City Commission Meeting

City of Lauderhill City Commission Chambers at City Hall 5581 W. Oakland Park Blvd. Lauderhill, FL, 33313 www.lauderhill-fl.gov Meeting Minutes - Final Monday, July 8, 2024 6:00 PM City Commission Chambers City Commission Meeting LAUDERHILL CITY COMMISSION Mayor Ken Thurston Vice Mayor Lawrence Martin Commissioner Melissa P. Dunn Commissioner Denise D. Grant Commissioner Sarai Martin Desorae Giles-Smith, City Manager Andrea M. Anderson, City Clerk Angel Petti Rosenberg, City Attorney City Commission Meeting Meeting Minutes - Final July 8, 2024 I CALL TO ORDER Mayor Thurston called to order the Regular City Commission Meeting at 6:03 PM. II ROLL CALL Present: 5- Commissioner Melissa P. Dunn,Commissioner Denise D. Grant,Vice Mayor Lawrence Martin,Commissioner Sarai Martin, and Mayor Ken Thurston Commissioner D. Grant left the meeting at 7:35 PM. ALSO PRESENT: Desorae Giles-Smith, City Manager Angel Petti Rosenberg, City Attorney Constance Stanley, Police Chief Andrea M. Anderson, City Clerk III COMMUNICATIONS FROM THE PUBLIC (AND CITY MANAGER RESPONSES TO THE PUBLIC, IF THE TIME PERMITS DURING THIS PORTION OF THE MEETING OF THE CITY COMMISSION) IV ADJOURNMENT (NO LATER THAN 6:30 PM) I CALL TO ORDER OF REGULAR MEETING II HOUSEKEEPING A motion was made by Vice Mayor L. Martin, seconded by Commissioner M. Dunn, to ACCEPT the Final-Revised Version of the City Commission Meeting Agenda for July 8, 2024. The motion carried by the following vote: Yes: 5- Commissioner M. Dunn, Commissioner D. Grant, Vice Mayor L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 III PLEDGE OF ALLEGIANCE TO THE FLAG FOLLOWED BY GOOD AND WELFARE IV CONSIDERATION OF CONSENT AGENDA A motion was made by Vice Mayor L. Martin, seconded by Commissioner S. Martin, that this Consent Agenda was approved. The motion carried by the following vote: Yes: 4- Commissioner D. Grant, Vice Mayor L. Martin, Commissioner S. Martin, and Mayor K. Thurston Abstain: 0 City of Lauderhill Page 1 City Commission Meeting Meeting Minutes - Final July 8, 2024 Off Dais: 1- Commissioner M. Dunn Mayor Thurston noted, in observance of the new meeting format regarding presentations, discussion and voting on action items on the agenda would be taken promptly at 7:30 PM, with any remaining presentations resuming thereafter, prior to agenda item XVII: Communications from Public Officials. V APPROVAL OF MINUTES VI PROCLAMATIONS / COMMENDATIONS VII PRESENTATIONS A motion was made by Vice Mayor L. Martin, seconded by Commissioner M. Dunn, that the order of presentations be changed and for presentations to continue before moving forward with the remaining items on the agenda. The motion carried by the following vote: Yes: 3- Commissioner M. Dunn, Commissioner D. Grant, and Vice Mayor L. Martin Abstain: 0 Off Dais: 2- Commissioner S. Martin, and Mayor K. Thurston A. A PRESENTATION BY SOUTH FLORIDA INSTITUTE ON AGING (REQUESTED BY VICE MAYOR LAWRENCE “JABBOW” MARTIN). Attachments: Presentation A - SoFIA Support Deck PPT B. A PRESENTATION RECOGNIZING AALIYAH BUTLER ON QUALIFYING FOR THE 2024 OLYMPICS (REQUESTED BY VICE MAYOR LAWRENCE “JABBOW” MARTIN). C. ITEM REMOVED D. A PEACE 365 PRESENTATION ON THE OUTCOMES OF PEACE WEEK (REQUESTED BY COMMISSIONER MELISSA P. DUNN). Attachments: Presentation D - Peace Week Presentation Presentation D E. ITEM REMOVED F. A PRESENTATION OF THE 2024 EDUCATIONAL ADVISORY BOARD SCHOLARSHIP WINNERS (REQUESTED BY MAYOR KEN THURSTON). Attachments: Presentation F - 2024 EAB Scholarship PPT City of Lauderhill Page 2 City Commission Meeting Meeting Minutes - Final July 8, 2024 G. A PRESENTATION REGARDING CONVENIENCE STORE INITIATIVE AND RECENT POLICE ARRESTS (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). H. A PRESENTATION ON THE DECREASE OF SPEED IN SCHOOL ZONES WITH THE USE OF SPECIALIZED CAMERA SYSTEMS (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). Attachments: Presentation H - School Zone Speed Enforcement I. ITEM REMOVED J. ITEM REMOVED VIII ORDINANCES & PUBLIC HEARINGS - FIRST READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) A. ORDINANCE NO. 24O-07-123: AN ORDINANCE AMENDING THE CITY OF LAUDERHILL CODE OF ORDINANCES, ARTICLE II, OFFICERS AND EMPLOYEES, DIVISION 1, GENERALLY, SECTION 2-16.1, SAME - ADDITIONAL COMMISSION BENEFITS, TO UPDATE THE CODE TO REFLECT THE CURRENT RATE OF MONTHLY EXPENSE ALLOWANCES PAID TO THE CITY COMMISSION FOR LOCAL BUSINESS TRAVEL WITHIN THE TRI-COUNTY AREA INCLUDING ALL AUTOMOTIVE RELATED EXPENSES AND COSTS IN THE AMOUNT OF $1,050; PROVIDING THAT THE CITY COMMISSION MAY ALSO BE ELIGIBLE TO RECEIVE A CELL PHONE ALLOWANCE IN THE ADDITIONAL AMOUNT OF $100 PER MONTH IN LIEU OF BEING PROVIDED A CITY ISSUED CELL PHONE; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-24O-07-123-Code-2-16-1-commission expense allowances.pdf AR 24O-07-123 Res.17R-06-161 Update to Managerial-Confidential Benefit Plan Original - Cell Phone Allowance Policy This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 08/26/2024. (See Consideration of Consent Agenda for vote tally.) B. ORDINANCE NO. 24O-07-124: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL AMENDING THE CODE OF ORDINANCES, AMENDING CHAPTER 6, BUILDINGS AND BUILDING REGULATIONS, ARTICLE III, UNSAFE STRUCTURES BOARD, AMENDING THE ENTIRE ARTICLE TO ADOPT THE FLORIDA BUILDING CODE, UPDATES SECTIONS AND PROVIDE AUTHORITY City of Lauderhill Page 3 City Commission Meeting Meeting Minutes - Final July 8, 2024 TO USE THE BROWARD COUNTY UNSAFE STRUCTURES BOARD TO HEAR CASES; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-24O-07-124-Code-6-Art III-Unsafe Structures Board.pdf AR 24O-07-124 6th Edition (2023) Florida Building Code 116.pdf This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 08/26/2024. (See Consideration of Consent Agenda for vote tally.) C. ORDINANCE NO. 24O-07-125: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL AMENDING THE CODE OF ORDINANCES, AMENDING CHAPTER 6, BUILDINGS AND BUILDING REGULATIONS, ARTICLE I, IN GENERAL, SECTION 6-10 ENUMERATION OF PERMIT FEES, REGULATIONS AND INSPECTION FEES TO STRIKE SUBSECTION III REGARDING PLANNING AND ZONING REVIEW FEES FROM THE CITY CODE OF ORDINANCES AND TO RENUMBER AND RELOCATE IT TO THE LAND DEVELOPMENT REGULATIONS; AMENDING THE LAND DEVELOPMENT REGULATIONS, ARTICLE I, GENERAL PROVISIONS, CREATING SECTION 1.8, PLANNING AND ZONING FEES, TO ADOPT A TABLE ENTITLED “FEE SCHEDULE” WITH UPDATED FEES APPLICABLE TO THE VARIOUS APPLICATIONS REVIEWED BY THE PLANNING AND ZONING DEPARTMENT; PROVIDING FOR FINDINGS AND CONCLUSIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-24O-07-125-Code-6-Sec 6-10 planning and zoning fees renumbering to LDR 1-8.pdf AR 24O-07-125 Attachment B - DRR-Fee Schedule (presented to P&ZB) Attachment C - P&ZB Meeting Minutes April 2024 - draft This Ordinance was approved on the Consent Agenda on first reading to the City Commission Meeting, due back on 08/26/2024. (See Consideration of Consent Agenda for vote tally.) IX ORDINANCES & PUBLIC HEARINGS - SECOND READING (NOT ON CONSENT AGENDA) (AS ADVERTISED IN THE SUN-SENTINEL) 1. ORDINANCE NO. 24O-06-121: AN ORDINANCE OF THE CITY OF LAUDERHILL ACCEPTING QUIT CLAIM DEED FROM THE SOUTH FLORIDA WATER MANAGEMENT DISTRICT TO TRANSFER THE LAND LOCATED ALONG THE EAST BOUNDARY OF THE FLORIDA TURNPIKE TO THE CITY OF LAUDERHILL AS MORE PARTICULARLY DESCRIBED IN THE QUIT CLAIM DEED; PROVIDING FOR AN City of Lauderhill Page 4 City Commission Meeting Meeting Minutes - Final July 8, 2024 EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-24O-06-121-Deed-SFWMD-Turnpike.pdf AR 24O-06-121 S-Fla-Water-Mgmt-Quitclaim Deed Recorded.pdf MapShowingSFWMDOwnedProperties.pdf This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 2. ORDINANCE NO. 24O-06-122: AN ORDINANCE OF THE CITY OF LAUDERHILL, FLORIDA, AMENDING THE LAND DEVELOPMENT REGULATIONS ARTICLE III. SECTION 5.24 MANUFACTURED HOUSING AND RECREATIONAL VEHICLES, SUBSECTION 5.24.5 TO AFFIRM THAT SUCH STRUCTURES ARE ONLY INTENDED FOR TEMPORARY USE; DELETING SUBSECTION 5.24.6 ELEVATION AND ANCHORING; CREATING NEW SUBSECTION 5.24.6 REQUIREMENTS FOR RECREATIONAL VEHICLES PROVIDING MINIMUM STANDARDS; AMENDING ARTICLE V. FLOODPLAIN, RESOURCE AND SURFACE WATER MANAGEMENT REGULATIONS, SUBSECTIONS 5.1.1, 5.1.6, 5.1.7, 5.1.9, AND 5.1.10 REMOVING REFERENCES TO MANUFACTURED HOMES AND UPDATING REFERENCES TO BE CONSISTENT WITH FEMA’S REGULATIONS; PROVIDING FOR FINDINGS AND CONCLUSIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR APPLICABILITY AND SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: ORD-24O-06-122-LDR-Art_V_Flood Modifications-5-21-24 Clean.pdf AR 24O-06-122 This Ordinance was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) X RESOLUTIONS (IF NOT ON CONSENT AGENDA) 3. RESOLUTION NO. 24R-07-117: A RESOLUTION DESIGNATING VICE MAYOR LAWRENCE "JABBOW" MARTIN TO SERVE AS VOTING DELEGATE FOR THE FLORIDA LEAGUE OF CITIES’ 2024 ANNUAL CONFERENCE BEING HELD AUGUST 15-17, 2024 IN HOLLYWOOD, FLORIDA------; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER DESORAE GILES-SMITH). Attachments: RES-24R-07-117-FLC-Delegates 2024-25.pdf AR 24R-07-117 2024 Voting Delegate Memo.pdf City of Lauderhill Page 5 City Commission Meeting Meeting Minutes - Final July 8, 2024 City Attorney Rosenberg indicated the Commission needed to appoint a voting delegate for the Florida League of Cities’ 2024 Annual Conference, as indicated in the backup. Vice Mayor L. Martin volunteered to be the City’s voting delegate on behalf of the wonderful City of Lauderhill. A motion was made by Vice Mayor L. Martin, seconded by Commissioner M. Dunn, that this Resolution be approved. The motion carried by the following vote: Yes: 4- Commissioner M. Dunn, Vice Mayor L. Martin, Commissioner S. Martin, and Mayor K. Thurston Absent: 1- Commissioner D. Grant Abstain: 0 4. RESOLUTION NO. 24R-07-118: A RESOLUTION APPROVING THE FINAL SETTLEMENT BETWEEN SHAKAYLA PALMER AND THE CITY OF LAUDERHILL IN THE AMOUNT OF $31,500.00 AS SETTLEMENT OF ANY AND ALL CLAIMS INCLUDING ATTORNEY'S FEES AND COSTS PLUS $900.00 FOR MEDIATION COSTS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-07-118-SETT-AGT-Shakayla Palmer.pdf AR 24R-07-118 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 5. RESOLUTION NO. 24R-07-119: A RESOLUTION APPROVING AND ADOPTING MODIFICATION TO VEHICLE USE POLICY (GA-13) AND TO TRAVEL POLICY (GA-23) AND SUPPORTING FORMS TO UPDATE PROVISIONS, REQUIREMENTS, AND PROCEDURES REGARDING THE USE OF CITY VEHICLES AND TRAVEL REIMBURSEMENTS; CLARIFYING THAT PUBLIC OFFICERS AND OTHER NON-EMPLOYEES ARE NOT PERMITTED TO USE CITY VEHICLES AT ANY TIME; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 6 City Commission Meeting Meeting Minutes - Final July 8, 2024 Attachments: RES-24R-07-119-Policy-city vehicle & travel modifications.pdf AR 24R-07-119 Proposed New Vehicle Use Policy-GA 13-APR-7-3-24.pdf Proposed New Travel Policy -GA 23-APR-7-3-24 COL Employee Travel Authorization Form (2024)-Attachment #1 6-25-24.docx COL Employee Travel Expense Reimbursement Form (2024) - Attachment #2 6-25-24.docx COL Public Officer Travel Authorization Form (2024) - Attachment #3 6-25-24.docx COL Public Officer Travel Expense Reimbursement Form (2024) - Attachment #4 6-25-24.docx Current GA-13 - Vehicle Use Policy Current GA-23-Travel Policy Commissioner Dunn referred to item 12 in the resolution, where it stated users of city vehicles were not allowed to transport public officers. City Attorney Rosenberg pointed out members of the City Commission were not permitted to drive city vehicles, so such a situation should never arise. The definition of public officers was City Commission, as well as any city board members per State statute. She explained no one operating a city vehicle should transport any public officers, per the above stated definition; thus, no elected officials or public officers were allowed to be in city vehicles. It was up to the City Manager, and the City Commission to tweak or modify the resolution in relation to those prohibited persons being allowed to travel in city vehicles as a passenger; at present, this was not allowed. Mayor Thurston opened the discussion to the public. Mr. Alan Brown, Lauderhill resident, commented, at the reading of the subject resolution, and looking at the modification to vehicle use policy: GA-13, and the travel policy: GA-23, and going down to the clarification that public officers, and others who were nonemployees were not permitted to use city vehicles, but that the City had that exact situation occur, asking for clarification. Mayor Thurston clarified the subject resolution stated more clearly the use of city vehicles in the manner laid out in the resolution. City Attorney Rosenberg indicated the policy component was still under investigation, so it had yet to be ruled on; what had been ruled on was whether there was criminal violations, and none were found. This was separate, and distinct from city policy, which was not yet investigated, so it could not be discussed at present; it was about to be under pending investigation, where the findings would be examined to determine if there was a city policy violation. She stated, in the interim, the City Manager and she reviewed the policies, and identified language in the policy where they thought the wording needed clarification, and the subject resolution was to ensure the City ’s intent was expressly stated in words that under no circumstances was a member of the City Commission, or board members were to use city vehicles, along with other City of Lauderhill Page 7 City Commission Meeting Meeting Minutes - Final July 8, 2024 provisions. The numerous amendments included clear language in the definitions, such as: neither a city commissioner, nor any public officer as defined by State statute, neither of whom were city employees, so they should not be driving city vehicles; additionally, the revised language stated the entire handling of all city vehicles was moved from the Fleet Division to under Public Works; there were expressed requirements that all city vehicles should have an identifiable keychain to indicate the vehicle as the property of the City of Lauderhill, so if the keys were found, the Public Works Department was to be notified. She added city staff was re-monitoring, and checking every city-owned vehicle to ensure was equipped with an automatic vehicle location (AVL) device, in which there was a tracking device to help provide information for safety purposes on the city end; the AVL device helped track speed, if a seatbelt was being worn, if brakes were applied in the event of an accident to help determine who was at fault. The resolution included provisions for vehicle maintenance; the only ride-alongs permitted were in police and fire vehicles, and as those two department policies provided. She restated those persons who were not allowed to be transported in city vehicles, and under the travel policy, GA -23, the language expressly addressed the use of city vehicles by public officers, going through each of the steps with an explanation. For example, public officers could not use city vehicles, though if they needed a vehicle for travel, one could be rented on their behalf, or they could fly, take a train, etc ., but this option was for city business use only, with the purpose clearly shown, and detailed on an affidavit attesting the reason for the use that was already in effect. City Attorney Rosenberg said the goal was to tighten up any provisions whose language might not be clear, making sure the intent of each policy was spelled out to close any potential gaps. Varion Harris, Lauderhill resident, noted he heard nothing about the person driving a city vehicle must have a valid driver’s license. City Attorney Rosenberg explained she did not go through every detail of the policy that comprised about 21 pages, and that was an existing requirement in the policy. A motion was made by Vice Mayor L. Martin, seconded by Commissioner M. Dunn, that this Resolution be approved. The motion carried by the following vote: Yes: 4- Commissioner M. Dunn, Vice Mayor L. Martin, Commissioner S. Martin, and Mayor K. Thurston Absent: 1- Commissioner D. Grant Abstain: 0 6. RESOLUTION NO. 24R-07-120: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL CREATING THE NEW JOB POSITION OF DEPUTY PUBLIC WORKS DIRECTOR; APPROVING THE JOB DESCRIPTION FOR THE NEW POSITION OF DEPUTY PUBLIC WORKS DIRECTOR; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 8 City Commission Meeting Meeting Minutes - Final July 8, 2024 Attachments: RES-24R-07-120-JOB-creation-Deputy Public Works Director.pdf AR 24R-07-120 Deputy Public Works Director - 2024.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 7. RESOLUTION NO. 24R-07-121: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE MODIFICATIONS TO THE JOB DESCRIPTION FOR THE EXISTING POSITION OF ASSISTANT PUBLIC WORKS DIRECTOR; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-07-121-Job Modification-Asst Public Works Director.pdf AR 24R-07-121 Assistant Public Works Director - 2024 - clean copy.pdf Assistant Public Works Director - 2024 - with revisions.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 8. RESOLUTION NO. 24R-07-122: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE CHANGE OF THE GROUP HEALTH INSURANCE PROVIDER FROM HUMANA TO CIGNA BASED UPON THE RECOMMENDATION OF THE EVALUATION COMMITTEE FOR RFP #2024-023; PROVIDING FOR A FIVE (5) YEAR TERM BEGINNING OCTOBER 1, 2024 AND ENDING SEPTEMBER 30, 2029 TO INCLUDE HMO AND POS COVERAGE PLANS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-07-122-Health Insurance-CIGNA 2024.pdf AR 24R-07-122 Health recommendation letter.pdf FINAL RANKING RFP 2024-023 insured open access health plan HMO & POS.pdf Commissioner Dunn asked staff to share some details of the resolution for the public’s benefit; in speaking with city staff, she wished to be sure the City was investing in the health and wellbeing of the City’s first responders, police and firefighters, to ensure they were taking care of themselves and their families first, as theirs was a stressful job. Director of Human Resources (HR) CiCi Krempler explained the City of Lauderhill had Humana as its health insurance provider since 1988; thus, the subject action was a massive change for the City and its employees. The City went out to bid after Humana made an announcement about a year ago, stating they would pull out of the group health insurance business in the State of City of Lauderhill Page 9 City Commission Meeting Meeting Minutes - Final July 8, 2024 Florida. She said this meant they would still be the providers for dental and vision insurance, but not for health insurance, so with time to solicit other providers, the City went out to bid for a new provider. The city committee, comprised of Human Resources (HR) and Finance staff members, voted to select Cigna to be the City’s new health insurance carrier as they were a great match for city employees, including first responders, and the community. She stated, including Cigna’s program for first responders highlighted, they had a network that was double the size of Humana’s; they had an employee assistance program (EAP) added benefit for all city employees, and the City had a zero copay for all its employees for mental health insurance needs, which was negotiated with Humana previously, and would carry over with Cigna . However, Cigna improved this latter service, as they were part of The Collaborative that was part of a mental health coalition where a number of cities came together to establish a list of providers, and facilities first responders could utilize for help for any type of mental health issues they were dealing with; the identified professionals were qualified to deal with mental health challenges first responders faced; many such local providers accepted Cigna. Ms. Krempler mentioned the EAP specific for first responders included when a first responder called to say they were currently dealing with a challenging matter, they would get either a previous first responder, or someone with extensive experience dealing with issues first responders faced, persons who were properly trained, and vetted for dealing with such matters. Going with Cigna would provide the City with over 14,000 digital providers to work with those with time challenges, but health issues for which they needed immediate consultation. She commented the City would receive a $50,000.00 wellness fund each year, so the City was investing considerable effort in taking care of its first responders, and her staff and she already communicated with both police and fire chiefs to discuss what this would look like starting October 1, 2024, and meetings were set up with various groups to discuss some actions that would come into play. City Manager Giles-Smith questioned if Cigna provided a service linked with health clubs. Ms. Krempler answered yes; Cigna had a system in which its city employees could sign up with gyms in the Cigna network, and pay a lower rate than non-Cigna members; employees could sign up for membership with multiple gyms/health clubs. Mayor Thurston opened the discussion to the public. Mr. Harris asked if city retirees were included in the subject Cigna plan, particularly those who lived out of state. Commissioner Dunn mentioned the increased use of telemedicine. Ms. Krempler concurred, adding that city retirees were included, and if they lived out of state, and they wished to seek care where they lived, the usual practice was for her staff to inform them of any changes, and tell them their options . However, retired employees tended to come back to Florida to meet their annual medical needs; the use of Medicare began at retirement ages, so this City of Lauderhill Page 10 City Commission Meeting Meeting Minutes - Final July 8, 2024 was another avenue available to the retirees. City Manager Giles-Smith thanked Ms. Krempler and her team for their exemplary work, as well as Lloyd Rhodes and Ruth for doing a great job helping the City smoothly transition to a new provider after being with Humana for over 30 years. She believed 80 to 90 percent of staff’s current physicians would transfer over, and most of the formulary would be available under Cigna; where some medications were not available, Cigna would assist with finding equivalent substitutions. Lloyd Rhodes, Vice President of Acentria, formerly the Rhodes Insurance Group, stated his company and he worked with the City of Lauderhill for a very long time, and they were intimately aware of all of the issues. He was pleased to state that Lauderhill’s benefit plan was one of the best benefit plans they had for all their public sector clients. They worked extensively with Cigna in the past, so they were successfully ironing out issues that arose, as theirs was a good working relationship; they thought the Cigna deal was the best of all the proposals the City received. A motion was made by Commissioner M. Dunn, seconded by Vice Mayor L. Martin, that this Resolution be approved. The motion carried by the following vote: Yes: 4- Commissioner M. Dunn, Vice Mayor L. Martin, Commissioner S. Martin, and Mayor K. Thurston Absent: 1- Commissioner D. Grant Abstain: 0 9. RESOLUTION NO. 24R-07-123: A RESOLUTION OF THE CITY OF LAUDERHILL APPROVING THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF LAUDERHILL AND ONLY THE BEGINNING, INC. TO PROVIDE YOUTH SPORT, RECREATION, AND AFTER SCHOOL PROGRAMMING AT DESIGNATED PARKS AND RECREATION FACILITIES THROUGHOUT THE CITY RETROACTIVELY; PROVIDING TERMS, CONDITIONS AND FEES; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-07-123-Agrmt-professional service - Only the Beginning.pdf AR 24R-07-123 Professional Services Agrmt - OTB Youth Afterschool and Recreational - Robert Crum 2024 Genral Liability COI - OTB expires 05242025 Only the Beginning 501c3 Determination Letter This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 10. RESOLUTION NO. 24R-07-124: A RESOLUTION OF THE CITY OF LAUDERHILL APPROVING THE PROFESSIONAL SERVICES City of Lauderhill Page 11 City Commission Meeting Meeting Minutes - Final July 8, 2024 AGREEMENT BETWEEN THE CITY OF LAUDERHILL AND B.A.M. ACADEMY, LLC TO PROVIDE YOUTH BASKETBALL PROGRAMMING, AND CAMPS AT DESIGNATED PARKS AND RECREATION FACILITIES THROUGHOUT THE CITY RETROACTIVELY; PROVIDING TERMS, CONDITIONS AND FEES; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-07-124-Agrmt-professional service - BAM Basketball.pdf AR 24R-07-124 Professional Services Agrmt - BAM LLC Basketball - Jermaine Gammage 2024 COI Insurance CERTIFICATE OF INSURANCE ENDORSEMENT BINDER BAM J Gammage exp May 2025 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 11. RESOLUTION NO. 24R-07-125: A RESOLUTION OF THE CITY OF LAUDERHILL APPROVING THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF LAUDERHILL AND LAUDERHILL LIONS YOUTH SOCCER ACADEMY, INC. TO PROVIDE YOUTH SOCCER PROGRAMMING, AND SOCCER CAMPS AT DESIGNATED PARKS AND RECREATION FACILITIES THROUGHOUT THE CITY RETROACTIVELY; PROVIDING TERMS, CONDITIONS AND FEES; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-07-125-Agrmt-professional service - Lauderhill Lions Youth Soccer.pdf AR 24R-07-125 Professional Services Agrmt - Lauderhill Lions Soccer - Keith Davis 2024 COI Lauderhill Lions City of Lauderhill 2024 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 12. RESOLUTION NO. 24R-07-128: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL AUTHORIZING VARIOUS CHANGE ORDERS FROM AHRENS COMPANY FOR THE CONSTRUCTION OF THE CITY HALL ANNEX GENERAL OBLIGATION (GO) BOND PROJECT IN THE TOTAL AMOUNT NOT TO EXCEED $42,956.87 FOR CONDUITS FOR A NEW FP&L TRANSFORMER, UNDERGROUND PIPE AND LINE FOR PARKING LIGHTS AND RE-DESIGN OF THE BUILDING DEPARTMENT OFFICE AREA; PROVIDING FOR PAYMENT FROM THE APPROPRIATE BUDGET CODE NUMBER(S) UTILIZING GENERAL OBLIGATION BOND FUNDS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES SMITH). City of Lauderhill Page 12 City Commission Meeting Meeting Minutes - Final July 8, 2024 Attachments: RES-24R-07-128-change orders construction- Arhen's Co-City Annex #7-9.pdf AR 24R-07-128 CO #7_ New FPL Transformer CO#8 Fix underground pipe and line for parking light Change Order #9 Commissioner Dunn stated she was always sensitive to change orders, and though she suspected they were often due to the increased cost of equipment, she wished it to go on the record as $42,000.00. Parks & Recreation Director Scott Newton explained the reason for the additional $42,000.00, stating they were comprised of a number of change orders, the most significant reason was to increase the Planning & Zoning office space to accommodate more staff. Additionally, staff discovered there were some electrical lines in need of repairs, and the transformer was not included in the original bid, and it was an element that needed to be added. Commissioner Dunn wished to know the anticipated date of completion. Mr. Newton believed it would likely be October 2024, though it might be sooner. A motion was made by Commissioner M. Dunn, seconded by Vice Mayor L. Martin, that this Resolution be approved. The motion carried by the following vote: Yes: 4- Commissioner M. Dunn, Vice Mayor L. Martin, Commissioner S. Martin, and Mayor K. Thurston Absent: 1- Commissioner D. Grant Abstain: 0 13. RESOLUTION NO. 24R-07-126: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE CHANGE OF THE GROUP DENTAL INSURANCE PROVIDER FROM HUMANA TO CIGNA BASED UPON THE RECOMMENDATION OF THE EVALUATION COMMITTEE FOR RFP #2024-030; PROVIDING FOR A FIVE (5) YEAR TERM BEGINNING OCTOBER 1, 2024 AND ENDING SEPTEMBER 30, 2029 TO INCLUDE DHMO AND DPOS COVERAGE PLANS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-07-126-Dental Insurance-CIGNA 2024.pdf AR 24R-07-126 2024 RFP Dental recommendation ltr FINAL RANKING RFP 2024-030 Dental Insurance This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) City of Lauderhill Page 13 City Commission Meeting Meeting Minutes - Final July 8, 2024 14. RESOLUTION NO. 24R-07-127: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE RENEWAL OF THE GROUP VISION INSURANCE PLAN TO HUMANA BASED UPON THE RECOMMENDATION OF THE EVALUATION COMMITTEE FOR RFP #2024-029; PROVIDING FOR A ONE (1) YEAR TERM BEGINNING OCTOBER 1, 2024 AND ENDING SEPTEMBER 30, 2025 TO INCLUDE FULLY INSURED GROUP VISION PLANS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-07-127-Humana-Vision 1yr renew 2024.pdf AR 24R-07-127 2024 RFP Vision Recommendation ltr FINAL RANKING RFP 2024-029 Vision Plan This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 15. RESOLUTION NO. 24R-07-129: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL, FLORIDA, AUTHORIZING AND APPROVING THE RATIFICATION OF THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY of LAUDERHILL AND BROWARD COUNTY POLICE BENEVOLENT ASSOCIATION, INC. FOR POLICE LIEUTENANTS IN EFFECT FOR THE THREE (3) YEAR TERM FROM OCTOBER 1, 2024 TO SEPTEMBER 30, 2027; PROVIDING TERMS AND CONDITIONS; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-07-129-CBA-PBA-Lieutenants 24-27.pdf AR 24R-07-129 FINAL - 2024-2027 CBA - PBA (not ratified) Memo to Commission and CM - Re - PBA CBA - 2024-2027 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 16. RESOLUTION NO. 24R-07-130: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL, FLORIDA, AUTHORIZING AND APPROVING THE RATIFICATION OF THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY of LAUDERHILL AND THE TEAMSTERS LOCAL 769 FOR THE THREE (3) YEAR TERM FROM OCTOBER 1, 2024 TO SEPTEMBER 30, 2027; PROVIDING TERMS AND CONDITIONS; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 14 City Commission Meeting Meeting Minutes - Final July 8, 2024 Attachments: RES-24R-07-130-Collective Bargaining Agreement-Teamsters Local 769 - 2024-27.pdf AR 24R-07-130 FINAL - 2024-2027 CBA - Teamsters (not ratified) Memo to Commission and CM - Re - Teamsters CBA - 2024-2027 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 17. RESOLUTION NO. 24R-07-131: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE THIRTEENTH AMENDED ANNUAL CALENDAR OF CITY HOSTED SPECIAL EVENTS FOR FISCAL YEAR 2024; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-07-131-Calendar-City Hosted Events 13th Amended 2024.pdf AR 24R-07-131 Updated Commissioner Events (Thirteenth) This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 18. RESOLUTION NO. 24R-07-132: A RESOLUTION APPROVING THE SECOND AMENDMENT TO THE SOLID WASTE COLLECTION AND HAULING SERVICES AGREEMENT AND THE AMENDMENT TO THE RECYCLING COLLECTION SERVICES FRANCHISE AGREEMENTS BETWEEN THE CITY OF LAUDERHILL AND WASTE MANAGEMENT INC. OF FLORIDA TO EXTEND BOTH FRANCHISE AGREEMENTS FOR A TERM OF SIX (6) MONTHS WITH AN OPTION TO CONTINUE TO RENEW MONTHLY UNTIL THE AWARDED SERVICE HAULER IS READY TO PROVIDE SERVICES; PROVIDING THAT ALL THE SAME TERMS AND CONDITIONS WILL REMAIN IN EFFECT UNTIL TERMINATED; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-07-132-Agrmt-Waste Mgmt Franchise Extensions AR 24R-07-132 Waste Management-Solid Waste Amendment-Extension 2024.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 19. RESOLUTION NO. 24R-07-133: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING AND ADOPTING THE STATEWIDE MUTUAL AID AGREEMENT IN THE EVENT OF A DISASTER OR EMERGENCY; PROVIDING TERMS AND CONDITIONS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED City of Lauderhill Page 15 City Commission Meeting Meeting Minutes - Final July 8, 2024 BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-07-133-Agrmt-Statewide Mutual Aid Emergency.pdf AR 24R-07-133 SMAA 2023_Final Version.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 20. RESOLUTION NO. 24R-07-134: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE CITY OF LAUDERHILL'S COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FIFTH YEAR ANNUAL ACTION PLAN (PROGRAM YEAR PY 2024-2025); AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE ANY NECESSARY DOCUMENTS AND CERTIFICATIONS REQUIRED BY HUD; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-07-134-CDBG 5th Year Action Plan 2024-25.pdf AR 24R-07-134 Draft Fifth-Year Annual Action Plan (PY2024) Commissioner Dunn wished to state on the record her concerns about the approach, as she understood the City already had an approved five -year plan by the U.S. Department of Housing and Urban Development (HUD) prior to her serving on the Commission, and there were some constraints with regard to percentages. It was a $758,000.00 plan, and the majority of those funds, about $500,000.00 plus would go towards infrastructure and support for parks, with only $189,000.00 going directly to public services, and quality of life improvement in the form of housing assistance for residents; this allowed the City to help 150 people. Though she was not comfortable with these allocations, she understood there was a time and formulation constraint. Grants Administrator Arlene Walcott affirmed the City as only allowed to expend 15 percent of the award on housing assistance for emergency type housing, hence the $113,726.00; this was just the action plan. The action plan had to be submitted to HUD each year on August 14, and it was generated from the City’s Five-Year Consolidated Plan. She said, however, there was opportunity for the City to take a more comprehensive view and approach in terms of the development of the consolidated plan that was coming due in 2025; this required a market assessment, a housing needs assessment, a strategic plan, etc. It was a broader plan that involved a wider community and City discussion, allowing for the consideration of additions/adjustments to priorities, development actions, and activities. Commissioner Dunn mentioned a list of uses possible under the State Housing Initiatives Partnership (SHIP) program, and it seemed the City was utilizing the funding for two of uses: infrastructure, and the 15 percent category. Based on Ms. Walcott’s response, she understood in 2025 the City would consider including funding other programs, such as those related to domestic /community City of Lauderhill Page 16 City Commission Meeting Meeting Minutes - Final July 8, 2024 violence prevention, economic development, getting people back to work, etc. City Manager Giles-Smith added a portion of the $500,000.00 existing funding would go to salaries. Ms. Walcott affirmed the statute allowed up to 20 percent for administration. Commissioner Dunn looked forward to the discussion for the next year, as it sounded to her that when the existing plan was developed, no community needs assessment was conducted. Ms. Walcott stated, in reviewing the process by which the current plan was created, a community needs assessment, along with other assessments, and research elements were included. Vice Mayor L. Martin thought, as the existing plan was put in place prior to any members of the current City Commission serving, it was time for the plan to be revamped. A motion was made by Commissioner M. Dunn, seconded by Vice Mayor L. Martin, that this Resolution be approved. The motion carried by the following vote: Yes: 4- Commissioner M. Dunn, Vice Mayor L. Martin, Commissioner S. Martin, and Mayor K. Thurston Absent: 1- Commissioner D. Grant Abstain: 0 21. RESOLUTION NO. 24R-07-135: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE SOLE SOURCE PURCHASE OF PLANNING AND ZONING SOFTWARE FROM GRIDICS, LLC. IN A TOTAL AMOUNT NOT TO EXCEED $45,000.00 PER YEAR; PROVIDING FOR PAYMENT FROM BUDGET CODE NUMBER 001-114-4620; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-07-135-Sole Source-gRIDICS p&z SOFTWARE.pdf AR 24R-07-135 Gridics-SoleSourceLetter-LauderhillFL-Jun24 Invoice INV-0604-Gridics+Lauderhill This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 22. RESOLUTION NO. 24R-07-136: A RESOLUTION APPROVING THE EXPENDITURE OF FUNDS IN AN AMOUNT NOT TO EXCEED $210,000.00 FROM THE STATE LOCAL LAW ENFORCEMENT TRUST FUNDS (LETF) TO PURCHASE NEW FIREARMS AND ANCILLARY EQUIPMENT NEEDED TO OUTFIT POLICE OFFICERS; PROVIDING City of Lauderhill Page 17 City Commission Meeting Meeting Minutes - Final July 8, 2024 FOR PAYMENT FROM BUDGET CODE NUMBER 120-683-9935; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-07-136-LETF-expenditure-firearms.pdf AR 24R-07-136 Use of LETF funds purchase of Red Dot Guns This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 23. RESOLUTION NO. 24R-07-137: A RESOLUTION APPROVING THE EMERGENCY PROPOSAL FROM BLACK & VEATCH IN AN AMOUNT NOT TO EXCEED $133,000.00 TO PERFORM THE IMPLEMENTATION PHASE I OF THE NEW RULE IMPOSED BY THE ENVIRONMENTAL PROTECTION AGENCY (EPA) RELATIVE TO LEAD AND COPPER; PROVIDING THAT THE DEADLINE TO COMPLETE AND SUBMIT THIS FIRST PHASE IS OCTOBER 16, 2024; PROVIDING TERMS AND CONDITIONS; PROVIDING FOR PAYMENT FROM THE APPROPRIATE BUDGE CODE NUMBER; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-07-137-Emergency Proposal-Black & Veatch lead & copper Phase I.pdf AR 24R-07-137 Emergency Purchase Form_Black & Veatch re EPA's New Lead & Copper Rule_07 09 2024 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 24. RESOLUTION NO. 24R-07-138: A RESOLUTION OF THE CITY OF LAUDERHILL APPROVING THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF LAUDERHILL AND COBRA SELF DEFENSE BROWARD COUNTY, LLC. TO PROVIDE YOUTH SPORT, RECREATION, AND AFTER SCHOOL PROGRAMMING AT DESIGNATED PARKS AND RECREATION FACILITIES THROUGHOUT THE CITY RETROACTIVELY; PROVIDING TERMS, CONDITIONS AND FEES; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-07-138-Agrmt-professional service - COBRA Self Defense.pdf AR 24R-07-138 Professional Services Agrmt -COBRA SELF DEFENSE LLC - Victor T Smith 2024 COI Certificate insurance endorsement COBRA self defense exp 03012025 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) City of Lauderhill Page 18 City Commission Meeting Meeting Minutes - Final July 8, 2024 25. RESOLUTION NO. 24R-07-139: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE INTERLOCAL AGREEMENT BETWEEN BROWARD COUNTY AND THE CITY OF LAUDERHILL FOR OPTIONAL COUNTY SERVICES INCLUDING THE HOUSEHOLD HAZARDOUS WASTE AND ELECTRONICS PROGRAM; PROVIDING FOR TERMS AND CONDITIONS; PROVIDING FOR TERMINATION ON SEPTEMBER 30, 2026; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-07-139-ILA-Hazardous Waste.pdf AR 24R-07-139 Broward County Optional Services FY2025 - Shell ILA_CAOmhoramapproved Locked 5-10-24.pdf County Optional Services FY2025.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 26. RESOLUTION NO. 24R-07-140: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL SUPPORTING HURRICANE BERYL RELIEF EFFORTS IN THE CARIBBEAN; ENCOURAGING VOLUNETEERISM, THE ESTABLISHMENT OF EMERGENCY SUPPLY DROP-OFF POINTS, AND ASSISTANCE WITH COLLECTION EFFORTS FOR DISTRIBUTION TO AFFECTED CARIBBEAN ISLANDS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY COMMISSIONER DENISE D. GRANT). Attachments: RES-24R-07-140-Hurricane Beryl Aid to the Caribbean.pdf AR 24R-07-140 This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 27. RESOLUTION NO. 24R-07-141: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL APPROVING THE LIST OF QUALIFIED VENDORS IN RESPONSE TO RFP 2024-034 TO PROVIDE YOUTH RECREATIONAL SPORTS PROGRAMMING ON AN AS NEEDED BASIS IN NO PARTICULAR ORDER; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AGREEMENTS WITH EACH VENDOR ON AN AS NEEDED BASIS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). City of Lauderhill Page 19 City Commission Meeting Meeting Minutes - Final July 8, 2024 Attachments: RES-24R-07-141-List-Qualified Vendors-Youth programming 2024.pdf AR 24R-07-141 BID RESULTS 2024-034 (1) RLI 2024-033 Adult Youth Program 5-2-24 FINAL (4) This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 28. ITEM REMOVED 29. RESOLUTION NO. 24R-07-143: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL WAIVING COMPETITIVE BIDDING; AUTHORIZING THE PIGGYBACK OF THE BROWARD SHERIFF ASSOCIATION’S CONTRACT TO APPROVE THE PURCHASE AND INSTALLATION OF EMERGENCY EQUIPMENT FOR TEN (10) POLICE VEHICLES FROM STROBES-R-US; GRAPHICS FROM GDI LLC AND PU BED SECURITY FROM RE TRAX 1; PROVIDING FOR PAYMENT IN THE TOTAL AMOUNT NOT TO EXCEED $130,263.92 FROM BUDGET CODE NUMBER 305-311-06512; PROVIDING FOR AN EFFECTIVE DATE; (REQUESTED BY CITY MANAGER, DESORAE GILES-SMITH). Attachments: RES-24R-07-143-Piggy-BSO-Emergency Equipment, & Graphics -Police Vehicles.pdf AR 24R-07-143 STROBES (5).pdf Quote - 44441 PPV F150 K9 M2 REV2.PDF Quote - 46854 PPV SLICKTOP TRAFFIC REV2.PDF Quote 49855- 2024 CIV EXPLORER M X5 REV2.PDF Quote - 50429 2024 PPV F150 COMMUNITY RELATIONS REV2.PDF LAUDERHILL PD-FL (ESTIMATE - FORD F150S).pdf SKM_C450i24070215390.pdf This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) 29A. RESOLUTION NO. 24R-07-153: A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $950,000.00 NECESSARY FOR RENT PAYMENTS FOR THE TEMPORARY RELOCATION OF THE POLICE DEPARTMENT AND FOR RENOVATION WORK AT THE POLICE DEPARTMENT; APPROVING THE TRANSFER OF FUNDS IN THE AMOUNT OF $150,000.00 FROM POLICE DEPARTMENT SALARIES AND THE AMOUNT OF $800,000.00 BETWEEN EXISTING CAPITAL IMPROVEMENT ACCOUNTS; PROVIDING FOR AN EFFECTIVE DATE (REQUESTED BY CITY MANAGER). City of Lauderhill Page 20 City Commission Meeting Meeting Minutes - Final July 8, 2024 Attachments: RES-24R-07-153-FINAL-Budget Adjustment -Police Rent & Capital Items.pdf AR RES. 24R-07-153 Budget Adjustment Police Building This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) XI QUASI-JUDICIAL MATTERS (IF NOT ON CONSENT AGENDA) 30. RESOLUTION NO. 24R-07-144: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAUDERHILL, FLORIDA GRANTING A SPECIAL EXCEPTION USE DEVELOPMENT ORDER TO FLORIDA GRANTING PETROLEUM CONSOLIDATORS, INC., SUBJECT TO CONDITIONS, TO ALLOW IN THE GENERAL COMMERICAL (CG), ZONING DISTRICT THE CONVEYANCE OF AN EXISTING SERVICE STATION WITH CONVENIENCE STORE USE ON A 0.68± ACRE SITE LEGALLY DESCRIBED AS PHILLIPS LAUDERHILL 67-12 B PARCEL A LESS THAT PORTION AS SHOWN ON MMB 9-64 B OF THE PUBLIC RECORDS OF BROWARD COUNTY, FLORIDA; MORE COMMONLY KNOWN AS 2099 N. STATE ROAD 7, LAUDERHILL, FLORIDA; PROVIDING FOR AN EFFECTIVE DATE. Attachments: RES-24R-07-144-Special X -Petroleum Consolidators.pdf AR 24R-07-144 Attachment A - SEU Application Attachment B - Development Review Report (DRR) 24-SE-004 Attachment C - Public Notice Affidavit Attachment D - SEU Conditions Affidavit This Resolution was approved on the Consent Agenda. (See Consideration of Consent Agenda for vote tally.) XII QUASI-JUDICIAL MATTERS, FIRST READING XIII QUASI-JUDICIAL MATTERS, SECOND READING XIV UNFINISHED BUSINESS XV OLD BUSINESS XVI NEW BUSINESS XVII COMMUNICATIONS FROM PUBLIC OFFICIALS SHALL BEGIN IMMEDIATELY BEFORE ADJOURNMENT City of Lauderhill Page 21 City Commission Meeting Meeting Minutes - Final July 8, 2024 Vice Mayor L. Martin provided the following update on activities over the last two weeks: • He graduated from Broward County’s Metropolitan Planning Organization’s (MPO) Academy, along with representatives from other cities; they learned how the MPO worked inside out, and how decisions were made on moving projects forward • The 2024 World Cup Cricket event took place at the Central Regional Park, for which pictures of the events were shown; despite rain at the last event, a fun time was had by all present; the renovations and upgrades put in place for the event would allow for more events to take place at the venue going forward • Along with Commissioners Dunn and Grant, he attended Heinz Baby introduction event; it was great to see the process, and camaraderie of how communities came together; it was good for the City to continue to support the different cultures in Lauderhill • West Ken Lark chair aerobics was another indication of activities offered in Lauderhill; seniors and others staying active as part of a healthier lifestyle; the classes took place Tuesdays and Wednesdays, 11:00 a.m. to 12:30 p.m. • The past month was his quarterly food distribution at John Mullin Park; over 300 people were served, despite the rain; the volunteers, including city employees, who came out to help were greatly appreciated • The Caribbean Americas Soccer Association (CASA) season came to a close the past weekend; pictures were shown of games, and of volunteers who were present weekly, Wednesdays and Saturdays; the soccer games were held at the Lauderhill Sports Park • Sons of Mystro, and Black Violin performed at the Lauderhill Performing Arts Center (LPAC) for Juneteenth; it was an awesome performance; he hoped to seem them perform in Lauderhill again in some capacity, as the City ’s children needed to see them playing and having fun with their instruments • Shout out sent to Broward Estates/St. George Estates Homeowners’ Association (HOA), the gamechangers; they awarded $1,000.00 scholarships, and desktop computers to five students recipients; kudos were sent out to the subject HOA, and the donors/sponsors for taking steps to do their part to help their community; their actions were greatly appreciated • The past weekend, the 55+ Walking Program was at the Sadkin Center; participants continued to walk many miles to stay healthy; there was a great turnout • The July 3 Drone Light Show at the Lauderhill Sports Park; the only black drone operators in the U.S. were based in Florida; rather than fireworks, a drone light show was held, and there were 500 plus persons in attendance, with a host of other activities; it was something different to see, and a great event; he looked forward to seeing it next year • Baltimore Ravens football player, Zay Flowers, held an event at St. George Park a few days prior; a lot of children attended, and Mr. Flowers spoke with them, handed out shirts, and provided other activities for them to enjoy; Mr . Flowers was a former Lauderhill resident, and he stated his father still lived in Lauderhill; the Baltimore Ravens quarterback, Lamar Jackson attended the event later in the day to enjoy activities with the children, taking pictures, and signing autographs; he sent a shoutout to Mr. Flowers, his family, and his foundation for giving back to the Lauderhill community • He was nominated to be honored at the Bahamas Diaspora Independence City of Lauderhill Page 22 City Commission Meeting Meeting Minutes - Final July 8, 2024 Award Dinner on July 27, 2024, where he would be recognized by the Bahamian Prime Minister, Philip Davis, who encouraged him to continue his community service as a commissioner, and descendant of the Bahamas. • The young girl who almost drowned was at camp for the past week; she received free swimming lessons at Veterans Park, for which pictures were shown that included her mother and brother; the fact that she was willing to get back in the water after such a traumatic event was amazing; police and fire staff were present, along with him to support her as she got back in the water; her mom planned to host an event in August; everyone would be invited to celebrate a new birthday for her daughter, the date when she was brought back to life. Commissioner Dunn provided the following update: • On Wednesday, Tuesday, July 10 2024, starting at 1:00 p.m., the Senior Disco would be held at the Sadkin Center; everyone was invited to come out and boogie with some seniors • Members of the community wishing to sign up to be a part of Lauderhill Shines cohort nine could apply the beginning of September; interested persons could visit the City’s website at lauderhill-fl.gov/shines to join the waitlist; the advantage of being on the waitlist was you would receive 24-hour notice to submit one’s application; there were limited slots, and they typically received over 100 applications. Commissioner S. Martin said he looked forward to seeing everyone at the July 9 budget workshop. City Manager Giles-Smith echoed looking forward to the July 9 workshop at 9:30 a.m. Mayor Thurston said he, too, looked forward to seeing everyone back at 9:30 a.m. XVIII ADJOURNMENT - 9:05 PM City of Lauderhill Page 23