Lawrenceville Arts Commission

LAWRENCEVILLE ARTS COMMISSION MINUTES Tuesday, August 12, 2025 Third Floor GwMA Conference Room 6:00 PM 70 S. Clayton St, GA 30046 Call to Order The meeting was called to order at 6:00 PM. Approval of Agenda Motion to approve the agenda was made by Commission Member Stone-Collins, Seconded by Commission Member Brooks. Voting Yea: Commission Member Brooks, Commission Member Chitwood, Commission Member Stone-Collins, Commission Member Walden, Commission Member Spinks Voting Abstaining: Commission Member Hammond (arrived at 6:04 PM) Approval of Prior Meeting Minutes 1. Approval of Prior Meeting Minutes Motion to approve the prior meeting minutes was made by Commission Member Chitwood, Seconded by Commission Member Brooks. Voting Yea: Commission Member Brooks, Commission Member Chitwood, Commission Member Stone-Collins, Commission Member Walden, Commission Member Spinks Voting Abstaining: Commission Member Hammond (arrived at 6:04 PM) General Discussion 2. Budget Update Jasmine Jackson shared the current budget. The sign and hand fans that were ordered were not reflected in the budget numbers, and those will be added and will bring the supply budget available funds to $4,920.80. As previously indicated, an additional $50,000 was added to the Arts Commission Capital budget during the budgeting process. The Explore Gwinnett $20,000 Grant that was received requires a survey be sent out to the community participants to complete, and Jasmine is sending out a survey to all participants. Jennifer Hammond arrived at 6:04 PM Other Projects Casey Spinks shared that the Evening of the Arts went very well, and the hand fans were very popular. The Arts Commission partnered with Stormwater and painted rain barrels. Attendees registered for the rain barrel drawing, they handed out Arts Commission swag, and answered questions about the Arts Commission. The new scroll flag was a great add. BooFest will be October 24th and planning for that event can be finalized at the September meeting, and the Community Engagement subcommittee will meet prior to that meeting to discuss BooFest as well. Not Your Mother's ArtFest was discussed as a possible event to attend. Jasmine advised that they are looking for some sort of live art type element, and different options of live art were discussed. Casey and Jasmine will discuss what other options they may have for this event. Shirts and sweatshirts were also discussed and Jasmine will provide the members with prices of t- shirts, sweatshirts, hoodies and long sleeve t-shirts and provide a link so they can choose their three colors choices. The Magnolias mural unveiling will take place Tuesday, August 19, 2025 at 4:00 PM and will include the same set up previously planned. Fans and stickers will be available to hand out, as well as water and a tent. One of the members will provide a brief statement from the talking points Jasmine will provide. The event should last approximately 30 minutes. Other Business The members were asked to provide suggestions to build a list of three projects to work on for the year. Sculptures were discussed, particularly how to curate them, either on a temporary basis or purchasing. Different types of sculptures were discussed as well as potential locations. Tiny sculptures may be a possibility and the Arts Commission could install them around town for people to look for. Smaller sculptures installed along Grizzley Parkway, traveling art, utility boxes, power boxes, and painted decommissioned fire hydrants installed along the walkway outside the dog park, were discussed as potential projects. The Arts Commission can also advertise and do a Call for Art or an RFP to do an artist registry. The area of the lawn between the parking lot and the lawn is being converted to a pollinator garden led by Stormwater and certain areas within that space would be a good location to place art. Additional art sculptures made out of rebar were also discussed and Jasmine will reach out to the artist to obtain additional details and pricing. The Beltline RFP to curate an artist database will be reviewed and additional information will be requested from Suwanee for the process they use to lease their sculptures for a year. Additional community involvement projects were discussed, particularly bird houses in various green spaces throughout the city. Groups or individuals that seek to place art on public property or are looking to donate items to the city and have the city maintain them will need to follow the Public Art Policy. This policy was recently implemented and will require anybody that wishes to place art on public property to first present to the Arts Commission. The Arts Commission will then send a recommendation to the Council indicating if the project should move forward or not. This will allow the Council to have all the required information and be able to review the Arts Commission recommendation. The presentation will need to include what they would like to do, a maintenance plan, cost of maintenance to the city on a go forward basis, and any additional information. A public engagement portion may also be involved. Jasmine will send the document to the members for review. There was no update on Beren's and no additional designs have been submitted. The raised paver installation will begin next year. Citizen Comments Citizen Comments will be limited to two (2) minutes per person. Arts Commission Members will not respond to comments. One citizen was present and spoke to the group. Final Adjournment Motion to adjourn was made by Commission Member Brooks, Seconded by Commission Member Chitwood. Voting Yea: Commission Member Hammond, Commission Member Brooks, Commission Member Chitwood, Commission Member Stone-Collins, Commission Member Walden, Commission Member Spinks The meeting adjourned at 7:21 PM Minutes Signature ___________________ Aura-Leigh Sanders, Chairman ___________________ Jasmine Billings, Secretary