City Council

Lebanon Town Council Regular Monthly Meeting Town Hall, Lebanon, VA Monday, December 10, 2018 6:00 P.M. Council Members Present: Nelson A. “Tony” Dodi, Mayor DeAnna C. Jackson, Vice- Mayor J. Hassel Kegley, Council Member A. Doyle Fields, Council Member Kevin B. Ferguson, Council Member Scott J. Gilmer, Council Member Mary J. Stanley, Council Member Staff Members Present: Mark A. Mitchell, Town Manager/Chief of Police A. Diane Nunley, Clerk of Council Kevin D. Tiller, Town Attorney I. The meeting was called to order by Mayor Dodi. II. Prayer: Mr. Nathan Brown. III. Pledge of Allegiance IV. Edit for items not on the agenda: Upon motion made by Mr. Kegley, seconded by Mr. Fields, the agenda was unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye. V. Edit and approve minutes from the 11/13/18 regular council meeting. Mr. Gilmer requested to change the motion under XII. New Business, Item B to say the Town Council unanimously voted to begin negotiations with The Lane Group as engineers for the Downtown Revitalization project. Upon motion made by Mr. Kegley, seconded by Mr. Gilmer, the minutes from the 11/13/18 regular council meeting with amended changes were unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye. VI. Approve accounts payable and capital assets for the month of November. Upon motion made by Mr. Gilmer, seconded by Ms. Jackson, the accounts payable for the month of November were unanimously approved. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye. VII. Resolutions:  A. Service Recognition – Stephen Quillen Mayor Dodi requested to table the presentation for Mr. Quillen due to him not being able to attend the meeting. VIII. New Business A. David Barger – AEP Mr. Barger wasn’t able to attend due to power outages. B. Nathan Brown – Q. C. Landscape Architects Mr. Brown presented a slide show presentation showing the landscape ideas to beautify the three main entrances into the Town of Lebanon. The Town Council agreed for Mr. Brown to meet with VDOT to discuss what would be covered under state funding. IX. Town Manager/Chief of Police Report: Police Report-None Town Manager Report: A. Food Trucks Discussed in the Bicentennial Meeting. B. Reimbursement Resolution Mr. Gilmer requested to revisit the Reimbursement Resolution at the January meeting. C. Discuss Light Poles Mr. Mitchell requested to table the discussion of light poles until Mr. Barger could attend. D. Discuss Nuisance and/or Derelict Property Mr. Mitchell advised that the Marcella Keith property was sold to Howard Finney on the court house steps on December 7, Mr. Finney was mailed a copy of the Town’s Nuisance and/or Derelict Property Ordinances. Mr. Mitchell advised that Ms. Decker met with a contractor this week to discuss adding new vinyl siding to her building. Mr. Mitchell advised that Mr. McGlothlin was willing to sell his property for $40,000, Mr. Mitchell requested a lower price. E. Discuss the purchase of the Frank Hanson Property  Mr. Mitchell advised that he spoke with Frank Hanson concerning the property located next to the Russell Theater, Mr. Hanson requested $75,000 for the property. Mr. Hanson requested an Options Contract. F. Bush Property Mr. Mitchell advised that Mr. Bush has the property in compliance with the Town’s policy. Mr. Bush plans to continue to update the property. G. CASA request Mr. Mitchell presented the CASA request. X. Town Attorney Report: Mr. Tiller advised that he was glad to hear of the sell of the Marcella Keith property, he served papers to FHA concerning the property. Mr. Tiller advised that he spoke with Mr. Hobbs and he has no updates to report. XI. Upon motion made by Mr. Gilmer, seconded by Mr. Ferguson, the Town Council unanimously voted to approve the Options Contract on the land joining the Russell Theater to Mr. Hanson. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye. XII. New Business A. Change January Council Meeting Date Upon motion made by Mr. Gilmer, seconded by Mr. Kegley, the Town Council unanimously voted to change the January 14, 2019 regular council meeting to January 7, 2019. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye. B. Discuss Lighting at Crosswalk at LMS Mr. Mitchell discussed the issues concerning the crosswalk at LMS, a lady was hit by a car at the Christmas parade. He will check different types of lighting. C. Appoint Planning Commission Vacancy Upon motion made by Mr. Fields, seconded by Mr. Ferguson, the Town Council unanimously voted to appoint Leonard Kegley as a member of the Planning Commission. The vote was as follows: Mr. Kegley, Abstain; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye. XIII. Recess: 7:25 P.M. XIV. Resume: 7:35 P.M. XV. Enter closed session: 7:35 P.M. A. Upon motion made by Ms. Jackson, seconded by Ms. Stanley, the Town Council unanimously voted to go into closed session under Code Section 2.2-3711(A)(1)(7) for the purpose of discussing personnel and legal issues. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye. B. Upon motion made by Mr. Kegley, seconded by Mr. Gilmer, the Town Council unanimously voted to return to regular session. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Ferguson, Aye; Mr. Gilmer, Aye; Ms. Stanley, Aye. C. A. Diane Nunley, Clerk of Council, presented the Roll Call Vote: Virginia Code, 1950, Section 2.2-3712(D) Do you certify that to the best of your knowledge, (1) the Town Council in its’ closed session; only discussed public business matters lawfully exempted from open meeting requirements under this Chapter and (2) that only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Town Council. Any member of the Town Council who believes that there was a departure from the requirements of clauses (1) and (2), shall so state prior to the vote, indicating the substance of the departure that, in their judgment, has taken place. The roll call vote was as follows: Mayor Dodi, Aye; Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye; Mr. Tiller, Aye; Mr. Mitchell, Aye. XVI. Adjourn closed session: 8:00 P.M. XVII. Adjourn: 8:02 P.M. Upon motion made by Mr. Kegley, seconded by Mr. Gilmer, the Council unanimously voted to adjourn. The vote was as follows: Mr. Kegley, Aye; Ms. Jackson, Aye; Mr. Fields, Aye; Mr. Gilmer, Aye; Mr. Ferguson, Aye; Ms. Stanley, Aye. __________________________________ __________________________________ Nelson A. “Tony” Dodi, Mayor A. Diane Nunley, Clerk of Council Minutes recorded by: A. Diane Nunley, Clerk of Council Minutes prepared by: A. Diane Nunley, Clerk of Council