Finance and Budget Committee

The City of Lee's Summit Action Letter Finance and Budget Committee Monday, September 9, 2019 6:00 PM City Council Chambers City Hall 220 SE Green Street Lee's Summit, MO 64063 1. Call to Order Chairman Johnson called the September 9, 2019 Finance and Budget Committee meeting to order at 6:02 p.m. 2. Roll Call Present: 3 - Chairperson Bob Johnson Councilmember Diane Forte Councilmember Trish Carlyle Absent: 1 - Vice Chair Beto Lopez 3. Approval of Agenda A motion was made by Councilmember Carlyle, seconded by Councilmember Forte, to approve the agenda as published. The motion carried by the following vote: Aye: 3 - Chairperson Johnson Councilmember Forte Councilmember Carlyle Absent: 1 - Vice Chair Lopez 4. Public Comments There were no speakers for Public Comments. 5. Business A. 2019-2998 Approval of the Action Letter from August 12, 2019. A motion was made by Councilmember Forte, seconded by Councilmember Carlyle, to approve the August 12, 2019 Action Letter. The motion carried by the following vote: Aye: 3 - Chairperson Johnson Councilmember Forte Councilmember Carlyle Absent: 1 - Vice Chair Lopez The City of Lee's Summit Page 1 Printed on 12/4/2019  Finance and Budget Committee Action Letter September 9, 2019 B. BILL NO. An Ordinance approving a new schedule of discounts for fuel sales at the Lee's 19-211 Summit Municipal Airport. (BOAC 8-12-19) (F&BC 9-9-19) Committee discussions included: -Increase in fuel sales after completion of the runway -Possibility of moving the entrance to the Airport to Strother Road in the future -Distance from Johnson County Airport A motion was made by Councilmember Forte, seconded by Councilmember Carlyle, to recommend to City Council approval of TMP-1326. The motion carried by the following vote: Aye: 3 - Chairperson Johnson Councilmember Forte Councilmember Carlyle Absent: 1 - Vice Chair Lopez C. BILL NO. An Ordinance approving the use of a Cooperative Contract between Sourcewell and 19-212 Kubota Tractor Corporation to purchase tractors, mowers, and equipment and authorizing the City Manager to execute the same for the City of Lee's Summit, Missouri. (F&BC 9-9-19) A motion was made by Councilmember Carlyle, seconded by Councilmember Forte, to recommend to City Council approval of TMP-1345. The motion carried by the following vote: Aye: 3 - Chairperson Johnson Councilmember Forte Councilmember Carlyle Absent: 1 - Vice Chair Lopez D. BILL NO. An Ordinance approving the use of a Cooperative Contract between The Interlocal 19-213 Purchasing System (TIPS) and American Digital Security to purchase security cameras, equipment, and services and authorizing the City Manager to execute the same for the City of Lee's Summit, Missouri. (F&BC 9-9-19) Committee discussions included: -Will not include video cameras for the City Council Chambers -Estimate of installation time frame A motion was made by Councilmember Forte, seconded by Councilmember Carlyle, to recommend to City Council approval of TMP-1346. The motion carried by the following vote: Aye: 3 - Chairperson Johnson Councilmember Forte Councilmember Carlyle Absent: 1 - Vice Chair Lopez The City of Lee's Summit Page 2 Printed on 12/4/2019  Finance and Budget Committee Action Letter September 9, 2019 E. BILL NO. An Ordinance approving Amendment No. 4 to the budget for the Fiscal Year ending 19-214 June 30, 2020, as adopted by Ordinance No. 8643 and Ordinance No. 8652, by amending the authorized expenditures for the City of Lee's Summit and revising the authorized amount of Full Time Equivalents for the City of Lee's Summit. (F&BC 9-9-19) Committee discussions included: -Approximate increase in the general budget at the end of the fiscal year, there is money to fund these requests -Stormwater failures effect all Council Districts, incremental steps to address them are very important A motion was made by Councilmember Carlyle, seconded by Councilmember Forte, to recommend to City Council approval of TMP-1353. The motion carried by the following vote: Aye: 3 - Chairperson Johnson Councilmember Forte Councilmember Carlyle Absent: 1 - Vice Chair Lopez F. BILL NO. An Ordinance authorizing the Mayor to execute an Intergovernmental Agreement 19-215 by and between the City of Lee's Summit, Missouri, by and through the Lee's Summit Parks and Recreation Board and the Lee's Summit R-7 School District for the joint presentation of Jim Cosgrove A/K/A Mr. Stinky Feet at Legacy Park Amphitheater. (F&BC 9-9-19) A motion was made by Councilmember Carlyle, seconded by Councilmember Forte, to recommend to City Council approval of TMP-1356. The motion carried by the following vote: Aye: 3 - Chairperson Johnson Councilmember Forte Councilmember Carlyle Absent: 1 - Vice Chair Lopez G. 2019-3018 Presentation on Priority Based Budgeting: Update and Next Steps Committee discussions included: -Estimated date of implementation This Presentation was received and filed. H. 2019-3027 Discussion of Special Event Charges Committee discussions included: -CEDC (Community and Economic Development Committee) has also had discussions regarding special events. -Suggested solutions should come from discussions with the community that will be effected and not just committee, or council, discussions. This Discussion Item was received and filed. The City of Lee's Summit Page 3 Printed on 12/4/2019  Finance and Budget Committee Action Letter September 9, 2019 6. Roundtable Mrs. Bette Wordelman, Director of Finance, announced the sales tax numbers just came in and the year over year for the 3 months ended August 30 , 2019 are down 2.1% from the prior year for that 3 month period. Also, the final assessed valuations from Jackson County were received on Friday. There was an overall increase in total assessed valuation of approximately 34.5 million dollars, roughly a 17% total increase, which includes about 19.7 million in new construction. Based on those numbers, the unvalidated calculation appears the General Operating Levy will be rolled back just over $0.10 per $100.00 assessed valuation and the Parks Levy would be rolled back close to $0.02 per $100.00. The debt levy is targeted to remain the same. Last year's levy was 1.5154 per $100.00 of assessed valuation compared to a current year levy of 1.3936. A Public Hearing to set the tax levy will be held at the September 17, 2019 City Council meeting. Mr. Steve Arbo, City Manager, added if the assessed valuation that is causing the lower tax levy is found to be incorrect through future processes, all taxing jurisdictions will have an opportunity to make corrections in the following year. Chairman Johnson asked if the levy is found to be based on incorrect numbers from Jackson County and is rolled back, can the Council vote to raise the levy back up to it's previous level or would it be required to place it on the ballot for public vote? Mr. Daniel White, Chief Counsel of Management and Operations, replied he will need to review the statute and will provide the committee with a detailed answer. 7. Adjournment There being no further business, a motion was made by Councilmember Carlyle, seconded by Councilmember Forte, to adjourn the September 9, 2019 Finance and Budget Committee meeting. It carried by a unanimous 3-0 vote (Mayor Pro Temp Lopez "Absent"). For your convenience, City Council agendas, as well as videos of City Council and Council Committee meetings, may be viewed on the City’s Legislative Information Center website at "lsmo.legistar.com" The City of Lee's Summit Page 4 Printed on 12/4/2019