Lawrenceville Arts Commission

LAWRENCEVILLE ARTS COMMISSION MINUTES Tuesday, April 08, 2025 Third Floor GwMA Conference Room 6:00 PM 70 S. Clayton St, GA 30046 Call to Order The meeting was called to order at 6:02 PM, recognizing a quorum. Approval of Agenda Motion to approve the agenda was made by Commission Member Walden, Seconded by Commission Member Stone-Collins. Voting Yea: Commission Member Hammond, Commission Member Brooks, Commission Member Stone-Collins, Commission Member Walden, Commission Member Sanders Voting Abstaining: Commission Member Spinks (arrived at 6:10 PM) Approval of Prior Meeting Minutes 1. Approval of Prior Meeting Minutes Motion to approve the prior meeting minutes was made by Commission Member Sanders, Seconded by Commission Member Brooks. Voting Yea: Commission Member Hammond, Commission Member Brooks, Commission Member Stone-Collins, Commission Member Walden, Commission Member Sanders Voting Abstaining: Commission Member Spinks (arrived at 6:10 PM) General Discussion 2. Budget Update Members review the budget prior to the meeting. Swag was ordered (pens, stickers and aprons) and should be delivered no later than Friday. The pins previously discussed have not yet been ordered. 3. Subcommittee Updates Branding: Amber Walden advised that there was no additional update. The swag that was discussed at the last meeting has been ordered.  Community Outreach: Wesley advised that the group has not met yet. Jennifer and Casey will be available to attend the Boogie on behalf of the Arts Commission. Aura-Leigh and Casey had some discussion regarding a suggestion box to have at the Arts Commission tent, and it was determined that will not take place for the Boogie, and they may not have a QR code for a survey, but can have a QR code to take individuals to the Arts Commission web page. The survey will be launched at a later date. Coloring sheets, stickers, small give-a-ways will be at the Boogie. The group will meet to discuss the next event the Arts Commission will participate in. Grants and Funding: The Arts Commission received the $20,000 grant check. Casey arrived at 6:10 PM Discussion on the Boogie continued, and Casey indicated she will print out the coloring sheets. A book mark was also discussed using a part of a mural. The logo'd tablecloth was received and will be used at the Boogie. Members will arrive around 4. 4. Lawrenceville Arts Commission Master Plan Aura-Leigh provided an update on the Master Plan. She has put together a document in the shared drive and added notes from the meeting she and Casey attended in Montgomery. She had some discussion with Purpose Possible, which is a nonprofit consulting group, similar to the group that worked on the Honest Alley project. They have worked with Georgians for the Arts, and are experienced with working with non-profits. Aura-Leigh will work with Jasmine on an Request For Proposal (RFP) if necessary. Explore Gwinnett still has funds they are holding that can possibly be used on the Master Plan. 5. Magnolias Community Mural Update – Georgia Gwinnett College The mural is already in progress. The artist has primed the wall and started the "doodle grid". Students have signed up for times to paint, and the group discussed the reception and parking details, and a map will need to be sent to the participants along with their confirmation e-mails. Additional logistics were discussed, including the need for parking signage. Alice indicated that the President of GGC is supposed to make an appearance at the Artist Talk, and she will probably want to make some comments. Alice is preparing comments for her, including how the City is involved and has included the college in this project. Aura- Leigh will draft a run of show and will contact the President to ask if she will stay around for a little while after her comments. Alice made a flyer to help spread the word, and they discussed other ways to include the flyer at the different schools. Members should arrive by 3:00 pm to assist Alice on reception set up, which will be outside of the meeting room. Name tags were discussed again. They would like them so the public will know who the Arts Commission members are. Casey will make name tags for the members to wear during the mural painting.  Give-a-way bags will be put together prior to the community painting days, which are Friday, April 25th from 3-6 PM, and Sunday, April 27th from 11-2 PM, with the rain date being April 29th from 3-6 PM. Other Projects There were no other projects discussed. Other Business There was no other business discussed. Citizen Comments Citizen Comments will be limited to two (2) minutes per person. The Arts Commission Board Members will not respond to comments. There were no Citizen comments. Final Adjournment Motion to adjourn was made by Commission Member Brooks, Seconded by Commission Member Stone-Collins. Voting Yea: Commission Member Hammond, Commission Member Brooks, Commission Member Stone-Collins, Commission Member Walden, Commission Member Sanders, Commission Member Spinks The meeting adjourned at 7:05 PM. Minutes Signature ___________________ Aura-Leigh Sanders, Chairman ___________________ Jasmine Billings, Secretary