City Commission Meeting

City of Lauderhill City Commission Chambers at City Hall 5581 W. Oakland Park Blvd. Lauderhill, FL, 33313 www.lauderhill-fl.gov Meeting Minutes - Final Monday, July 11, 2022 6:00 PM Attend via phone: Dial 1-312-626-6799 & Meeting ID: 923 2127 8679 Attend via Computer: https://www.colvcm.com City Commission Meeting LAUDERHILL CITY COMMISSION Mayor Ken Thurston Vice Mayor Melissa P. Dunn Commissioner Denise D. Grant Commissioner Lawrence Martin Commissioner Sarai Martin Desorae Giles-Smith, City Manager Andrea M. Anderson, City Clerk Earl Hall, City Attorney City Commission Meeting Meeting Minutes - Final July 11, 2022 I CALL TO ORDER Mayor Thurston called to order the Regular City Commission Meeting at 6:00 PM. Mayor Thurston explained, though Governor DeSantis suspended certain restrictions, the City remained under a state of emergency due to the COVID 19 pandemic. Due to the challenges of the virus, the City of Lauderhill continued to hold hybrid, virtual governmental meetings to allow the public to participate remotely. The City Commission would have a quorum physically present at its meetings at City Hall, along with staff, following the Center for Disease Control (CDC) guidelines for facial coverings, social distancing, and public gatherings. Anyone experiencing issues viewing and/or participating in Commission meetings should contact IT Director Douglas Downs. The City Commission and staff appreciated the public’s patience and cooperation during such difficult and ever-changing times. II ROLL CALL Present: 5- Vice Mayor Melissa P. Dunn,Commissioner Denise D. Grant,Commissioner Lawrence Martin,Commissioner Sarai Martin, and Mayor Ken Thurston ALSO PRESENT: Kennie Hobbs, Deputy City Manager Earl Hall, City Attorney Constance Stanley, Police Chief Andrea M. Anderson, City Clerk III COMMUNICATIONS FROM THE PUBLIC (AND RESPONSES TO THE PUBLIC, IF THE TIME PERMITS DURING THIS PORTION OF THE MEETING OF THE CITY COMMISSION) IV ADJOURNMENT (NO LATER THAN 6:30 PM) I CALL TO ORDER OF REGULAR MEETING II PLEDGE OF ALLEGIANCE TO THE FLAG FOLLOWED BY GOOD AND WELFARE HOUSEKEEPING A motion was made by Vice Mayor M. Dunn, seconded by Commissioner L. Martin, to ACCEPT the Revised Version of the City Commission Meeting Agenda for July 11, 2022, to hear Presentation B first, and to discuss Item #14 first. The motion carried by the following vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 City of Lauderhill Page 1 City Commission Meeting Meeting Minutes - Final July 11, 2022 III CONSIDERATION OF CONSENT AGENDA A motion was made by Commissioner L. Martin, seconded by Commissioner S. Martin, that this Consent Agenda was approved. The motion carried by the following vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 A motion was made by Commissioner L. Martin, seconded by Vice Mayor M. Dunn, that the Commission Meeting be suspended to return to Communications from the Public. The motion carried by the following vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 IV APPROVAL OF MINUTES A. MINUTES OF THE CITY COMMISSION MEETING FOR JUNE 27, 2022. Attachments: June 27, 2022 - City Commission Meeting Minutes These Minutes were approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) V PROCLAMATIONS / COMMENDATIONS A. A PROCLAMATION HONORING DORIS PASCHALL (REQUESTED BY COMMISSIONER LAWRENCE “JABBOW” MARTIN). B. A PROCLAMATION DECLARING JULY 2022 AS PARKS AND RECREATION MONTH (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). VI SPECIAL PRESENTATIONS B. A PRESENTATION OF DONATIONS TO BREAST CANCER SURVIVORS FROM LAUDERHILL 2021 PINK UP TASKFORCE (REQUESTED BY COMMISSIONER LAWRENCE "JABBOW" MARTIN). Attachments: Special Presentation B (As Referenced Within Minutes) A. A PRESENTATION RECOGNIZING GRADUATES OF THE LAUDERHILL INCLUSIVE ENTREPRENEURSHIP PROGRAM (LIEP) (REQUESTED BY VICE MAYOR MELISSA P. DUNN). Attachments: Special Presentation A (As Referenced Within Minutes) VII GENERAL PRESENTATIONS (5 MINUTES MAXIMUM) City of Lauderhill Page 2 City Commission Meeting Meeting Minutes - Final July 11, 2022 A. A PRESENTATION FROM YOUTH EMPOWERMENT VILLAGE (REQUESTED BY COMMISSIONER SARAI "RAY" MARTIN). Attachments: 2023 proposal PROGRAM OFFICIAL 2023 proposal tallahassee official B. A PRESENTATION FROM THE LAUDERHILL YOUTH COUNCIL AND TEEN LEADER CLUB (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). Attachments: Youth Council C. LAUDERHILL LISTENS – A DEMONSTRATION OF CONSTITUENT PROBLEM SOLVING PORTAL (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). Attachments: Presentation C (As Referenced Within Minutes) D. A PRESENTATION OF LAUDERHILL HEALTH AND PROSPERITY ABCD PROJECT (REQUESTED BY VICE MAYOR MELISSA P. DUNN). Attachments: Presentation D (As Referenced Within Minutes) VIII ORDINANCES & PUBLIC HEARINGS - FIRST READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) 1. ORDINANCE NO. 22O-07-121: AN ORDINANCE AMENDING THE CITY OF LAUDERHILL CODE OF ORDINANCES, CHAPTER 12, BUSINESS REGULATIONS, ARTICLE X, SPECIAL EVENTS; REPEALING AND REPLACING ARTICLE IN ITS ENTIRETY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER LAWRENCE “JABBOW” MARTIN). Attachments: ORD-22O-07-121-Code-Ch 12-Art X-Special Events REVISED.pdf AR 22O-07-121 This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 08/29/2022]. (See Consideration of Consent Agenda for vote tally.) IX ORDINANCES & PUBLIC HEARINGS - SECOND READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) 2. ORDINANCE NO. 22O-06-120: AN ORDINANCE OF THE CITY OF LAUDERHILL, FLORIDA, AMENDING THE CODE OF ORDINAINCES CHAPTER 2, ADMINISTRATION, ARTICLE II, OFFICERS AND EMPLOYEES, DIVISION 3, RETIREMENT, PART 1, FIREFIGHTERS PENSION FUND, SECTION 2-41, DEFINITIONS, AND SECTION 2-54, City of Lauderhill Page 3 City Commission Meeting Meeting Minutes - Final July 11, 2022 DEFERRED RETIREMENT OPTION PLAN (DROP) TO IMPLEMENT THE CHANGES CONTAINED IN THE COLLECTIVE BARGAINING AGREEMENT; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-22O-06-120-ORDINAINCE-Fire DROP-21-24 CBA.pdf AR 22O-06-120 20220708 Lauderhill Fire - 2021 CBA Impact This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) X RESOLUTIONS (IF NOT ON CONSENT AGENDA) 14. RESOLUTION NO. 22R-07-152: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE ADDENDUM TO THE REAL ESTATE DEVELOPMENT AGREEMENT BETWEEN THE CITY OF LAUDERHILL AND LE PARC AT LAUDERHILL, LLC AS A RESULT OF AN INCREASE IN THE GROSS DEVELOPMENT BUDGET; PROVIDING TERMS AND CONDITIONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESOARE GILES-SMITH). Attachments: RES-22R-07-152-Agrmt-Addendum Le Parc Developer Agreement.pdf AR 22R-07-152 Addendum Developer Agreement-LeParc FINAL.pdf Ex. A - RES 19R-04-67 Development Agreement with LeParc at Lauderhill, LLC Ex. B -Le Parc At Lauderhill Bid Set Proposal REV01 Ex. C- Updated Le PArc Est revised Commissioner Grant sought clarification on staff’s perspective. Deputy City Manager/Finance Director Kennie Hobbs stated there was a prior agreement approved by the City Commission related to an abatement for the development of the Le Parc rental property. The City offered tax abatements designated within its CRAs, as the City had a non-tax increment financing (TIF) CRA, unlike CRAs in other cities where they had the opportunity to provide cash incentives to spur development in their area. In lieu of the City’s CRA having that ability, one of the things they were considering in the CRA districts only was tax abatements. The subject issue before the Commission was an update to the previously approved agreement. Acting Planning & Zoning Director Zachery Davis-Walker highlighted the updates to the subject agreement as follows: • This addendum was due to quickly escalating construction costs • The subject memorandum of understanding (MOU) was approved in 2019 with a City of Lauderhill Page 4 City Commission Meeting Meeting Minutes - Final July 11, 2022 specified abatement amount for a term of ten years • The addendum to the existing MOU provided for the same term, a slightly higher abatement amount; the primary difference was the provision for claw-backs that provided for certain conditions the developer had to meet prior to those incentives being reduced, along with an actual voiding for the incentives. Mr. Hobbs noted, previously, the approved abatement had a cap, and due to rising construction costs, the applicant asked the City to reconsider the new costs, and recalculate the abatement amount, which staff recommended take place. The new construction amount represented $72 million, and based on that new construction amount, staff was asking the Commission to consider a maximum abatement over a ten-year period of $9,103,503.00; this took into consideration ad valorem taxes, the debt millage. The applicant would continue to pay the fire fee, utility costs related to water and sewer, stormwater costs, and certificate of use (COU) fees; though there’s an abatement being requested, staff thought the overall impact to the community was positive, and they anticipated other property values within that area increasing, and by placing the cap, as property values increased, there was a hard cap as to an amount, though not necessarily for ten years. If property values rose quickly, the abatement period would be for fewer years, and if they rose more slowly, the abatement period would cap at ten years. Mr. Hobbs indicated the agreement called for construction to begin by the first quarter of 2023, and the applicant indicated they would be ready to move forward with construction at that time, and if construction was not concluded on time, the City had the ability to reduce the overall abatement. Commissioner L. Martin noted the fact that the subject development was located in the CRA area meant other developers coming to the City outside of the CRA would not be eligible to receive a similar tax abatement. City Attorney Hall affirmed staff would codify that tax abatements were only considered for sites located in the CRA areas. A motion was made by Commissioner L. Martin, seconded by Mayor K. Thurston, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 Vivian Dimond commended the City Commission and staff for how well they conducted City business, stating she received numerous offers on the subject property, which she refused, as she was determined to build the subject development and be a part of Lauderhill. She mentioned it broke her heart when a previous speaker was unsuccessful in getting full city funding to take some youths to Tallahassee, so after her presentation, she went out to the lobby and offered to cover the remaining costs of the trip. She hoped to continue being a good community partner in the City of Lauderhill for years to come. She reminded the Commission she would be donating close to an acre of land to the City to facilitate street improvements. Additionally, the subject development would have a children’s daycare center, something she insisted on having on the property from the beginning of the process. She appreciated the Commission’s vote of approval, promising them she would not disappoint them. City of Lauderhill Page 5 City Commission Meeting Meeting Minutes - Final July 11, 2022 3. RESOLUTION NO. 22R-07-133: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE CITY OF LAUDERHILL COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) THIRD YEAR ACTION PLAN (2022-2023); AUTHORIZING THE CITY MANAGER OR HER DESIGNEE TO EXECUTE ANY NECESSARY DOCUMENTATION OR CERTIFICATIONS REQUIRED BY HUD; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-22R-07-133-CDBG 3rd Year Action Plan 2022-23 REVISED AR 22R-07-133 Draft Third-Year Action Plan This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 4. RESOLUTION 22R-07-134: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE RANKING OF QUALIFIED FIRMS PURSUANT TO RFP #2022-012 FOR ENTERPRISE RESOURCE PLANNING SERVICES AS RECOMMENDED BY THE EVALUATION COMMITTEE; AUTHORIZING THE CITY MANAGER TO NEGOTIATE THE TERMS OF THE CONTRACT IN AN AMOUNT NOT TO EXCEED $133,800.00 TO BE PAID FROM THE APPROPRIATE BUDGET CODE NUMBER(S); PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-22R-07-134-Ranking-ERP Services.pdf AR 22R-07-134 ORIGINAL FILE NOTIFICATION SoftResources Cost Proposal SoftResources Proposal for Lauderhill RFP No. 2022-012 ERP Consulting Services This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 5. RESOLUTION NO. 22R-07-135: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL RATIFYING AND APPROVING THE MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY OF LAUDERHILL AND THE FLORIDA STATE LODGE, FRATERNAL ORDER OF POLICE REGARDING SWORN POLICE OFFICERS AND SERGEANTS AMENDING ARTICLE 33.2 OF THE COLLECTIVE BARGAINING AGREEMENT (CBA) ENTERED INTO ON OCTOBER 1, 2021 TO ADDRESS INJURIES ON THE JOB THROUGH NO FAULT OF THEIR OWN; PROVIDING FOR TERMS AND CONDITIONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 6 City Commission Meeting Meeting Minutes - Final July 11, 2022 Attachments: RES-22R-07-135-FOP MOU Amendment.pdf AR 22R-07-135 FOP MOU (2).pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 6. RESOLUTION NO. 22R-07-136: A RESOLUTION APPROVING THE FINAL SETTLEMENT BETWEEN ATINA JOHNSON AND THE CITY OF LAUDERHILL IN THE AMOUNT OF $100,000.00 INCLUSIVE OF ATTORNEYS FEES AND COSTS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-22R-07-136-SETT-AGT-Atina Johnson AR 22R-07-136 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 7. RESOLUTION 22R-07-137: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE APPLICATION AND SUBMISSION OF THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION AND BROWARD COUNTY PERMITS NECESSARY TO INSTALL PUBLIC ART ON TRAFFIC CONTROL BOXES AT VARIOIUS LOCATIONS THROUGHOUT THE CITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-22R-07-137-traffic box wrap permits 2022 AR 22R-07-137 WrapLocationsMapRev1 Commissioner L Martin ask for the proposed locations outlined in the resolution to be amended to include the electrical box located at the corner of Broward Boulevard and NW 35th Avenue that sat in front of the McWhite’s Funeral Home. A motion was made by Commissioner L. Martin, seconded by Commissioner S. Martin, that this Resolution be approved as amended. The motion carried by the following vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 8. RESOLUTION NO. 22R-07-138: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL URGING THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA TO INCREASE FUNDING FOR SCHOOL RESOURCE OFFICERS FOR EVERY SCHOOL WITHIN BROWARD COUNTY, FLORIDA; PROVIDING FOR DISTRIBUTION; City of Lauderhill Page 7 City Commission Meeting Meeting Minutes - Final July 11, 2022 PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER DENISE D. GRANT). Attachments: RES-22R-07-138-Support SRO Funding Increase.pdf AR 22R-07-138 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 9. RESOLUTION NO. 22R-07-139: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL AWARDING THE BID TO SUNSHINE SERVICES UNLIMITED, INC. IN AN AMOUNT NOT TO EXCEED $131,266.00 IN ACCORDANCE WITH RFP 2022-050 FOR THE MANORS OF INVERRARY ROADWAY IMPROVEMENTS PHASE 2 TO COMPLETE THE ROADWAY FOR BUILDINGS 1, 2, 3 AND 6, ACTING AS THE PURCHASING AGENT ON BEHALF OF THE MANORS OF INVERRARY SAFE NEIGHBORHOOD IMPROVEMENT DISTRICT; PROVIDING FOR PAYMENT FROM BUDGET CODE NUMBER 155-159-06384; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-22R-07-139-bid-Sunshine-Manors SND roadways Phase 2.pdf AR 22R-07-139 ORIGINAL FILE NOTIFICATION RFP 2022-050 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 10. RESOLUTION NO. 22R-07-140: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE CITY EVENTS/PROGRAMS SIGN POLICY TO GOVERN THE INSTALLATION OF ALL SIGNS BY THE CITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER LAWRENCE “JABBOW” MARTIN). Attachments: RES-22R-07-140-City Sign Policy.pdf AR 22R-07-140 CITY SIGN POLICY EXHIBIT.pdf City Attorney Hall spoke to some members of the City Commission on the subject issue, and he thought the word campaign was causing some concern, so another word would be chosen, as the words campaign and sign were in a different area by code, which was not the intent of the subject resolution. This was about City advertising various events and initiatives, such as City Commission events, etc. Director of Public Relations and Cultural Arts Leslie Johnson concurred, referring to the City attachment containing the policy with the language “City services or campaigns”, which she changed to “City services or events”. She agreed with removing the word campaign from the title. City of Lauderhill Page 8 City Commission Meeting Meeting Minutes - Final July 11, 2022 Commissioner Grant asked when the change would take effect. City Attorney Hall commented the subject policy had a number of moving parts. For example, the City’s purchasing and installing electronic signs, which required a process that would span a number of budget years, as staff had to source the funding. He said some things might be more immediate, such as staff moving ahead with trying to design permanent signs, such as those going in City parks for Adopt-A-Park. Thus, the Commission’s present approval would put the policy into effect, but actual implementation would take longer, possibly six to eight months. Ms. Johnson indicated, in terms of the number of signs that would be activated, the CRA began to put up their Beer-B-Q signs, and they already elected to order only ten, so staff was working on those. A motion was made by Commissioner L. Martin, seconded by Vice Mayor M. Dunn, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Vice Mayor M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 11. RESOLUTION NO. 22R-07-141: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE SIX (6) MONTH EXTENSION OF THE AGREEMENT WITH AGREEMENT WITH PATIENT CARE LABORATORIES, INC. D/B/A MICRIM LABS INC. PURSUANT TO RFP #2019-023 TO PROVIDE THE OPERATION, MAINTENANCE AND MANAGEMENT OF CITY OF LAUDERHILL WATER TREATMENT PLANT UTILITY SYSTEM THROUGH JANUARY 31, 2023; AUTHORIZING A SIX PERCENT (6%) PRICE INCREASE; PROVIDING FOR PAYMENT FROM THE APPROPRIATE BUDGET CODE NUMBER ON AN AS NEEDED BASIS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-22R-07-141-Micrim Lab Extension.pdf AR 22R-07-141 Micrim Labs Extension Signed.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 12. RESOLUTION NO. 22R-07-142: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL URGING THE FLORIDA LEGISLATURE TO TAKE ACTION SAFEGUARDING THE ACCESSIBILITY, AFFORDABILITY, AND SAFETY OF REPRODUCTIVE HEALTHCARE AND THE FUNDAMENTAL CONSTITUTIONAL RIGHT TO ABORTION; OPPOSING THE LATEST EFFORTS OF SEVERAL U.S. STATES TO SEVERELY LIMIT AND/OR OUTRIGHT BAN ABORTION; SUPPORTING AND ENCOURAGING INITIATIVES BY LOCAL MUNICIPALITIES IN FLORIDA TO PROVIDE REPRODUCTIVE City of Lauderhill Page 9 City Commission Meeting Meeting Minutes - Final July 11, 2022 HEALTHCARE SERVICES TO THEIR EMPLOYEES AND INCLUSIVE EDUCATION TO RESIDENTS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY VICE MAYOR MELISSA P. DUNN). Attachments: RES-22R-07-142-Support Abortion Rights.pdf AR 22R-07-142 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 13. RESOLUTION NO. 22R-07-143: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL WAIVING COMPETITIVE BIDDING; AUTHORIZING THE PIGGYBACK OF THE NATIONAL COOPERATIVE PURCHASING ALLIANCE (RFP# 01-18) FOR DOCUMENTS AND RECORDS MANAGEMENT; AWARDING THE CONTRACT TO MCCI, LLC TO PROVIDE SCANNING SERVICES THROUGH APRIL 30, 2023; PROVIDING FOR PAYMENT IN AN AMOUNT NOT TO EXCEED $40,000.00 FROM BUDGET CODE NUMBER 001-112-03110; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-22R-07-143-PIGGY-MCII-Scanning Services.pdf AR 22R-07-143 NCPA Scanning Agreement.pdf NCPA-MCCi 5th Year Renewal Letter.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) XI QUASI-JUDICIAL MATTERS (IF NOT ON CONSENT AGENDA) XII QUASI-JUDICIAL MATTERS, FIRST READING XIII QUASI-JUDICIAL MATTERS, SECOND READING XIV UNFINISHED BUSINESS XV OLD BUSINESS XVI NEW BUSINESS A. ITEM REMOVED XVII COMMUNICATIONS FROM PUBLIC OFFICIALS SHALL BEGIN IMMEDIATELY BEFORE ADJOURNMENT Commissioner S. Martin reminded everyone on July 28 2022, there would be a City of Lauderhill Page 10 City Commission Meeting Meeting Minutes - Final July 11, 2022 community leaders breakfast similar to that of the Lauderhill Coalition HOA presidents. Commissioner L. Martin said they pulled a small group together in response to receiving numerous complaints about the kind of information being provided to new residents moving to Lauderhill, then later discovered Ms. Johnson and her staff did an excellent job compiling information that was already posted on the City’s website. The information for new residents moving to Lauderhill included links for further information; his group would pursue printing five by seven palm cards, and business-type cards with a QR code people could zoom in on to find the same information. The intent was, over the next 30 to 60 days, to get information out to the City’s HOAs and other large groups the Commission and staff often met with. He said the information on the City’s website spanned all city services, including bulk pickup schedules, schools located in Lauderhill, voter registration information, hospitals, etc. He mentioned the paper shredding pilot program was very successful, and at three of the four park locations bins completely filled up in a week, with a possible dumping date of August 4, 2022, which might have to be rescheduled for an earlier date. In light of the pilot program’s success, staff would make adjustments going forward, monitoring which locations received the most usage. Vice Mayor Dunn wished staff to add to the hospital list Broward Community Family Health Center located in the Lauderhill Mall. Commissioner L. Martin mentioned July 10, 2022, was the 49th Anniversary of the Bahamas Independence. Mr. Hobbs reminded everyone about the upcoming Budget Workshop on July 12, 2022, at 9:30 a.m. at City Hall, at which the City Manager’s proposed fiscal year 2023 budget would be discussed. Mayor Thurston noted at the last Move with the Mayor event, they added indoor cycling or spinning and it would continue to take place every Wednesday at Veterans Park at 6:30 p.m.; there was good turnout with residents using nine of the ten bikes. He would be bringing back the grant writing seminar, and as there was a significant amount of information to disseminate, it would be a two-day event: part one on Saturday, August 6, 2022, and part two on Saturday, August 13, 2022. Soca Step Aerobics continued the coming Friday at 7:00 p.m. at the Lauderhill Sports Park; the number of attendees increased with each event, and the coming event included a challenge with the City of Tamarac. XVIII ADJOURNMENT - 9:13 PM City of Lauderhill Page 11