City Council Work Session

CITY COUNCIL WORK SESSION MINUTES Wednesday, August 07, 2024 Council Chambers 5:00 PM 70 S. Clayton St, GA 30046 Call to Order PRESENT Mayor David Still Council Member Bruce Johnson Council Member Victoria Jones Council Member Austin Thompson Mayor Pro-Tem Marlene Taylor-Crawford Prayer Mayor Still led the group in the invocation. Pledge of Allegiance Mayor Still led the group in the Pledge of Allegiance. Agenda Additions / Deletions Motion to approve agenda as presented made by Council Member Thompson, Seconded by Council Member Johnson. Voting Yea: Mayor Still, Council Member Johnson, Council Member Jones, Council Member Thompson, Mayor Pro-Tem Taylor-Crawford Discussion of General City Business There is no public comment during this section of the agenda unless formally requested by the Mayor and the Council. 1. Ride Gwinnett Transit Plan China Thomas, Gwinnett County Transit Director, presented the presentation on this item and answered questions from Council. 2. Presentation on the Deauville Relocation Project Update  Jen Young, Executive Director, Impact46, presented the presentation on this item and answered questions from Council. 3. RZR2024-00022 & SUP2024-00090; Embry Development Company LLC; 448 Grayson Highway Todd Hargrave, Director of Planning and Development, presented this item and answered questions from Council. This item will be sent to the regular agenda August 19, 2024. 4. RZM2024-00016; McKinley Homes, LLC c/o Smith, Gambrell & Russell, LLP; 0 Hillcrest Green Drive Todd Hargrave, Director of Planning and Development, presented this item and answered questions from Council. This item will be sent to the regular agenda August 19, 2024. 5. Purchase of Diaphragm Gas Meters on an Annual Contract This item will be Consent item #1 on regular agenda August 19, 2024. 6. King Arthur Drive Drainage Repair Project Reginald Anderson, City Engineer, presented this item and answered questions from Council. This item will be Consent item #2 on regular agenda August 19, 2024. 7. Wayside Underground Electric Project Change Order 1 Barry Mock, Assistant City Manager, presented this item and answered questions from Council. This item will be Consent item #3 on regular agenda August 19, 2024. 8. Tritech Software Systems, a CentralSquare Company John Mullin, Chief, presented this item and answered questions from Council. This item will be Consent item #4 on regular agenda August 19, 2024. 9. Farber Specialty Vehicles Mobile Command Vehicle John Mullin, Chief, presented this item and answered questions from Council. This item will be Consent item #5 on regular agenda August 19, 2024. 10. Resolution for Abandonment of University Center Lane Right of Way on the Georgia Gwinnett College Campus Chuck Warbington, City Manager, presented this item and answered questions from Council. This item will be sent to the regular agenda public hearing August 19, 2024. 11. Resolution for Condemnation of Pine Tree Property Chuck Warbington, City Manager, presented this item and answered questions from Council. This item will be sent to the regular agenda public hearing August 19, 2024. 12. Resolution of the City of Lawrenceville for rules of mayor and council conduct Michael Fischer, Assistant City Manager-Operations, presented this item and answered questions from Council. This item will be sent to the regular agenda August 19, 2024. 13. ReCAST Behavioral Health Subrecipient Contract  Jasmine Billings, Community and Economic Development Director, presented this item and answered questions from Council. This item will be Consent item #6 on regular agenda August 19, 2024. 14. ReCAST Lawrenceville – Year 3 Recap Presentation Marcus Thorne, ReCast Program Manager, presented the presentation on this item and answered questions from Council. 15. City Records Management and Retention Update Karen Pierce, City Clerk and Candice McDaniel, Records Officer, presented the presentation on this item and answered questions from Council. 16. Round-up Program Use of Funds Marlene Taylor-Crawford, Mayor Pro-Tem, presented this item and answered questions from Council. Executive Session - Personnel, Litigation, Real Estate Motion to move into Executive Session made by Council Member Thompson, Seconded by Council Member Jones. Voting Yea: Mayor Still, Council Member Johnson, Council Member Jones, Council Member Thompson, Mayor Pro-Tem Taylor-Crawford Motion to adjourn Executive Session made by Council Member Thompson, Seconded by Council Member Johnson. Voting Yea: Mayor Still, Council Member Johnson, Council Member Jones, Council Member Thompson, Mayor Pro-Tem Taylor-Crawford Report of items discussed in executive session: 2 Real Estate 3 Litigation No Votes Taken Final Adjournment Motion to adjourn Work Session made by Council Member Thompson, Seconded by Mayor Pro-Tem Taylor-Crawford. Voting Yea: Mayor Still, Council Member Johnson, Council Member Jones, Council Member Thompson, Mayor Pro-Tem Taylor-Crawford Minutes Signatures ______________________ David R. Still, Mayor ________________________ Karen Pierce, City Clerk Department of Transportation China Thomas Capital Transit Program Director Connections to Education Georgia Gwinnett College Public High Schools Access to Jobs Local downtown areas Businesses Access to Healthcare Hospitals Medical Facilities Physician Offices Gwinnett Transit Plan Plan Goals • Mobility for All • Leverage Technology • Improve Trip Reliability Proposed Service Diagram Transit Plan Education Questions? Visit Gwinnett County.com/YourRide or scan QR code. DEAUVILLE RELOCATION RELOCATION DATA/ANALYTICS, OBSERVATIONS, AND RECOMMENDATIONS August 2024  RELOCATION PROJECT TIMELINE Key Events and Objectives SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY Housing Research Outreach Employee Interviews Employee Onboarding Announcement Letter Intake Ends Data Collection Contractor Agreements Timeline Development Risk Planning CM Training Document Evaluation Developing Partnerships Partner Engagement Resource Fair Planning PM Software Selection Intake Begins Stipend Release Begins Meeting with City MGMT Case MGMT Begins MARCH APRIL MAY JUNE JULY AUGUST Resource Fair Case Management Case Management Case Management Case Management Check-Out Document Receipt Relocation Services Relocation Services Relocation Services Relocation Services Extension Ends Extension Ends Tenant Check-Outs Tenant Check-Outs Tenant Check-Outs Tenant Check-Outs Final Data Collection Check-Out Starts Project Close DEMOGRAPHICS Race Reported by leaseholder/primary occupant 18.3% POST INTAKE DATA 1.7% UNIDENTIFIED RACE MULTIRACIAL 11.7% The following were the languages noted to be spoken by residents: Spanish CAUCASIAN OR WHITE 65% English 3.3% ASIAN Bosnian AFRICAN AMERICAN OR BLACK Haitian Creole Children Gender For all identified household members Reported by leaseholder/primary occupant HOUSEHOLDS WITHOUT CHILDREN MALE 44.7% HOUSEHOLDS WITH CHILDREN 49.3% 50.7% NONBINARY 51% NO ANSWER TRANSGENDER FEMALE 4.3%  REVIEW Anything Available POST INTAKE DATA House Apartment Townhouse At intake, residents were asked about the factors that may No Answer prevent them from successfully relocating. No Answer 11.8% The top 3 answers were: Fixed Income Time (to apply for and secure new housing) Apartment Credit Score 8.8% Relocation case managers used this information to identify housing and employment resources for residents to reduce their difficulty navigating these areas. Anything Available 55.9% House 20.6% Relocation Housing Preference The above graph details resident responses to the question, “What kind of housing will you be looking for?”. CHECKOUT March April May June July 10 DATA Number of Residents 8 6 4 2 0 Week 1 Week 2 Week 3 week 4 Week 5 Tenants did not begin moving out until March (60 days after initial letter). June had the most relocations with 15. 37% of residents moved out on the 3rd week of every month, with none leaving on the 1st week. Limited office hours at the apartment community and stipend scheduling were factors in this timeline. RELOCATION OUTCOMES Impact46 dba Lawrenceville Response Center served as a relocation housing partner for residents at Deauville Apartments whose leases expired on July 30th, 2024. All 208 identified residents, including 64 children, successfully transitioned to new housing comparable to their income and/or reliable mode of transportation. 100% 64% Over half of all leaseholders and identified residents relocated within Lawrenceville. Of those who relocated within 40% Lawrenceville, 40% of residents moved within city limits (30046). CITY LIMITS Overview 26 households relocated within the 30046 zipcode. RELOCATIONS WITHIN 30046 The average rent within Lawrenceville City Limits is $1,455.90. Popular Neighborhoods Emerald Homes is a property management company that many tenants used to secure new housing in city limits. Most of the households that moved near the Hurricane Shoals Road area applied through Emerald Homes. The Groves of Lawrenceville and South Town Square Apartments are tax- credited and income-based communities that many residents in the 30046 zip code relocated to. School Clusters 16 children moved within Lawrenceville city limits. The largest concentration of relocations is in the Central Gwinnett High School cluster. Nearly all families who moved within city limits reside in this school cluster. Deauville Apartments South Town Square The Groves of Lawrenceville GEORGIA RELOCATIONS ACROSS THE ATLANTA REGION Overview 23% of leaseholders relocated outside of Lawrenceville. 10% of leaseholders did not disclose their relocation area. 7% of leaseholders moved their households to Dacula. A new apartment community was recently built in the city, and offered affordable rates for new tenants. This encouraged many residents to apply! Those who moved outside of Lawrenceville, and did not move in with a relative, pay an average of $1,755.70 in rental costs (+299.80 increase) HOUSING TYPES OF PROPERTIES CHOSEN BY RESIDENTS Apartment Communities Single-Family Homes Shared Homes 46% of residents relocated to 35% of households moved into Only 5 of the 67 households in the various apartment complexes. The single-family dwellings, including apartment community moved in with average rent for an apartment is houses, townhomes, and duplexes. relatives. This 7% consists of elderly $1445.40. The average rent for a home is tenants with fixed incomes, families $1,748.47. saving to purchase a house, and young leaseholders moving back home. HIGHLIGHTS 4 residents from the apartment The City of Lawrenceville provided Every resident of the community worked with realtors over $190,000 to residents for their apartment community to become HOMEOWNERS with relocation expenses transitioned into new homes an average $325k+ homes (2 months’ rent and moving costs) before the July 30 deadline RELOCATION PROJECT RECOMMENDATIONS FOR THE CITY OF LAWRENCEVILLE Project Timeline with 2 Extended Apartment 01 phases (4 months to prep, 6 04 Office Hours months for relocation) Earlier Announcement Community Awareness 02 Letter Distribution 05 (Public Announcement (2 Months Before Intake) Letter) Required Monthly 03 Meetings w/ COL and Project Management Team THANK YOU For more information, visit LawrencevilleResponseCenter.com