City Commission Meeting

City of Lauderhill City Commission Chambers at City Hall 5581 W. Oakland Park Blvd. Lauderhill, FL, 33313 www.lauderhill-fl.gov Meeting Minutes - Final Monday, March 25, 2024 6:00 PM City Commission Chambers City Commission Meeting LAUDERHILL CITY COMMISSION Mayor Ken Thurston Vice Mayor Lawrence Martin Commissioner Melissa P. Dunn Commissioner Denise D. Grant Commissioner Sarai Martin Desorae Giles-Smith, City Manager Andrea M. Anderson, City Clerk Angel Petti Rosenberg, City Attorney City Commission Meeting Meeting Minutes - Final March 25, 2024 I CALL TO ORDER Mayor Thurston called to order the Regular City Commission Meeting at 6:02 PM. II ROLL CALL Present: 5- Commissioner Melissa P. Dunn,Commissioner Denise D. Grant,Vice Mayor Lawrence Martin,Commissioner Sarai Martin, and Mayor Ken Thurston Commissioner S. Martin left the meeting at 7:35 p.m. Commissioner D. Grant left the meeting at 7:43 p.m. ALSO PRESENT: Desorae Giles-Smith, City Manager Zach Davis-Walker, Assistant City Attorney Constance Stanley, Police Chief Andrea M. Anderson, City Clerk III COMMUNICATIONS FROM THE PUBLIC (AND CITY MANAGER RESPONSES TO THE PUBLIC, IF THE TIME PERMITS DURING THIS PORTION OF THE MEETING OF THE CITY COMMISSION) IV ADJOURNMENT (NO LATER THAN 6:30 PM) I CALL TO ORDER OF REGULAR MEETING II HOUSEKEEPING A motion was made by Vice Mayor L. Martin, seconded by Commissioner D. Grant, to ACCEPT the Revised Version of the City Commission Meeting Agenda for March 25, 2024. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Commissioner D. Grant, Vice Mayor L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 III PLEDGE OF ALLEGIANCE TO THE FLAG FOLLOWED BY GOOD AND WELFARE IV CONSIDERATION OF CONSENT AGENDA A motion was made by Vice Mayor L.Martin, seconded by Commissioner D. Grant, that this Consent Agenda was approved. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Commissioner D. Grant, Vice Mayor L. Martin, Commissioner S. Martin, and Mayor K. Thurston City of Lauderhill Page 1 City Commission Meeting Meeting Minutes - Final March 25, 2024 Abstain: 0 V APPROVAL OF MINUTES A. MINUTES OF THE CITY COMMISSION MEETING FOR FEBRUARY 26, 2024. Attachments: February 26, 2024 - City Commission Meeting Minutes These Minutes were approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) VI PROCLAMATIONS / COMMENDATIONS A. A PROCLAMATION DECLARING MARCH 2024 AS NATIONAL PROCUREMENT MONTH (REQUESTED BY COMMISSIONER MELISSA P. DUNN). B. A PROCLAMATION DECLARING MARCH 21, 2024 AS NATIONAL SINGLE PARENTS DAY (REQUESTED BY COMMISSIONER DENISE D. GRANT). C. A PROCLAMATION RECOGNIZING HATZALAH SOUTH FLORIDA EMERGENCY MEDICAL SERVICES (REQUESTED BY COMMISSIONER DENISE D. GRANT). Commissioner S. Martin left the meeting at 7:35 p.m. Commissioner D. Grant left the meeting at 7:43 p.m. VII PRESENTATIONS A. A PRESENTATION FROM SENATOR ROSALIND OSGOOD ON CAREER-THEMED COURSES (REQUESTED BY VICE MAYOR LAWRENCE “JABBOW” MARTIN). B. A PRESENTATION REGARDING THE CRISIS IN HAITI (REQUESTED BY VICE MAYOR LAWRENCE "JABBOW" MARTIN). C. A PRESENTATION RECOGNIZING CYBERSECURITY CERTIFICATION RECIPIENTS (REQUESTED BY COMMISSIONER MELISSA P. DUNN). Attachments: Presentation C (As Referenced Within Minutes) D. A PRESENTATION ON KEEPING VEHICLES AND PERSONAL ITEMS SAFE (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). Attachments: Presentation D (As Referenced Within Minutes) City of Lauderhill Page 2 City Commission Meeting Meeting Minutes - Final March 25, 2024 VIII ORDINANCES & PUBLIC HEARINGS - FIRST READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) 1. ORDINANCE NO. 24O-03-112: AN ORDINANCE BY THE CITY COMMISSION AMENDING THE CITY OF LAUDERHILL LAND DEVELOPMENT REGULATIONS, ARTICLE V, FLOODPLAIN, RESOURCE, AND SURFACE WATER MANAGEMENT REGULATIONS, SECTION 5.1, FLOODPLAIN MANAGEMENT REGULATIONS RULES AND REGULATIONS, SUBSECTION 5.1.2, APPLICABILITY, TO UPDATE THE DATE OF THE FLOOD INSURANCE STUDY AND FLOOD INSURANCE RATE MAPS; AMENDING SUBSECTION 5.1.9, DEFINITIONS, GENERALLY, TO AMEND THE DEFINITION OF “MARKET VALUE”; PROVIDING FOR APPLICABILITY; REPEALER; SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: Ord-24O-03-112-Ordnance to Adopt FIS.pdf AR 24O-03-112 FEMA Final Letter of Determination.pdf Map Number 12011C0345J Map Number 12011C0361J Map Number 12011C0363J This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 04/08/2024. (See Consideration of Consent Agenda for vote tally.) 2. ORDINANCE NO. 24O-03-113: AN ORDINANCE OF THE CITY OF LAUDERHILL, FLORIDA, AMENDING THE CITY OF LAUDERHILL CODE OF ORDINANCES, CHAPTER 2, ADMINISTRATION, ARTICLE II, OFFICERS AND EMPLOYEES, DIVISION 3, RETIREMENT, PART 2, GENERAL EMPLOYEES PENSION FUND, SECTION 2-63, RETIREMENT DATES AND BENEFITS TO CREATE A NEW PARAGRAPH (2) TRANSFERS BETWEEN COVERED AND NON-COVERED EMPLOYMENT; AMENDING PART 4, SENIOR MANAGEMENT PENSION PLAN AND TRUST FUND, SECTION 2-88.8, TRANSFERS BETWEEN COVERED AND NON-COVERED EMPLOYMENT RELATING TO COORDINATION OF BENEFITS FOR CERTAIN PARTICIPANTS BASED ON DATE OF HIRE; AMENDING PART 5, COORDINATION OF BENEFITS, SECTION 2-88.30, COORDINATION OF BENEFITS AMONG ALL CITY OF LAUDERHILL PENSION PLANS TO CLARIFY THE EFFECTIVE DATE AND APPLICATION OF THESE PROVISIONS; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 3 City Commission Meeting Meeting Minutes - Final March 25, 2024 Attachments: ORD-24O-03-113-COB Ordinance FINAL Amended 3-14-24 (WSH).pdf AR 24O-03-113 AIS LUG No Impact - COB Clarification (00255489xBC171) LM AIS Coordination of Benefits (00255487xBC171) This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 04/08/2024. (See Consideration of Consent Agenda for vote tally.) 2A. ORDINANCE NO. 24O-03-114: AN ORDINANCE APPROVING AN INTERDEPARTMENTAL BUDGET ADJUSTMENT IN THE AMOUNT OF $40,000.00 AND A CAPITAL BUDGET ADJUSTMENT IN THE AMOUNT OF $355,210.00 AND A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $889,540.00; REFLECTING APPROPRIATE ADJUSTMENTS TO VARIOUS REVENUE AND EXPENDITURE ACCOUNTS AS SPECIFICALLY INDICATED IN THE BREAKDOWN IN THE TOTAL AMOUNT OF $1,284,750.00; PROVIDING VARIOUS BUDGET CODE NUMBERS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-24O-03-114-Budget-Supplemental & Capital Appropriation 2024.pdf AR 24O-03-114 REPLACEMENT SUPPLEMENTAL.pdf This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 04/08/2024. (See Consideration of Consent Agenda for vote tally.) IX ORDINANCES & PUBLIC HEARINGS - SECOND READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) 3. ORDINANCE NO. 24O-02-109: AN ORDINANCE OF THE CITY OF LAUDERHILL, FLORIDA AMENDING THE LAND DEVELOPMENT REGULATIONS (LDR) AMENDING SCHEDULE A, LAND USE CLASSIFICATIONS TO AMEND DEFINITIONS OF ”CHECK CASHING” and “PAY DAY LOAN STORE”; AMENDING ARTICLE III., ZONING DISTRICTS, PART 5.0., SPECIAL REGULATIONS FOR SPECIFIC LAND USE CLASSIFICATIONS, SECTION 5.11, CHECK CASHING; AMENDING SCHEDULE B, ALLOWABLE USES, SCHEDULE B-2, NON-RESIDENTIAL DISTRICTS TO ADD CHECK CASHING ACCESSORY USE DESIGNATIONS IN PERMITTED ZONING DISTRICTS; AMENDING CITY CODE OF ORDINANCES SECTION 12-53, LOCAL BUSINESS TAX, TO ADD RATE FOR NON-CONFORMING PAY DAY LOAN STORE USE; PROVIDING FOR FINDINGS AND CONCLUSIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 4 City Commission Meeting Meeting Minutes - Final March 25, 2024 Attachments: REVISED ORD-24O-02-109-Code-LDR-Check Cashing Text.pdf AR 24O-02-109 Attachment A - DRR - Check Cashing Attachment B - ORD 13O-05-119 This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 4. ORDINANCE NO. 24O-02-110: AN ORDINANCE OF THE CITY OF LAUDERHILL, FLORIDA AMENDING THE LAND DEVELOPMENT REGULATIONS (LDR) AMENDING ARTICLE III., ZONING DISTRICTS, PART 5.0., SPECIAL REGULATIONS FOR SPECIFIC LAND USE CLASSIFICATIONS, SECTION 5.3, ALCOHOLIC BEVERAGE USES, TO CLARIFY THE METHODOLOGY TO MEASURE DISTANCES; AMENDING SECTION 5.49, TOBACCO STORE, TO ESTABLISH A NEW METHODOLOGY TO MEASURE THE DISTANCES BETWEEN TOBACCO STORES AND OTHER USES; PROVIDING FOR FINDINGS AND CONCLUSIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-24O-02-110-LDR-Art. III-Tobacco & Alcoholic Beverage Use Distances.pdf AR 24O-02-110 Attachment A - DRR - Distances This item was considered after agenda item eight. Assistant City Attorney Zach Davis-Walker asked, as there were only three elected officials present, if Commissioner Dunn would be open to tabling the subject item to a Commission meeting at which more elected Commissioners were present. Commissioner Dunn found this acceptable. Mayor Thurston believed the regulations required a four fifth ’s vote on the subject item. Deputy City Manager/Finance Director Kennie Hobbs stated the presence of the full Commission was needed to pass the subject item on second reading to allow for input from all elected officials. A motion was made by Commissioner M. Dunn, seconded by Vice Mayor L. Martin, that this Ordinance be tabled to the City Commission Meeting, due back on 4/8/2024. The motion carried by the following vote: Yes: 3- Commissioner M. Dunn, Vice Mayor L. Martin, and Mayor K. Thurston Absent: 2- Commissioner D. Grant, and Commissioner S. Martin Abstain: 0 City of Lauderhill Page 5 City Commission Meeting Meeting Minutes - Final March 25, 2024 5. ORDINANCE NO. 24O-02-111: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING A CAPITAL BUDGET ADJUSTMENT IN THE TOTAL AMOUNT NOT TO EXCEED OF $79,912.00 REFLECTING APPROPRIATE ADJUSTMENTS TO VARIOUS REVENUE AND EXPENDITURE ACCOUNTS; PROVIDING VARIOUS BUDGET CODE NUMBERS; PROVIDING FOR ADJUSTMENTS TO PAY FOR VARIOUS CONSTRUCTION PHASE CHANGE ORDERS FROM AHRENS COMPANY FOR THE CONSTRUCTION OF THE CITY HALL ANNEX GENERAL OBLIGATION (GO) BOND PROJECT; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-24O-02-111-Budget Adjustment Capital 2024-City Hall Annex.pdf AR 24O-02-111 Cityhall annex change order budget adjustment.pdf This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) X RESOLUTIONS (IF NOT ON CONSENT AGENDA) 6. RESOLUTION 24R-03-38: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE RANKING OF QUALIFIED FIRMS PURSUANT TO R.F.P #2023-055 TO PROVIDE BRANDING AND MARKETING SERVICES AS RECOMMENDED BY THE EVALUATION COMMITTEE; AUTHORIZING THE CITY MANAGER TO NEGOTIATE THE TERMS OF THE CONTRACT IN AN AMOUNT NOT TO EXCEED $95,000.00 TO BE PAID FROM THE APPROPRIATE BUDGET CODE NUMBER(S); PROVIDING FOR AN EFFECTIVE DATE; (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-03-38-Ranking-Branding & Marketing.pdf AR 24R-03-38 Branding and Marketing ZDW REV 8-23-23 North_Star_Place_Branding_Proposal This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 7. RESOLUTION NO. 24R-03-39: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE APPOINTMENT OF ELAINE LYNCH BY MAYOR KEN THURSTON ON BEHALF OF THE CITY COMMISSION, PURSUANT TO FLORIDA STATUTES CHAPTER 421, TO SERVE AS A MEMBER OF THE CITY OF LAUDERHILL HOUSING AUTHORITY BOARD FOR THE REMAINDER OF A FOUR (4) YEAR TERM EXPIRING NOVEMBER 2027; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY MAYOR City of Lauderhill Page 6 City Commission Meeting Meeting Minutes - Final March 25, 2024 KEN THURSTON). Attachments: RES-24R-03-39-Brd-local housing housing-Mayor appt.pdf AR 24R-03-39 Lynch, Elaine - LHA Application Housing Authority Commission List This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 8. RESOLUTION NO. 24R-03-40: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPOINTING KARMA GIBSON AS A MEMBER OF THE CITY OF LAUDERHILL YOUTH COUNCIL BY VICE MAYOR LAWRENCE "JABBOW" MARTIN, TO SERVE FOR THE REMAINDER OF A ONE (1) YEAR TERM EXPIRING NOVEMBER 2024; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY VICE MAYOR LAWRENCE "JABBOW" MARTIN). Attachments: RES-24R-03-40-BRD-Youth Council -Jabbow.pdf AR 24R-03-40 Youth Council List This item was considered before agenda item four. Vice Mayor L. Martin noted the City was involved in numerous activities, and the help of the members of the Lauderhill Youth Council was greatly needed to help City administration and elected officials bridge the gap of getting the City ’s youth involved. Karma Gibson stated she attended Rhema World Christian Academy as a freshman, and she wished to serve on the subject board to learn more about civic responsibilities, and how to function in a leadership role. Commissioner Dunn thanked Ms. Gibson for answering the call to leadership and service. Part of serving on the Youth Council meant paying attention to community issues, and for the young members to determine how they could be a part of the solution. She said the expectation of serving on the Youth Council was for members to attend meetings, and do the work; she could tell Ms . Gibson was willing to do that. Mayor Thurston thanked Ms. Gibson for volunteering to serve. Ms. Gibson thanked the Commission for giving her the opportunity to serve Lauderhill. A motion was made by Vice Mayor L. Martin, seconded by Commissioner M. Dunn, that this Resolution be approved. The motion carried by the following vote: Yes: 3- Commissioner M. Dunn, Vice Mayor L. Martin, and Mayor K. Thurston Absent: 2- Commissioner D. Grant, and Commissioner S. Martin City of Lauderhill Page 7 City Commission Meeting Meeting Minutes - Final March 25, 2024 Abstain: 0 9. RESOLUTION NO. 24R-03-41: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE EIGHTH AMENDED ANNUAL CALENDAR OF CITY HOSTED SPECIAL EVENTS FOR FISCAL YEAR 2024; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-03-41-Calendar-City Hosted Events 8th Amended 2024.pdf AR 24R-03-41 Updated Commissioner Events (Eighth) Assistant City Attorney Davis-Walker mentioned Commissioner S. Martin had to leave the meeting suddenly to deal with a family matter, but he asked that the Commission bring the item to the floor, so other members of the Commission could indicate their position on the item. Commissioner S. Martin wished the City to incorporate in its events calendar an event for Ramadan; no time or date was set, but he anticipated a two-hour event on a date between April 10 and 14, 2024, location to be determined. Vice Mayor L. Martin questioned the City’s existing procedure for holding new events. City Manager Giles-Smith replied it was 30 days prior to the intended date of the event. Vice Mayor L. Martin noted he willingly supported events that celebrated the holidays of every religion and background, but it could become frustrating on the City’s end trying to coordinate events at short notice with those already on the calendar. Mayor Thurston said he could not support passing the item, as the request was not being made within the proper timeframe. Commissioner Dunn remarked, despite the short notice being well outside the 30-day required timeframe, the City did not, necessarily, do much for the Muslim community, so for that reason she would be open to considering approving an event. She thought the City’s policy also required before an event item was placed on the agenda, there needed to be a set date and time for the event. City Manager Giles-Smith affirmed, normally, a date and time for a requested event must be provided before placing it on a Commission agenda for consideration. Vice Mayor L. Martin observed the Commission’s present denial of the subject resolution did not prevent Commissioner S. Martin from holding an event in honor of Ramadan; it was the City’s involvement portion that was at issue due to the short notice. He asked if any information was supplied with regard to the involvement of police, fire, and other City staff. City of Lauderhill Page 8 City Commission Meeting Meeting Minutes - Final March 25, 2024 City Manager Giles-Smith indicated she was not aware of those specifics. Mayor Thurston received no vote to amend the City’s events calendar to include an event to celebrate Ramadan between April 10 to 14, 2024; he said the lack of a motion meant Commissioner S. Martin’s request to add a Ramadan event, due to the reasons discussed above, failed. He went on to request a motion on agenda item nine as presented, after which he opened the discussion to the public and received no input. A motion was made by Commissioner M. Dunn, seconded by Vice Mayor L. Martin, that this Resolution be approved. The motion carried by the following vote: Yes: 3- Commissioner M. Dunn, Vice Mayor L. Martin, and Mayor K. Thurston Absent: 2- Commissioner D. Grant, and Commissioner S. Martin Abstain: 0 10. RESOLUTION NO. 24R-03-42: A RESOLUTION DESIGNATING A DIRECTOR, AN ALTERNATE AND A SECOND ALTERNATE AS MUNICIPAL APPOINTMENTS TO THE BROWARD LEAGUE OF CITIES BOARD OF DIRECTORS FOR THE 2024-2025 YEAR; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-03-42-BLC- Board of Director 2024-25.pdf AR 24R-03-42 24-25 Board Request Appointment A motion was made by Vice Mayor L. Martin, seconded by Commissioner M. Dunn, that this Resolution be approved. The motion carried by the following vote: Yes: 3- Commissioner M. Dunn, Vice Mayor L. Martin, and Mayor K. Thurston Absent: 2- Commissioner D. Grant, and Commissioner S. Martin Abstain: 0 11. RESOLUTION NO. 24R-03-43: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL ACCEPTING THE PROPOSAL FROM PREVIOUSLY COMMISSION-APPROVED QUALIFIED CONSULTANT, CRAIG A. SMITH, IN AN AMOUNT NOT TO EXCEED $78,130.00 FOR AN ASSESSMENT OF THE WATER TREATMENT PLANT; PROVIDING FOR PAYMENT FROM THE APPROPRIATE BUDGET CODE NUMBERS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 9 City Commission Meeting Meeting Minutes - Final March 25, 2024 Attachments: RES-24R-03-43-Proposal-Craig A Smith-Water Treatment Plant.pdf AR 24R-03-43 Craig A Smith - WTP Evaluation This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 12. RESOLUTION NO: 24R-03-44: A RESOLUTION APPROVING AND ACCEPTING THE FISCAL YEAR 2023-2024 VICTIMS OF CRIME ACT (VOCA) GRANT AGREEMENT BETWEEN THE STATE OF FLORIDA OFFICE OF THE ATTORNEY GENERAL AND THE CITY OF LAUDERHILL; PROVIDING FOR THE CITY TO RECEIVE GRANT FUNDING IN THE AMOUNT OF UP TO $166,488.00; PROVIDING THAT THERE IS NO MATCHING REQUIREMENT AS IT HAS BEEN WAIVED; PROVIDING TERMS AND CONDITIONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-03-44-Agrmt-VOCA Grant 2023-24.pdf AR 24R-03-44 VOCA Agreement Commissioner Dunn noted the City of Lauderhill was taking a strategic approach to crime prevention; the only way for this to be done was with funding support from city partners. She asked Police Chief Constance Stanley to state what the subject grant would allow the City to do, and how it would help the Lauderhill Police Department (PD) continue to reduce crime, and support victims of crime. Police Chief Constance Stanley indicated Major Hennessy would provide the details, as he oversaw the PD’s grant activities. Major David Hennessy explained the subject grant was an ongoing grant the PD received from the Attorney General’s Office (AGO) in Tallahassee. A portion of the grant funded the hiring of civilian employees through victims’ services, and victims’ advocates; the PD reached out to the victim of every violent crime, specifically domestic violence, and the majority of victims of property crimes . They were offered victims’ services, both through the PD, and the State Attorney’s Office. He stated the majority of the subject grant funding was used for victim advocates’ salary, though a small portion of the funding was used for supplies, equipment, etc.; it was an ongoing grant the City received over the last several years, and the PD anticipated continuing to receive the grant in the years to come. Commissioner Dunn wished to know what a victim’s advocate did, and how did it support the City’s commitment to violence prevention. Major Hennessy responded the funding allowed the PD to take a holistic approach to addressing the victims of crime; it was not just about arresting perpetrators, though this was a priority of law enforcement, but the PD wished City of Lauderhill Page 10 City Commission Meeting Meeting Minutes - Final March 25, 2024 to do all it could to make the victims whole, and support them through the prosecution process if, for example, they needed to testify, and /or go to court. The civilian employees were specially trained to make that contact with victims to offer more services through other partnerships through the City and Broward County. Commissioner Dunn sought confirmation that, along with help with preparing to testify, the specially trained civilian employees offered trauma response care, counseling, help with filing a restraining order, accessing resources, such as housing, transportation, etc.; thus, they provided support to families in need of help to navigate a very challenging circumstance. Major Hennessy answered absolutely; a lot of what the subject civilian employees did was work with such organizations as Women in Distress, help them find temporary, and, then later, permanent housing for women trying to get away from domestic violence. They helped with accessing funding for victim assistance from the State, should they, for example, need to relocate. Commissioner Dunn commented the subject item really demonstrated that in the City of Lauderhill, the City was not only committed to strict policing, but that the PD took an approach of wraparound support for families who were victims of crime. She thought the Lauderhill PD did a very good job of finding outside resources, as the City lacked the budget to fund all the needed initiatives to help victims. She commended Chief Stanley and her staff for their efforts. A motion was made by Vice Mayor L. Martin, seconded by Commissioner M. Dunn, that this Resolution be approved. The motion carried by the following vote: Yes: 3- Commissioner M. Dunn, Vice Mayor L. Martin, and Mayor K. Thurston Absent: 2- Commissioner D. Grant, and Commissioner S. Martin Abstain: 0 13. RESOLUTION NO. 24R-03-45: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE PROPOSAL FROM THE SOLE SOURCE PROVIDER, MOSS KELLEY, INC/MKI SERVICES, INC. FOR THE WATER TREATMENT PLANT INFRASTRUCTURE IMPROVEMENTS INCLUDING: ALL PARTS, LABOR, AND EQUIPMENT FOR THE EAST CLARIFIER REHABILITATION, GREEN LEAF FILTER REPLACEMENT, SLUDGE THICKENER REPLACEMENT, AND WEST ROTARY DRUM FILTER REPLACEMENT; PROVIDING FOR PAYMENT IN AN AMOUNT NOT TO EXCEED $4,785,450.00 FROM THE APPROPRIATE BUDGET CODE NUMBERS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 11 City Commission Meeting Meeting Minutes - Final March 25, 2024 Attachments: REVISED RES-24R-03-45-Sole Source-MKI water plant infrastructure.pdf AR 24R-03-45 SKM_C550i24022910120 Resolution - 24R-02-32 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 14. RESOLUTION NO. 24R-03-46: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE APPOINTMENT OF NEASHA PRINCE BY THE BOARD ITSELF TO SERVE AS THE BOARD APPOINTED MEMBER AND APPOINTING _________________ BY THE CITY COMMISSION AS A WHOLE TO SERVE AS THE FIRST ALTERNATE MEMBER OF THE CITY OF LAUDERHILL YOUNG PROFESSIONAL ADVISORY BOARD, BOTH FOR THE REMAINDER OF A TWO (2) YEAR TERM EXPIRING JANUARY 2026; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-24R-03-46-BRD-Young Professional Advisory 2024 Board itself & Comm as Whole.pdf AR 24R-03-46 Young Professional Advisory Board List Prince, Neasha - YPAB Application Roache, Ashley - YPAB Application Commissioner Dunn recommended that future appointees to the Lauderhill Youth Council, and the Lauderhill Young Professional Advisory Board attend the meeting at which their appointment would be approved. Deputy City Clerk Nadia Chin indicated city staff did notify the potential appointees, but it was their decision whether or not to attend the Commission meeting. Commissioner Dunn remarked if they failed to show up for the meeting, then she would not vote for them, as part of their training was in leadership and ethics, preparing them to serve in future leadership roles. Vice Mayor L. Martin pointed out in some cases the names were being read into the record, and, had there been no added appointee, the item would have been approved on the Consent Agenda. Mayor Thurston understood Commissioner Dunn’s position, but he thought it unfair to ask a young person to attend a Commission meeting at 6:00 p.m., but the item specific to them was not considered until 9:00 p.m. Thus, the rules of operation needed to be tighter, whereby, if an item was specifically related to young persons, it should be dealt with earlier in the agenda. He said this was a matter that could be put to a workshop, and it should not affect the subject item being voted on. City of Lauderhill Page 12 City Commission Meeting Meeting Minutes - Final March 25, 2024 Vice Mayor L. Martin concurred, adding the Commission previously approved the appointment of advisory board members despite them being absent at the time of their appointment, and giving appointees present in the Chambers a chance to speak if they wished, but, across the board, most appointees did not attend. If the City wished to take a position that future advisory board appointees had to attend the Commission meeting at which their appointment was being approved, it should be a practice implemented across the board, with proper noticing to appointees. He doubted Ashley Roache was told she had to attend the present Commission meeting. Commissioner Dunn agreed the wisest course of action was to workshop the matter. A motion was made by Vice Mayor L. Martin, seconded by Mayor K. Thurston, that this Resolution be approved. The motion carried by the following vote: Yes: 3- Commissioner M. Dunn, Vice Mayor L. Martin, and Mayor K. Thurston Absent: 2- Commissioner D. Grant, and Commissioner S. Martin Abstain: 0 Commissioner Dunn requested the matter be added to the next workshop agenda, specifically with regard to the Lauderhill Youth Council, and the Lauderhill Young Professional Advisory Board, both of whom were being trained in leadership skills, proper professional etiquette when serving on a board, etc. 15. RESOLUTION NO. 24R-03-47: A RESOLUTION AWARDING THE BID TO LEGO CONSTRUCTION (RFP 2024-009) TO PROVIDE FIRE STATION 57 IMPROVEMENTS; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY DOCUMENTS NECESSARY TO GIVE INTENT TO THIS RESOLUTION; PROVIDING FOR PAYMENT IN AN AMOUNT NOT TO EXCEED $300,780.00 UTILIZING FEMA HAZARD GRANT FUNDING; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH) Attachments: RES-24R-03-47-BID-LEGO CONSTRUCTION-FIRESTATION 57.pdf AR 24R-03-47 RFP 2024-009 FS 57 IMPROVEMENTS zdw 1-2-24.pdf RANKING RFP 2024-009 Fire Station 57 Improvements (1).xlsx LEGO_CC_Submission_-_RFP_FIRE_STATION_57_IMPR.pdf FULLY EXECUTED - Hazard Mitigation Grant Agreement-City of Lauderhill -Executed Contract 5-25-2023.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 16. RESOLUTION NO. 24R-03-49: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE BOOKING AGENT AGREEMENTS BETWEEN THE CITY OF LAUDERHILL AND OLD SKOOL GANG VENTURES, INC. FOR THE City of Lauderhill Page 13 City Commission Meeting Meeting Minutes - Final March 25, 2024 LAUDERHILL’S 2024 JAZZIN IN THE PARK EVENT WHICH WAS HELD ON MARCH 2, 2024 AT WEST KEN LARK PARK IN THE AMOUNT NOT TO EXCEED $9,700.00 AND FOR THE CITY OF LAUDERHILL’S 2024 JAMMIN IN THE PARK EVENT TO BE HELD ON SATURDAY APRIL 20, 2024 AT THE CENTRAL BROWARD REGIONAL PARK IN AN AMOUNT NOT TO EXCEED $95,600.00; AUTHORIZING RETROACTIVE APPROVAL OF THE AGREEMENTS AS NECESSARY; PROVIDING FOR PAYMENT FROM THE APPROPRIATE BUDGET CODE NUMBERS; PROVIDING TERMS AND CONDITIONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-03-49-Agrmt-Old Skool Gang Ventures-JAMMIN _ JAZZIN 2024 Final.pdf AR 24R-03-49 OSG Agreement_Jazzin at WKL on 03 02 2024 zdw rev 3-18-24.pdf Jammin in the Park 2024-Old Skool Gang.pdf Jammin In the Park-Invoice.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 17. RESOLUTION NO. 24R-03-50: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE SOLE SOURCE PURCHASE OF NEPTUNE AUTOMATED WATER METERS FROM FERGUSON WATERWORKS IN A TOTAL AMOUNT NOT TO EXCEED $3,694,592.41; PROVIDING FOR PAYMENT FROM BUDGET CODE NUMBER 401-917-06436; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-03-50-Sole Source-Ferguson-Neptune automated water meters.pdf AR 24R-03-50 NEPTUNE 2.15.24 FERGUSON 2.15.24 Re_ Meters This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 18. ITEM REMOVED - RESOLUTION NO. 24R-03-51 19. RESOLUTION NO. 24R-03-52: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE MODIFICATIONS TO THE JOB DESCRIPTION FOR THE EXISTING ASSISTANT GRANTS MANAGER POSITION; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 14 City Commission Meeting Meeting Minutes - Final March 25, 2024 Attachments: RES-24R-03-52-Job Modification-Asst Grants Mgr.pdf AR 24R-03-52 Assistant Grants Manager 2024 - with revisions Assistant Grants Manager 2024 - clean copy This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 20. RESOLUTION NO. 24R-03-53: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE MODIFICATIONS TO THE JOB DESCRIPTION FOR THE EXISTING ECONOMIC DEVELOPMENT MANAGER POSITION; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-03-53-Job Modification-Eco Dev Mgr.pdf AR 24R-03-53 Economic Development Manager 2024 - with revisions Economic Development Manager 2024 - clean copy This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 21. RESOLUTION NO. 24R-03-54: A RESOLUTION APPROVING THE EXPENDITURE OF FUNDS FROM THE STATE LOCAL LAW ENFORCEMENT TRUST FUND (LETF) IN THE AMOUNT OF $50,000.00 TO PURCHASE FIFTEEN (15) LAPTOPS FOR USE BY THE CITY OF LAUDERHILL POLICE DEPARTMENT; PROVIDING FOR PAYMENT FROM BUDGET CODE NUMBER 120-683-9935; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-03-54-LETF-expenditure-laptop computers.pdf AR 24R-03-54 LETF memo.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 22. RESOLUTION NO. 24R-03-55: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPOINTING BARBARA HERMAN BY COMMISSIONER SARAI "RAY" MARTIN TO SERVE AS AN ALTERNATE MEMBER OF THE CODE ENFORCEMENT BOARD FOR THE REMAINDER OF A ONE (1) YEAR TERM EXPIRING NOVEMBER 2024; PROVIDING FOR AN EFFECTIVE DATE. City of Lauderhill Page 15 City Commission Meeting Meeting Minutes - Final March 25, 2024 Attachments: RES-24R-03-55-Brd-Code - Alternate-Ray Martin-Herman.pdf AR 24R-03-55 Code Enforcement Board List Herman, Barbara - Code Enforcement Board Application This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 23. RESOLUTION NO. 23R-03-56: A RESOLUTION APPROVING THE REMETERING AGREEMENT BETWEEN THE CITY OF LAUDERHILL AND WILLIAM WILLIAMSON TO ALLOW SUBMETERS AT THE PROPERTY LOCATED AT 5885-5887 N.W. 23RD STREET, LAUDERHILL, FLORIDA, IN ORDER TO SEPARATELY BILL EACH INDIVIDUAL USER BASED UPON ACTUAL WATER CONSUMPTION AT THE SAME RATE UTILIZED BY THE CITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-03-56-Agrmt-Rem-5885-5887 NW 23 St.pdf AR 24R-03-56 Re-metering Application_5885-5887 NW 23 ST.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 24. RESOLUTION NO. 24R-03-57: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE AWARD OF BID TO CIVITAS, LLC., THE ONLY RESPONSIVE BIDDER, TO PROVIDE STATE AND FEDERAL TECHNICAL ASSISTANCE CONSULTING SERVICES PURSUANT TO RFQ 2024-018; AUTHORIZING THE CITY MANAGER TO NEGOTIATE A CONTRACT AGREEMENT; PROVIDING FOR PAYMENT FROM APPROPRIATE BUDGET CODE NUMBER; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-03-57-BID-Civitas-Tech support.pdf AR 24R-03-57 RFQ 2024-018 -State and Federal Technical Assistance Consultant CIVITAS PROPOSAL -TA_RFQ2024-018_(02.29.2024) This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 25. RESOLUTION NO. 24R-03-58: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE AWARD OF BID TO CIVITAS, LLC., THE ONLY RESPONSIVE BIDDER, TO PROVIDE STATE AND FEDERAL PROJECT MANAGEMENT SERVICES PURSUANT TO RFQ 2024-019; AUTHORIZING THE CITY City of Lauderhill Page 16 City Commission Meeting Meeting Minutes - Final March 25, 2024 MANAGER TO NEGOTIATE AN AGREEMENT AND EXECUTE ANY DOCUMENTS NECESSARY; PROVIDING FOR PAYMENT FROM APPROPRIATE BUDGET CODE NUMBER; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-03-58-BID-Civitas-Project Mgmt.pdf AR 24R-03-58 RFQ 2024-019-State and Federal Rehabilitation Project Manager zdw rev 1-29-24 (002) Civitas Proposal-Rehab_RFQ_2024-019_(02.29.2024)_compressed (1) This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) XI QUASI-JUDICIAL MATTERS (IF NOT ON CONSENT AGENDA) XII QUASI-JUDICIAL MATTERS, FIRST READING XIII QUASI-JUDICIAL MATTERS, SECOND READING XIV UNFINISHED BUSINESS XV OLD BUSINESS XVI NEW BUSINESS XVII COMMUNICATIONS FROM PUBLIC OFFICIALS SHALL BEGIN IMMEDIATELY BEFORE ADJOURNMENT Assistant City Attorney Davis-Walker thanked the Commission for their patience. Vice Mayor L. Martin provided the following update: • The past week, proceeds from the 2023 City’s Pink Up event to support breast cancer awareness were distributed at an event to 17 of the 19 recipients, made up of 16 women and one man; $863.00 was given to each recipient • The Lauderhill Live Comedy Show held at the Lauderhill Performing Arts Center (LPAC) was a great success; entertainment included J. Anthony Brown, Coco Brown, and B-Phlat; CRA staff was commended for another enjoyable event • ROSA Florida Chapter Barbeque, a Jamaican high school organization that held a cookout at St. George Park; it was $20.00 for all you can eat jerk chicken, jerk pork, etc. • Purim, an Israeli celebration, was held the past weekend at both synagogues in Lauderhill, he attended both events, noting a good time was had by all attendees; the Rabbi urged the City Commission and staff to continue doing a City of Lauderhill Page 17 City Commission Meeting Meeting Minutes - Final March 25, 2024 great job • The Colony assisted living facility (ALF) on NW 55th Avenue held a carnival day; it was good to see the seniors enjoying themselves; he enjoyed letting them know the City was a part of what was being done for them. Commissioner Dunn provided the following update: • She served on the executive committee for the Solid Waste Authority on which she represented the City of Lauderhill; two meetings ago they selected an executive director, and that contract was currently in negotiations; at the last meeting, they selected a company to work on the master plan for solid waste disposal in the County, that was currently in negotiations; they were determining the solid waste disposal strategy for the entire county for the next 40 years • The coming Thursday, at 9:00 a.m. at the Sadkin Center there would be a Breaking Bread event; Breaking Bread was an initiative to engage and protect seniors as part of the Lauderhill Health & Prosperity Partnership (LHPP) initiatives of the community context sub-council. The event attendees would include Lauderhill seniors, youths, the Lauderhill Fire Department staff, etc .; they would discuss ways in which seniors could protect themselves; everyone was encouraged to attend; food would be provided • The past Thursday the Lauderhill Youth Excel Summit was held at Lauderhill 6-12; Parks & Recreation Director Scott Newton and his team did an amazing job at that event. City Manager Giles-Smith wished to highlight a city employee who wished to honor Women’s History Month; specifically, new park manager, Courtney Washington, stationed at West Wind Park. She showed the Commission the display Ms. Washington created that included various Lauderhill community leaders, such as Police Chief Stanley, Eula Murray-Hylton, Commissioners Dunn and Grant, etc. She thought it was a really nice, innovative, creative display, and she commended all the women employed in every city department who worked to ensure the City functioned well; it was admirable for the City to have such high-quality women doing an outstanding job. Mayor Thurston mentioned there were many great activities happening in Lauderhill, and they could all be found on the City’s website, so everyone should check the website on a regular basis. Among the many upcoming events were the excellent shows being held at the LPAC. Vice Mayor L. Martin mentioned Mr. Wilkerson reminded him of the upcoming Easter Egg Hunt at St. George Park on Saturday, March 30, 2024, at 11:00 a.m. Mayor Thurston noted his Move with the Mayor program was held a various city parks. XVIII ADJOURNMENT - 8:55 PM City of Lauderhill Page 18