Lawrenceville Arts Commission

LAWRENCEVILLE ARTS COMMISSION MINUTES Tuesday, February 06, 2024 Third Floor GwMA Conference Room 6:00 PM 70 S. Clayton St, GA 30046 Call to Order The meeting was called to order at 6:04 PM, recognizing a quorum. Approval of Agenda Motion to approve the agenda was made by Commission Member Walden, Seconded by Commission Member Hammond. Voting Yea: Commission Member Hammond, Commission Member Chitwood, Commission Member Walden, Commission Member Sanders, Commission Member Spinks Approval of Prior Meeting Minutes 1. Approval of Prior Meeting Minutes Motion to approve the prior meeting minutes was made by Commission Member Sanders, Seconded by Commission Member Walden. Voting Yea: Commission Member Hammond, Commission Member Chitwood, Commission Member Walden, Commission Member Sanders, Commission Member Spinks General Discussion 2. Budget Update Jasmine Billings provided an update on the budget. Four members will be attending the SouthArts Creative Placemaking Summit instead of three, so additional funds for registration will need to be approved. Motion to increase the SouthArts Creative Placemaking Summit registration amount from $1,050 to $1,500 was made by Commission Member Sanders, Seconded by Commission  Member Chitwood. Voting Yea: Commission Member Hammond, Commission Member Chitwood, Commission Member Walden, Commission Member Sanders, Commission Member Spinks 3. Subcommittee Updates Casey Spinks will join Aura-Leigh Sanders and Alice Stone-Collins on the Grants & Funding Committee. The committees have agreed to arrange times to meet. The Outreach Committee now has the City calendar of events and can review to determine what events they would like to be involved in. Passive marketing worked really well last year, and the committee will look at craft-type items to purchase to put out at events, as well as beginning to work on the lantern parade. 4. Lawrenceville Blooms Mural Extension Jasmine Billings provide an update to the Lawrenceville Blooms Mural Extension. There are two locations to include in this project, and Jasmine presented the artwork the artist has proposed for the two locations, as well as her description of what the artwork represents. Teresa will be asked to add the small section of wall and stairs on the area across from Lawrenceville Blooms since this was not included in her submission. The submission's total cost was $23,380, and Jasmine will reach out to the artist to determine if there will be any additional costs incurred, similar to the last project. Although the artist was happy to include a community day of painting, it was determined that these two locations would not work well for public participation. Jasmine will talk to the Public Works Director to ensure that the murals are not damaged by the lawn care crew. Jasmine will also find out how the Arts Commission would proceed with repairs to the mural in the event a vehicle hits and damages the wall and mural. Motion to approve the presented design on a contingency basis, with the addition of the wall and stairs design to be submitted no later than February 13, 2024, for an overall cost not to exceed $25,000 was made by Commission Member Sanders, Seconded by Commission Member Walden. Voting Yea: Commission Member Hammond, Commission Member Chitwood, Commission Member Walden, Commission Member Sanders, Commission Member Spinks 5. Crogan Street Mural Aura-Leigh Sanders, Jasmine billings and Leah Abucayan met via Zoom to discuss this project. Aura-Leigh provided the overall details of their discussion and talked about logistics regarding safety. She shared that Leah will determine if she can utilize a projector to project the project onto the wall from across the street. If that does not work, she can utilize a "doodle grid". She will have a scissor lift and an assistant on site with her. Since there may not be sufficient power to recharge an electric scissor lift, she will be asked to provide a gas powered lift. Her target start date is March 17th, but will likely begin Monday, March 18th due to an event being held that weekend. The project should be completed in 2-3 weeks. Facilities and Public Works Directors will tour the area next week, and the Police  Department is working on the safety aspects of the project. Once City employees meet to discuss the safety plan, communication will take place with McCray's so they are aware. A secure location will need to be located to store the scissor lift while not in use. 6. SouthArts Creative Placemaking Summit Four members will be attending this year, and they will work to determine what sessions/days each will attend. A Public Notice will be published for a possible quorum for the duration of the summit. 7. 2024 Retreat A doodle poll from the Commission Members determined that February 28, 2024 from 4-7:00 PM would the best for everyone. Aura-Leigh is working on a location, and will reach out to the Lawrenceville Art Center to see if space will be available at no cost. They will need a white board and sticky notes. Dinner will be provided. Aura-Leigh will communicate the final arrangements to the group once confirmed. Other Business Alicia shared that while they were in Disney Epcot, they participated in painting very pixilated large squares that was on several large canvases, that formed one larger picture. She said it would not be as involved as the mural and may be an easy project to pursue. Jasmine discussed tiny statues that are placed around cities, and how the city could potentially use grizzlies, have the schools paint them and then place them around the city. The cost of obtaining the grizzlies to paint and who will paint them can be determined at a later date. Several other cities have done projects like this and they may be able to provide information on their process. Roundabouts were also mentioned, and both will eventually be done. Aura-Leigh will reach out to Laura with the Hudgens Center for more information. Citizen Comments Citizen Comments will be limited to two (2) minutes per person. The Arts Commission Members will not respond to comments. There were no citizen comments Final Adjournment Motion to adjourn was made by Commission Member Sanders, Seconded by Commission Member Hammond. Voting Yea: Commission Member Hammond, Commission Member Chitwood, Commission Member Walden, Commission Member Sanders, Commission Member Spinks The meeting adjourned at 7:25 PM Minutes Signature ___________________ Aura-Leigh Sanders, Chairman ___________________ Jasmine Billings, Secretary