City Commission Meeting

City of Lauderhill City Commission Chambers at City Hall 5581 W. Oakland Park Blvd. Lauderhill, FL, 33313 www.lauderhill-fl.gov Meeting Minutes - Final Monday, April 10, 2023 6:00 PM City Commission Chambers City Commission Meeting LAUDERHILL CITY COMMISSION Mayor Ken Thurston Vice Mayor Sarai Martin Commissioner Melissa P. Dunn Commissioner Denise D. Grant Commissioner Lawrence Martin Desorae Giles-Smith, City Manager Andrea M. Anderson, City Clerk Angel Petti Rosenberg, City Attorney City Commission Meeting Meeting Minutes - Final April 10, 2023 I CALL TO ORDER Mayor Thurston called to order the Regular City Commission Meeting at 6:00 PM. II ROLL CALL Present: 5- Commissioner Melissa P. Dunn,Commissioner Denise D. Grant,Commissioner Lawrence Martin,Vice Mayor Sarai Martin, and Mayor Ken Thurston ALSO PRESENT: Desorae Giles-Smith, City Manager Angel Petti Rosenberg, City Attorney Constance Stanley, Police Chief Andrea M. Anderson, City Clerk III COMMUNICATIONS FROM THE PUBLIC (AND RESPONSES TO THE PUBLIC, IF THE TIME PERMITS DURING THIS PORTION OF THE MEETING OF THE CITY COMMISSION) IV ADJOURNMENT (NO LATER THAN 6:30 PM) I CALL TO ORDER OF REGULAR MEETING II PLEDGE OF ALLEGIANCE TO THE FLAG FOLLOWED BY GOOD AND WELFARE HOUSEKEEPING A motion was made by Commissioner L. Martin, seconded by Commissioner M. Dunn, to ACCEPT the Revised Version of the City Commission Meeting Agenda for April 10, 2023. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Vice Mayor S. Martin, and Mayor K. Thurston Abstain: 0 III CONSIDERATION OF CONSENT AGENDA A motion was made by Commissioner D. Grant, seconded by Commissioner M. Dunn, that this Consent Agenda was approved. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Vice Mayor S. Martin, and Mayor K. Thurston Abstain: 0 IV APPROVAL OF MINUTES A. MINUTES OF THE CITY COMMISSION MEETING FOR MARCH 13, 2023. City of Lauderhill Page 1 City Commission Meeting Meeting Minutes - Final April 10, 2023 Attachments: March 13, 2023 - City Commission Meeting Minutes These Minutes were approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) B. MINUTES OF THE SPECIAL CITY COMMISSION MEETING FOR MARCH 16, 2023. Attachments: March 16, 2023 - Special City Commission Meeting Minutes These Minutes were approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) V PROCLAMATIONS / COMMENDATIONS A. A PROCLAMATION DECLARING APRIL 2023 AS MUSLIM AMERICAN HERITAGE MONTH (REQUESTED BY MAYOR KEN THURSTON). B. A PROCLAMATION DECLARING APRIL 2023 AS PARALYZED VETERANS AWARENESS MONTH PROCLAMATION (REQUESTED BY MAYOR KEN THURSTON). C. A PROCLAMATION DECLARING APRIL 22, 2023 AS EARTH DAY (REQUESTED BY COMMISSIONER MELISSA P. DUNN). VI SPECIAL PRESENTATIONS A. A PRESENTATION HONORING THE FABULOUS WOMEN OF LAUDERHILL (REQUESTED BY COMMISSIONER LAWRENCE "JABBOW" MARTIN). Attachments: Special Presentation A - Fabulous Women of Lauderhill 2023 (As Referenced Within Minutes) B. YOUTH AND MENTAL STABILITY (REQUESTED BY COMMISSIONER DENISE D. GRANT). C. A PRESENTATION RECOGNIZING THE LAUDERHILL YOUTH COUNCIL AND TEEN LEADER CLUB FOR WINNING FLORIDA LEAGUE OF CITIES (FLC) 2023 YOUTH COUNCIL VIDEO COMPETITION (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). D. A PRESENTATION OF 2023 LARRY AND MARINA HAGAN LAUDERHILL MLK SCHOLARSHIP RECIPIENTS (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). VII GENERAL PRESENTATIONS (5 MINUTES MAXIMUM) A. A PRESENTATION RECOGNIZING CITY OF LAUDERHILL City of Lauderhill Page 2 City Commission Meeting Meeting Minutes - Final April 10, 2023 VOLUNTEERS FOR NATIONAL VOLUNTEER WEEK (REQUESTED BY COMMISSIONER MELISSA P. DUNN). B. A PRESENTATION FROM MATTATHIAS JOHNSON OF JOURNALING SAVES LIVES/A MENTAL HEALTH MINISTRY BRANCH OF HOUSE OF LOVE MINISTRIES (REQUESTED BY COMMISSIONER LAWRENCE "JABBOW" MARTIN). C. A PRESENTATION IN CELEBRATION OF THE LIFE OF XYNOBIA OLIVIA HENRY (REQUESTED BY COMMISSIONER DENISE D. GRANT). VIII ORDINANCES & PUBLIC HEARINGS - FIRST READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) 1. ORDINANCE NO. 23O-04-106: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF LAUDERHILL, CHAPTER 12, BUSINESS REGULATIONS, ARTICLE II, CERTIFICATE OF USE AND LOCAL BUSINESS TAX RECEIPT, SECTION 12-7, CONTROL BY CITY OF ISSUANCE, REISSUANCE, AND TRANSFER, OF CERTIFICATE OF USE AND LOCAL BUSINESS TAX RECEIPT; RIGHT OF APPEAL; SECTION 12-33, DUE DATES; PENALTIES; 12-45, SUSPENSION OR REVOCATION OF CERTIFICATE OF USE AND/OR LOCAL BUSINESS TAX RECEIPT; HEARING AND APPEAL; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-23O-04-106-Code Chapter 12- COU revocation and business closures.pdf AR 23O-04-106 Code Chapter 12- COU revocation and business closures Code COU-Work-Flow.pdf This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 04/24/2023. (See Consideration of Consent Agenda for vote tally.) IX ORDINANCES & PUBLIC HEARINGS - SECOND READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) 2. ORDINANCE NO. 23O-03-104: AN ORDINANCE APPROVING A CAPITAL BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $1,126,780.00 TO THE FISCAL YEAR 2023 BUDGET; PROVIDING FOR VARIOUS BUDGET CODE NUMBERS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 3 City Commission Meeting Meeting Minutes - Final April 10, 2023 Attachments: 23O-03-104-Budget-supp approp FY 2023.pdf AR 23O-03-104 BA Cappital corrected This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) X RESOLUTIONS (IF NOT ON CONSENT AGENDA) 3. RESOLUTION NO. 23R-04-80: A RESOLUTION APPROVING THE REMETERING AGREEMENT BETWEEN THE CITY OF LAUDERHILL AND DIEVDONNE MARCELIN TO ALLOW SUBMETERS AT THE PROPERTY LOCATED AT 5221 - 5225 N.W. 17TH STREET, LAUDERHILL, FLORIDA, IN ORDER TO SEPARATELY BILL EACH INDIVIDUAL USER BASED UPON ACTION WATER CONSUMPTION AT THE SAME RATE UTILIZED BY THE CITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-04-80-Agrmt-Rem-5221 NW 17 St.pdf AR 23R-04-80 Remetering Agreement_5221- 5225 NW 17 St_03 09 2023.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 4. RESOLUTION NO. 23R-04-81: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE APPOINTMENT OF ______________ BY THE CITY COMMISSION AS A WHOLE TO SERVE AS A MEMBER OF THE GENERAL EMPLOYEE PENSION BOARD FOR A TWO (2) YEAR TERM EXPIRING FEBRUARY 2025; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-23RES-04-81-Brd-GE Pension-Comm Whole.pdf AR 23R-04-81 General Employees Pension Board List Shelton, Paul - General Pension Board Application City Attorney Rosenberg indicated there was one applicant, Paul R. Shelton. A motion was made by Commissioner L. Martin, seconded by Mayor K. Thurston, that this Resolution be approved. The motion carried by the following vote: Yes: 4- Commissioner D. Grant, Commissioner L. Martin, Vice Mayor S. Martin, and Mayor K. Thurston Abstain: 0 Off Dais: 1- Commissioner M. Dunn City of Lauderhill Page 4 City Commission Meeting Meeting Minutes - Final April 10, 2023 5. RESOLUTION NO. 23R-04-82: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPOINTING ________________ BY THE COMMISSION AS A WHOLE TO SERVE AS A MEMBER OF THE LOCAL AFFORDABLE HOUSING ADVISORY COMMITTEE FOR THE REMAINDER OF A FOUR (4) YEAR TERM EXPIRING JULY 2024; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-23R-04-82-Brd-local housing housing.pdf AR 23R-04-82 Local Affordable Housing Advisory Committee List Pierre, Miguelaille - LAHAC Application City Attorney Rosenberg stated there was one applicant, Miguelaille Pierre. A motion was made by Commissioner L. Martin, seconded by Commissioner D. Grant, that this Resolution be approved. The motion carried by the following vote: Yes: 4- Commissioner D. Grant, Commissioner L. Martin, Vice Mayor S. Martin, and Mayor K. Thurston Abstain: 0 Off Dais: 1- Commissioner M. Dunn 6. RESOLUTION NO. 23R-04-83: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPOINTING DEMETRIA RAWLS BY COMMISSIONER MELISSA P. DUNN TO SERVE AS AN ALTERNATE MEMBER OF THE CODE ENFORCEMENT BOARD FOR THE REMAINDER OF A TERM EXPIRING NOVEMBER 2023; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-23R-04-83-Brd-Code -Dunn-Rawls Alternate Member.pdf AR 23R-04-83 Code Enforcement Board List Rawls, Demetria - Code Enforcement Board Application This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 7. RESOLUTION NO. 23R-04-84: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE FOURTH AMENDED ANNUAL CALENDAR OF CITY HOSTED SPECIAL EVENTS FOR FISCAL YEAR 2023; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). Attachments: RES-23R-04-84-Calender-City Hosted Events 4th Amended 2023.pdf AR 23R-04-84 Updated Commissioner Events (Fourth) City of Lauderhill Page 5 City Commission Meeting Meeting Minutes - Final April 10, 2023 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 8. RESOLUTION NO. 23R-04-85: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE OFFER TO PURCHASE BETWEEN THE CITY OF LAUDERHILL AND STRUCTURED ASSET VENTURES II, LLC. FOR THE PROPOSED PURCHASE PRICE IN THE AMOUNT OF $5,600,000 FOR THE TWO PARCELS MORE COMMONLY KNOWN AS 3625-3627 WEST BROWARD BOULEVARD LEGALLY DESCRIBED ON EXHIBIT “A” INCLUDING THE FURNITURE AND FIXTURES IDENTIFIED ON EXHIBIT “B,” SUBJECT TO MODIFICATION, AND CONTINGENT UPON THE RESULTS OF THE DUE DILIGENCE; AUTHORIZING APPRAISALS, ENVIRONMENTAL STUDY, AND DUE DILIGENCE TO BE CONDUCTED REGARDING THE PARCELS; AUTHORIZING THE CITY MANAGER AND CITY ATTORNEY TO NEGOTIATE ANY MODIFICATIONS DEEMED NECESSARY DEPENDING UPON THE RESULTS OF THE APPRAISALS AND DUE DILIGENCE FINDINGS; PROVIDING THAT THE CITY MANAGER IS AUTHORIZED TO NEGOTIATE IN AN EFFORT TO REACH A FINAL AGREEMENT; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). Attachments: RES-23R-04-85-Letter of Intent-Offer to Purchase-Broward Blvd properties.pdf AR 23R-04-85 Offer for Purchase-Broward Blvd Parcels.pdf Copy of SSC-BuildingSale-Inventory-for-Buyer Commissioner L. Martin wished Lauderhill residents to be well informed on what the City planned to do, particularly when they saw $5.6 million being used to purchase property. Specifically, the site was in the area of St. George/Broward Estates on Broward Boulevard, the two buildings slightly east of the church that sat just east of the Walgreens Plaza. He noted City staff learned of an opportunity to purchase these buildings in the past two or three weeks, and the City Manager wished the City to submit a purchase bid for the buildings; if successful, they would become City buildings. The purchase would not result in any increased taxes, or assessment required of Lauderhill taxpayers, as the funds to be used were already allocated in the City’s budget. He thought the City’s acquiring the subject property would greatly benefit Lauderhill, particularly residents in eastern Lauderhill. Deputy City Manager/Finance Director Kennie Hobbs explained there were three sources of funds from which the money to purchase the subject property would come, one being the general obligation (GO) bond recently approved by taxpayers, where dollars were set aside for a training facility for the Lauderhill Police Department (PD); the second source was a revenue bond issued five or six years prior for property acquisitions in the City’s Community Redevelopment Agency (CRA) areas; and the third source was interest earnings from the GO bond that had yet to be expended; as GO bond dollars sat in the City’s bank account accumulating interest, the interest had to be used for existing projects. He City of Lauderhill Page 6 City Commission Meeting Meeting Minutes - Final April 10, 2023 reiterated, as these funds were coming from funds already allocated in the current budget, the purchase would lead to no increase in taxes, new assessments, etc. Commissioner L. Martin wondered if it was too early to discuss the City’s intent for the subject buildings. Mr. Hobbs replied that the intended use of the larger building, roughly 20,000 square feet, was a police training facility. The smaller building would be used as the CRA headquarters; currently, the CRA was renting space along NW 38th Avenue. Commissioner L. Martin observed that using the larger building as the PD training facility meant the facility, with necessary modifications, could be ready for use much earlier than having to build a new training facility. Mr. Hobbs concurred. Commissioner L. Martin remarked, at present, the City had no professional, physical presence in this area of the City, which purchasing these two buildings would accomplish; and there was no telling what other office space or expansion opportunities owning these buildings might bring the City. Mr. Hobbs affirmed this to be the case, as there were office spaces for possible commercial uses, as well as in the CRA building, where it would be possible to house the agency’s various programs for mentorship, business improvement, even shared workspace. In the larger building, there was opportunity for commercial rental spaces. Commissioner L. Martin commented, as the subject property fell within the City’s eastern CRA area, it would abut the City of Plantation’s CRA area, where that city invested significant dollars, the purchase could lead to property values in the area increasing with the presence of a PD facility, the CRA, and other mixed use opportunities coming to the community. Commissioner Grant thought this was a sensible purchase by the City, noting her colleagues and she saw pictures of the location, and it seemed the buildings were move-in ready, and might not need many renovations. City Manager Giles-Smith indicated the CRA building would require renovations, and the PD building would need to be configured for training uses, but based on what staff saw, with inspections pending, it appeared the building was in very good condition; it had a lot of office and cubicle space to accommodate intended uses, along with other supporting City departments. Mr. Hobbs stated the bid to do the build out for the CRA’s current rental space came in at $5,000.00 to $6,000.00, which spurred CRA Director Sean Henderson to work with the City’s realtor to find a space for purchase, as he preferred the City to own a space into which money was being invested for renovations. Ultimately, the subject purchase and acquisition would be a savings to Lauderhill’s taxpayers, and the improvements would be in line with the estimates for the rental space. Commissioner Grant questioned if the larger building had the physical capacity City of Lauderhill Page 7 City Commission Meeting Meeting Minutes - Final April 10, 2023 needed to train police officers. Mr. Hobbs clarified there was no intent to have actual physical training at that location; rather, the intent was for a location where officers would do their annual training for various certifications, etc. Police Chief Constance Stanley said the Lauderhill PD’s training unit provided some annual training, as required by the State, that officers must have, and the subject building would be utilized in this way; she would further discuss with Ms. Giles-Smith and Mr. Hobbs other possible PD uses that could be housed there. City Attorney Rosenberg added the gun range would be separate. Commissioner Grant surmised the proposed police building would be used for training related to professional development and restated the acquisition of the subject property and buildings by the City was an excellent idea she fully supported. Vice Mayor S. Martin sought additional information on possible forms of police officer training, such as taser training that could take place in a type of gym setup, such as at the facility in the City of Sunrise, where they also taught hand-to-hand combat, asking if such training could be done at the proposed PD facility. If not, he questioned if this meant the City still needed to build/find a facility to accommodate that type of training. Chief Stanley restated her need to have further discussions with the City Manager and her staff, as the PD’s current training unit was located offsite; they came to the main PD building to do training from their current location, so some modifications and adjustments would be needed to accommodate such training. Mayor Thurston assumed the purchase contract would be written as subject to an appraisal. Mr. Hobbs answered yes; appraisals, along with approval by the CRA Board, and the City Commission. City Attorney Rosenberg clarified the subject resolution was for Commission approval on the City’s purchase offer, not the purchase contract. Mr. Hobbs indicated, once staff received the appraisals, they would, again, bring the matter back before the Commission with final numbers. Mayor Thurston noted the City’s due diligence required an appraisal, questioning how the City selected an appraiser. Mr. Hobbs responded that the City had a list of qualified appraisers previously approved by the City Commission. Mayor Thurston sought clarification on what an environmental study entailed. Mr. Hobbs explained there were a number of phases; in phase one, staff looked at the site to determine if there were any issues, such as with the soil, etc.; if issues City of Lauderhill Page 8 City Commission Meeting Meeting Minutes - Final April 10, 2023 were found, the process moved to phase two to conduct a more in depth review. The environmental study was to ensure there were no contaminations, etc., on the site, and in the buildings. Mayor Thurston surmised if the appraisals came in lower than the asking price, and/or if environmental issues were found, the City could renegotiate the purchase contract. City Attorney Rosenberg answered correct. Mayor Thurston opened the discussion to the public. Felicity Swanson, Lauderhill resident, thought it was awesome that the City sought to purchase land in the Broward Estates/St. George area, seeking clarification on the exact location of the buildings. City Manager Giles-Smith explained it was the two white buildings located right next to the Church of Planation. Mayor Thurston received no further input from the public. A motion was made by Commissioner D. Grant, seconded by Commissioner L. Martin, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Vice Mayor S. Martin, and Mayor K. Thurston Abstain: 0 9. RESOLUTION NO. 23R-04-86: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL, FLORIDA, OPPOSING FLORIDA SENATE BILL 798 AND FLORIDA HOUSE BILL 975, RELATING TO RECYCLING AND SOLID WASTE MANAGEMENT WHICH IF PASSED WOULD PREEMPT LOCAL GOVERNMENTS FROM DETERMINING THE FULL SCOPE OF SERVICES AND SERVICE AREAS INCLUDED WITHIN AGREEMENTS FOR RECYCLING AND WASTE MANAGEMENT SERVICES, RESTRICT LOCAL GOVERNMENT'S AUTHORITY TO DETERMINE THE COST OF PERMITS OR LICENSES RELATED TO RECYCLING AND WASTE MANAGEMENT SERVICES, AND PROHIBIT LOCAL GOVERNMENTS FROM REQUIRING AN EXCLUSIVE FRANCHISE FEE FOR RECYCLING AND WASTE MANAGEMENT SERVICES; URGING THE FLORIDA LEGISLATURE TO OPPOSE THE LEGISLATION; PROVIDING FOR TRANSMITTAL; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER LAWRENCE “JABBOW” MARTIN). Attachments: RES-23R-04-86-Oppose SB 798 HB 975 Recycling and Solid Wate Mgmt.pdf AR 23R-04-86 City of Lauderhill Page 9 City Commission Meeting Meeting Minutes - Final April 10, 2023 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 10. RESOLUTION NO. 23R-04-87: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING AN AWARD TO CHARMAINE PARRY PURSUANT TO RFQ 2023-010 FOR TARGET MARKET TRANSCRIPTION SERVICES TO MEET THE TRANSCRIPTION NEEDS OF VARIOUS DEPARTMENTS WITHIN THE CITY; PROVIDING FOR PAYMENT IN A TOTAL AMOUNT NOT TO EXCEED $60,000.00 ON AN AS NEEDED BASIS FROM VARIOUS BUDGET CODE NUMBERS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-04-87-bid-RFQ-Transcription Services.pdf AR 23R-04-87 Transcription Services 1-6-23 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 11. RESOLUTION NO. 23R-04-88: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING AN AWARD TO TT&S PRINTING PURSUANT TO RFQ 2023-004 FOR TARGET MARKET PRINTING SERVICES TO MEET THE NEEDS OF THE CITY; PROVIDING FOR PAYMENT IN A TOTAL AMOUNT NOT TO EXCEED $110,000.00 ON AN AS NEEDED BASIS FROM VARIOUS BUDGET CODE NUMBERS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-04-88-bid-RFQ-TT&S Printing.pdf AR 23R-04-88 Printing Services 1-9-23 20230329_STATEMENT OF CAPABILITIES This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 12. RESOLUTION NO. 23R-04-89: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE SUBAWARD AND GRANT AGREEMENT BETWEEN THE STATE OF FLORIDA, DIVISION OF EMERGENCY MANAGEMENT (FEMA) AND THE CITY OF LAUDERHILL FOR THE WIND RETROFIT OF FIRE STATION #57 TO BRING UP TO CURRENT BUILDING CODE AND HAZARD MITIGATION WIND AND IMPACT STANDARDS; PROVIDING THAT FEMA WILL PROVIDE 90% OF THE FUNDING THROUGH THE HAZARD MITIGATION GRANTS PROGRAM (HMGP) IN THE AMOUNT OF $494,958.60; THE STATE OF FLORIDA WILL PROVIDE 5% SUB-RECIPIENT MANAGEMENT COSTS (SRMC) IN THE AMOUNT OF City of Lauderhill Page 10 City Commission Meeting Meeting Minutes - Final April 10, 2023 $13,748.85 AND THE CITY OF LAUDERHILL WILL BE REQUIRED TO PROVIDE 10% OF THE TOTAL PROJECT COST MATCHING FUNDS IN THE AMOUNT OF $54,995.40; PROVIDING FOR PAYMENT FROM THE APPROPRIATE BUDGET CODE NUMBER; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS; PROVIDING TERMS AND CONDITIONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-04-89-GRANT-FEMA & STATE-FIRE STATION #57 WIND RETROFIT AR 23R-04-89 Grant Agreement-Fire Station Retrofit.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 13. RESOLUTION NO. 23R-04-90: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE AD HENDERSON FOUNDATION, INC. GRANT AGREEMENT AWARDING THE CITY OF LAUDERHILL $241,600.00 TO FUND TWO NEIGHBORHOOD HUBS OVER A THREE (3) YEAR PERIOD; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS; PROVIDING TERMS AND CONDITIONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-04-90-GRANT-AD Henderson AR 23R-04-90 AD.Henderson Proposal - Neighborhood Hubs.pdf Grant Agreement-AD Henderson-Lauderhill 3-9-2023.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 14. RESOLUTION NO. 23R-04-91: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL REVIEWING AND APPROVING THE YEARLY ADOPTION OF THE CIVIL RIGHTS/TITLE VI COMPLIANCE PLAN RELATIVE TO THE CITY OF LAUDERHILL BUS SERVICE PROGRAM; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-04-91-Bus Compliance Plan.pdf AR 23R-04-91 2023_TITLE VI_lAUDERHILLcompliance PLAN This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) City of Lauderhill Page 11 City Commission Meeting Meeting Minutes - Final April 10, 2023 15. RESOLUTION NO. 23R-04-92: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE AWARD OF BID TO PRO IRRIGATION SYSTEMS, THE ONLY RESPONSIVE BIDDER, TO INSTALL IRRIGATION AT THE LAUDERHILL SPORTS PARK IN AN AMOUNT NOT TO EXCEED $223,500.00; PROVIDING FOR PAYMENT FROM BUDGET CODE NUMBER 305-351-06379; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-04-92-bid-sports park irrigation.pdf AR 23R-04-92 Lauderhill Sports Park - Irrigation - Diagram of Areas Lauderhill Sports Park - Irrigation - Pro Irrigation Systems Estimate Lauderhill Sports Park - Irrigation - Pro Irrigation Systems RFQ Lauderhill Sports Park - Irrigation - Scope of Work This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 16. RESOLUTION NO. 23R-04-93: A RESOLUTION AMENDING RESOLUTION NO. 21R-06-102 TO INCREASE THE NOT TO EXCEED AMOUNT TO $350,000.00 FOR BUILDING DIVISION PLAN REVIEW AND INSPECTION SERVICES BY C.A.P. GOVERNMENT, INC. WHICH WAS ORIGINALLY AWARDED BASED UPON THE BIDS SOLICITED BY THE CITY OF FORT LAUDERDALE ACTING AS LEAD AGENCY (12,376-813) DUE TO THE NEW AMENDMENT TO THE BUILDING CODE SECTION 104.1.1 BY THE BROWARD COUNTY BOARD OF RULES AND APPEALS REQUIRING THE BUILDING OFFICIAL BE PHYSICALLY PRESENT AT THE OFFICE FOR A DEFINED PERIOD OF TIME; PROVIDING FOR PAYMENT ON AN AS NEEDED BASIS FROM BUDGET CODE NUMBER 001-212-03110; PROVIDING FOR A 2-YEAR OPTION TO RENEW ENDING MAY 15, 2025; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES_23R-04-93-Increase CAP Building Services Amount.pdf AR 23R-04-93 RES 21R-06-102 Bid - Piggyback - CAP Government Inc - Building Division Plan Review & Inspection Services.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 17. RESOLUTION NO. 23R-04-94: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL, FLORIDA URGING THE FLORIDA LEGISLATURE TO OPPOSE HOUSE BILL 671 (HB 671) AND RELATED SENATE BILL 682 (SB 682) WHICH WOULD REDUCE TIME FRAMES FOR APPROVING OR DENYING CERTAIN BUILDING City of Lauderhill Page 12 City Commission Meeting Meeting Minutes - Final April 10, 2023 PERMITS, REVISE THE ACTIONS A LOCAL GOVERNMENT MUST TAKE AFTER RECEIVING SPECIFIED INFORMATION, REDUCE PERMIT FEES BY A CERTAIN PERCENTAGE IF CERTAIN TIME FRAMES ARE NOT MET, AND REQUIRES LOCAL JURISDICTIONS REDUCE PERMIT FEES BY 75% FOR PRIVATE PROVIDER PLAN REVIEW; PROVIDING FOR DISTRIBUTION; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER MELISSA P. DUNN). Attachments: RES-23R-04-94-Opposition to HB 671_SB 682 Residential Building permits - Dunn.pdf AR 23R-04-94 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 18. RESOLUTION NO. 23R-04-95: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE LIST OF QUALIFIED LICENSED COMMERCIAL CONTRACTORS IN RESPONSE TO RFP 2023-022 TO PROVIDE WATER AND SEWER EMERGENCY REPAIR SERVICES; PROVIDING FOR PAYMENT FROM BUDGET CODE NUMBER 401-917-6316 ON AN AS NEEDED BASIS IN AN AMOUNT NOT TO EXCEED $500,000.00; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-04-95-List-Qualified Consultants Water Sewer Emergency Repair.pdf AR 23R-04-95 BID RESULTS 2023-022 (002) This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 19. RESOLUTION NO. 23R-04-96: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE PROPOSAL FROM PREVIOUSLY APPROVED CONSULTANT CRAIG A. SMITH TO PROVIDE CONSTRUCTION SERVICES AND OBSERVATION DURING CONSTRUCTION OF WATER MAIN IMPROVEMENTS FOR THE COMMUNITY ALONG LIME HILL ROAD WITHIN THE CITY OF LAUDERHILL; PROVIDING FOR PAYMENT IN AN AMOUNT NOT TO EXCEED $65,523.00 FROM BUDGET CODE NUMBER 401-917-06999; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-04-96-Proposal-Craig Smith-Lime Hill Road.pdf AR 23R-04-96 CAS Construction Services Proposal SKM_C550i23032814340 Commissioner Grant indicated her question was already addressed by Mr. Hobbs. City of Lauderhill Page 13 City Commission Meeting Meeting Minutes - Final April 10, 2023 A motion was made by Commissioner L. Martin, seconded by Commissioner M. Dunn, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Vice Mayor S. Martin, and Mayor K. Thurston Abstain: 0 XI QUASI-JUDICIAL MATTERS (IF NOT ON CONSENT AGENDA) XII QUASI-JUDICIAL MATTERS, FIRST READING XIII QUASI-JUDICIAL MATTERS, SECOND READING XIV UNFINISHED BUSINESS XV OLD BUSINESS XVI NEW BUSINESS A. ITEM REMOVED XVII COMMUNICATIONS FROM PUBLIC OFFICIALS SHALL BEGIN IMMEDIATELY BEFORE ADJOURNMENT Commissioner L. Martin mentioned a recent visit to Washington, D.C., where he was a part of a Lauderhill delegation that went to lobby for federal dollars in the form of grants, etc. It was enjoyable to meet elected officials from all over the country, and First Lady Jill Biden was the keynote speaker at the National League of Cities Conference; it was a pleasure to represent the City of Lauderhill at such events. The kickoff for the Nine & Wine program took place the past week; adults were being recruited to join, and learn to play golf; a $150.00 registration fee provided clubs, a bag, shirt and hat, and an hour of professional golf lessons from professional golfer, Paula Tucker. He said they had a good turnout, so interest in the program was good, and anyone interested in participating could visit the City’s website for contact information. The Battle on the Hill Tournament on April 23, 2023, at 9:00 a.m. was an opportunity for residents to come out and support the City’s youth; teams of seven from around Broward County would compete against each other, with players ranging from 7U to 13U. He said the event was a big hit in 2022, so he hoped to see the same results for 2023. Commissioner L. Martin mentioned a save-the-date event, Pink Up Lauderhill; the City hosted a large cancer awareness event in October each year to which the community was invited to come out and participate. On Friday, September 29, 2023, City Hall would be lit up in pink, and on Sunday, October 1, 2023, the City would hold Pink Up bike rides through the City. He noted, in the previous week, 18 individuals were awarded $1,000.00 to help with their battle with cancer; the funds were raised at the 2022 Pink Up events. It was a good cause, and attendees had a lot of fun, so if anyone knew of individuals or organizations that might wish to sponsor cancer awareness efforts, they should direct them to the City’s Pink Up events, as all funds raised, City of Lauderhill Page 14 City Commission Meeting Meeting Minutes - Final April 10, 2023 minus expenses, went back to helping persons battling cancer. He mentioned, about a week and a half ago, the City did a birthday drive by for Lauderhill resident, Ms. Florence Charlton, who turned 102 years old; the City wished to pay it forward by acknowledging such elderly individuals, and all they brought to the Lauderhill community. Staff and he were considering building a video library of the City’s seniors who reached that magical milestone. Commissioner Dunn indicated, on the trip to Washington, D.C., two young people accompanied the Lauderhill delegation, and based on their feedback, it was a great experience for them. Youths from all over the U.S. were present, so it was good to see Lauderhill’s youth represented. She said they were able to speak with representatives from several federal agencies to explore opportunities for Lauderhill, and resources at the federal level the City could access; Ms. Giles-Smith, Leslie Johnson, Commissioner L. Martin, and she attended the meetings in between events hosted by the National League of Cities Conference. The City of Lauderhill was among a number of cities in which National League of Cities invested $100,000.00 for the Lauderhill Youth Excell program, and beginning April 11, 2023, City representatives would attend one of two national convenings in Houston, Texas; Parks & Recreation Director Scott Newton would lead the effort, on behalf of City administration he and Assistant Parks & recreation Director Daphne Dyer would be going to Houston to convene with cities around the country that received a similar grant. She would give an update at the next Commission meeting on what was accomplished for Lauderhill at the Houston meeting. A save the date was mentioned for May 5th and 6th for the first annual Lauderhill Health and Prosperity Partnership (LHPP) Community Health Symposium & Resource Fair; on Friday, May 5th, at which providers from all over the County would be present to speak on working together as a team to make Lauderhill better, and on Saturday, May 6th, the fair would be opened to the public for them to access a variety of resources to make their lives better. Commissioner Grant remarked, at the same time the Lauderhill delegation was in Washington, D.C., she took 18 Lauderhill students to Tallahassee to engage with policymakers, and meet students from other areas of Florida; it was about exposure and education, and this was the third year this trip was made. It was a fabulous opportunity for the students, and staff and she looked forward to doing it again next year. She thanked all the sponsors for recognizing the importance of investing in the City’s students, and City staff for helping to make the trip possible. City Manager Giles-Smith congratulated Ms. Johnson and Police Chief Stanley for being fabulous women; they worked very hard, and they were very committed and dedicated; they were greatly appreciated by all City staff and the community. Mayor Thurston noted on Monday, April 10, 2023, at noon, the Northwest Council of Elected Officials met at Central Regional Park, where they discussed the sport of cricket, and upcoming cricket events. He extended thanks to the City Clerk and her staff for doing such a great job, to the City Manager and her staff, to Ms. Johnson and Jefferson Miller for giving a great presentation, and to the Central Regional Park staff. The next event he would be hosting was the Jazz Picnic in the Park on Sunday, April 16, 2023, at the Ilene Liberman Botanical Gardens, starting at 11:30 a.m.; the artist would be the Incredible S.O.U.L. (Sounds of Universal Love) featuring LeNora Jaye. City of Lauderhill Page 15 City Commission Meeting Meeting Minutes - Final April 10, 2023 XVIII ADJOURNMENT - 8:42 PM City of Lauderhill Page 16