City Commission Meeting

City of Lauderhill City Commission Chambers at City Hall 5581 W. Oakland Park Blvd. Lauderhill, FL, 33313 www.lauderhill-fl.gov Meeting Minutes - Final Monday, June 26, 2023 6:00 PM City Commission Chambers City Commission Meeting LAUDERHILL CITY COMMISSION Mayor Ken Thurston Vice Mayor Sarai Martin Commissioner Melissa P. Dunn Commissioner Denise D. Grant Commissioner Lawrence Martin Desorae Giles-Smith, City Manager Andrea M. Anderson, City Clerk Angel Petti Rosenberg, City Attorney City Commission Meeting Meeting Minutes - Final June 26, 2023 I CALL TO ORDER Mayor Thurston called to order the Regular City Commission Meeting at 6:00 PM. II ROLL CALL Present: 5- Commissioner Melissa P. Dunn,Commissioner Denise D. Grant,Commissioner Lawrence Martin,Vice Mayor Sarai Martin, and Mayor Ken Thurston ALSO PRESENT: Desorae Giles-Smith, City Manager Angel Petti Rosenberg, City Attorney Constance Stanley, Police Chief Andrea M. Anderson, City Clerk III COMMUNICATIONS FROM THE PUBLIC (AND RESPONSES TO THE PUBLIC, IF THE TIME PERMITS DURING THIS PORTION OF THE MEETING OF THE CITY COMMISSION) IV ADJOURNMENT (NO LATER THAN 6:30 PM) I CALL TO ORDER OF REGULAR MEETING II PLEDGE OF ALLEGIANCE TO THE FLAG FOLLOWED BY GOOD AND WELFARE HOUSEKEEPING A motion was made by Vice Mayor S. Martin, seconded by Commissioner M. Dunn, to ACCEPT the Revised Version of the City Commission Meeting Agenda for June 26, 2023. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Vice Mayor S. Martin, and Mayor K. Thurston Abstain: 0 III CONSIDERATION OF CONSENT AGENDA A motion was made by Commissioner L. Martin, seconded by Commissioner S. Martin, that this Consent Agenda was approved. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Vice Mayor S. Martin, and Mayor K. Thurston Abstain: 0 IV APPROVAL OF MINUTES V PROCLAMATIONS / COMMENDATIONS City of Lauderhill Page 1 City Commission Meeting Meeting Minutes - Final June 26, 2023 VI SPECIAL PRESENTATIONS (10 MINUTES MAXIMUM) A. A LEGISLATIVE UPDATE (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). VII GENERAL PRESENTATIONS (5 MINUTES MAXIMUM) A. A MOTHER'S DAY MAKEOVER AND TEACHER APPRECIATION PRESENTATION (REQUESTED BY COMMISSIONER MELISSA P. DUNN). Attachments: Presentation A (As Referenced Within Minutes) B. ITEM REMOVED VIII ORDINANCES & PUBLIC HEARINGS - FIRST READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) 1. ORDINANCE NO. 23O-06-110: AN ORDINANCE AMENDING THE CITY CODE OF ORDINANCES, CHAPTER 2, ADMINISTRATION; ARTICLE X, COMMUNITY AND BUDGET ADVISORY BOARD TO MODIFY THE GEOGRAPHIC ZONE MAP TO CONSIST OF SEVEN (7) ZONES; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER LAWRENCE "JABBOW" MARTIN AND VICE MAYOR SARAI "RAY" MARTIN). Attachments: ORD-23O-06-110-Community Budget Advisory Board-Amend Zone Map.pdf AR 23O-06-110 CommunityBudgetAdvisoryBoard_Zone_Map_2023_05_16.pdf This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 07/10/2023. (See Consideration of Consent Agenda for vote tally.) 2. ORDINANCE NO. 23O-06-117: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL AMENDING THE CODE OF ORDINANCES, CHAPTER 10, GARBAGE AND TRASH/UNSANITARY AND UNSIGHTLY CONDITIONS/ABANDONED REAL PROPERTY; ARTICLE II, RECYCLABLE WASTE, SECTION 10-22, FEES TO UPDATE THE FEE SCHEDULE EFFECTIVE JULY 1, 2023; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-23O-06-117-Code-10-22-Recycling Fees.pdf AR 23O-06-117 Recycling Rates Sheet.pdf City of Lauderhill Page 2 City Commission Meeting Meeting Minutes - Final June 26, 2023 This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 07/10/2023. (See Consideration of Consent Agenda for vote tally.) 2A. ORDINANCE NO. 23O-06-116 : AN ORDINANCE OF THE CITY OF LAUDERHILL, FLORIDA, AMENDING THE CITY OF LAUDERHILL CODE OF ORDINANCES, CHAPTER 2, ADMINISTRATION, ARTICLE II, OFFICERS AND EMPLOYEES, DIVISION 3, RETIREMENT, PART 4. SENIOR MANAGEMENT PENSION PLAN AND TRUST FUND TO AMEND THE CONFIDENTIAL AND MANAGERIAL EMPLOYEE DEFINED BENEFIT RETIREMENT PLAN; AMENDING SECTION 2-88.7, VESTING AND TERMINATION; PURCHASE OF PRIOR COVERED SERVICE; AMENDING SECTION 2-88.15, DEFERRED RETIREMENT OPTION PLAN TO CLARIFY THE CITY POSITIONS THAT MAY REMAIN IN EMPLOYMENT AT THE CONCLUSION OF DROP PARTICIPATION; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-23O-06-116- DROP Exit FINAL.pdf AR 23O-06-116 City Attorney Rosenberg explained on page three, section two, the entire last paragraph in subsection F was being deleted, as further review of that portion was needed. Commissioner L. Martin thought clarification from staff was needed as to the employees affected by the proposed amendment, and the amendment’s intent; part of his concern was the City’s first responders, but staff assured him they would not be affected, as they were not in the target group. Deputy City Manager/Finance Director Kennie Hobbs affirmed this to be the case, stating the intent was to amend the current ordinance to specify a certain level of employees, specifically those under pay grade 61, who participated in the Management and Confidential Pension Plan and entered the DROP (Deferred Retirement Option Program); when they exited the DROP, they could continue their employment with the City. This would only affect individuals who were a part of the Management and Confidential Pension Plan; it did not affect anyone who was a member of the police and fire pension plans. He added the proposed amendment would change the way the City’s pension plan stood now, as the City currently received money nets under sections 175 and 185 of the State Pension Plan; the insurance funds coming from the State required all police and firefighters be a part of municipal fire and pension plans, with the exception of the chiefs. The ordinance currently in place allowed fire and police chiefs to remain post-DROP, which was the case for the last two or three fire chiefs and police chiefs; thus, the proposed change would affect no other personnel in either the fire or police departments, outside of the chiefs who currently had the ability to remain past their DROP exit. Mr. Hobbs noted the goal of the amendment was to affect other members who were a part of the Management and Confidential Pension Plan, as it currently allowed only the city manager, deputy city manager, assistant city manager, and City of Lauderhill Page 3 City Commission Meeting Meeting Minutes - Final June 26, 2023 department directors to remain after exiting the DROP, but there were other permanent positions the City Manager and he felt should be given that opportunity, such as the City’s building official; though he was the City’s only building official, and he was not a department director, he was, essentially, a department director, as he operated and oversaw the Building Department, and he was the only one besides the City Manager and him able to make certain decisions. Thus, the goal was to affect positions similar to those that, through consolidation, were not standalone departments, but the individuals who ran those divisions acted, in essence, as department directors. Commissioner L. Martin wondered if there was a desire to reverse the current practice of allowing the police and/or fire chief being able to stay on pass the DROP period, asking if that would involve another process entirely. Mr. Hobbs affirmed it would, as in order to reverse the existing language, it would require rewriting the relevant City ordinance in existence for over ten years. He reiterated the proposed amendment’s specified language affected positions in pay grade 61, which encompassed assistant directors, and other positions that could fall under this pay grade; with the passing of the subject amendment, staff would bring back their recommendation as to other positions that should fall under pay grade 61 for City Commission consideration. Mayor Thurston expressed concern regarding current City employees, and their opportunity to move up the ranks, as it seemed the City was encouraging persons to remain in their current positions. Mr. Hobbs remarked there was no language in the ordinance requiring any City employee to leave; department directors worked at the will of the city manager, so as long as the city manager wished to employ them, and the employee chose to continue their employment with the City, they could stay. Mayor Thurston surmised the proposed amendment would enhance existing employment packages. Mr. Hobbs answered no, replying the subject change would affect four or five positions, mainly assistant directors within various departments, and one or two others with functional responsibilities without the title of either director or assistant director. He affirmed the four or five individuals would now have the opportunity to remain working with the City after they exited the DROP, if so desired. Mayor Thurston believed the subject change could impede individuals below those positions from progressing to higher positions. Mr. Hobbs assured the Commission that City employees left for numerous personal reasons, unless they were specifically asked to leave for another reason, and as the city manager had the authority to fill a position vacated by a department director/assistant director, there was no guarantee a City employee below that position would be automatically chosen to fill the vacated position, as the city manager might opt to select someone outside the City. City Manager Giles-Smith indicated the City was committed to hiring from within, as City of Lauderhill Page 4 City Commission Meeting Meeting Minutes - Final June 26, 2023 much as possible; for example, the current fire chief came from the department’s current ranks, and the same applied to his predecessor; the city manager before her came from the fire department. When she looked at whether someone was in the DROP or not, she did not look at that aspect when considering who should be brought into the ranks, as she always hoped to be able to appointment department directors, assistant directors, chiefs, etc. from among existing, qualified City personnel, as that was the type of departments the City sought to build. The City’s current police chief was an appointment from the ranks of the Lauderhill Police Department (PD), so there was opportunity for advancement within the City’s ranks, and such promotional opportunities did take place, and she was, at present, considering a number of persons for promotion. She stressed there was nothing in the proposed amendment, or other City ordinances that was a disguise to stop City employee from advancing, and the City’s goal was to ensure the provision of the best services and programs with excellent City staff, who were continually being groomed to become the next department leaders. Vice Mayor S. Martin sought clarification on the DROP, as he understood once someone completed the DROP, usually five years, they had to leave the City’s employ. Mr. Hobbs responded this was incorrect for the group of employees in pay grade 61, nor was it the case for such positions as: city manager, deputy city manager, assistant city managers, and department directors; it was the case for other employees. He restated the proposed amendment would not affect anyone in the police or fire service, nor anyone in the General Employee Pension Plan; it would only affect individuals in the Management and Confidential Pension Plan, not the pay plan. He believed there might be some confusion between the pay plan and the pension plan, as there were individuals in police and fire who were a part of the Managerial and Confidential Pay Plan, but they were not members of the Management and Confidential Pension Plan. The amendment staff proposed was a change to the pension plan. Mr. Hobbs explained, traditionally, the DROP required an employee to enter an irrevocable resignation, whatever the DROP period chosen, which could be five, six, or seven years, and at the expiration of that time, or before if the employee chose to leave earlier, the employee had to leave their current position with the City; he added there were employees who left their position under the DROP and were later hired in positions elsewhere in the City. For the individuals who could remain with the City after existing the DROP, they held positions where they worked at the will of the commission and/or the city manager; that is, while the city manager did not have the ability to immediately dismiss general employees and others who did not fall within pay grade 61, the small percentage of City employees in pay grade 61 could be terminated immediately. Vice Mayor S. Martin wondered if the employees who fell within pay grade 61 being allowed to continue in their position after exiting the DROP was something that always existed, or was an ordinance drafted to specifically allow them to do this, asking if this was a practice in other cities. Mr. Hobbs explained a past City commission passed an ordinance to this effect years prior, and Lauderhill was not the only city engaged in this practice. City of Lauderhill Page 5 City Commission Meeting Meeting Minutes - Final June 26, 2023 City Attorney Rosenberg mentioned there were two other provisions to be deleted from the proposed amendment to allow staff more time to do more review of the pertinent language: the first was in the title itself, specifically, deleting the phrase toward the end that stated: … deferred retirement option plan to allow members to keep their funds in the DROP after separation from service; the second was the removal of subsection H entirely. She reminded the Commission, as this was the first reading of the ordinance, the second reading would show the proposed language changes more clearly. Commissioner L. Martin noted an aspect to remaining in the City’s employ after the DROP exit date was pointed out to him by Ms. Rosenberg, in that, management employees who stayed after their DROP exit date no longer received payments from the City into their pension funds, so their pension was susceptible to stock market trends. Mr. Hobbs indicated this language was part of the sections that were being removed; at present, employees exiting the DROP were required to completely remove their funds from the City’s pension funds. Commissioner L. Martin stated there were times when employees left their position in the DROP, but later returned to work for the City, such as due to the City’s need for their expertise, or to work part time, etc. Mayor Thurston opened the discussion. Daniel Speerin with the Lauderhill Fire Department union, sought clarification on pay grade 61, asking if it included all administrative chiefs. Mr. Hobbs answered no; it only pertained to persons under the Managerial and Confidential Pay Plan, which included assistant department directors, so it did not affect any other police and fire personnel. A motion was made by Commissioner L. Martin, seconded by Commissioner M. Dunn, that this Ordinance be approved as amended on first reading to the City Commission Meeting, due back on 7/10/2023. The motion carried by the following vote: Yes: 4- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, and Mayor K. Thurston No: 1- Vice Mayor S. Martin Abstain: 0 2B. ORDINANCE NO. 23O-06-118: AN ORDINANCE APPROVING A SUPPLEMENTAL APPROPRIATION FOR FISCAL YEAR 2023 IN THE TOTAL AMOUNT OF $389,280.00; REFLECTING APPROPRIATE ADJUSTMENTS TO VARIOUS REVENUE AND EXPENDITURE ACCOUNTS; PROVIDING VARIOUS BUDGET CODE NUMBERS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 6 City Commission Meeting Meeting Minutes - Final June 26, 2023 Attachments: ORD-23O-06-118-Budget- Supp Appropriation FY 23.pdf AR 23O-06-118 Addtional Supplemental Appropriation.pdf This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 07/10/2023. (See Consideration of Consent Agenda for vote tally.) IX ORDINANCES & PUBLIC HEARINGS - SECOND READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) 3. ORDINANCE NO. 23O-06-111: AN ORDINANCE APPROVING THE SIX MONTH BUDGET REVIEW OF REVENUE AND EXPENDITURE AMENDMENTS FOR FISCAL YEAR 2023 IN THE TOTAL ADJUSTMENT AMOUNT OF $8,326,727.00; APPROVING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $4,310,852.00; AN INTERDEPARTMENTAL BUDGET ADJUSTMENT IN THE AMOUNT OF $3,337,709.00; LPAC SALARIES IN THE AMOUNT OF $126,966.00; AND A CAPITAL BUDGET ADJUSTMENT IN THE AMOUNT OF $551,200.00; REFLECTING APPROPRIATE ADJUSTMENTS TO VARIOUS REVENUE AND EXPENDITURE ACCOUNTS AS SPECIFICALLY INDICATED IN THE BREAKDOWN; PROVIDING VARIOUS BUDGET CODE NUMBERS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-23O-06-111-Budget 6-Months Adjustment & Appropriation FY 2023.pdf AR 23O-06-111 Supplemental Budget-6 month Final FY 2023 (1).pdf This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 4. ORDINANCE NO. 23O-06-112: AN ORDINANCE OF THE CITY OF LAUDERHILL FLORIDA AMENDING THE LAND DEVELOPMENT REGULATIONS (LDR) ARTICLE III, ZONING DISTRICTS, SECTION 5.31.2, MINIMUM DWELLING STANDARDS, TO ESTABLISH MINIMUM DWELLING UNIT SIZES FOR MULTI-FAMILY DWELLING UNITS LOCATED IN THE TRANSIENT ORIENTED CORRIDOR (TOC) AND TO PROVIDE REGULATIONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-23O-06-112-LDR-Art. III-Minimum Size.pdf AR 23O-06-112 DRR-Text Amendment on Unit Sizes P& Z (2).pdf This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) City of Lauderhill Page 7 City Commission Meeting Meeting Minutes - Final June 26, 2023 5. ORDINANCE NO. 23O-06-113: AN ORDINANCE OF THE CITY OF LAUDERHILL FLORIDA AMENDING THE LAND DEVELOPMENT REGULATIONS (LDR) ARTICLE III, ZONING DISTRICTS, SECTION 3.1, RESIDENTIAL ZONING DISTRICTS; SECTION 3.8, MIXED USE DEVELOPMENT; AMENDING ARTICLE IV, DEVELOPMENT REVIEW REQUIREMENTS, SECTION 5.3, SITE PLAN REVIEW PROCESS; SECTION 5.9, CRIME PREVENTION THROUGH ENVIRONMENTAL DESIGN (CPTED) REVIEW REQUIREMENTS; AMENDING SCHEDULE C, ZONING DISTRICT DEVELOPMENT STANDARDS TO PROVIDE REGULATIONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-23O-06-113-LDR-Art. III-Multiuse Text Amendments.pdf AR 23O-06-113 FINAL Proposed Change to Ordinance-DRR.pdf This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 6. ORDINANCE NO. 23O-06-114: AN ORDINANCE APPROVING THE AGREEMENT OF SALE AND PURCHASE BETWEEN THE SCHOOL BOARD OF BROWARD COUNTY AND THE CITY OF LAUDERHILL PROVIDING FOR THE CITY TO PURCHASE THE PROPERTY LOCATED AT N.W. 56TH AVENUE PARCEL ID 4941 26 28 0050 FOR THE PURCHASE PRICE OF $130,000.00; ACCEPTING THE QUIT-CLAIM DEED FROM THE SCHOOL BOARD OF BROWARD COUNTY FOR THE PROPERTY LOCATED AT N.W. 33RD AVENUE PARCEL ID 5042 06 13 0030 TO THE CITY OF LAUDERHILL AT THE COST OF $10.00; AUTHORIZING THE CITY TO NEGOTIATE A LONG-TERM RECREATIONAL LICENSE AGREEMENT FOR THE ENDEAVOR/CIRCLE ONE SITE LOCATED AT N.W. 58TH TERRACE PARCEL ID 4941 26 28 0040; PROVIDING FOR THE CITY OF LAUDERHILL TO DEVELOP AND OPERATE A PARK AT THE LOCATION; PROVIDING TERMS AND CONDITIONS; PROVIDING FOR PAYMENT FROM THE APPROPRIATE BUDGET CODE NUMBER(S); PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-23O-06-114-Land Purchase-Deed-Rec License-School Board lots.pdf AR ORD 23O-06-114 BrowardSchoolBoard.Lauderhill.Contract. 6-29-23 Final Ex. A-Purchase Parcel.pdf Revised QCD_ Draft-School Board Property.pdf Ex. B-ESEA Title 1 Surplus Site Deed Aerial (1).pdf Ex. C-Circle One Park Rec License Parcel.pdf City of Lauderhill Page 8 City Commission Meeting Meeting Minutes - Final June 26, 2023 This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 7. ORDINANCE NO. 23O-06-115: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL AMENDING THE CODE OF ORDINANCES, CHAPTER 2, ADMINISTRATION, ARTICLE III, DEPARTMENTS OF CITY GOVERNMENT, DIVISION 8, DIVISION OF PURCHASING, SECTION 2-137, COMPETITIVE BIDDING REQUIRED; CREATING SECTION 2-137.7, UNSOLICITED PROPOSALS; ADOPTING FLORIDA STATUTES, SECTION 255.065; AUTHORIZING THE UNSOLICITED PROPOSAL METHOD OF PROCUREMENT, PROCEDURES AND FEES; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-23O-06-115-Code-2-137_7 - Unsolicited Proposals Code Amendment.pdf AR 23O-06-115 This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) X RESOLUTIONS (IF NOT ON CONSENT AGENDA) 8. RESOLUTION NO. 23R-06-154: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE FIRST AMENDMENT TO AGREEMENT NUMBER LPA0181 BETWEEN THE CITY OF LAUDERHILL AND THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (FDEP) FOR THE LAUDERHILL SOUTHEAST WATER SERVICE PROJECT TO EXTEND THE POTABLE WATER SYSTEM TO WEST KEN LARK AND THE SURROUNDING COMMUNITY; PROVIDING FOR AN EXTENSION OF TIME THROUGH APRIL 30, 2025 TO COMPLETE THE PROJECT; PROVIDING FOR TERMS AND CONDITIONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-06-154-1st Amdmt Grant Agreemt-FDEP-West Ken Lark.pdf AR 23R-06-154 FDEP Grant No. LPA0181 - Amendment No. 1 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 9. RESOLUTION NO. 23R-06-155: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE RECYCLING SERVICES AGREEMENT SINGLE STREAM BLENDED VALUE BETWEEN WASTE MANAGEMENT INC. OF FLORIDA AND THE CITY OF LAUDERHILL PROVIDING FOR THE PROCESSING OF City of Lauderhill Page 9 City Commission Meeting Meeting Minutes - Final June 26, 2023 RECYCLABLE MATERIALS COMMENCING JULY 3, 2023 FOR A FIVE (5) YEAR PERIOD WITH TWO (2) ADDITIONAL ONE-YEAR OPTIONS TO RENEW; PROVIDING THE RIGHT TO TERMINATE FOR CONVENIENCE WITHOUT CAUSE WITH NINETY (90) DAYS NOTICE; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS; PROVIDING TERMS AND CONDITIONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-06-155-FINAL-Agrmt-recyclable materials.pdf AR 23R-06-155 RECYCLE AGR CONTRACT - LAUDERHILL -2023 Vice Mayor S. Martin sought clarification that the subject resolution concerned recycling, and did not affect regular solid waste disposal. City Attorney Rosenberg affirmed this to be the case; the subject resolution concerned only the processing of recycling material on the back end. City Manager Giles-Smith added Waste Management was the hauler, though sometimes they were the disposal entity; in the subject case, they were the location to which the City’s recyclables would be taken. Vice Mayor S. Martin asked if the subject contract, like the other waste disposal contract, precluded or forbad the provision of waste disposal services by another vendor. For example, condominium associations were, currently, forced to use only one hauler, asking if under the proposed contract condominium associations could hire or get such services from another provider, such as Republic; that is, would the proposed contract prevent another vendor providing the same services in Lauderhill. City Attorney Rosenberg understood the current hauling contract was exclusively with Waste Management for residential waste disposal service. Vice Mayor S. Martin questioned if this applied to commercial and condominium association users. City Manager Giles-Smith pointed out the State did not require commercial property owners and their tenants to recycle. Regarding solid waste service, the City had an exclusive agreement with Waste Management that went out to bid every five or six years; the City chose the vendor it wished to provide those services. City Attorney Rosenberg noted the City’s agreement with Waste Management expired September 30, 2024. Vice Mayor S. Martin wished to confirm the exclusive agreement with Waste Management prevented building owners from using any other waste disposal vendor. City Manager Giles-Smith confirmed this to be the case; for solid waste disposal City of Lauderhill Page 10 City Commission Meeting Meeting Minutes - Final June 26, 2023 Lauderhill’s commercial and residential properties must use Waste Management. A motion was made by Commissioner M. Dunn, seconded by Commissioner L. Martin, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Vice Mayor S. Martin, and Mayor K. Thurston Abstain: 0 10. RESOLUTION NO. 23R-06-156: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE PLEDGE OF THE SOUTHEAST FLORIDA LOCAL AND TRIBAL GOVERNMENTS ENDORSING THE SOUTHEAST FLORIDA CLIMATE ACTION PLEDGE; AGREEING TO JOINTLY ADVANCE STRATEGIC CLIMATE ADAPTATION AND MITIGATION PLANNING, PROGRAMS, POLICIES AND PROJECTS ON A VOLUNTARY BASIS; ADVANCING THE IMPLEMENTATION OF THE REGIONAL CLIMATE ACTION PLAN AS APPROPRIATE FOR EACH GOVERNMENT; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY MAYOR KEN THURSTON). Attachments: RES-23R-06-156-SEFL Climate Action Pledge.pdf AR 23R-06-156 PLEDGE-SEFL_RCAP3_Final.1.pdf Cover Letter_SEFL Climate Pledge .pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 11. RESOLUTION NO. 23R-06-157: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE EIGHTH AMENDED ANNUAL CALENDAR OF CITY HOSTED SPECIAL EVENTS FOR FISCAL YEAR 2023; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). Attachments: RES-23R-06-157-Calendar-City Hosted Events 8th Amended 2023.pdf AR 23R-06-157 Updated Commissioner Events (Eighth) This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 12. RESOLUTION NO. 23R-06-158: A RESOLUTION APPROVING THE RENEWAL OF THE HUMANA DENTAL INSURANCE PLANS AT NO RATE INCREASE FOR THE PERIOD BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024 TO INCLUDE HMO AND PPO COVERAGE PLANS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 11 City Commission Meeting Meeting Minutes - Final June 26, 2023 Attachments: RES-23R-06-158-Dental Ins-Humana 2023.pdf AR 23R-06-158 2023 Humana Dental Renewal Recommendation This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 13. RESOLUTION NO. 23R-06-159: A RESOLUTION APPROVING EMERGENCY REPAIRS TO GRAVITY SEWER MAIN SYSTEMS AND SEWER LATERALS IN THE TOTAL AMOUNT NOT TO EXCEED $78,675.00 PAID TO THE EMERGENCY CONTRACTOR MADSEN BAR AS A RESULT OF SINKHOLES RELATED TO RECENT FLOODING; PROVIDING FOR PAYMENT FROM BUDGET CODE NUMBER 401-917-6320; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-06-159-Emergency Repair-Gravitiy Main-Sewer-Flooding.pdf AR 23R-06-159 Emergency Purchase Form SKM_C360i23060704120 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 14. RESOLUTION NO. 23R-06-160: A RESOLUTION APPROVING THE RENEWAL OF THE HUMANA GROUP HEALTH INSURANCE PLAN FOR THE ONE (1) YEAR TERM BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024 TO INCLUDE HMO AND POS COVERAGE PLANS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-06-160-Humana-Health Insurance 2023.pdf AR 23R-06-160 2023 Health and EAP Recommendation ltr.docx This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 15. RESOLUTION NO. 23R-06-161: A RESOLUTION DESIGNATING VICE MAYOR SARAI "RAY" MARTIN TO SERVE AS VOTING DELEGATE FOR THE FLORIDA LEAGUE OF CITIES’ 97TH ANNUAL CONFERENCE BEING HELD AUGUST 10-12, 2023 IN ORLANDO, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). Attachments: RES-23R-06-161-FLC-Delegates 2023-24 FINAL.pdf AR 23R-06-161 2023 Voting Delegate Memo City of Lauderhill Page 12 City Commission Meeting Meeting Minutes - Final June 26, 2023 Mayor Thurston indicated the Commission had five options to fill the subject position, asking which members of the Commission would be attending the subject conference. Vice Mayor S. Martin nominated himself to attend the conference on the City’s behalf. Mayor Thurston supported the nomination of Vice Mayor S. Martin; he received a unanimous consensus to appoint Vice Mayor S. Martin. A motion was made by Vice Mayor S. Martin, seconded by Commissioner M. Dunn, that this Resolution be approved. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Commissioner D. Grant, Commissioner L. Martin, Vice Mayor S. Martin, and Mayor K. Thurston Abstain: 0 16. ITEM REMOVED 17. RESOLUTION NO. 23R-06-163: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE AWARD OF BID TO CACIQUE UTILITIES PURSUANT TO RFP #2023-028 IN THE AMOUNT OF $316,988.60 FOR THE WATER MAIN UPGRADE IMPROVEMENTS ON LIME HILL ROAD; PROVIDING FOR PAYMENT FROM THE APPROPRIATE BUDGET CODE NUMBER; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-06-163-bid-lime hill road.pdf AR 23R-06-163 RFP 2023-028 PROPOSAL_PACKAGE (1) This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 18. RESOLUTION NO. 23R-06-164: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE AWARD OF BID TO SOUTHERN UNDERGROUND INDUSTRIES PURSUANT TO RFP #2023-030 IN THE AMOUNT OF $1,245,050.00 FOR THE REPLACEMENT AND REHABILITATION OF LIFT STATION 15; PROVIDING FOR PAYMENT FROM THE APPROPRIATE BUDGET CODE NUMBER; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-06-164-bid-southern-lift stations.pdf AR 23R-06-164 RFP 2023-030 SOUTHERN UNDERGROUND COST City of Lauderhill Page 13 City Commission Meeting Meeting Minutes - Final June 26, 2023 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 19. RESOLUTION NO. 23R-06-165: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL CREATING THE NEW JOB POSITION OF COMMUNITY SERVICES COORDINATOR, WHICH IS A GRANT-FUNDED POSITION; APPROVING THE JOB DESCRIPTION FOR THE NEW POSITION OF COMMUNITY SERVICES COORDINATOR; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-06-165-JOB-creation-Community Services Coordinator.pdf AR 23R-06-165 Community Services Coordinator 2023 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 20. RESOLUTION NO. 23R-06-166: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE MODIFICATIONS TO THE JOB DESCRIPTION FOR THE ALREADY EXISTING POSITION OF POLICE MAJOR FOR THE CITY OF LAUDERHILL; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-06-166-Job Modification-Police Major #2.pdf AR 23R-06-166 Police Major 2023 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 21. RESOLUTION NO. 23R-06-167: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE MODIFICATIONS TO THE JOB DESCRIPTION FOR THE ALREADY EXISTING JOB POSITION OF POLICE SERGEANT FOR THE CITY OF LAUDERHILL; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-06-167-Job Modification-Police Sergeant #2.pdf AR 23R-06-167 Police Sergeant 2023.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 22. RESOLUTION NO. 23R-06-168: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE MODIFICATIONS TO THE JOB DESCRIPTION FOR THE ALREADY City of Lauderhill Page 14 City Commission Meeting Meeting Minutes - Final June 26, 2023 EXISTING POSITION OF POLICE LIEUTENANT FOR THE CITY OF LAUDERHILL; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-23R-06-168-Job Modification-Police Lieutenant #2.pdf AR 23R-06-168 Police Lieutenant 2023.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) XI QUASI-JUDICIAL MATTERS (IF NOT ON CONSENT AGENDA) XII QUASI-JUDICIAL MATTERS, FIRST READING XIII QUASI-JUDICIAL MATTERS, SECOND READING XIV UNFINISHED BUSINESS XV OLD BUSINESS XVI NEW BUSINESS XVII COMMUNICATIONS FROM PUBLIC OFFICIALS SHALL BEGIN IMMEDIATELY BEFORE ADJOURNMENT City Attorney Rosenberg wished everyone a happy and safe Fourth of July holiday. Commissioner L. Martin mentioned a number of events he attended the past weekend, along with photographs: He had the pleasure of attending the CASA 2023 Championship over the previous weekend, noting he still felt they had some of the best jerk chicken in Broward County. He took part in the Stay Woke bus ride at the African American Research Library and Cultural Center, Fort Lauderdale, where Senator Shevrin Jones was in attendance; the event promoted keeping voter registration alive, and encouraging residents to stay active in their community to combat various efforts to stifle people’s vote. He attended the Statewide Conference of the NAACP, at which there were two attorneys present, representing the State Attorney and Orange County, where there was pushback on the prosecution of cases where defendants were believed to have either mental health issues, or high substance abuse issues; this did not make the State Attorney popular. It was a worthwhile opportunity by which to increase one’s understanding of what was happening in the State; the conference was held every quarter in Orlando, Florida. Commissioner L. Martin mentioned for Father’s Day in St. George, there was a painting with a twist event for fathers in West Ken Lark and St. George, and it was always fun interacting with the seniors and others in the community; the event was hosted by the City’s Parks & Recreation Department. He mentioned an upcoming, free event on Sunday, July 23, 2023, to which he invited his fellow commissioners; it was family reunion for coaches, and volunteers City of Lauderhill Page 15 City Commission Meeting Meeting Minutes - Final June 26, 2023 who donated their time and energies to benefit the City’s youths registered for programs and events with the Parks & Recreation Department. On Sunday, August 6, 2023, 2:00 p.m. to 10:00 p.m. at the old Kmart parking lot, there would be a Jamaican Independence Festival, a celebration supported by the City Commission, in conjunction with the Rigg family, and other sponsors; tickets were currently on sale, and persons interested in attending should spread the word of the approaching event. He asked Police Chief Constance Stanley, and Director of Public Relations and Cultural Affairs Leslie Johnson to come forward, so he could present them with framed photos as part of having previously honored among the Fabulous Women of Lauderhill. Vice Mayor S. Martin announced on Thursday, June 29, 2023, a Community Leaders HOA breakfast would be held at City Hall in the multipurpose room; there would be guest speakers from the Supervisor of Elections, and the Broward County Property Appraiser; they would discuss deed fraud owner alert, property tax exemptions, and absentee voter updates, along with updates from other city department leaders. City Manager Giles-Smith thanked Lauderhill PD for their diligent, hard work to make the Lauderhill community as safe as possible. They recently applied for accreditation, and she commended Chief Stanley and her staff for the PD receiving the Excelsior Status for the second time in a row. The City was very proud of their efforts, and the event honoring the PD would take place the coming Thursday. She urged them to keep up the good work. She stated the previous Thursday, one of Lauderhill’s police officers, Detective Derek Carseni was recognized by the Florida Police Benevolent Association (PBA) for outstanding work on a case involving a child, thanking him for working to make the Lauderhill community safer. She congratulated Lieutenant Soren, and Sergeant Allison, as both graduated from the Senior Police Institute after doing a management course for police supervisors. She sent congratulations to the City’s Human Resources Director/Risk Manager Ercilia “Cici” Krempler, on her husband, Zachary Krempler, a City of Margate police officer, being awarded Officer of the Year by the PBA for saving the life of a mother and her child from being murdered. Vice Mayor S. Martin recalled the City’s Fire Department recently held a SERT (State Emergency Response Team) event, the first of its kind in the County, where everybody worked together, congratulating all who participated on a job well done. Mayor Thurston urged everyone to have a safe and great Fourth of July. XVIII ADJOURNMENT - 7:30 PM City of Lauderhill Page 16