so they want one license for both the parcel and the parking lot. Mayor Garrett- Lathrup Village Foundation meeting will be held on January 28th. Jagged Fork parking lot concerns. Solution: Employees park in the public lot and make arrangements with some of the existing property owners. Meeting adjourned at 7:03 p.m. __________________________________ Transcribed by Yvette Talley City Clerk 3