City Commission Meeting

City of Lauderhill Attend via Computer: https://www.colvcm.com City Commission Chambers at City Hall 5581 W. Oakland Park Blvd. Lauderhill, FL, 33313 www.lauderhill-fl.gov Meeting Minutes - Final Monday, November 30, 2020 7:00 PM Attend via phone: Dial 1-312-626-6799 & Meeting ID: 940 6131 1927 City Commission Meeting LAUDERHILL CITY COMMISSION Mayor Ken Thurston Commissioner Melissa P. Dunn Commissioner Denise D. Grant Commissioner Lawrence Martin Commissioner Sarai Martin Desorae Giles-Smith, City Manager Andrea M. Anderson, City Clerk Earl Hall, City Attorney City Commission Meeting Meeting Minutes - Final November 30, 2020 I CALL TO ORDER II COMMUNICATIONS FROM THE PUBLIC (AND RESPONSES TO THE PUBLIC, IF THE TIME PERMITS DURING THIS PORTION OF THE MEETING OF THE CITY COMMISSION) III ADJOURNMENT (NO LATER THAN 7:30 PM) I CALL TO ORDER OF REGULAR MEETING Mayor Thurston called to order the Regular City Commission Meeting at 7:25 PM. Mayor Thurston explained the present regular City Commission meeting was being conducted in a new and challenging era. The City of Lauderhill, Broward County, the State of Florida, the United States of America and the world were experiencing new challenges due to the COVID-19 pandemic. Due to those challenges, the City would continue to hold hybrid virtual meetings in accordance with COVID-19 Center of Disease Control (CDC) guidelines, and the State of Florida Governor Ron DeSantis Executive Order #20-52, the City Code Chapter 8.5, and Florida Statutes, whereby, at least a quorum of the board was required to be physically present. As a result, all members of the City Commission were physically present in the Commission Chambers in City Hall assessing the virtual meeting via their laptop. The City Manager, Deputy City Manager, City Attorneys, City Clerk and other staff members were either physically present in the Commission Chambers, social distanced from each other in the same room or in a separate meeting space in City Hall, or they were attending from other remote locations. Due to the nature of the meeting and the constraints placed by holding a virtual hybrid meeting, he asked for everyone’s patience. Anyone wishing to speak should let him know by asking to do so. All Commissioners’ microphones would be live during the entire meeting, while City staff and members of the public attending the meeting would be muted. He said if anyone had any issues, they should text IT Director Doug Downs, thanking them for their patience and cooperation during such difficult and ever changing times. II ROLL CALL Present: 5- Commissioner Melissa P. Dunn,Vice Mayor Denise D. Grant,Commissioner Lawrence Martin,Commissioner Sarai Martin, and Mayor Ken Thurston ALSO PRESENT: Desorae Giles-Smith, City Manager Earl Hall, City Attorney Constance Stanley, Police Chief Andrea M. Anderson, City Clerk III PLEDGE OF ALLEGIANCE TO THE FLAG FOLLOWED BY GOOD AND WELFARE HOUSEKEEPING City of Lauderhill Page 1 City Commission Meeting Meeting Minutes - Final November 30, 2020 A motion was made by Commissioner Grant, seconded by Commissioner L. Martin, to ACCEPT the Revised Version of the City Commission Meeting Agenda for November 30, 2020. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Vice Mayor D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 IV ELECTION A. ELECTION OF VICE MAYOR. Mayor Thurston opened nominations to appoint a member of the City Commission to the Vice Mayor position. Commissioner Dunn nominated Commissioner Grant to fill the position of Vice Mayor. Mayor Thurston received no further nominations. A motion was made by Commissioner Dunn, seconded by Commissioner S. Martin, to appoint Commissioner Denise D. Grant as Vice Mayor. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Vice Mayor D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 V CONSIDERATION OF CONSENT AGENDA A motion was made by Commissioner Dunn, seconded by Commissioner L. Martin, that this Consent Agenda was approved. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Vice Mayor D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 VI APPROVAL OF MINUTES A. Minutes of the City Commission Meeting for October 26, 2020. Attachments: October 26, 2020 - City Commission Meeting Minutes These Minutes were approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) VII PROCLAMATIONS / COMMENDATIONS A. A PROCLAMATION HONORING DENNIS SHIPPING INTERNATIONAL (REQUESTED BY COMMISSIONER MELISSA P. DUNN). City of Lauderhill Page 2 City Commission Meeting Meeting Minutes - Final November 30, 2020 VIII SPECIAL PRESENTATIONS IX GENERAL PRESENTATIONS (5 MINUTES MAXIMUM) A. AN UPDATE PRESENTATION FROM JULIET ROULHAC OF FLORIDA POWER AND LIGHT (REQUESTED BY COMMISSIONER DENISE D. GRANT). B. A PRESENTATION FROM HEALTHY MOM HEALTHY BABIES COALITION OF BROWARD (REQUESTED BY COMMISSIONER DENISE D. GRANT). C. A PRESENTATION OF THE CERTIFICATE OF REACCREDITATION FOR THE LAUDERHILL POLICE DEPARTMENT (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). X ORDINANCES & PUBLIC HEARINGS - FIRST READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) 1. ORDINANCE NO. 20O-11-148: AN ORDINANCE OF THE CITY COMMISSION OF LAUDERHILL, FLORIDA AMENDING THE LAND DEVELOPMENT REGULATIONS PERTAINING TO FOOD DISTRIBUTION CENTER USES WITHIN THE COMMUNITY FACILITY ZONING DISTRICT; AMENDING SCHEDULE H, NONCONFORMING LAND USE PROVISIONS TO ADD SECTION 1.17, AMORTIZATION PERIOD FOR FOOD DISTRIBUTION CENTER USES LOCATED WITHIN THE COMMUNITY FACILITY ZONING DISTRICT; PROVIDING FOR FINDINGS AND CONCLUSIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 3 City Commission Meeting Meeting Minutes - Final November 30, 2020 Attachments: ORD-20O-11-148-Food Distribution Ordinance.pdf AR 20O-11-148 DRR_FOOD_DISTRIBUTION_CENTER_AMMORTIZATION CC Exhibit A - Annexation Related Ordinances and Resolutions 2001.docx Exhibit B- 18R-03-47 Exhibit C- CRA Necessity Report Exhibit D- Annexed Areas Address Map1 Exhibit E - SE CRA REDEVELOPMENT PLAN - OVERALL - FINA-compressed Exhibit F1 2014-2017 Exhibit F2 2017-2019 Exhibit F3 2019-Present Exhibit F4- Broward Estates Residents' Letters in Favor of the Security Fence Exhibit F5- RES 19R-08-165 Bid - RFP #2019-044 - Installation of Fencing at 1 NW 33 ... Exhibit G - Letter to Public Exhibit H - November 18, 2019 - City Commission Workshop Minutes Exhibit I- ORD 20O-02-106 Amend Code Allowable UsesExhibit- Food Distrubution and Scrap Metal Processing Exhibit J- ORDINANCE This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 12/14/2020. (See Consideration of Consent Agenda for vote tally.) 2. ORDINANCE NO. 20O-11-149: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL AMENDING THE CITY CODE OF ORDINANCES, SECTION 2-16, SALARY-COMMISSION; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER DENISE D. GRANT). Attachments: ORD-20O-11-149-Code 2-16 Commission salary.pdf AR 20O-11-149 This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 12/14/2020. (See Consideration of Consent Agenda for vote tally.) 3. ORDINANCE NO. 20O-11-150: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL REMOVING THE MAYOR AND CITY COMMISSIONERS FROM THE CONFIDENTIAL AND MANAGERIAL PAY PLAN EFFECTIVE SEPTEMBER 30, 2021; APPROVING ANNUAL SALARIES TO BE SET ACCORDING TO THE ANNUAL BUDGET APPROVED EACH FISCAL YEAR AND APPROVING ANNUAL COST OF LIVING INCREASE IN THE AMOUNT OF FOUR PERCENT (4%); PROVIDING FOR AN EFFECTIVE DATE City of Lauderhill Page 4 City Commission Meeting Meeting Minutes - Final November 30, 2020 (REQUESTED BY COMMISSIONER DENISE D. GRANT). Attachments: ORD-20O-11-150-Set Annual Mayor & Commission Salary 2020.pdf AR 20O-11-150 This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 12/14/2020. (See Consideration of Consent Agenda for vote tally.) 4. ORDINANCE NO. 20O-11-151: AN ORDINANCE APPROVING AN APPROPRIATION OF REVENUE AND EXPENDITURE FUNDS IN FISCAL YEAR 2021 ; APPROVING AN INTERDEPARTMENT BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $286,365.00, A CAPITAL BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $209,806.00 AND A SUPPLEMENTAL APPROPRIATION IN THE TOTAL AMOUNT OF $1,474,171.00; REFLECTING APPROPRIATE ADJUSTMENTS TO VARIOUS REVENUE AND EXPENDITURE ACCOUNTS; PROVIDING VARIOUS BUDGET CODE NUMBERS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-20O-11-151-Budget Adjustment Appropriation FY 2020.pdf AR 20O-11-151 Backup Q1 Supplemental Mayor Thurston said, typically, he reviewed all backup material in advance of an upcoming meeting, calling staff for any clarification prior to the meeting. However, the subject item was given to the Commission late, so he was unable to do his usual review and had a number of questions. On the budget adjustments, Sienna, Environ, and Wolk wall were listed with an increase of $27,000.00, and on the same page it showed an increase to the general obligation (GO) bond administrative professional services of $48,000.00, asking staff to elaborate on the two increases. Deputy City Manager/Finance Director Kennie Hobbs replied the wall improvements came in a little over budget in relation to installation, landscaping, and irrigation. As the Commission previously approved a specific dollar amount, any cost increases to those budgets, as they were capital project items, required Commission approval. He noted the increase to the GO bond administrative professional services were costs associated with administering the GO bond, such as attorney fees, financial advisor fees, etc. for services to administer the City’s GO bond dollars. The City was allocated $45 million, and the administrative services were to make sure the City remained in line with those fees, including design fees and other costs associated with the projects funded by those dollars. He noted the reason for the increase in administrative services was due to costs coming in a little higher than anticipated, so staff was reallocating dollars from the City’s reserves and other line items, but the City had savings to fund additional costs related to the projects. Mayor Thurston noted a few pages back, it read: Condo upgrade, $163,853.00, asking for clarification on what that cost was. City of Lauderhill Page 5 City Commission Meeting Meeting Minutes - Final November 30, 2020 Mr. Hobbs explained a number of condominiums or homeowners’ associations (HOA) participated in the City’s Safe Neighborhood District (SND) Program, and on an annual basis they were assessed a dollar amount, and those funds were collected via a non-ad valorem tax on the regular property tax bill. He said when the City received those dollars, staff appropriated them by placing the money into the budget for associations to expend. There were four condominiums: Windermere, Habitat, Manors, and Isles, all of which had programs administered by the City, and the $163,853.00 increase in their budget was to allow them to cover their expenses. Mr. Hobbs said, at the end of the year, all the City’s revenues and expenditures closed out into retained earnings, and staff had to re-appropriate those dollars into each SND account for them to spend. Commissioner Dunn noticed there was an increase for of $62,000.00 for Destination Lauderhill, and an increase of $27,000.00 for the Lauderhill Chamber of Commerce (the Chamber), asking staff to elaborate on those figures. Mr. Hobbs indicated those figures were rollovers; that is, dollars that were a part of the fiscal year (FY) 2020 budget. These were line items that were approved in the previous year’s budget that staff had to re-appropriate, as the expenditures in FY 2020 were not completed by the end of the fiscal year. Commissioner Dunn questioned if the Chamber’s budget now included an additional $27,000.00 along with the FY 2021 allocation of $50,000.00. Mr. Hobbs answered yes; the FY 2021 budget would show an approved amount of $77,000.00 if the subject resolution were approved. Commissioner L. Martin wished to know if the City had a mechanism, whereby, if allocated funds were not expended by the end of the fiscal year, the line item to which the unused funds were allocated would lose access to those dollars. Mr. Hobbs explained, with the exception of capital projects, at the end of each fiscal year, all funds were relegated to fund balance. For example, staff proposed the subject change, but if the Commission decided not to approve the change, the funds would go away; if the Commission approved the capital items, but not the operating expenditure items staff proposed, those dollars would remain in fund balance or retained earnings, depending on the fund they were in for use at a future time. He said, therefore, there was a “use it or lose it” policy, but they were allowed to make requests to re-appropriate unused dollars in the next fiscal year, and it required Commission approval. City Attorney Hall commented if the request pertained to the Chamber, the Chamber’s agreement was performance based; that is, the City disbursed no funds up front, rather the Chamber had to perform first, then Ms. Giles-Smith and Mr. Hobbs reviewed the receipts submitted for expenses associated with their performance and decided on the reimbursement amount. Mr. Hobbs affirmed this to be the case. Vice Mayor Grant questioned if the funds were already earmarked. City of Lauderhill Page 6 City Commission Meeting Meeting Minutes - Final November 30, 2020 Mr. Hobbs answered no; stating those dollars were retained in the fund balance, and because the City rolled back its ad valorem rate, etc., staff had to appropriate dollars to balance the budget from the fund balance. Thus, unused dollars went back into the fund balance. Vice Mayor Grant observed of the $50,000.00 allocated only $25,000.00 was used. Mr. Hobbs affirmed this to be the case. City Manager Giles-Smith added they might have expended more funds, but after the City closed its books on September 30, 2020, the amount funded by the City at that time was $25,000.00. Thus, the remaining, unused amount could be applied to receipts that currently being submitted; the City only reimbursed those amounts that were receipted. Mayor Thurston mentioned there was a meeting protocol the Commission adhered to, so as to prevent multiple persons speaking over each other. He directed the Commissioners to observe the button in front of them, which they should press if they wished to speak and allow him to recognize them; in this way, order could be maintained in the meeting. Commissioner Dunn made a motion to approve the proposed ordinance minus the allocation for the Chamber. Mr. Hobbs explained staff would reduce the requested amount for which Commission approval was being sought by the amount recommended for the Chamber. Vice Mayor Grant hoped the Commission could revisit the issue of the Chamber’s allocation. Mr. Hobbs answered absolutely, noting the ordinance was supplemental, so at a later time, if it was the will of the Commission to reallocate those dollars to the Chamber, staff would bring the matter back before the Commission as an additional supplement. A motion was made by Commissioner Dunn, seconded by Commissioner L. Martin, that this Ordinance be approved on first reading to the City Commission Meeting, due back on 12/14/2020. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Vice Mayor D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 XI ORDINANCES & PUBLIC HEARINGS - SECOND READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) 5. ORDINANCE NO. 20O-10-144: AN ORDINANCE OF THE CITY OF LAUDERHILL ACCEPTING THE QUIT CLAIM DEEDS FROM BROWARD COUNTY TO THE CITY OF LAUDERHILL DEEDING THE OWNERSHIP OF INVERRARY BOULEVARD WEST FROM W. City of Lauderhill Page 7 City Commission Meeting Meeting Minutes - Final November 30, 2020 OAKLAND PARK BOULEVARD TO N.W. 44th STREET TO THE CITY OF LAUDERHILL AS MORE PARTICULARLY DESCRIBED IN THE QUIT CLAIM DEEDS AND IDENTIFIED BY THE PARCEL ID# 4941 22 01 0170 AND 4941 22 01 0180; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-20O-10-144-Deeds- Inverrary Blvd. West.pdf AR 20O-10-144 QCD.toLauderhill.Inst.116734597.09.16.20.pdf QCD.toLauderhill.Inst.116734596.09.16.20.pdf Resolution2020.388,BOCC.pdf This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 6. ORDINANCE NO. 20O-10-145: AN ORDINANCE OF THE CITY OF LAUDERHILL, FLORIDA, AMENDING SECTION 2-88.1, OF THE CITY CODE, ENTITLED COMPLIANCE WITH THE INTERNAL REVENUE CODE; AMENDING SECTION 2-88.6, OF THE CITY CODE, ENTITLED SERVICE RETIREMENT BENEFITS; COST-OF-LIVING-ADJUSTMENTS; PROVIDING FOR INCLUSION IN THE CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). Attachments: ORD-20O-10-145-Police Pension IRS Compliance.pdf AR 20O-10-145 study.pdf This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 7. ORDINANCE NO. 20O-10-146: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL, FLORIDA AMENDING THE LAND DEVELOPMENT REGULATIONS PERTAINING TO SCRAP METAL PROCESSING PLANT USES ALONG MARTIN LUTHER KING JR AVE./N.W. 31ST AVE.; AMENDING SCHEDULE H, NONCONFORMING LAND USE PROVISIONS TO ADD SECTION 1.16, AMORTIZATION PERIOD FOR SCRAP METAL PROCESSING PLANT USES LOCATED ALONG MARTIN LUTHER KING JR BLVD./N.W. 31ST AVE.; PROVIDING FOR FINDINGS AND CONCLUSIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 8 City Commission Meeting Meeting Minutes - Final November 30, 2020 Attachments: ORD-20R-10-146-Amortization-Scrap Metal on MLK Blvd.pdf AR 20O-10-146 DRR_SCRAP METAL PROCESSING PLANT_AMMORTIZATION FINAL Exhibit A - Annexation Related Ordinances and Resolutions 2001.docx Exhibit B- 18R-03-47 Exhibit C- CRA Necessity Report Exhibit D- Annexed Areas Address Map1 Exhibit E - SE CRA REDEVELOPMENT PLAN - OVERALL - FINA-compressed Exhibit F1_5-15-17 Number 1709167 Debris Pile Exhibit F2_1-14-18 FDEM Hydralic Fire Exhibit F3_1-14-18 FDOEP Exhibit F4_1-14-18 OER Fire Exhibit F5_ 2-28-18 Number 1809167 Shedder Exhibit F6_8-1-18 Violation Shredder Exhibit F7_8-15-18 Number 86805 Exhibit F8_8-20-18 Number 87573 Exhibit F9_9-20-18 Number 88261 Failure to Comply Exhibit F10_9-26-18 School Letter Exhibit F11_4-10-19 Number 90994 Hot Work Permit Detail Exhibit F12_6-3-19 Number 90994 Hot Work Permit Detail Exhibit F13_6-20-19 Number 90994 Hot Work Permit Exhibit F14_8-21-19 Number 93295 Improper Height Exhibit G - Letter to Public Exhibit H - November 18, 2019 - City Commission Workshop Minutes Exhibit I- ORD 20O-02-106 Amend Code Allowable UsesExhibit- Food Distrubution and Scrap Metal Processing Exhibit J - Broward County Inspection Report Exhibit K- ORDINANCE IMG_0056 IMG_0057 IMG_0058 IMG_0059 IMG_0060 IMG_0061 IMG_0062 This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) City of Lauderhill Page 9 City Commission Meeting Meeting Minutes - Final November 30, 2020 8. ORDINANCE NO. 20O-10-147: AN ORDINANCE APPROVING AN APPROPRIATION OF ROLLOVER REVENUE AND EXPENDITURE FUNDS FROM FISCAL YEAR 2020; APPROVING AN INTERDEPARTMENT BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $31,715.00, A CAPITAL BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $6,932,293.00 AND A SUPPLEMENTAL APPROPRIATION IN THE TOTAL AMOUNT OF $14,635,686.00; REFLECTING APPROPRIATE ADJUSTMENTS TO VARIOUS REVENUE AND EXPENDITURE ACCOUNTS; PROVIDING VARIOUS BUDGET CODE NUMBERS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-20R-10-147-Budget- Appropriation FY 2020.pdf AR 20O-10-147 Rollover FY 2020.pdf This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) XII RESOLUTIONS (IF NOT ON CONSENT AGENDA) 9. RESOLUTION NO. 20R-11-223: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPOINTING VARIOUS MEMBERS OF THE LAUDERHILL COMMUNITY AND BUDGET ADVISORY BOARD BY THE CITY COMMISSION AS A WHOLE FOR THE REMAINDER OF A ONE (1) YEAR TERM EXPIRING JULY 2021; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-20R-11-223-Brd-Community&Budget Committee- 2021 appts.pdf AR 20R-11-223 Community and Budget Advisory Board List Myrie-Reid, Trecia Murray-Hylton, Eula Shender, Aryeh Hinkson, Dwight Logan-Short, Linda Lominy, Hans Wright, Cassandra Dabney, Shanta J Delcin, Catherine Wilkerson, Samuel Reid, Eric Mayor Thurston questioned the number of vacancies on the Community & Budget City of Lauderhill Page 10 City Commission Meeting Meeting Minutes - Final November 30, 2020 Advisory Board (CBAB). Deputy City Attorney Angel Rosenberg indicated there were a total of nine seats on the board. The backup showed the individuals interested in serving and the area they would represent, and it might be easier to do the appointments going area by area, and if there was no applicant for a particular area, the Commission could waive the area requirement and appoint someone else to fill in the seat for that area. She read the candidates as follows: for Area 2, Aryeh Shender; for Area 3, Dwight Hinkson and Linda Logan-Short; Area 4, Hans Lominy; Area 7, Cassandra Wright, Catherine Delcin, and Shanta Dabney; Area 8, Samuel Wilkerson; no one applied for Areas 5 and 6; the ninth seat was for an at-large position. Commissioner L. Martin indicated there was a late arrival for appointment to the CBAB, Eric Reid who wished to serve in Area 6. Commissioner S. Martin indicated resident Connie Moss wished to serve in Area 5. Mayor Thurston asked if either of the two candidates for Area 1 were present at the meeting. Deputy City Clerk Chin replied they were present via Zoom. Mayor Thurston invited both candidates to address the Commission, if they wished, after which the Commission would choose one person, keeping in mind whoever was not selected could be chosen by the Commission to fill its at-large pick. Eula Murray-Hylton said she wished to continue serving as an at-large CBAB member, the manner in which she previously served on the subject board, adding that Ms. Myrie-Reid did an excellent job serving Area 1 the previous year. She gave a huge thank you to Commissioner S. Martin, who served as the first CBAB Chair, leading the board through its inaugural year and doing a great job, as theirs was not a City board with a long existence. The CBAB made huge, unprecedented strides in forging a relationship between the City and Lauderhill neighborhoods. She realized the CBAB had a lot more to do, so its members were anxious to get back to work, and she hoped the Commission would fill the seats for all eight areas and the at-large position. She thanked Mr. Hobbs for representing the City and working solidly with the CBAB members throughout the year, helping to make an impact on the City’s neighborhoods in an effort to make the City a better place in which to live. Commissioner L. Martin was commended for his service on the CBAB, serving in an area in which he did not reside, yet making a significant contribution. Trecia Myrie-Reid congratulated Commissioner S. Martin on his successful election to the City Commission, echoing Ms. Murray-Hylton’s comments on the CBAB’s progress since its inception. The CBAB was working on a number of projects, and made a number of presentations to the City Commission, and the individuals who indicated their desire to serve or continue serving on the CBAB wished to continue this path. She felt being on the CBAB was a great learning experience, one that allowed members to see and represent residents of their areas, and work with City staff; she looked forward to continuing to serve on the board. Mayor Thurston noted Area 3 had two candidates. City of Lauderhill Page 11 City Commission Meeting Meeting Minutes - Final November 30, 2020 Ms. Rosenberg indicated Mr. Hinkson previously served on the CBAB; Linda Logan-Short was a new candidate. Mayor Thurston asked if either or both persons were in attendance. City Attorney Hall responded Mr. Hinkson was present. Mayor Thurston invited Mr. Hinkson to comment on his wish to serve on the CBAB. Dwight Hinkson thanked the Commission for appointing him to serve on the CBAB previously, stating it was a great experience, echoing thanks to Commissioner S. Martin for his service as the CBAB’s chairperson. Serving on the CBAB gave him the opportunity to make a difference, rather than simply complaining about various issues; CBAB members identified concerns via speaking with residents of their area, brought them to City staff’s attention, further building a bond between the residents and the City. He knew there were other residents desirous of serving on the CBAB, but he wished to serve, so was open to being appointed wherever he was needed in Lauderhill. Ms. Rosenberg noted Area 7 had three applicants: Cassandra Wright, Catherine Delcin, and Shanta Dabney. She believed Ms. Dabney was present. Mayor Thurston invited Ms. Dabney to speak if she wished. Shanta Dabney mentioned she was a public servant by profession, noting she was the Deputy City Clerk for the City of South Miami and worked in local government for some 13 years. It was her ultimate passion to serve the City in any capacity she could, so she would appreciate the Commission’s consideration in appointing her to the CBAB. Mayor Thurston welcomed Ms. Wright to comment on her desire to continue serving on the CBAB. Cassandra Wright thanked the City Commission for affording her the opportunity to serve on the CBAB at its inception, noting this was something she wished to continue doing, helping residents and HOAs in her area, and working to ensure the efforts on which the CBAB was working stayed on track. Mayor Thurston indicated Ms. Delcin was not in attendance. Vice Mayor Grant wished to reappoint Dwight Hinkson for Area 3, as she thought he did a fabulous job serving previously, adding he recently became a full CBAB member, having served first served as an alternate. She knew he was very passionate about his community and always willing to serve. Commissioner L. Martin supported appointing Mr. Hinkson. Commissioner S. Martin echoed his support for Mr. Hinkson. Commissioner Dunn supported Mr. Hinkson’s appointment. City of Lauderhill Page 12 City Commission Meeting Meeting Minutes - Final November 30, 2020 Mayor Thurston concurred, acknowledging the Commission consensus to appoint Dwight Hinkson to serve Area 3. He asked for nominations for area 7. Commissioner S. Martin recommended Ms. Wright to serve Area 7. Commissioner L. Martin nominated Ms. Dabney. Vice Mayor Grant asked Ms. Dabney and Ms. Wright how long they lived in Lauderhill. Ms. Dabney replied two years. Ms. Wright said she lived in Lauderhill for almost 50 years. Mayor Thurston thought both candidates were well qualified to serve on the CBAB, but he preferred to nominate Ms. Wright. Vice Mayor Grant, too, wished to appoint Ms. Wright. City Attorney Hall asked for and received a Commission consensus to appoint Ms. Myrie-Reid to serve for Area 1, and Ms. Murray-Hylton to serve as the at-large member. He noted the motion would be to approve the appointment of the following persons to the CBAB: Area 1, Trecia Myrie-Reid; Area 2, Aryeh Shender; Area 3, Dwight Hinkson; Area 4, Hans Lominy; Area 5, Connie Moss; Area 6, Eric Reid; Area 7, Cassandra Wright; Area 8, Samuel Wilkerson; and Eula Murray-Hylton for the at-large position. A motion was made by Commissioner L. Martin, seconded by Commissioner S. Martin, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Vice Mayor D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 Commissioner L. Martin thanked the residents who applied to serve on the CBAB, as it showed the City was moving in the right direction, encouraging newly appointed members to remain steadfast in getting selected for something that would enable them to be a part of the solution. Vice Mayor Grant told Ms. Dabney there were other City board opportunities to serve, and as staff had her contact information, they could reach out regarding her interest in filling one of those vacancies. 10. RESOLUTION NO. 20R-11-224: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPOINTING VARIOUS MEMBERS TO SERVE AS A MEMBER OF THE LOCAL AFFORDABLE HOUSING ADVISORY COMMITTEE BY THE CITY COMMISSION AS A WHOLE FOR A FOUR (4) YEAR TERM EXPIRING JUNE 2024 TO FILL EXPIRED POSITIONS; PROVIDING FOR AN EFFECTIVE DATE City of Lauderhill Page 13 City Commission Meeting Meeting Minutes - Final November 30, 2020 (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-20R-11-224-Board Appt-Local Housing Advisory appointment 2020-21 Names.pdf AR 20R-11-224 Local Affordable Housing Advisory Committee List Yacinthe, Rene Barry-Smith, Marcia Shorter, Michael Singh, Joseph Goombs, Philip Lewis, Kenneth Trowers, Dashia McIntosh, Sarah Crum, Robert Smith, Mae Patrick, Lauren Commissioner L. Martin wished to table the subject resolution; after reading the backup, he spoke with City staff and understood the Commission had to select eight people to fill the Local Affordable Housing Advisory Committee, some of whom would be new members. The way it was laid out, at least six requirements had to be met, including: being a citizen, a member of a local government body, a member of low-income advocacy, etc. He thought if the Commission randomly picked from the list of named applicants, there was a risk of not satisfying all criteria, so he preferred to have more time to go over the resolution and the applicants’ credentials. Ms. Rosenberg said no harm would be done if the item was tabled to the next Commission meeting, adding in the agenda request the application asked applicants to list the disciplines within which they fell, so the Commission could check each applicant according to what they listed. Commissioner S. Martin asked how the City advertised for the subject board positions. Deputy City Clerk Chin replied staff posted all City board vacancies on the “Boards” page, and when residents inquired about a particular board, staff informed of other board vacancies at that time, so they could list alternate boards on which they were willing to serve on their application. Commissioner S. Martin sought confirmation advertising for vacant City board positions was more passive, rather than sending out eBlasts, etc. Ms. Rosenberg affirmed this to be the case, stating it was also done by word of mouth. Commissioner S. Martin invited Lauderhill residents watching the present City of Lauderhill Page 14 City Commission Meeting Meeting Minutes - Final November 30, 2020 Commission meeting to spread the word on vacant City board positions. Anyone interested in applying to serve on any City board should visit the Lauderhill website and go the “Boards” link, or contact the City Clerk’s Office. Rene Yacinthe, a listed applicant for the subject board, asked if he had to reapply to serve if the Commission tabled the proposed resolution, or would staff notify him of the next step. Mayor Thurston pointed out the list of applicants remained the same, so Mr. Yacinthe would still be considered along with other applicants; he need not do anything further. He explained the City Commission was comprised of three new commissioners, and they needed additional time to review the resolution to ensure they made the best possible decision when voting. A motion was made by Commissioner L. Martin, seconded by Vice Mayor Grant, that this Resolution be tabled to the City Commission Meeting, due back on 12/14/2020. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Vice Mayor D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 11. RESOLUTION NO. 20R-11-225: A RESOLUTION APPROVING THE REMETERING AGREEMENT BETWEEN THE CITY OF LAUDERHILL AND BYRON A. HARRIOTT TO ALLOW SUBMETERS AT THE PROPERTY LOCATED AT 3363 SPANISH MOSS TERRACE, LAUDERHILL, FLORIDA, IN ORDER TO SEPARATELY BILL EACH INDIVIDUAL USER BASED UPON ACTION WATER CONSUMPTION AT THE SAME RATE UTILIZED BY THE CITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-20R-11-225-Agrmt-Rem-Harriott-3363 Spanish Moss.pdf AR 20R-11-225 Remetering Agreement_3363 Spanish Moss Terrace_10 20 2020.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 12. RESOLUTION NO. 20R-11-226: A RESOLUTION APPROVING THE REMETERING AGREEMENT BETWEEN THE CITY OF LAUDERHILL AND WINSOME SIMMONDS TO ALLOW SUBMETERS AT THE PROPERTY LOCATED AT 5700-5704 N.W. 14th STREET, LAUDERHILL, FLORIDA, IN ORDER TO SEPARATELY BILL EACH INDIVIDUAL USER BASED UPON ACTION WATER CONSUMPTION AT THE SAME RATE UTILIZED BY THE CITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 15 City Commission Meeting Meeting Minutes - Final November 30, 2020 Attachments: RES-20R-11-226-Agrmt-Rem-Simmonds-5700-5704 NW 14 St.pdf AR 20R-11-226 Remetering - 5700 NW 14 Street.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 13. RESOLUTION NO. 20R-11-227: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL ACCEPTING THE CERTIFIED RESULTS OF THE NOVEMBER 3, 2020 GENERAL ELECTION FROM THE BROWARD COUNTY CANVASSING BOARD, BROWARD COUNTY SUPERVISOR OF ELECTIONS OFFICE; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-20R-11-227-Election Results Nov 2020.pdf AR 20R-11-227 Lauderhill - Certified Election Results This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 14. RESOLUTION NO. 20R-11-228: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPOINTING TWO MEMBERS BY THE CITY COMMISSION AS A WHOLE TO SERVE AS MEMBERS OF THE LAUDERHILL FIREFIGHTERS PENSION BOARD FOR THE TERMS INDICATED; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-20R-11-228-Brd-Fire Pension Comm as a Whole Names Filled In 2020.pdf AR 20R-11-228 Firefighters Pension Board List Henderson, Sean D Celetti, Meralis Ms. Rosenberg remarked whenever there was an appointment being made by the Commission as a whole, names could not be filled in in advance, as the Commission had to make appointments as a group in the public forum. There were two names submitted, and the Commission was at liberty to appoint both or either one, or appoint someone not listed if they wished. City Attorney Hall added the two named persons in the resolution were City employees. Ms. Rosenberg said they both previously served on the Firefighters Pension Board. A motion was made by Commissioner L. Martin, seconded by Vice Mayor Grant, that this Resolution be approved. The motion carried by the following vote: City of Lauderhill Page 16 City Commission Meeting Meeting Minutes - Final November 30, 2020 Yes: 5- Commissioner M. Dunn, Vice Mayor D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 15. RESOLUTION NO. 20R-11-229: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE APPOINTMENT OF ALFREDA COWARD BY THE CITY COMMISSION AS A WHOLE TO SERVE AS A MEMBER OF THE GENERAL EMPLOYEE PENSION BOARD FOR THE REMAINDER OF THE TERM EXPIRING JUNE 2022; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-20R-11-229-Brd-GE Pension appt Commission as a Whole-Coward named filled in.pdf AR 20R-11-229 General Employees Pension Board List Coward, Alfreda Ms. Rosenberg indicated this was the same situation as agenda item 14, with the appointments being made to the General Employee Pension Board, noting the applicant, Alfreda Coward, previously served on the board. A motion was made by Commissioner L. Martin, seconded by Commissioner Dunn, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Vice Mayor D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 16. RESOLUTION NO. 20R-11-230: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE APPOINTMENT OF SIMONE RUIZ AND KAMERON DAVIS BY MAYOR KEN THURSTON, ON BEHALF OF THE CITY COMMISSION, TO SERVE AS MEMBERS OF THE CITY OF LAUDERHILL HOUSING AUTHORITY BOARD FOR A FOUR (4) YEAR TERM EXPIRING NOVEMBER 2024; PURSUANT TO FLORIDA STATUTES, CHAPTER 421; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY MAYOR KEN THURSTON). Attachments: RES-20R-11-230-BRD-Laud Housing Authority Mayor appt commission approval 2020.pdf AR 20R-11-230 Housing Authority Commission List Ruiz, Simone This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 17. RESOLUTION NO. 20R-11-231: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPOINTING JOHN City of Lauderhill Page 17 City Commission Meeting Meeting Minutes - Final November 30, 2020 BECKFORD AS MEMBER AND RICHARD GAYLE AS ALTERNATE MEMBER OF THE CITY OF LAUDERHILL CODE ENFORCEMENT BOARD BY MAYOR KEN THURSTON FOR THE TERMS AS INDICATED; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY MAYOR KEN THURSTON). Attachments: RES-20R-11-231-BRD-Code-appts 2020-Mayor Thurston.pdf AR 20R-11-231 Code Enforcement Board List Beckford, John Gayle, Richard This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 18. RESOLUTION NO. 20R-11-232: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPOINTING KELVIN HAYNES BY MAYOR KEN THURSTON TO SERVE AS A MEMBER OF THE PLANNING AND ZONING BOARD FOR THE FOR THE REMAINDER OF THE UNEXPIRED TERM OF MELISSA DUNN THAT SHALL EXPIRE CONCURRENT WITH THE COMMISSION SEAT OR NOVEMBER 2022; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY MAYOR KEN THURSTON). Attachments: RES-20R-11-232-Brd-P&Z - Mayor appt.pdf AR 20R-11-232 Planning and Zoning Board List Haynes, Kelvin This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 19. RESOLUTION NO. 20R-11-233: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPOINTING PEGGY RIGG BY THE CITY COMMISSION AS A WHOLE TO SERVE AS A MEMBER OF THE PLANNING AND ZONING BOARD FOR THE REMAINDER OF THE UNEXPIRED TERM OF WIN HOFFMAN ENDING NOVEMBER 2022; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-20R-11-233-Brd-P&Z comm whole 2020.pdf AR 20R-11-233 Planning and Zoning Board List Rigg, Peggy Ms. Rosenberg noted Win Hoffman resigned from the Planning & Zoning (P&Z) Board, so the vacated position was being filled for the remainder of his term; Ms. Peggy Rigg expressed an interest to serve on the P&Z Board. City of Lauderhill Page 18 City Commission Meeting Meeting Minutes - Final November 30, 2020 Peggy Rigg stated she lived in Lauderhill for over 20 years and wished to serve on the P&Z Board, particularly as her children were no longer young so she had more time. Commissioner Dunn mentioned having an applicant currently going through the application process, asking if at a later time staff would bring the matter back to the Commission, so that applicant could be considered. City Attorney Hall affirmed this would be done. Mayor Thurston opened the discussion to the public. Mr. Yacinthe mentioned serving on the P&Z Board for over 15 years, and he remained interested in serving on that board. Mayor Thurston asked City Clerk staff to share Mr. Yacinthe’s information with the Commission, as there were appointments the remaining Commissioners had to make. A motion was made by Vice Mayor Grant, seconded by Commissioner S. Martin, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Vice Mayor D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 20. RESOLUTION 20R-11-234: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL AUTHORIZING THE CITY MANAGER TO MAKE PROVISIONS REGARDING ELECTRONIC ATTENDANCE AT PUBLIC MEETINGS DURING PERIODS OF A DECLARED PUBLIC HEALTH STATE OF EMERGENCY; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH) Attachments: RES-20R-11-234-Virtual Meetings-Physical Presence Resolution EO.pdf AR 20R-11-234 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 21. RESOLUTION NO. 20R-11- 235: A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING; APPROVING THE AWARD OF CONTRACT TO ALL LIQUID ENVIRONMENTAL SERVICES, LLC. D/B/A JOHNSON ENVIRONMENTAL SERVICES IN THE TOTAL AMOUNT NOT TO EXCEED $100,000.00 TO PROVIDE ENVIRONMENTAL SERVICES TO ASSIST WITH WASTEWATER PUMPING SERVICES ON AN AS NEEDED EMERGENCY BASIS BASED UPON THE BIDS SOLICITED BY THE CITY OF FORT LAUDERDALE (12101-383); PROVIDING FOR PAYMENT FROM BUDGET CODE NUMBER 450-927-3110; PROVIDING City of Lauderhill Page 19 City Commission Meeting Meeting Minutes - Final November 30, 2020 FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-20R-11-235-PIGGY-Johnson Environmental.pdf AR 20R-11-235 PumpingSolicitation Johnson Environmental - 12101 - Fully Executed with Pricing Commissioner L. Martin wished to take a moment to inform the community of an effort by Ms. Giles-Smith to be proactive on the flooding the City experienced a few weeks ago. He wanted it to be clear to the public that the subject action was a proactive measure to better prepare the City in the event of another like weather event that might require pumping trucks to move water quickly. He commended Ms. Giles-Smith and her staff for taking steps to make the City better prepared. Commissioner S. Martin sought clarification where it said wastewater, it included storm water, which City staff affirmed it did. He said the City was currently waiving the bidding requirement and hiring the City of Fort Lauderdale’s vendor, and if members of the Lauderhill public knew of other local vendors or owned companies that could perform such services, they should register as vendors with the City, so the City Manager and Purchasing Department staff knew they existed. In selecting Fort Lauderdale’s vendor, he asked if City staff knew their selection criteria. City Attorney Hall answered yes; the City received the request for proposal (RFP) issued by Fort Lauderdale in their bidding process, adding when the City piggybacked on another municipality’s contracted vendor, City staff secured a letter from the vendor stating they would give the same services at the same prices. He said staff obtained from the city that Lauderhill piggybacked with, Fort Lauderdale in the current instance, the actual RFP they issued, along with the resolution and contract approved to formally engage the vendor’s services. All these documents were gathered and provided when the matter was brought before the Commission for consideration. Commissioner S. Martin asked staff to share how local vendors were included in an RFP that came from the City, versus when Lauderhill piggybacked on another city’s contract for services. City Manager Giles-Smith explained the reason the City decided to piggyback on the subject contract was to be prepared more quickly if the City were to experience another extreme rain event, as the RFP process could take two to six months to complete, depending on the level of detail. Thus, if Lauderhill experienced more heavy rains soon after the previous one, there would be insufficient time for the City to send out a bid to hire a company for the needed services. She noted her staff and she recognized this was something the City needed to put in place, so they were already in the process of working on a Lauderhill RFP to secure such services that would be sent out to any qualified Lauderhill businesses. Commissioner S. Martin thanked Ms. Giles-Smith for being proactive to ensure the City had something in place if another heavy rain took place in the near future. Mr. Hobbs reiterated staff already began the RFP process of developing the City’s City of Lauderhill Page 20 City Commission Meeting Meeting Minutes - Final November 30, 2020 RFP, but while this was being done, it was important to have a vendor in place. He said, on a more general basis, staff normally first went through the City’s vendor list, and then, failing that, they went out to bid. However, in the event other surrounding communities already went through that process, it was normal to find the same vendors vying for the same bids and jobs, so staff usually investigated three or four surrounding cities that already went through the RFP process. He said, as Mr. Hall stated, if staff observed consistencies, whether with the vendors applying, or pricing, etc., they might opt to piggyback for the sake of moving the process forward and access needed services quickly, as usually when the City embarked on the RFP process, it was to provide specific services to the public. If staff saw bids that were recently advertised that received responses showing acceptable prices, they would consider piggybacking on already established contracts versus going through the lengthy RFP process only to have the same vendors bidding with the same prices. A motion was made by Vice Mayor Grant, seconded by Commissioner L. Martin, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Vice Mayor D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 22. RESOLUTION NO. 20R-11-236: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL AUTHORIZING THE DISPOSAL OF AN ARTIFICIAL CHRISTMAS TREE WHICH IS DEEMED TO BE OBSOLETE, DAMAGED, INOPERABLE AND SURPLUS EQUIPMENT IN THE MOST COST EFFECTIVE AND FAVORABLE MANNER PURSUANT TO CITY CODE SECTION 2-143; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-20R-11-236-surplus obsolete equipment-Christmas Tree.pdf AR 20R-11-236 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 23. RESOLUTION NO. 20R-11-237: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL CREATING THE NEW JOB POSITION OF; APPROVING THE JOB DESCRIPTION FOR THE NEW POSITION OF LEGISLATIVE AIDE INTERN; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-20R-11-237-JOB-creation-Legislative Intern.pdf AR 20R-11-237 Legislative Aide Intern.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) City of Lauderhill Page 21 City Commission Meeting Meeting Minutes - Final November 30, 2020 XIII QUASI-JUDICIAL MATTERS (IF NOT ON CONSENT AGENDA) 24. RESOLUTION NO. 20R-11-238: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL, FLORIDA GRANTING TO G.I. OF COMMERCIAL, LLC. A SPECIAL EXCEPTION USE DEVELOPMENT ORDER, SUBJECT TO CONDITIONS, TO ALLOW IN THE GENERAL COMMERCIAL (CG) ZONING DISTRICT A RESTAURANT, FAST FOOD, WITH DRIVE THROUGH USE ON A .66± ACRE SITE LEGALLY DESCRIBED AS COMMERCIAL BOULEVARD SHOPPES NO 2, 107-43 B LOT 11 ACCORDING TO THE PLAT THEREOF AS RECORDED IN OFFICIAL RECORDS BOOK 107 PAGE 43 OF THE PUBLIC RECORDS OF BROWARD COUNTY, FLORIDA, MORE COMMONLY KNOWN AS 7040 W. COMMERICAL BLVD., LAUDERHILL, FLORIDA; PROVIDING FOR FINDINGS AND CONCLUSIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-20R-11-238-Special X -GI Inc.pdf AR 20R-11-238 DRR (20-SE-012) DRR Popeyes Exhibit A - Special Exception Use Application with fee Exhibit A1 - Special Exception Justfication Exhibit B - Deed Exhibit B1 - Declaration of Restrictions - Draft Exhibit C - Site Plan Exhibit D - Survey - Vacant Property Exhibit E - Floor Areas-Layout1 Exhibit F - Equipment plan-Layout1 Exhibit G - Traffic Statement Exhibit G1 - Traffic Statement Review Exhibit H - (20-SE-012) SEU Conditions Affadavit, Popeyes This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 25. REMOVED XIV QUASI-JUDICIAL MATTERS, FIRST READING XV QUASI-JUDICIAL MATTERS, SECOND READING XVI UNFINISHED BUSINESS City of Lauderhill Page 22 City Commission Meeting Meeting Minutes - Final November 30, 2020 XVII OLD BUSINESS XVIII NEW BUSINESS XIX COMMUNICATIONS FROM PUBLIC OFFICIALS AT 9:00 PM, OR IMMEDIATELY BEFORE ADJOURNMENT, WHICHEVER SHALL FIRST OCCUR. IF AN ITEM OF LEGISLATION IS BEING DISCUSSED AT 9:00 PM, THE CHAIR MAY DELAY THESE COMMUNICATIONS UNTIL AFTER THE ITEM OF LEGISLATION HAS BEEN RESOLVED. City Attorney Hall congratulated Commissioners Dunn, L. Martin and S. Martin on their election to the City Commission, and he congratulated Vice Mayor Grant on being newly appointed to that position on the Commission. Commissioner Dunn stated she was grateful for the opportunity to serve the City of Lauderhill, adding she worked with Ms. Giles-Smith and her team on a number of issues over the past week, and it was fun; she was having a good time. She congratulated Vice Mayor Grant on her appointment. Commissioner S. Martin commended Vice Mayor Grant for her appointment. He thanked the CBAB, on which he recently served, stating it was great working with the members; he looked forward to working with the new team, along with the citizens of Lauderhill. He congratulated his two newly elected fellow Commissioners, stating he looked forward to being part of a team that would move the City forward. He thanked all members of the public who attended the meeting via the various methods available, expressing appreciation for those persons showing a willingness to serve on City boards. He wished everyone happy holidays. Commissioner L. Martin echoed congratulations to his new fellow Commissioners and Vice Mayor Grant for her appointment, hoping by the next Commission meeting the name protocol would be worked out. He thanked the Lauderhill voters for entrusting him with the opportunity to serve them, and he promised to work as hard, if not harder than anyone else on the dais to ensure the Commission and City staff delivered services to the Lauderhill community that would make for a better, brighter Lauderhill that attracted people interested in being a part of what the City sought to achieve. He congratulated Vice Mayor Grant, Commissioner Dunn, and City Manager Giles-Smith for their phenomenal service to the City, along with the three men serving on the Commission who were members of the Omega Psi Phi Fraternity; this was no mean feat, and he wished to praise his Delta sisters. Vice Mayor Grant congratulated to the new Commissioners, stating she knew them all personally and was well aware of all their hard work in the Lauderhill community that enabled them to rise to now serve on the City Commission. She looked forward to working with all members of the Commission, as she was confident in the Commission’s ability to move the City forward. She looked forward to hearing the initiatives, etc. they wished to embark on. She was honored to be appointed as the City’s vice mayor, as she loved Lauderhill and looked forward to working with members of the community, and ensuring all residents were treated fairly. City of Lauderhill Page 23 City Commission Meeting Meeting Minutes - Final November 30, 2020 City Manager Giles-Smith stated it was a pleasure to serve with Mayor Thurston, newly appointed Vice Mayor Grant, and the three new members of the Commission; she looked forward to working with the Commission members individually and as a group to move the City forward, agreeing with Commissioner Dunn it would be fantastic and fun. Mayor Thurston thanked the Lauderhill community and volunteers for participating in the food distributions, as the need was real. He spoke with people who had yet to receive their unemployment benefits from the State, so there was a real need, commending Commissioner Grant for setting up the food distributions and gathering volunteers. Commissioners Dunn, L. Martin and S. Martin were already active in these initiatives in the community, helping with the food distribution. These endeavors helped keep Lauderhill residents fed. He congratulated Vice Mayor Grant on her recent appointment to Vice Mayor, and he looked forward to serving with her over the next year in her capacity as Vice Mayor. He thanked Police Chief Stanley for the successful reaccreditation of the Lauderhill Police Department, noting she mentioned a program, Slow Roll With a Cop, where the police department invited the community to ride a bicycle for five to eight miles along a set route. At present, he was the only elected official in Lauderhill who participated in the Slow Roll, so he challenged the rest of the Commission to participate, adding COVID 19 protocols would be in place. XX ADJOURNMENT - 9:05 PM City of Lauderhill Page 24