Hooper Renwick Legacy Preservation Committee

HOOPER RENWICK LEGACY PRESERVATION COMMITTEE MINUTES Tuesday, October 20, 2020 Virtual Meeting 6:00 PM Call to Order Chairman Bailey called the meeting to order at 6:00 pm after recognizing a quorum. Committee Member Pastor Dunnigan led the Committee in a prayer. PRESENT Committee Member Theresa Bailey Committee Member Constance Brown Committee Member Marlene Taylor Crawford Committee Member Ronald Dunnigan Committee Member Gary Glenn Committee Member Rory Johnson Committee Member Greg Lott Committee Member John Maxey Committee Member Joyce Moore Committee Member Rubye Neal Committee Member Gwendolyn Brown Taylor Committee Member Vivian Summerour-Daniel Also in attendance were: Mayor David Still, Council Member Glenn Martin, City Manager Chuck Warbington and Paula Foil. Chairman Bailey told the Committee that Ms. Rubye Neal had requested to be removed from the meeting agenda. Motion to remove Ms. Rubye Neal’s Address to the Committee from the agenda made by Committee Member Dunnigan, Seconded by Committee Member Moore. Voting Yea: Committee Member Bailey, Committee Member Brown, Committee Member Taylor Crawford, Committee Member Dunnigan, Committee Member Glenn, Committee Member Johnson, Committee Member Lott, Committee Member Maxey, Committee Member Moore, Committee Member Neal, Committee Member Brown Taylor, Committee Member Summerour-Daniel. Motion to approve the agenda with the removal of that agenda item made by Committee Member Dunnigan, Seconded by Committee Member Moore. Voting Yea: Committee Member Bailey, Committee Member Brown, Committee Member Taylor Crawford, Committee Member Dunnigan, Committee Member Glenn, Committee Member Johnson, Committee Member Lott, Committee Member Maxey, Committee Member Moore, Committee Member Neal, Committee Member Brown Taylor, Committee Member Summerour-Daniel. Approval of Prior Meeting Minutes 1. Approval of Previous Meeting Minutes – February 18, 2020 Motion to approve the February 18, 2020 minutes made by Committee Member Johnson, Seconded by Committee Member Brown. Voting Yea: Committee Member Bailey, Committee Member Brown, Committee Member Taylor Crawford, Committee Member Dunnigan, Committee Member Glenn, Committee Member Johnson, Committee Member Lott, Committee Member Maxey, Committee Member Moore, Committee Member Neal, Committee Member Brown Taylor, Committee Member Summerour-Daniel. New Business 2. Update Regarding Meetings with Gwinnett County Regarding Partnership  Chuck Warbington updated the Committee on the meeting held on September 23, 2020 with Gwinnett County Commissioner Marlene Fosque and Angelia Parham, Director of Support Services for Gwinnett County. Those that attended the meeting in addition to Commissioner Fosque and Ms. Parham were: Committee Member John Maxey, Mayor David Still, Brian Osborne (City Facilities Manager), and Chad Smith (Architect). The tour of the facility went very smoothly and those from the County seemed to catch the vision of the Hooper Renwick that day. The tour put the project into perspective and showed the County what needs to be saved and they saw how the library will truly be a part of the South Lawn. Committee Member Maxey mentioned that the County Representatives were concerned about the ownership of the artifacts, but everyone was on board with the idea. Chuck Warbington mentioned that Committee Member Maxey did a great job relaying the history of the Hooper Renwick during the tour. He also mentioned that Commissioner Fosque is working with Chairman Nash and other Commissioners in regards to this project. Chuck said he and Mayor Still are meeting with Commissioner Fosque again on November 4th. The project is beginning to move forward. Commissioner Fosque is meeting with Charles Pace, Gwinnett County Public Library Director tomorrow. Chuck told the Committee that the County has all of the necessary documents for the project (business plan, concepts/drawings, etc.). 3. Update on Cleanup Activities at the Site by the City of Lawrenceville The photos that were taken by Council Member Glenn Martin were shared with the Committee members. Chairman Bailey asked if the trees in front of the Hooper Renwick building would be salvaged. Chuck said it is his understanding that the trees will remain, but they may need to be trimmed back. 4. Update from Committee Related to Artifacts Committee Member Joyce Moore updated the Committee on the artifacts. She mentioned that 14 small items are being housed at Moore Middle School. Now that the project is moving forward it will be easier to collect items, but where do we put them? A plan for where the collected artifacts will be stored is needed. We have a list of the items and some commitments. Mayor David Still mentioned that the collection of the artifacts needs to be done very carefully because we do not want items hidden away somewhere while the building is completed. Chairman Bailey mentioned the plan to have plaques made for the artifacts that state "Item on loan by ______" or "Item donated by _______". Chuck mentioned the list of the current items is needed soon, but there is not a specific deadline. If a draft of the artifacts can be sent to Chuck by November 3rd, he will be sure to share it with Commissioner Fosque at November 4th's meeting.  Committee Member Greg Lott asked when the construction should begin. Chuck said that 2021 will be critical for the design team with input and design. Construction is expected in 2022-2023. Chuck mentioned that it takes a lot of work to move from a conceptual design to design specifics for construction. 5. Ms. Rubye Neal Address to the Committee This item was removed from the agenda during the addition and deletion portion before agenda approval. Final Adjournment Chairman Bailey reminded the Committee that if they wish to address the Committee or they have a topic that needs to be added to the agenda to reach out to her. Chairman Bailey adjourned the meeting at 7:29 pm. Minutes Signature ___________________ Theresa Bailey, Chairman ___________________ Constance Brown, Secretary