Regular Council Meeting

CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES MAY 20, 2019 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF LATHRUP VILLAGE HELD ON MONDAY, MAY 20, 2019 IN THE CITY COUNCIL CHAMBERS IN THE MUNICIPAL BUILDING 27400 SOUTHFIELD ROAD, LATHRUP VILLAGE, MICHIGAN. The meeting was called to order at 7:08 p.m. by Mayor Pro Tem Kantor and Roll Call was taken. Present: Mayor Mykale Garrett and Mayor Pro Tem Bruce Kantor Council members Ian Ferguson, Saleem Siddiqi and Donna Stallings Also Present: City Administrator, Dr. Sheryl L. Mitchell, City Attorney, Scott Baker, Police Chief, Scott McKee, Treasurer, Pamela Bratschi, Community & Economic Development Manager, Susan Stec and City Clerk, Yvette Talley CO-19-88 CITY COUNCIL CONVENE AS ZONING BOARD OF APPEALS Motion by Council member Ferguson, seconded by Mayor Pro Tem Kantor to convene as Zoning Board of Appeals. Motion carried. Motion by Board member Kantor, seconded by Board member Stallings to reconvene as City Council. Please review Zoning Board of Appeals meeting minutes of February 4, 2019. CO-19-89 CONSENT AGENDA Approval of Minutes – Study Session April 1, 2019 Motion by Mayor Pro Tem Kantor, seconded by Council member Stallings to approve the minutes of the Study Session meeting on April 1, 2019. Yes: Ferguson, Garrett, Kantor, Siddiqi, Stallings No: None Motion carried. CO-19-90 Approval of Minutes – Study Session – April 15, 2019 1  CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES MAY 20, 2019 Motion by Mayor Pro Tem Kantor, seconded by Council member Stallings to approve the minutes of the Study Session meeting on April 15, 2019. Yes: Ferguson, Garrett, Kantor, Siddiqi, Stallings No: None Motion carried. CO-19-91 Approval of Minutes – City Council Meeting – April 15, 2019 Motion by Mayor Pro Tem Kantor, seconded by Council member Stallings to approve the minutes of the Regular City Council meeting on April 15, 2019. Yes: Ferguson, Garrett, Kantor, Siddiqi, Stallings No: None Motion carried. CO-19-92 Approval of Minutes – Joint Meeting – April 30, 2019 Motion by Mayor Pro Tem Kantor, seconded by Council member Stallings to approve the minutes of the Joint meeting on April 30, 2019. Yes: Ferguson, Garrett, Kantor, Siddiqi, Stallings No: None Motion carried. CO-19-93 Approval of Minutes – Budget Study Session – May 6, 2019 Motion by Mayor Pro Tem Kantor, seconded by Council member Stallings to approve the minutes of the Budget Study Session meeting on May 6, 2019. Yes: Ferguson, Garrett, Kantor, Siddiqi, Stallings No: None Motion carried. 2  CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES MAY 20, 2019 CO-19-94 Approval of Minutes – Budget Study Session – May 13, 2019 Motion by Mayor Pro Tem Kantor, seconded by Council member Stallings to approve the minutes of the Budget Study Session meeting on May 13, 2019. Yes: Ferguson, Garrett, Kantor, Siddiqi, Stallings No: None Motion carried. CO-19-95 APROVAL OF CITY ADMINISTRATORS CONTRACT Motion by Mayor Pro Tem Kantor, seconded by Council member Stallings to approve the City Administrators contract. Yes: Ferguson, Garrett, Kantor, Siddiqi, Stallings No: None Motion carried. CO-19-96 APPROVAL OF DISBURSEMENT REPORTS Motion by Council member Stallings, seconded by Mayor Pro Tem Kantor to approve the Disbursement Report of April 1, 2019 through April 15, 2019 totaling $53,506.50. Yes: Ferguson, Garrett, Kantor, Siddiqi, Stallings No: None Motion carried. CO-19-97 APPROVAL OF DISBURSEMENT REPORTS Motion by Council member Stallings, seconded by Mayor Pro Tem Kantor to approve the Disbursement Report of April 16, 2019 through April 30, 2019 totaling $476, 590.81. Yes: Ferguson, Garrett, Kantor, Siddiqi, Stallings No: None Motion carried. 3  CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES MAY 20, 2019 CO-19-98 CONSIDERATION OF A MOTION TO ACCEPT DEPARTMENTAL REPORTS Susie Stec reported that the City won an award from Main Street Oakland County – Program on the rise community. Chief Scott McKee said he was awarded a grant from the Michigan Association of Chiefs’ of Police to attend an International Association of Chiefs’ of Police conference in Chicago in October 2019. Security cameras are installed and audio recording is at the Police and Administrative front counters. Signs are posted around the building informing the public of the surveillance. Received an award from the PTA at MacArthur Elementary School to acknowledge that City of Lathrup Village Police Department and Southfield Schools great partnership. Motion by Mayor Pro Tem Kantor, seconded by Council member Stallings to approve the Departmental Reports. Yes: Ferguson, Garrett, Kantor, Siddiqi, Stallings No: None Motion carried. CO-19-99 PUBLIC COMMENTS Diane Anderson – thanked everyone for their support of the Lathrup Village Women’s Club 80th Anniversary. Invited everyone to their luncheon June 8th to celebrate their Anniversary. CO-19-100 PUBLIC HEARINGS- FY 2019/2020 BUDGET Mayor Garrett opened the public hearing. No comments. Mayor Garrett closed the public hearing. CO-19-101 ACTION REQUESTS A. Consideration of Adopting a Proclamation for 80th Anniversary of Lathrup Village Women’s Club Motion by Council member Siddiqi, seconded by Council member Stallings adopting a proclamation for 80th Anniversary of Lathrup Village Women’s Club. Yes: Ferguson, Garrett, Kantor, Siddiqi, Stallings No: None Motion carried. 4  CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES MAY 20, 2019 B. Consideration of Adopting a Proclamation Celebrating the 100th Anniversary of Giving Women the Right to Vote – 19th Amendment Motion by Mayor Pro Tem Kantor, seconded by Council member Ferguson to adopt the proclamation celebrating the 100th Anniversary of giving women the right to Vote – 19th Amendment. Yes: Ferguson, Garrett, Kantor, Siddiqi, Stallings No: None Motion carried. C. Presentation Service Award – Keith Brown Keith Brown commented on his award. Motion by Council member Siddiqi, seconded by Council member Stallings to present Keith Brown with a service award. Yes: Ferguson, Garrett, Kantor, Siddiqi, Stallings No: None Motion carried. D. Consideration of Adopting a Proclamation recognizing Retirement of Margo Thompson Williams Motion by Council member Siddiqi, seconded by Mayor Pro Tem Kantor to adopt the proclamation recognizing the retirement of Margo Thompson Williams. Yes: Ferguson, Garrett, Kantor, Siddiqi, Stallings No: None Motion carried. E. Consideration to Approve the Adoption of Park Rental Rules and Rates Motion by Council member Stallings, seconded by Council member Ferguson to adopt the park rental rules and rates. Yes: Ferguson, Garrett, Kantor, Siddiqi, Stallings No: None Motion carried. 5  CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES MAY 20, 2019 F. Consideration to Approve the FY 2019-2020 Budget Dr. Sheryl Mitchell gave an overview and answered specific questions. Motion by Council member Stallings, seconded by Council member Ferguson to adopt the FY 2019/2020 Budget, General purposes tax levy, Refuse collection and Disposal tax levy, Downtown Development Authority, Annual Appropriations resolution, water rates and sewer rates. Yes: Ferguson, Garrett, Kantor, Siddiqi, Stallings No: None Motion carried. G. Consideration to Approve the resolution for Construction Contract with MDOT – 11 Mile Rd. Project (from Southfield Rd. to East City limits) Motion by Council member Siddiqi, seconded by Council member Stallings to adopt the contract with MDOT 11- Mile Rd. project (from Southfield Rd. to East city limits) Yes: Ferguson, Garrett, Kantor, Siddiqi, Stallings No: None Motion carried. H. Consideration to Approve the Appointments to SOCWA Motion by Council member Kantor, seconded by Council member Stallings to adopt the appointments to SOCWA. Yes: Ferguson, Garrett, Kantor, Siddiqi, Stallings No: None Motion carried. I. Consideration to Approve the Appointments to SOCRRA Motion by Council member Kantor, seconded by Council member Ferguson to adopt the appointments to SOCRRA. Yes: Ferguson, Garrett, Kantor, Siddiqi, Stallings No: None Motion carried. 6  CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES MAY 20, 2019 CO-19-102 CITY ADMINISTRATOR REPORT  Study Session on Monday, May 20th at 5:30pm in the Conference on the 2nd Floor. There is a ZBA Hearing/Meeting and Budget Hearing/Adoption as part of today’s meeting.  Special Dates – Saturday, June 22, 2019 @ 9am – Special Council Meeting – FY 2018/19 Budget Amendments, Capital Improvement Plan, and Planned Unit Development (PUD)  Infrastructure Study Group - Chair is Bruce Kantor. Members include: Jo Arnold Robinson, Hugo Cardenas, Mike Keenan, and Greg Ruvolo. The first meeting is scheduled for Thursday, May 22nd at 7pm in the Conference Room.  Santa Barbara Water Main Project – is scheduled to begin early June to install a new 12-inch diameter water main along Santa Barbara from 11 miles north to Roseland, east on Roseland to Bloomfield, and north on Bloomfield to 12 mile. East/West lateral water mains will be connected to the new water main. The work will commence at 11 mile and work north through the summer. It is expected to complete the installation up to Roseland this summer and complete the work along Roseland in the summer of 2020.  DTE Energy - Distributed letters to residents advising that they are attempting to address service dependability issues. They reported upgrading several transformers and equipment. They plan to launch a citywide tree-trimming effort in early 2020, as trees account for nearly 70% of the outages. They are also planning an Open House to talk about improvements and future projects.  Archive Social – have activated the service to assist with the retention and retrieval of social media postings.  Security Cameras – are installed in and around city hall. Notices have been posted to advise visitors.  Road Commission – Southfield Road – met on May 13th with the Road Commission for Oakland County (RCOC) and the City if Southfield to discuss the Southfield Road reconstruction project. Next step is public hearing on Environmental Assessment Plan. RCOC indicated that it will take them at least a year to acquire the needed right-of-ways.  City Administrator Vacation – Pam and I will be attending the Fiscally Ready Communities training in Roseville the morning of May 21st. I will be attending the MML women Leadership Summit in Lansing on Wednesday, May 22nd. 7  CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES MAY 20, 2019  Redevelopment Ready Community – Susie Stec is working on the updates needed to complete our recertification by December 31st. She is also working with Jill on the Capital Improvement Plan for the Planning Commission to consider.  Parks and Facilities Rental – Chris Clough has provided new rental policies and rates for the Parks for the May 20th agenda. Plans are to present the policies and rates for room rentals at the June 17th council meeting. Chris has hired 3 summer interns to assist with events.  Planning Commission – Next meeting is May 21st. Topics include Capital Improvement Plan and Planned Unit Developments (drive trough’s). EVENTS / ACTIVITIES  Southfield Memorial Day, Friday, May 24th - The City of Southfield will be holding our annual Memorial Day Ceremony on Friday, May 24 at 9am in City Council Chambers. The event is coordinated by the Community Relations Department and the Southfield Veteran’s Commission. New this year, we will be including veteran tributes. We would be happy to coordinate with you as we have done previously. Please feel free to give me a call at (248) 796-5130 to discuss further at your convenience. Thanks, Michael Manion.   Memorial Day – Monday, May 27th – city offices will be closed. Garbage and yard waste pickup will be Tuesday, May 28th.  Friday, May 31st, 5pm-7pm – Goldengate Park Clean Up. Volunteers are welcomed.  Saturday, June 1st – Southfield Corridor Clean Up – Volunteer Project (looking for folks to sign up!) Registration at 8:30am. Clean Up 9am-11am  June 3, 2019 – Lathrup Village Homeowners Association – New Resident Picnic  June 21 – 23 – City Wide Garage Sale – residents can register and obtain a free permit and 2 free signs.  Family Fun Friday, June 28, 6pm-8pm – Art Explosion  Thursday, July 4th – city offices closed in observance of Independence Day.  Caribbean Carnival Event – Saturday, Sept. 14 – in the planning stages.  Summer Concerts – Kick off Wed, June 26th 7pm June 26 Lord Yancyy (Tenor Sax, Jazz) July 3 Detroit Symphony Orchestra Youth Ensemble July 10 Roots Vibrations (Reggae, Caribbean) 8  CITY OF LATHRUP VILLAGE CITY COUNCIL MEETING MINUTES MAY 20, 2019 July 17 Full Throttle (A Cappella 50s/60s) July 24 Madelyn Grant (Soul/Neo Soul) July 31 Nuevo Jazz Detroit (Latin Jazz) Aug 7 Thornetta Davis (Blues) CO-19-103 CITY ATTORNEY REPORT None CO-19-104 REPORTS OF BOARDS, COMISSIONS AND COMMITTEES Mayor Pro Tem Bruce Kantor - Planning Commission meeting will be May 21st at 7:00 p.m. discussing and scheduling public hearings for the Capital Improvement Plan and the Planned Unit Development (PUD) which is an amendment to the Ordinance to allow PUD. Infrastructure committee will focus on roads which will require voter approval. They will meet May 22nd at 7:00 p.m. Council member Donna Stallings – May 22nd SEMCOGG will have a Women’s Business Enterprise certification/orientation for more information call 248-858-0783. CO-19-105 UNFINISHED/ NEW BUSINESS Council member Ian Ferguson said Summer Stroll will be finalized in the near future. More information will be coming soon. CO-19-106 ADJOURNMENT Motion by Council Pro Tem Kantor, seconded by Council member Stallings to adjourn this meeting. Yes: Ferguson, Garrett, Kantor, Siddiqi, Stallings No: None Motion carried. The meeting was adjourned at 8:40 p.m. Transcribed by Yvette Talley _____________________________________ __________________________________________ Mykale Garrett, Mayor Transcribed by Yvette Talley City Clerk 9