City Commission Meeting

City of Lauderhill City Hall 5581 W. Oakland Park Blvd. Lauderhill, FL, 33313 www.lauderhill-fl.gov Meeting Minutes - Final Monday, September 14, 2020 7:00 PM Attend via phone: Dial 1-312-626-6799 & Meeting ID: 915 0256 8358 Attend via computer: https://www.colvcm.com City Commission Meeting LAUDERHILL CITY COMMISSION Mayor Ken Thurston Vice Mayor Howard Berger Commissioner M. Margaret Bates Commissioner Richard Campbell Commissioner Denise D. Grant Desorae Giles-Smith, City Manager Andrea M. Anderson, City Clerk Earl Hall, City Attorney City Commission Meeting Meeting Minutes - Final September 14, 2020 I CALL TO ORDER II COMMUNICATIONS FROM THE PUBLIC (AND RESPONSES TO THE PUBLIC, IF THE TIME PERMITS DURING THIS PORTION OF THE MEETING OF THE CITY COMMISSION) III ADJOURNMENT (NO LATER THAN 7:30 PM) I CALL TO ORDER OF REGULAR MEETING Mayor Thurston called to order the Regular City Commission Meeting at 7:00 PM. Mayor Thurston explained the present regular City Commission meeting was being conducted in a new and challenging era. The City of Lauderhill, Broward County, the State of Florida, the United States of America and the world were experiencing new challenges due to the COVID-19 pandemic. Due to those challenges, the City was permitted to hold virtual government meetings in accordance with COVID-19 Center of Disease Control (CDC) guidelines, and the State of Florida Governor Ron DeSantis Executive Order #20-69, and the most recent extension, Executive Order #20-179, allowing virtual meetings to conduct official government business, waiving the requirement for a physically present quorum. He was present in the Commission Chambers at City Hall, while all other members of the City Commission attended the meeting virtually or via conference call. The City Manager, Deputy City Manager, City Attorneys, City Clerk and other staff members attended the meeting virtually, either within City Hall practicing social distancing, at separate locations in City Hall, or from their homes. Due to the nature of the meeting and the constraints imposed by appearing virtually, everyone’s patience was appreciated. II ROLL CALL Present: 5- Commissioner M. Margaret Bates,Vice Mayor Howard Berger,Commissioner Richard Campbell,Commissioner Denise D. Grant, and Mayor Ken Thurston ALSO PRESENT: Desorae Giles-Smith, City Manager Earl Hall, City Attorney Constance Stanley, Police Chief Andrea M. Anderson, City Clerk III PLEDGE OF ALLEGIANCE TO THE FLAG FOLLOWED BY GOOD AND WELFARE HOUSEKEEPING A motion was made by Vice Mayor Berger, seconded by Commissioner Bates, to ACCEPT the Final-Revised Version of the City Commission Meeting Agenda for September 14, 2020. The motion carried by the following vote: City of Lauderhill Page 1 City Commission Meeting Meeting Minutes - Final September 14, 2020 Yes: 5- Commissioner Bates, Vice Mayor Berger, Commissioner Campbell, Commissioner Grant, and Mayor Thurston Abstain: 0 IV PUBLIC HEARING - FIRST READINGS (AS ADVERTISED IN THE SUN-SENTINEL). 1. ORDINANCE NO. 20O-09-137: AN ORDINANCE SETTING AND ADOPTING THE 2020-2021 PROPERTY TAX LEVY FOR THE CITY OF LAUDERHILL AT THE OPERATING MILLAGE RATE OF 8.4898 PER ONE THOUSAND DOLLARS ($1,000); SETTING AND ADOPTING THE 2020-2021 VOTED DEBT SERVICE MILLAGE AT A RATE OF 1.80 PER ONE THOUSAND DOLLARS ($1,000); PROVIDING FOR AN EFFECTIVE DATE. Attachments: ORD-20-09-137-CC FINAL MILLAGE levy Ordinance FY 2021.pdf AR 20O-09-137 A motion was made by Commissioner Bates, seconded by Mayor Thurston, that this Ordinance be approved on first reading to the City Commission Meeting, due back on 9/29/2020. The motion carried by the following vote: Yes: 5- Commissioner Bates, Vice Mayor Berger, Commissioner Campbell, Commissioner Grant, and Mayor Thurston Abstain: 0 2. RESOLUTION NO. 20R-09-184: A RESOLUTION ADOPTING THE TENTATIVE PROPERTY TAX LEVY FOR THE CITY OF LAUDERHILL AT THE PROPOSED OPERATING MILLAGE RATE OF 8.4898 PER ONE THOUSAND DOLLAR ($1,000) ASSESSMENT FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021; ADOPTING THE TENTATIVE VOTED DEBT SERVICE MILLAGE AT A RATE OF 1.80 PER ONE THOUSAND DOLLAR ($1,000) ASSESSMENT FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021; PROVIDING FOR AN EFFECTIVE DATE Attachments: RES-20R-09-184-CC- MILLAGE Tentative RESOLUTION FY 2021.pdf AR 20R-09-184 A motion was made by Commissioner Bates, seconded by Mayor Thurston, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Commissioner Bates, Vice Mayor Berger, Commissioner Campbell, Commissioner Grant, and Mayor Thurston Abstain: 0 3. ORDINANCE NO. 20O-09-138: AN ORDINANCE MAKING APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING OCTOBER City of Lauderhill Page 2 City Commission Meeting Meeting Minutes - Final September 14, 2020 1, 2020 AND ENDING SEPTEMBER 30, 2021, BASED ON THE BUDGET ESTIMATE OF EXPENDITURES AND REVENUES THAT EQUAL $163,475,003.00; ADOPTING THE OPERATING BUDGET FOR THE CITY OF LAUDERHILL FOR THE FISCAL YEAR 2021; PROVIDING FOR AN EFFECTIVE DATE. Attachments: ORD-20-09-138-CC Budget Final Ordinance FY 2021.pdf AR 20O-09-138 Overal City Budget Final.pdf A motion was made by Commissioner Bates, seconded by Mayor Thurston, that this Ordinance be approved on first reading to the City Commission Meeting, due back on 9/29/2020. The motion carried by the following vote: Yes: 5- Commissioner Bates, Vice Mayor Berger, Commissioner Campbell, Commissioner Grant, and Mayor Thurston Abstain: 0 4. RESOLUTION NO. 20R-09-185: A RESOLUTION ADOPTING THE TENTATIVE APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021, BASED ON THE BUDGET ESTIMATE OF EXPENDITURES AND REVENUES THAT EQUAL $163,475,003.00; APPROVING THE TENTATIVE OPERATING AND CAPITAL BUDGET FOR THE CITY OF LAUDERHILL FOR THE FISCAL YEAR 2021; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-20R-09-185-CC Budget Tentative Resolution FY 2021.pdf AR 20R-09-185 Overal City Budget Final.pdf A motion was made by Commissioner Bates, seconded by Commissioner Grant, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Commissioner Bates, Vice Mayor Berger, Commissioner Campbell, Commissioner Grant, and Mayor Thurston Abstain: 0 5. RESOLUTION NO. 20R-09-186: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE TENTATIVE PROPERTY TAX LEVY FOR THE HABITAT SAFE NEIGHBORHOOD IMPROVEMENT DISTRICT AT THE PROPOSED MILLAGE RATE OF 2.0 MILLS FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021ADOPTING THE PROPOSED NON-AD VALOREM SPECIAL ASSESSMENT IN THE AMOUNT OF $250.00 PER PARCEL OF LAND PER YEAR FOR THE HABITAT SAFE NEIGHBORHOOD IMPROVEMENT DISTRICT FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021; PROVIDING FOR AN EFFECTIVE DATE. City of Lauderhill Page 3 City Commission Meeting Meeting Minutes - Final September 14, 2020 Attachments: RES-20R-09-186-CC-Habitat SND TENTATIVE MILLAGE RESO Tax Levy FY 2021.pdf AR 20R-09-186 Ex. A. - Map Habitat.pdf Ex. B Habitat-Assessment RATE FY 2021.pdf HABITAT-CERTIFICATE OF ASSESSMENT ROLL 2020.pdf Revised Habitat Verification.pdf A motion was made by Commissioner Bates, seconded by Commissioner Grant, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Commissioner Bates, Vice Mayor Berger, Commissioner Campbell, Commissioner Grant, and Mayor Thurston Abstain: 0 6. RESOLUTION NO. 20R-09-187: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE TENTATIVE BUDGET AS APPROVED BY THE BOARD OF DIRECTORS FOR FISCAL YEAR 2021 FOR THE HABITAT SAFE NEIGHBORHOOD IMPROVEMENT DISTRICT WHICH SHALL BE INCORPORATED INTO THE CITY OF LAUDERHILL BUDGET FOR FISCAL YEAR 2021; PROVIDING NOTICE FOR PUBLIC HEARING; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-20R-09-187-CC-Habitat SND Tentative Budget Approval FY 2021.pdf AR 20R-09-187 140 - FY 2021 - Habitat FINAL REVISED BUDGET.pdf A motion was made by Commissioner Bates, seconded by Commissioner Grant, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Commissioner Bates, Vice Mayor Berger, Commissioner Campbell, Commissioner Grant, and Mayor Thurston Abstain: 0 7. RESOLUTION NO. 20R-09-188: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE TENTATIVE PROPERTY TAX LEVY FOR THE MANORS SAFE NEIGHBORHOOD IMPROVEMENT DISTRICT AT THE PROPOSED MILLAGE RATE AND TAX LEVY OF ZERO (0) MILLS AND NON-AD VALOREM SPECIAL ASSESSMENTS FOR THE MASTER ASSOCIATION IN THE AMOUNT OF ZERO DOLLARS ($0.00); AND A TAX LEVY OF ZERO (0) MILLS AND NON-AD VALOREM SPECIAL ASSESSMENTS FOR THE CONDO I ASSOCIATION CATEGORY PER PARCEL PER YEAR IN THE AMOUNT OF $145.00 FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021; PROVIDING FOR AN EFFECTIVE DATE. City of Lauderhill Page 4 City Commission Meeting Meeting Minutes - Final September 14, 2020 Attachments: RES-20R-09-188-CC-Manors SND TENTATIVE MILLAGE Tax Levy 2021.pdf AR 20R-09-188 Ex. A - Map ManorsSND.pdf Ex. B AMENDED Manors- ASSESSMENT RATE 2020-21.pdf MANORS - CERTIFICATE OF ASSESSMENT 2020.pdf Verification Revised Manors.pdf A motion was made by Commissioner Bates, seconded by Mayor Thurston, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Commissioner Bates, Vice Mayor Berger, Commissioner Campbell, Commissioner Grant, and Mayor Thurston Abstain: 0 8. RESOLUTION NO. 20R-09-189: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE TENTATIVE BUDGET AS APPROVED BY THE BOARD OF DIRECTORS FOR FISCAL YEAR 2021 FOR THE MANORS OF INVERRARY SAFE NEIGHBORHOOD IMPROVEMENT DISTRICT WHICH SHALL BE INCORPORATED INTO THE CITY OF LAUDERHILL BUDGET FOR FISCAL YEAR 2021; PROVIDING NOTICE FOR VIRTUAL PUBLIC HEARING; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-20R-09-189-CC-Manors SND Tentative Budget Approval FY 2021.pdf AR 20R-09-189 155 - FY 2021 - Manors Condo 1.pdf 159 - FY 2021 - MANORS MASTER Common Area Budget.pdf A motion was made by Commissioner Bates, seconded by Commissioner Grant, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Commissioner Bates, Vice Mayor Berger, Commissioner Campbell, Commissioner Grant, and Mayor Thurston Abstain: 0 9. RESOLUTION NO. 20R-09-190: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE TENTATIVE PROPERTY TAX LEVY FOR THE ISLES OF INVERRARY SAFE NEIGHBORHOOD IMPROVEMENT DISTRICT AT THE PROPOSED MILLAGE RATE OF TWO (2) MILLS FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021 ADOPTING THE PROPOSED NON-AD VALOREM SPECIAL ASSESSMENT IN THE AMOUNT OF FIVE HUNDRED DOLLARS ($500.00) PER PARCEL OF LAND PER YEAR FOR THE ISLES OF INVERRARY SAFE NEIGHBORHOOD IMPROVEMENT DISTRICT FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2020 AND ENDING City of Lauderhill Page 5 City Commission Meeting Meeting Minutes - Final September 14, 2020 SEPTEMBER 30, 2021; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-20R-09-190-CC-Isles SND TENTATIVE MILLAGE Tax Levy FY 2021.pdf AR 20R-09-190 Ex. A - Map IslesOfInverrarySND.pdf Ex. B Isles-ASSESSMENT RATE 2020-21.pdf ISLES-CERTIFICATE OF ASSESSMENT 2020.pdf Verification Revised Isles of Inverrary.pdf A motion was made by Commissioner Bates, seconded by Vice Mayor Berger, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Commissioner Bates, Vice Mayor Berger, Commissioner Campbell, Commissioner Grant, and Mayor Thurston Abstain: 0 10. RESOLUTION NO. 20R-09-191: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE TENTATIVE BUDGET AS APPROVED BY THE BOARD OF DIRECTORS FOR FISCAL YEAR 2021 FOR THE ISLES OF INVERRARY SAFE NEIGHBORHOOD IMPROVEMENT DISTRICT WHICH SHALL BE INCORPORATED INTO THE CITY OF LAUDERHILL BUDGET FOR FISCAL YEAR 2021; PROVIDING NOTICE FOR PUBLIC HEARING; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-20R-09-191-CC-Isles SND Tentative Budget Approval FY 2021.pdf AR 20R-09-191 145 - FY 2021 - Isles.pdf A motion was made by Commissioner Bates, seconded by Commissioner Grant, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Commissioner Bates, Vice Mayor Berger, Commissioner Campbell, Commissioner Grant, and Mayor Thurston Abstain: 0 11. RESOLUTION NO. 20R-09-192: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE TENTATIVE PROPERTY TAX LEVY FOR THE WINDERMERE/TREE GARDENS SAFE NEIGHBORHOOD IMPROVEMENT DISTRICT AT THE PROPOSED MILLAGE RATE OF 2.0 MILLS FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021 ADOPTING THE PROPOSED NON-AD VALOREM SPECIAL ASSESSMENT IN THE AMOUNT OF $500.00 PER PARCEL OF LAND PER YEAR FOR THE WINDERMERE/TREE GARDENS SAFE NEIGHBORHOOD IMPROVEMENT DISTRICT FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, City of Lauderhill Page 6 City Commission Meeting Meeting Minutes - Final September 14, 2020 2021; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-20R-09-192-CC-Windermere-Tree Gardens SND TENTATIVE MILLAGE Tax Levy FY 2021.pdf AR 20R-09-192 Ex. A - WindermereSND.pdf Ex B - Windermere-ASSESSMENT RATE 2020.pdf WINDERMERE-CERTIFICATE OF ASSESSMENT 2020.pdf Verification Revised Windermere.pdf A motion was made by Commissioner Bates, seconded by Mayor Thurston, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Commissioner Bates, Vice Mayor Berger, Commissioner Campbell, Commissioner Grant, and Mayor Thurston Abstain: 0 12. RESOLUTION NO. 20R-09-193: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE TENTATIVE BUDGET AS APPROVED BY THE BOARD OF DIRECTORS FOR FISCAL YEAR 2021 FOR THE WINDERMERE/TREE GARDENS SAFE NEIGHBORHOOD IMPROVEMENT DISTRICT WHICH SHALL BE INCORPORATED INTO THE CITY OF LAUDERHILL BUDGET FOR FISCAL YEAR 2021; PROVIDING NOTICE FOR PUBLIC HEARING; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-20R-09-193-CC-Windermere-Tree Gardens SND Tentative Budget Approval FY 2021.pdf AR 20R-09-193 130 - FY 2021 Windermere.pdf A motion was made by Commissioner Bates, seconded by Commissioner Grant, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Commissioner Bates, Vice Mayor Berger, Commissioner Campbell, Commissioner Grant, and Mayor Thurston Abstain: 0 13. RESOLUTION NO. 20R-09-194: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE TENTATIVE EASTERN CRA AND CENTRAL CRA BUDGETS AS APPROVED BY THE CITY OF LAUDERHILL COMMUNITY REDEVELOPMENT AGENCY (CRA) FOR FISCAL YEAR 2021 WHICH SHALL BE INCORPORATED INTO THE CITY OF LAUDERHILL BUDGET FOR FISCAL YEAR 2021; PROVIDING NOTICE FOR PUBLIC HEARING; PROVIDING FOR AN EFFECTIVE DATE. City of Lauderhill Page 7 City Commission Meeting Meeting Minutes - Final September 14, 2020 Attachments: RES-20R-09-194-CC-CRA Tentative Budget Approval FY 2021.pdf AR 20R-09-194 623 Eastern CRA Budget FY 2021.pdf 624 Central CRA Budget FY 2021.pdf CRA Funds Summary FY 2021.pdf A motion was made by Commissioner Bates, seconded by Commissioner Grant, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Commissioner Bates, Vice Mayor Berger, Commissioner Campbell, Commissioner Grant, and Mayor Thurston Abstain: 0 14. RESOLUTION NO. 20R-09-195: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE TENTATIVE BUDGET FOR THE LAUDERHILL FINANCE CORPORATION (LFC) FOR FISCAL YEAR 2021 WHICH SHALL BE INCORPORATED INTO THE CITY OF LAUDERHILL BUDGET FOR FISCAL YEAR 2021; PROVIDING NOTICE FOR PUBLIC HEARING; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-20R-09-195-CC-LFC Tentative Budget Approval FY 2021.pdf AR 20R-09-195 LFC Budget.pdf A motion was made by Commissioner Bates, seconded by Mayor Thurston, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Commissioner Bates, Vice Mayor Berger, Commissioner Campbell, Commissioner Grant, and Mayor Thurston Abstain: 0 V CONSIDERATION OF CONSENT AGENDA A motion was made by Commissioner M. Margaret Bates, seconded by Commissioner Denise D. Grant, that this Consent Agenda was approved. The motion carried by the following vote: Yes: 5- Commissioner Bates, Vice Mayor Berger, Commissioner Campbell, Commissioner Grant, and Mayor Thurston Abstain: 0 VI APPROVAL OF MINUTES A. Minutes of the City Commission Meeting for August 31, 2020. Attachments: August 31, 2020 - City Commission Meeting Minutes These Minutes were approved on the Consent Agenda. (See Consideration of City of Lauderhill Page 8 City Commission Meeting Meeting Minutes - Final September 14, 2020 Consent Agenda for vote tally.) VII PROCLAMATIONS / COMMENDATIONS A. A PROCLAMATION HONORING BIG BROTHERS AND BIG SISTERS OF BROWARD COUNTY (REQUESTED BY MAYOR KEN THURSTON). VIII SPECIAL PRESENTATIONS IX GENERAL PRESENTATIONS (5 MINUTES MAXIMUM) A. CENSUS 2020 PRESENTATION (REQUESTED BY COMMISSIONER M. MARGARET BATES). B. A PRESENTATION RECOGNIZING THE OUTSTANDING COMMUNITY SERVICE PROVIDED BY THOSE INVOLVED IN THE CLEANUP EFFORTS ON 56TH AVENUE AND OAKLAND PARK BOULEVARD (REQUESTED BY COMMISSIONER RICHARD CAMPBELL). X ORDINANCES & PUBLIC HEARINGS - FIRST READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) 15. ORDINANCE NO. 20O-08-122: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL, FLORIDA AMENDING THE LAND DEVELOPMENT REGULATIONS ALLOWING FOR DISTRIBUTION AND FULLFILMENT CENTER USES WITHIN THE ARTS AND ENTERTAINMENT OVERLAY DISTRICT; AMENDING ARTICLE III, ZONING DISTRICTS, TO ADD SECTION 5.55 DISTRIBUTION AND FULFILLMENT CENTERS; AMENDING SCHEDULE A., LAND USE CLASSIFICATIONS BY ADDING DISTRIBUTION AND FULLFILMENT CENTER; AMENDING SCHEDULE B, ALLOWABLE USES, SECTION B-2 USES ALLOWED IN NON-RESIDENTIAL DISTRICTS BY ADDING DISTRIBUTION AND FULFILLMENT CENTER; AMENDING SCHEDULE T., THE ARTS AND ENTERTAINMENT OVERLAY DISTRICT, SEC. 1.3., LAND USES; PROVIDING FOR FINDINGS AND CONCLUSIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-20O-08-122-Distribution Centers.pdf AR 20O-08-122 DRR Distribution and Fulfillment Center.pdf This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 9/29/2020. (See Consideration of Consent Agenda for vote tally.) 16. ORDINANCE NO. 20O-08-123: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF LAUDERHILL, CHAPTER 12, BUSINESS REGULATIONS, ARTICLE II, CERTIFICATE OF USE AND LOCAL BUSINESS TAX RECEIPT, SECTION 12-53, LOCAL BUSINESS TAXES TO INCREASE RATES BY FIVE PERCENT (5%) AS IS City of Lauderhill Page 9 City Commission Meeting Meeting Minutes - Final September 14, 2020 REASONABLE AND NECESSARY AND AS IS AUTHORIZED BY FLORIDA STATUTES, SECTION 205.0535(4); PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-20O-08-123-Code 12-53 Business License Fee 5% increase 2020 AR 20O-08-123 Commissioner Campbell commented the subject item was tabled at the last meeting, and before seeing it back on the agenda, he hoped to meet with Mr. Hobbs to discuss some of the concerns expressed by some local businesses. He could not, therefore, support the proposed initiative. The three issues of concern were constantly voiced; the first was some business owners thought they were being double taxed; that is, their landlord was taxed, and then they, the tenants, were taxed, which they believed was for the same matter. Secondly, some business owners said they saw no inspections being done, so they assumed their being automatically taxed, despite no inspections being done. Thirdly, business owners felt business taxes in the City were higher than surrounding cities, though he was unable to confirm if this was the case. City Manager Giles-Smith remarked the City sought to give a discount of between five to 15 percent to its certificate of use (COU) customers using COVID dollars the City would receive, and the City intended requesting additional funds for COU relief of a 15 percent across the board, if possible, with the Broward Coronavirus Aid, Relief and Economic Security (CARES) money. For those businesses having a very tough time, City staff was determining the possibility of having those expenses paid with COVID dollars. Thus, local business owners might see a decrease in their COU. Commissioner Campbell wondered if it was crucial for the City to address this issue immediately, rather than wait, in light of the City’s anticipated receipt of CARES dollars from the County, delaying reductions until all other possibilities were exhausted. City Manager Giles-Smith explained the fees were a part of balancing the budget, so the money was already in the budget, and if the City gave the discount using CARES dollars, there would be no budgetary impact. Deputy City Manager/Finance Director Hobbs commented, as to the issue of double taxation and his prior conversation with Commissioner Campbell, and as he discussed previously with a number of business owners, the businesses were not double taxed. A commercial property owner had to acquire a COU, and there’ were COUs required for each business tenant at a commercial structure. Local business owners believed they were being double taxed for various inspections, etc., but they were not. For example, a building owner paid for fire inspections, and staff came and checked fire alarms, etc., and common area improvements were inspected by the fire inspector. As part of the COU, there was also a business inspection, whereby, either code officers or contracted vendors verified the use of those facilities. So there were different inspections taking place, but no one was being double taxed. He noted, as it related to inspections, all fiscal year (FY) 2020 inspections were completed before the COVID 19 pandemic. In 2019, the City City of Lauderhill Page 10 City Commission Meeting Meeting Minutes - Final September 14, 2020 contracted out inspections for commercial properties, and they started in July 2019 and completed by February 2020. New COU invoices were sent out on July 1, 2020, but that invoice was not due until September 30, and it was for FY 2021, which ran from October 1, 2020 through September 30, 2021. He noted, historically, the inspections usually began earlier, but due to the COVID 19 pandemic, inspections had yet to begin, but they would be completed within FY 2021. Mr. Hobbs said, in relation to what other cities were doing, he assured the Commission all cities were doing fire inspections and other business inspections. City staff completed a survey, specifically, of the surrounding cities, such as Plantation, Tamarac, Sunrise, etc., as well as some farther afield, such as Margate, Oakland Park, Coral Springs, and they were all doing inspections. They might be labeled differently, and this could be the source of the confusion, as local business owners he spoke to referred to the City’s minimum housing inspection, or business inspection, and when staff contacted other cities, they found the same inspections went by other names. He said the cities fees for inspections, etc. were consistent; that is, they were neither higher nor lower, rather, they were in the middle of the fees charged by other cities. Commissioner Campbell asked if the invoices business owners currently received were for prior inspections. Mr. Hobbs clarified the invoice the City sent out on July 1, 2020, was for the upcoming FY 2021, and State statute required invoices to be made available to all businesses on July 1, hence their being sent out at that time, but they had until September 30 to pay the invoice, as the inspections for FY 2021 would soon begin. Commissioner Campbell continued to question why the billing was sent out before the inspections, which he believed was part of the confusion, as business owners were asking why they had to pay for a service they had yet to receive; some believed there would be no inspections due to COVID 19. Mr. Hobbs reiterated the inspections for FY 2021, for which the invoice sent on July 1, 2020 covered, would be completed, as was done in prior years, restating the reason they invoices went out on July 1 was because the City was required by State statue to issue them on that date for the coming fiscal year. In the past, the majority of the City’s inspections would be completed by now before October 1, the first day of the new fiscal year. He indicated, had it not been for COVID 19, the majority of the City’s businesses would have been inspected prior to those bills becoming due, but staff did not have an opportunity to begin inspections as usual on July 1 due to the restrictions the CDC put in place for COVID 19. Staff was out doing code enforcement, but they were not doing business inspections, which he guaranteed would be done in October 2020, as the City moved through the various phases of reopening laid out by the Governor and County. Commissioner Campbell remarked staff was asking him to vote for an item prior to any of the City’s COVID relief dollars being used to reduce the COU fees, along with the issue of inspections, so he could not, in good conscience, approve the subject item. Though he understood staff’s explanation, along with the fact that the decision for the subject resolution could not be delayed further, he continued to feel extremely uncomfortable giving his approval at the present time. The City verbally communicated to the broader society it would do everything in its power to make City of Lauderhill Page 11 City Commission Meeting Meeting Minutes - Final September 14, 2020 businesses in the City more comfortable, and seek to attract new ones, yet he received major complaints. A motion was made by Commissioner Bates, seconded by Mayor Thurston, that this Ordinance be approved on first reading to the City Commission Meeting, due back on 9/29/2020. The motion carried by the following vote: Yes: 3- Commissioner Bates, Vice Mayor Berger, and Mayor Thurston No: 2- Commissioner Campbell, and Commissioner Grant Abstain: 0 17. ORDINANCE NO. 20O-09-139: AN ORDINANCE OF THE CITY COMMISSION OF CITY OF LAUDERHILL APPROVING INTERDEPARTMENTAL BUDGET ADJUSTMENTS IN THE AMOUNT OF $2,423,963.00 FOR YEAR-END CITYWIDE BUDGET ADJUSTMENTS FOR FISCAL YEAR 2020; APPROVING SUPPLEMENTAL APPROPRIATIONS IN THE AMOUNT OF $1,405,411.00; PROVIDING FOR THE TRANSFER OF FUNDS BETWEEN VARIOUS BUDGET CODE NUMBERS; PROVIDING FOR THE TRANSFER OF FUNDS BETWEEN THE VARIOUS BUDGET CODE NUMBERS; PROVIDING FOR AN EFFECTIVE DATE. Attachments: ORD-20O-09-139-Budget-supp approp FY 2020 End Ord.pdf AR 20O-09-139 Supplemental Appropriation -Final.pdf This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 9/29/2020. (See Consideration of Consent Agenda for vote tally.) 18. ORDINANCE NO. 20O-09-140: AN ORDINANCE OF THE CITY OF LAUDERHILL APPROVING THE QUIT CLAIM DEED FROM THE CITY OF LAUDERHILL TO THE TREE GARDEN CONDOMINIUM ASSOCIATION, INC. FOR THE CONVEYANCE OF A PORTION OF PARKING LOT WITHIN THEIR ASSOCIATION, MORE PARTICULARLY DESCRIBED IN THE QUIT CLAIM DEED AND IDENTIFIED BY THE PARCEL ID# 4941 35 40 0010; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-20O-09-140-Deed- Tree Garden Parking Lot Dedication.pdf AR 20O-09-140 Tree Garden-Dedication Parking Lot Deed_20200820155531.pdf Tree Garden Parking Lot Sketch & Legal-8327-2.pdf This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 9/29/2020. (See Consideration of Consent Agenda for vote tally.) 19. ORDINANCE NO. 20O-09-141: AN ORDINANCE OF THE CITY OF City of Lauderhill Page 12 City Commission Meeting Meeting Minutes - Final September 14, 2020 LAUDERHILL, FLORIDA AMENDING THE LAND DEVELOPMENT REGULATIONS (LDR) TO AMEND SCHEDULE J, LANDSCAPE INSTALLATION, IRRIGATION AND MAINTENANCE STANDARDS AND REQUIREMENTS; SECTION 2.2, LANDSCAPE AND MAINTENANCE OF DRAINAGE CANALS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-20O-09-141-LDR-Sch. J-Sec. 2.2. Landscape canals.pdf AR 20O-09-141 This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 9/29/2020. (See Consideration of Consent Agenda for vote tally.) 20. ORDINANCE NO. 20O-09-142: AN ORDINANCE AMENDING THE CITY OF LAUDERHILL CODE OF ORDINANCES CHAPTER 18, STREETS AND SIDEWALKS; ARTICLE II, CONSTRUCTION, MAINTENANCE AND REPAIR OF SIDEWALKS; SECTION 18-13, SIDEWALK WIDTH, MATERIAL, GRADE, ETC. SHALL BE AS PRESCRIBED AND APPROVED BY THE CITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-20O-09-142-Code 18-13 Sidewalk Standards.pdf AR 20O-09-142 Commissioner Bates stated in her neighborhood, there were numerous trees given to residents years prior by the City; she thought they might be black olive trees, and they were uprooting the sidewalk, and property owners adjacent to the trees were being charged because of the damage to sidewalks. She asked if the City, at any point in time, notified homeowners they were being cited, adding the County would not allow the removal of the tree, placing the property owners in an untenable situation, wondering if the City could provide these homeowners with any relief. City Attorney Hall replied any homeowner who was being cited for a sidewalk repair would receive proper notice via certified letter from the City’s Engineering Department, notifying them the sidewalk repair was their responsibility. The City did not go in and make a repair and bill anyone without serving proper notice first; in fact, the City first gave the homeowner a chance to hire their own contractor to do the work, but if they did not do any work, the City sent out its crews to do the repairs. He mentioned, when the City crews did the work, they actually cut the roots, which could grow back eventually; the roots were cut out of the way, so a proper concrete pad could be poured. When the sidewalk repair work was being done, the roots that caused the damage would not be left under the slab. City Manager Giles-Smith said homeowners could, generally, come to the City for a permit to remove a tree; it usually required the replacement of another tree, so they needed to replant another tree, probably not as close to the sidewalk, and preferably one that had no surface roots to damage the sidewalk. She said there was usually some mitigation requirements for the replacement of another tree or several trees if shorter trees was the homeowner’s choice. City of Lauderhill Page 13 City Commission Meeting Meeting Minutes - Final September 14, 2020 Commissioner Bates asked if the tree removal permit could be used to remove a tree, whether or not it was causing damage. City Manager Giles-Smith thought it was possible if the tree being removed was an exotic, such as a Brazilian pepper, that was considered a nuisance tree. Homeowner had to replace the canopy if the tree removed was a part of the City’s tree canopy. The City would work with any homeowner in such situations to remove nuisance trees. Commissioner Campbell thought this was a constant issue in the community, as he knew, in general, homeowners were responsible for the walkway within their boundaries. However, at times there were unusual circumstances; for example, if a walkway was damaged by tree roots, and it might cost a homeowner a few thousand dollars to remove the tree, and this was cost prohibitive for the average homeowner. In another circumstance that he spoke with Mr. Hobbs recently regarding NW 43rd Avenue and 11th Street, where after a fire, Florida Power & Light (FPL) brought in equipment to check the pole and damaged the entire walkway, and the City was citing the homeowner and not FPL. He remarked the homeowner was being held responsible for damage she did not cause, asking if the City would take care of the problem. City Attorney Hall responded the City often took care of the problem. For example, if City staff knew there was a hazard in the community, they would not wait; rather, they would barricade the area, remove the hazard, and make the repair. Based on the information Commissioner Campbell was relaying, perhaps the City’s Engineering Department was not aware of what transpired. If a contractor damaged City property, they were cited, whether it was FPL, AT&T, etc., and the City pursued them to make repairs or reimburse the City for the cost of the repairs. Commissioner Campbell sought clarification there were circumstances under which the City would not hold a homeowner liable for the repair of a sidewalk, etc. if they were not responsible for its damage. City Attorney Hall answered yes. Commissioner Campbell added that the specific homeowner was an elderly lady, and she was very distraught by the letters the City was sending her, as she did not want a lien placed on her property. Mr. Hobbs commented the subject property was visited by Tamica Dennis in Public Works multiple times; he would advise Ms. Giles-Smith and Mr. Hall on what transpired at that site, and he would update Commissioner Campbell after the meeting. City Manager Giles-Smith assured Commissioner Campbell staff would work with the homeowner. City Attorney Hall affirmed the City would work with the homeowner. A motion was made by Commissioner Bates, seconded by Mayor Thurston, that this Ordinance be approved on first reading to the City Commission Meeting, due back on 9/29/2020. The motion carried by the following vote: City of Lauderhill Page 14 City Commission Meeting Meeting Minutes - Final September 14, 2020 Yes: 5- Commissioner Bates, Vice Mayor Berger, Commissioner Campbell, Commissioner Grant, and Mayor Thurston Abstain: 0 20A. ORDINANCE NO. 20-09-143: AN ORDINANCE OF THE CITY OF LAUDERHILL, FLORIDA, AMENDING THE CONFIDENTIAL AND MANAGERIAL EMPLOYEE DEFINED BENEFIT RETIREMENT PLAN BY AMENDING SECTION 2-88.1, OF THE CITY CODE, ENTITLED COMPLIANCE WITH THE INTERNAL REVENUE CODE; AMENDING SECTION 2-88.6, OF THE CITY CODE, ENTITLED SERVICE RETIREMENT BENEFITS; COST-OF-LIVING-ADJUSTMENTS; PROVIDING FOR INCLUSION IN THE CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-20O-09-143-Managerial Retirement Plan Ordinance 9.9.20.pdf AR 20O-09-143 LM AIS This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 9/29/2020. (See Consideration of Consent Agenda for vote tally.) XI ORDINANCES & PUBLIC HEARINGS - SECOND READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) 21. ORDINANCE NO. 20O-08-124: AN ORDINANCE AMENDING THE CODE OF ORDINANCES CHAPTER 21, WATER AND SEWER SERVICE, ARTICLE IV, DEPARTMENT OF ENVIRONMENTAL AND ENGINEERING SERVICES RULES, REGULATIONS, AND RATES; AMENDING SECTION 21-47, SCHEDULE OF RATES AND CHARGES, TABLE 4, WATER SYSTEM MINIMUM CHARGE/AVAILABILITY CHARGE; AND TABLE 5, WATER SYSTEM VOLUMETRIC RATE; AND TABLE 6, SEWER RATES AVAILABILITY CHARGE AND VOLUMETRIC RATE TABLE TO AMEND THE RATE STRUCTURES FOR WATER AND SEWER; PROVIDING THAT THE NEW RATE STRUCTURE SHALL BE EFFECTIVE COMMENCING OCTOBER 1, 2020; PROVIDING FOR FINDINGS AND CONCLUSIONS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH) . Attachments: ORD-20O-08-124-Sec._21_47.___Schedule_of_rates_and_charges Water & Sewer 2020.pdf AR 20O-08-124 CPI UB Rates FY21 - Oct 2020.pdf This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) City of Lauderhill Page 15 City Commission Meeting Meeting Minutes - Final September 14, 2020 22. ORDINANCE NO. 20O-08-125: AN ORDINANCE AMENDING THE CODE OF ORDINANCES CHAPTER 21, WATER AND SEWER SERVICE, ARTICLE IV, DEPARTMENT OF ENVIRONMENTAL AND ENGINEERING SERVICES RULES, REGULATIONS, AND RATES; AMENDING SECTION 21-47, SCHEDULE OF RATES AND CHARGES, TABLE 7, STORMWATER MINIMUM CHARGE/AVAILABILITY CHARGE; AMENDING THE STORMWATER RATE STRUCTURE EFFECTIVE COMMENCING OCTOBER 1, 2020; PROVIDING FOR FINDINGS AND CONCLUSIONS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-20O-08-125-Sec._21_47.___Stormwater Rates 2020.pdf AR 20O-08-125 CPI UB Rates FY21 - Oct 2020.pdf This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 23. ORDINANCE NO. 20O-08-126: AN ORDINANCE AMENDING THE CITY OF LAUDERHILL CODE OF ORDINANCES, APPENDIX G, FRANCHISES, ARTICLE III, GARBAGE, REFUSE AND TRASH, EXHIBIT “A” AMENDING THE RATE SCHEDULE OF FEES EFFECTIVE OCTOBER 1, 2020; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-20O-08-126-CODE-ARTICLE_III. GARBAGE RATES 2020.pdf AR 20O-08-126 ARTICLE_III.___GARBAGE__REFUSE_AND_TRASH RATES.pdf This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 24. ORDINANCE NO. 20O-08-127: AN ORDINANCE APPROVING A CAPITAL BUDGET ADJUSTMENT AND A SUPPLEMENTAL APPROPRIATION OF ADDITIONAL REVENUES AND EXPENDITURES TO BALANCE THE FISCAL YEAR 2020 BUDGET; PROVIDING FOR VARIOUS BUDGET CODE NUMBERS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD 20O-08-127 AR 20O-08-127 Copy of Supplemental Appropriation - August (002) (004) This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) City of Lauderhill Page 16 City Commission Meeting Meeting Minutes - Final September 14, 2020 25. ORDINANCE NO. 20O-08-128: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL AMENDING THE CODE OF ORDINANCES, CHAPTER 10, GARBAGE AND TRASH/UNSANITARY AND UNSIGHTLY CONDITIONS/ABANDONED REAL PROPERTY; ARTICLE II, RECYCLABLE WASTE, SECTION 10-22, FEES TO UPDATE THE FEE SCHEDULE; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-20O-08-128-Code-10-22-Recycling Fees 2020.pdf AR 20O-08-128 Code-10-22-Recycling Fees 2020.doc This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) XII RESOLUTIONS (IF NOT ON CONSENT AGENDA) 26. RESOLUTION NO. 20R-09-196: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL ACCEPTING A UTILITIES EASEMENT DEDICATION AND THE GRANT OF A NON-EXCLUSIVE INGRESS/EGRESS EASEMENT FROM THE FAITH CENTER TO THE CITY OF LAUDERHILL; PROVIDING TERMS AND CONDITIONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY C ITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-20R-09-196-Easements-The Faith Center Dedications.pdf AR 20R-09-196 UtilityEasementDedicationAgreement.docx.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 27. RESOLUTION NO. 20R-09-197: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL, FLORIDA, URGING AND REQUESTING THE UNITED STATES CONGRESS TO CONTINUE TO FUND THE FEDERAL PORTION OF UNEMPLOYMENT ASSISTANCE PROGRAMS; PROVIDING FOR CONFLICTS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER DENISE D. GRANT). Attachments: RES-20R-09-197-Support Federal Unemployment Assistance.pdf AR 20R-09-197 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 28. RESOLUTION NO. 20R-09-198: A RESOLUTION APPROVING THE CONTRACT WITH AFLAC TO PROVIDE PLAN ADMINISTRATION OF City of Lauderhill Page 17 City Commission Meeting Meeting Minutes - Final September 14, 2020 SPECIFIC SECTION 125 VOLUNTARY BENEFITS AND TO PROVIDE THE ONLINE OPEN ENROLLMENT PROGRAM, EMPLOYEE NAVIGATOR, AT NO COST TO THE CITY, FOR A ONE YEAR TERM BEGINNING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-20R-09-198-AFLAC-125 plan 2020.pdf AR 20R-09-198 2020 Navigator Benefits Administration System.docx This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 29. RESOLUTION NO. 20R-09-199: A RESOLUTION APPROVING THE REMETERING AGREEMENT BETWEEN THE CITY OF LAUDERHILL AND LI 8649, LLC. TO ALLOW SUBMETERS AT THE PROPERTY LOCATED AT 5300 N.W. 18th PLACE, LAUDERHILL, FLORIDA IN ORDER TO SEPARATELY BILL EACH INDIVIDUAL USER BASED UPON ACTION WATER CONSUMPTION AT THE SAME RATE UTILIZED BY THE CITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-20R-09-199-Agrmt-Rem-LI 8649.pdf AR 20R-09-199 Re-Metering Agreement 5300 NW 18 PL .pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 30. RESOLUTION NO. 20R-09-200: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE RENEWAL FOR PREFERRED GOVERNMENTAL INSURANCE TRUST TO PROVIDE PROTECTED SELF-INSURANCE PRODUCTS THROUGH THE BROKER, PUBLIC RISK INSURANCE AGENCY. FOR THE FISCAL YEAR OCTOBER 1, 2020 THROUGH SEPTEMBER 30, 2021 FOR FIRST AND THIRD-PARTY CLAIMS BASED UPON THE FOLLOWING LOSSES: GENERAL LIABILITY, PROPERTY, AUTO LIABILITY AND PHYSICAL DAMAGE, WORKERS' COMPENSATION, BOILER AND MACHINERY, ERRORS AND OMISSIONS, LAW ENFORCEMENT, INLAND MARINE, CRIME, EMPLOYERS LIABILITY AND SEXUAL MISCONDUCT; PROVIDING FOR A TOTAL PAYMENT IN THE AMOUNT OF $1,054,711.00 FROM APPROPRIATE BUDGET CODE NUMBERS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANGER DESORAE GILES-SMITH). City of Lauderhill Page 18 City Commission Meeting Meeting Minutes - Final September 14, 2020 Attachments: RES-20R-09-200-PGIT Insurance first and third party claims 2020.pdf AR 20R-08-200 Lauderhill REV. 9-3-20 Premium comparison 20-21.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 31. RESOLUTION NO. 20R-09-201: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL CREATING THE NEW JOB POSITION OF GROUNDS MAINTENANCE WORKER HELPER - PUBLIC WORKS; APPROVING THE JOB DESCRIPTION FOR THE NEW POSITION OF GROUNDS MAINTENANCE WORKER HELPER - PUBLIC WORKS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-20R-09-201-JOB-creation-Grounds Maint Worker AR 20R-09-201 Grounds Maintenance Worker Helper - Public Works 2020.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) XIII QUASI-JUDICIAL MATTERS (IF NOT ON CONSENT AGENDA) XIV QUASI-JUDICIAL MATTERS, FIRST READING XV QUASI-JUDICIAL MATTERS, SECOND READING XVI UNFINISHED BUSINESS XVII OLD BUSINESS XVIII NEW BUSINESS XIX COMMUNICATIONS FROM PUBLIC OFFICIALS AT 9:00 PM, OR IMMEDIATELY BEFORE ADJOURNMENT, WHICHEVER SHALL FIRST OCCUR. IF AN ITEM OF LEGISLATION IS BEING DISCUSSED AT 9:00 PM, THE CHAIR MAY DELAY THESE COMMUNICATIONS UNTIL AFTER THE ITEM OF LEGISLATION HAS BEEN RESOLVED. Commissioner Bates reminded everyone of the importance of responding to the 2020 Census; residents were asked to help the City help them. Commissioner Campbell commended Ms. Giles-Smith and her staff for making the paperwork a little more user-friendly for disabled persons. In 2019, he complained about the bright red paper that was difficult to read, and the papers they now had were easier on the eyes. He mentioned it was too cold in his office in City Hall. City of Lauderhill Page 19 City Commission Meeting Meeting Minutes - Final September 14, 2020 Commissioner Grant thanked Ms. Giles-Smith and her staff for doing an amazing job during the COVID 19 pandemic, as they worked very hard to ensure the Commission was kept updated and had all the resources necessary to do their job. City Manager Giles-Smith mentioned on September 14, they got news from the federal government the City was allocated another $500,000.00 for rental assistance, so staff was gathering all the particulars on that, and they would make sure the information was sent out under the names of each member of the Commission so people could apply for assistance. It would be an easier process, and she hoped the City could get as much money out into the community where it was needed as soon as possible. Commissioner Campbell asked if the subject monies were different from Lauderhill’s CARES I program. City Manager Giles-Smith indicated it would not require as much paperwork as CARES I, so it would be simpler to distribute, as was the case with Lauderhill’s CARES II program. For the present, the City only had rental assistance, but staff was checking to see if they could do more to help residents with utility bills, internet, etc. that people needed right away with children being home; staff should know by the end of the week. She expected Lauderhill CARES IV would come out with new money for residents. Mayor Thurston thanked City staff for all of the hard work they did to keep the City and its citizens safe during the COVID 19 pandemic; it was not easy, and he hoped the positivity rate would continue to decrease, and the City would soon be able to reopen completely. He encouraged everyone to continue to stay safe and practice the CDC guidelines: wear a mask, frequently sanitize and/or wash hands, and stay physically distanced, at least six feet away. XX ADJOURNMENT - 8:17 PM City of Lauderhill Page 20