Regular Council Meeting

CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES FEBRUARY 25, 2019 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF LATHRUP VILLAGE HELD ON MONDAY, FEBRUARY 25, 2019 IN THE CITY COUNCIL CHAMBERS IN THE MUNICIPAL BUILDING 27400 SOUTHFIELD ROAD, LATHRUP VILLAGE, MICHIGAN. The meeting was called to order at 7:15 p.m. by Mayor Garrett and Roll Call was taken. Present: Mayor MyKale Garrett and Mayor Pro Tem Bruce Kantor Council members Ian Ferguson and Saleem Siddiqi Excused: Council member Donna Stallings Also Present: City Administrator, Dr. Sheryl L. Mitchell, City Attorney, Scott Baker, Police Chief Scott McKee, Treasurer, Pamela Bratschi and City Clerk, Yvette Talley MAYOR INVITED ALL PRESENT TO JOIN IN THE PLEDGE OF ALLEGIANCE CO-19-30 CALL TO ORDER AND ROLL CALL Roll call was taken. Council member Siddiqi, seconded by Mayor Pro Tem Kantor to excuse Council member Stallings from this meeting. Yes: Ferguson, Garrett, Kantor, Siddiqi No: None Motion carried. CO-19-31 APPROVAL OF AGENDA_ Motion by Council member Ferguson, seconded by Mayor Pro Tem Kantor to approve the Agenda. Yes: Ferguson, Garrett, Kantor, Siddiqi No: None Motion carried. CO-19-32 CONSENT AGENDA Motion by Mayor Pro Tem Kantor, seconded by Council member Siddiqi to approve the Consent Agenda. Yes: Ferguson, Garrett, Kantor, Siddiqi No: None Motion carried.  CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES FEBRUARY 25, 2019 CO-19-33 Minutes of the Regular Meeting on February 4, 2019 Motion by Mayor Pro Tem Kantor, seconded by Council member Siddiqi to approve the minutes of the Regular meeting on February 4, 2018. Yes: Ferguson, Garrett, Kantor, Siddiqi No: None Motion carried. CO-19-34 Minutes of the Study Session Meeting on February 4, 2019 Motion by Mayor Pro Tem Kantor, seconded by Council member Siddiqi to approve the minutes of the Study session on February 4, 2019. Yes: Ferguson, Garrett, Kantor, Siddiqi No: None Motion carried. CO-19-35 APPROVAL OF DISBURSEMENT REPORTS Motion by Mayor Pro Tem Kantor, seconded by Council member Siddiqi to approve the Disbursement Report of January 1, 2019 through January 15, 2019 totaling $45,861.19. Yes: Ferguson, Garrett, Kantor, Siddiqi No: None Motion carried. CO-19-36 APPROVAL OF DISBURSEMENT REPORTS Motion by Mayor Pro Tem Kantor, seconded by Council member Siddiqi to approve the Disbursement Report of January 16, 2019 through January 31, 2019 totaling $539,215.63. Yes: Ferguson, Garrett, Kantor, Siddiqi No: None Motion carried.  CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES FEBRUARY 25, 2019 CO-19-37 CONSIDERATION OF A MOTION TO ACCEPT DEPARTMENTAL REPORTS Motion by Mayor Pro Tem Kantor, seconded by Council member Ferguson to approve the Departmental Reports. Yes: Ferguson, Garrett, Kantor, Siddiqi No: None Motion carried. CO-19-38 PUBLIC COMMENTS None CO-19-39 PUBLIC HEARINGS None CO-19-40 ACTION REQUESTS A. Introduction of New Staff Members: Susie Stec and Kelda London Dr. Sheryl Mitchell gave an overview and answered specific questions. Introduction of: Susie Stec – Manager, Community and Economic Development Kelda London – Assistant, Government Operations B. Consideration/Approval Special Land Use – 26727 & 26751 Southfield Rd. Dr. Sheryl Mitchell gave an overview and answered specific questions. Scott Baker, City Attorney gave an overview and answered specific questions. Motion by Mayor Pro tem Kantor, seconded by Council member Ferguson to approve the Special Land Use – 26727 & 26751 Southfield Road. Yes: Ferguson, Garrett, Kantor, Siddiqi No: None Motion carried. C. Consideration to Approve – Budget Amendments Motion by Mayor Pro tem Kantor, seconded by Council member Ferguson to Approve the Budget Amendments as submitted by the City Administrator for the Fiscal Year 2018-19 Budget year.  CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES FEBRUARY 25, 2019 Yes: Ferguson, Garrett, Kantor, Siddiqi No: None Motion carried. D. Consideration to Approve –Cost Participation Agreement Construction (Southfield Road (east leg) at Westbound 11 Mile Road)-Board Project No. 54821 Motion by Council member Ferguson, seconded by mayor Pro tem Kantor to approve the Cost Participation Agreement with the Board or County Road Commissioners for the Tri-Party Program project in the amount of $45,000. Yes: Ferguson, Garrett, Kantor, Siddiqi No: None Motion carried. E. Consideration to Approve SOCCRA Board Appointment (Alternate) Motion by Council member Ferguson, seconded by Mayor Pro Tem Kantor to appoint Susie Stec alternate to SOCCRA and authorize the City Clerk to notify SOCRRA of same. Yes: Ferguson, Garrett, Kantor, Siddiqi No: None Motion carried. F. Consideration to Approve SOCWA Board Appointment (Alternate) Motion by Mayor Pro Tem Kantor, seconded by Council member Siddiqi to appoint Susie Stec alternate to SOCWA and authorize the City Clerk to notify SOCWA of same. Yes: Ferguson, Garrett, Kantor, Siddiqi No: None Motion carried.  CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES FEBRUARY 25, 2019 G. Consideration to Approve the Appointment to Board of Review (Alternate) Motion by Mayor Pro Tem Kantor, seconded by Council member Siddiqi to appoint Frank Brock, Jr. as an alternate to the Board of Review term ending December 31, 2022. Yes: Ferguson, Garrett, Kantor, Siddiqi No: None Motion carried. H. Consideration to Appoint Planning Commission (3 seats) Motion by Mayor Pro Tem Kantor, seconded by Council member Ferguson to table this item until March 4, 2019. Yes: Ferguson, Garrett, Kantor, Siddiqi No: None Motion carried. CO-19-42 CITY ADMINISTRATOR REPORT GOVERNMENT OPERATIONS City Council Meeting –. The next regular council meeting is Monday, Feb. 25th, because President’s Day falls on the 3rd Monday of this month. Traffic Control Order (TCO) – there have been a number of complaints from residents regarding customers of businesses along Southfield Road parking on the adjacent residential streets. The vehicles are parking in front of mailboxes and the post office will not deliver the mail under these conditions. City Council approved the TCO to prohibit parking from 8am-6pm, Monday to Saturday on streets adjacent to Southfield Road’s business corridor. This only applies to the side of the street where the mailboxes are located. Signs are in the process of being ordered. Will be installed in the spring. Staff Positions –The Parks and Recreation Coordinator interviews are underway. New bilingual female Police Officer is being hired. Congress Woman Brenda Lawrence – Congressional Leaders Roundtable – Mayor Garrett and City Administrator Mitchell were invited to participate in this gathering to identify our municipal priorities. Identified infrastructure needs for Lathrup Village (streets, sidewalks, water/sewer system) and the need for funding for the Southfield Road  CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES FEBRUARY 25, 2019 MDEQ 2018 water Supply Cross Connection Report – met with HydroCorp. 173 non- residential water customers were inspected and 36 of 62 backflow prevention devices were tested. Hortulus Garden Center – Susie Stec and I met with Ed Blondin to discuss their plans to open around mid-April and expansion of services and programs they plan to provide. Looking to collaborate with the city on an Arbor Day/Earth Day celebration in April. The Tank – will be meeting with representatives from the Water Resource Commissioner’s office to discuss an Operation and Maintenance Agreement for the Sanitary Retention Tank and Grinder Pumps. Southfield Area Chamber of Commerce – Susie Stec has been asked to join the board. Planning Commission – 3 appointed terms on the Planning Commission are expiring. The next Planning Commission meeting will be February 26, 2019. A public hearing is scheduled for the applicant Jagged Fork for the amended special Land Use (28601 Southfield Rd.) Census Training – Hosted by Oakland County on Friday, February 22nd. They are looking for volunteers. Events/Activities MML – The next Elected Officials Advanced Academy is February 22-23 in Frankenmuth. The workshop: Council-Manager Relations. Congress Woman Brenda Lawrence – has scheduled mobile office hours in Lathrup Village City Hall on 4th Thursday of each month. Residents are welcomed to bring their questions to her staff. LVPD Officer Dave Imber Family Fundraiser - $15- March 2nd, 5pm-7pm a Howell Elks Lodge, 2830 E. Grand River, Howell, MI 48843. Live Entertainment 8pm-11pm. Southfield Chamber – State of the City Address is Monday, March 18, 2019 at 11:30 a.m. in the Regency Manor, 25228 W. 12 Mile, Southfield, MI. Mayors Garrett and Siver will be presenting. Business Round Table – Susie Stec, Manager – Community & Economic Development will be hosting the 1st event to greet local business owners and provide informational updates.  CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES FEBRUARY 25, 2019 Breakfast with the Bunny & Egg Hunt – Saturday, April 13th from 9:30am-11:30am. Tickets $7 per person. Free for children under age of 1. Formal Senior Night Out – for mature residents is being planned for Friday, April 26, 2018 from 4:00pm – 10:00pm in the Community Room. CO-42 CITY ATTORNEY REPORT None CO-43 REPORTS OF BOARDS, COMISSIONS AND COMMITTEES SOCRRA/SOCWA and PLANNING COMMISSION Quarterly Report were received and filed Motion by Mayor Pro Tem Kantor, seconded by Council member Ferguson to accept the SOCRRA/SOCWA and Planning Commission Annual quarterly report as received and filed. Yes: Ferguson, Garrett, Kantor, Siddiqi No: None Motion carried. CO-44 UNFINISHED/ NEW BUSINESS None CO-45 ADJOURNMENT Motion by Mayor Pro Tem Kantor, seconded by Council member Siddiqi to adjourn this meeting. Yes: Ferguson, Garrett, Kantor, Siddiqi No: None Motion carried. The meeting was adjourned at 7:50 p.m. Transcribed by Yvette Talley _____________________________________ __________________________________________ Mykale Garrett, Mayor Transcribed by Yvette Talley City Clerk