Downtown Development Authority

DOWNTOWN DEVELOPMENT AUTHORITY MINUTES Monday, June 13, 2022 Council Assembly Room 6:30 PM 70 S. Clayton St, GA 30046 Call to Order Chairman Merritt called the meeting to order at 6:31 pm after recognizing a quorum. PRESENT Board Member Victoria Jones – arrived at the time of the Executive Session meeting Board Member Bruce Johnson Board Member Joanie Perry Ward Board Member Katrina Fellows Board Member Lee Merritt ABSENT Board Member Chris Adams Board Member Jeremy Higginbotham Approval of Agenda Motion to approve the agenda made by Board Member Fellows, Seconded by Board Member Perry Ward. Voting Yea: Board Member Johnson, Board Member Perry Ward, Board Member Fellows, Board Member Merritt Approval of Prior Meeting Minutes 1. Approval of Regular Meeting Minutes for April 11, 2022 and May 9, 2022 Motion to approve Regular Meeting Minutes for April 11, 2022 made by Board Member Fellows, Seconded by Board Member Perry Ward. Voting Yea: Board Member Johnson, Board Member Perry Ward, Board Member Fellows, Board Member Merritt  Motion to approve Regular Meeting Minutes for May 9, 2022 made by Board Member Fellows, Seconded by Board Member Perry Ward. Voting Yea: Board Member Johnson, Board Member Perry Ward, Board Member Fellows, Board Member Merritt 2. Approval of Executive Session Minutes for April 11, 2022 and May 9, 2022 Motion to change the word Cravings to Cravens in the Executive Session Minutes for April 11, 2022 made by Board Member Johnson, Seconded by Board Member Perry Ward. Voting Yea: Board Member Johnson, Board Member Perry Ward, Board Member Fellows, Board Member Merritt Motion to approve the Executive Session Minutes for April 11, 2022 including the corrected word made by Board Member Johnson, Seconded by Board Member Perry Ward. Voting Yea: Board Member Johnson, Board Member Perry Ward, Board Member Fellows, Board Member Merritt Motion to approve the Executive Session Minutes for May 9, 2022 made by Board Member Johnson, Seconded by Board Member Perry Ward. Voting Yea: Board Member Johnson, Board Member Perry Ward, Board Member Fellows, Board Member Merritt Downtown Development Business 3. June 2022 Treasurer’s Report Board Member Fellows, Treasurer, reviewed the June 2022 Treasurer's Report with the Board. Board Member Fellows noted that the Rent Reimbursement should state 10/2021, 11/2021, 12/2021 instead of 10/2022, 11/2022, 12/2022. Motion to accept the June 2022 Treasurer's Report with the changes noted by Board Member Fellows made by Board Member Johnson, Seconded by Board Member Perry Ward. Voting Yea: Board Member Johnson, Board Member Perry Ward, Board Member Fellows, Board Member Merritt 4. Budget Amendment Chairman Merritt requested the Board make a couple of amendments to the Downtown Development Authority Budget for this year. To increase the Façade Grant total from $12,500 to $20,000 and to add a line item to create pay for the Executive Director, $25,000 for their additional duties for the Board.  Motion to approve the changes as outlined by Chairman Merritt, increase the Facade Grant total amount to $20,000 and add $25,000 for the Executive Director made by Board Member Johnson, Seconded by Board Member Perry Ward. Voting Yea: Board Member Johnson, Board Member Perry Ward, Board Member Fellows, Board Member Merritt 5. Executive Director Role Chairman Merritt asked the Board to consider altering the role of the Executive Director to a more active role and working on behalf of the Downtown Development Authority Board. This would make the Executive Director, Barry Mock, the point person for developers and the Planning & Development Department, which will assist with a smoother process since Barry works for the City of Lawrenceville. Motion to add the additional duties for the Executive Director position made by Board Member Johnson, Seconded by Board Member Perry Ward. Voting Yea: Board Member Johnson, Board Member Perry Ward, Board Member Fellows, Board Member Merritt 6. Proposal for Environmental Testing at 73 Gwinnett Drive Chairman Merritt presented a proposal from Dickinson Property Sciences for $3,775.00 for the environmental testing needed for 73 Gwinnett Drive. This amount will be reimbursed to the Downtown Development Authority from the City of Lawrenceville. Motion to approve the proposal from Dickinson Property Sciences for $3,775.00 to complete the environmental testing for 73 Gwinnett Drive made by Board Member Perry Ward, Seconded by Board Member Fellows. Voting Yea: Board Member Johnson, Board Member Perry Ward, Board Member Fellows, Board Member Merritt 7. Façade Grant Discussion Jasmine Billings updated the Board regarding the Façade Grant applications. From the applications received 12 qualify for the grant, but two were eliminated before being approved because they began work on their façade before the applications were approved. The grant recipients will receive $2,000 each once their quotes are received. The applicants will need to submit their paint swatches to Planning & Development for approval before work begins. Motion made by Board Member Johnson, Seconded by Board Member Perry Ward. Voting Yea: Board Member Johnson, Board Member Perry Ward, Board Member Fellows, Board Member Merritt Mainstreet Business No Mainstreet Business Other Business No Other Business Citizen Comments No Citizen Comments Executive Session - Real Estate Motion to enter into Executive Session made by Board Member Johnson, Seconded by Board Member Fellows. Voting Yea: Board Member Johnson, Board Member Perry Ward, Board Member Fellows, Board Member Merritt Motion to exit Executive Session made by Board Member Merritt, Seconded by Board Member Fellows. Voting Yea: Board Member Jones, Board Member Johnson, Board Member Perry Ward, Board Member Fellows, Board Member Merritt 9 Real Estate Items Discussed: 3 Votes Taken Final Adjournment Motion to adjourn made by Board Member Merritt, Seconded by Board Member Perry Ward. Voting Yea: Board Member Jones, Board Member Johnson, Board Member Perry Ward, Board Member Fellows, Board Member Merritt Minutes Signature _________________________ Lee Merritt, Chairman _________________________ Barry Mock, Secretary