Lawrenceville Arts Commission Special Call

LAWRENCEVILLE ARTS COMMISSION SPECIAL CALL MINUTES Monday, September 25, 2023 Third Floor GwMA Conference Room 6:30 PM 70 S. Clayton St, GA 30046 Call to Order The meeting was called to order at 6:26 PM, recognizing a quorum. Approval of Agenda Motion to approve the agenda was made by Commission Member Stone-Collins, Seconded by Commission Member Walden. Voting Yea: Commission Member Hammond, Commission Member Fellows, Commission Member Stone-Collins, Commission Member Walden, Commission Member Sanders General Discussion 1. Community Mural Update Jasmine Billings provided an update to the mural project. Jasmine met with Teresa, the artist, who indicated that she had reached the cap of the supply budget and wanted to ask for an additional $3,050. The additional charge is for the installation of the anti-graffiti and sealant. Spraying the sealant and anti-graffiti will result in a better finish, and Teresa has a contact to apply this finish. This increase will bring the total amount of the project to $23,050. The supplies will be reimbursed based on the receipts she provides, and will not exceed $5,050 for the total project. Motion to approve an additional increase of up to $3,050 for supplies upon presentation of receipts was made by Commission Member Fellows, Seconded by Commission Member Stone-Collins. Voting Yea: Commission Member Hammond, Commission Member Fellows, Commission Member Stone-Collins, Commission Member Walden, Commission Member Sanders  Jasmine will do a change order to increase the project amount. It was suggested that the Arts Commission approach Sherwin Williams to see if they have an interest in partnering with other murals. 2. Crogan Street Mural Leah Abucayan provided a proposal for the mural on Crogan Street, on the side of McCrays, which included an updated rendering incorporating feedback received from Arts Commission members. One concern was the "L" coming below the white portion, however, McCray's reviewed the most recent submission and indicated they were on board with the proposed mural. Leah provided a proposed budget of $25,000, which includes $5,000 for supplies. Looking at the proposal, it appears the supplies account for a lift, ladders, paint supplies and drop cloths. It is not clear how many days the lift will be needed, and that cost can vary significantly depending on days and type of lit required. The square footage cost seems high compared to the community mural, which is significantly larger. Leah would also not need to paint the background since it was recently painted. Maintenance for the mural was also not discussed in her proposal and the members would like clarification on what her maintenance plan will be. Since she has provided several different iterations to the design, it is unclear if her proposal includes reimbursement for those. Commission members were concerned at the total cost, and would like Leah to submit a breakdown of the charges and come present at the October 10th meeting to allow the members to ask questions. The preference would be for her to present in person, but if that is not possible, a Zoom meeting can be set up. Questions they would like clarification on include the breakdown on pricing, what the maintenance plan looks like, what is the pricing on the lift, paint, etc. Aura-Leigh will provide Jasmine with questions so Jasmine can send these to Leah by Thursday, and request Leah provide the answers prior to the next meeting so members can review. Final Adjournment Motion to adjourn was made by Commission Member Sanders, Seconded by Commission Member Walden. Voting Yea: Commission Member Hammond, Commission Member Fellows, Commission Member Stone-Collins, Commission Member Walden, Commission Member Sanders The meeting adjourned at 6:57 PM. Minutes Signature ___________________ Aura-Leigh Sanders, Chairman ___________________ Jasmine Billings, Secretary