Finance and Budget Committee

The City of Lee's Summit Action Letter Finance and Budget Committee Monday, November 11, 2019 5:30 PM City Council Chambers City Hall 220 SE Green Street Lee's Summit, MO 64063 1. Call to Order Chairman Johnson called the November 11, 2020 Finance and Budget Committee meeting to order at 5:30 p.m. 2. Roll Call Present: 4 - Chairperson Bob Johnson Vice Chair Beto Lopez Councilmember Diane Forte Councilmember Trish Carlyle Absent: 1 - Alternate Rob Binney 3. Approval of Agenda ACTION: A motion was made by Councilmember Forte, seconded by Vice Chair Lopez, to approve the agenda as published. The motion carried by the following vote: Aye: 4 - Chairperson Johnson Vice Chair Lopez Councilmember Forte Councilmember Carlyle Absent: 1 - Alternate Binney 4. Approval of Action Letter ACTION: A motion was made by Vice Chair Lopez, seconded by Councilmember Forte, to approve the Action Letter from October 14, 2019. The motion carried by the following vote: Aye: 4 - Chairperson Johnson Vice Chair Lopez Councilmember Forte Councilmember Carlyle Absent: 1 - Alternate Binney 5. Public Comments Mr. Dale Coy provided his thoughts and asked questions regarding Item 6.H. Bill No. 19-247 - An Ordinance authorizing the execution of an intergovernmental agreement for facilitation services for Ignite strategic plan implementation plan development by and between the City Of Lee’s Summit, The City of Lee's Summit Page 1 Printed on 2/6/2020  Finance and Budget Committee Action Letter November 11, 2019 Missouri and KU Public Management Center in the amount of $39,900. 6. Business A. 2019-3093 Approval of October 14, 2019, Finance and Budget Action Letter This item appeared on the agenda twice and was approved at Item 4 on the agenda. ACTION: A motion was made by Vice Chair Lopez, seconded by Councilmember Forte, that the Action Letter from October 14, 2019 be approved. The motion carried by the following vote: Aye: 4 - Chairperson Johnson Vice Chair Lopez Councilmember Forte Councilmember Carlyle Absent: 1 - Alternate Binney B. BILL NO. An Ordinance approving the award of RFP No. 2019-029 for the acquisition and 19-254 implementation of a Laserfiche Enterprise Content Management System to OPG-3, Inc. for an amount not to exceed $242,000.00 and authorizing the City Manager to execute agreements for the same by and on behalf of the City. (F&BC 11/11/19) ACTION: A motion was made by Councilmember Forte, seconded by Councilmember Carlyle, that this Ordinance be recommended for approval to the City Council. The motion carried by the following vote: Aye: 4 - Chairperson Johnson Vice Chair Lopez Councilmember Forte Councilmember Carlyle Absent: 1 - Alternate Binney C. BILL NO. An Ordinance authorizing the execution of a memorandum of understanding 19-255 between the Kansas Bureau of Investigation and the City of Lee’s Summit, Missouri for the use of Midwest High Intensity Drug Trafficking Area Award Funds. (F&BC 11/11/19) ACTION: A motion was made by Vice Chair Lopez, seconded by Councilmember Forte, that this Ordinance be recommended for approval to the City Council. The motion carried by the following vote: Aye: 4 - Chairperson Johnson Vice Chair Lopez Councilmember Forte Councilmember Carlyle Absent: 1 - Alternate Binney D. BILL NO. An Ordinance authorizing the execution of a memorandum of understanding 19-256 between the Kansas Bureau of Investigation and the City of Lee’s Summit, Missouri for the use of Midwest High Intensity Drug Trafficking Area Award Funds. (F&BC 11/11/19) ACTION: A motion was made by Councilmember Forte, seconded by Councilmember Carlyle, that this Ordinance be recommended for approval to the City Council. The motion carried by The City of Lee's Summit Page 2 Printed on 2/6/2020  Finance and Budget Committee Action Letter November 11, 2019 the following vote: Aye: 4 - Chairperson Johnson Vice Chair Lopez Councilmember Forte Councilmember Carlyle Absent: 1 - Alternate Binney E. BILL NO. An Ordinance approving the award of Bid No. 2020-034 for Fire Station # 6 roof 19-257 replacement to Greenriver Roofing and Construction, Inc. and authorizing the City Manager to enter into and execute agreement for the same by and on behalf of the City of Lee’s Summit, Missouri. (F&BC 11/11/19) ACTION: A motion was made by Vice Chair Lopez, seconded by Councilmember Forte, that this Ordinance be recommended for approval to the City Council. The motion carried by the following vote: Aye: 4 - Chairperson Johnson Vice Chair Lopez Councilmember Forte Councilmember Carlyle Absent: 1 - Alternate Binney F. BILL NO. An Ordinance accepting a grant award in the amount of $254,455.00 from the 19-258 U.S. Department of Justice, Office of Justice Programs, for a Body-Worn Camera Policy and Implementation Program. (F&BC 11/11/19) ACTION: A motion was made by Councilmember Forte, seconded by Vice Chair Lopez, that this Ordinance be recommended for approval to the City Council. The motion carried by the following vote: Aye: 4 - Chairperson Johnson Vice Chair Lopez Councilmember Forte Councilmember Carlyle Absent: 1 - Alternate Binney G. BILL NO. An Ordinance approving Amendment No. 10 to the Budget for the Fiscal Year 19-259 ending June 30, 2019, as adopted by Ordinance No. 8405, by revising the authorized expenditures of the City of Lee's Summit, Missouri. (F&BC 11/11/19) ACTION: A motion was made by Vice Chair Lopez, seconded by Councilmember Carlyle, that this Ordinance be recommended for approval to the City Council. The motion carried by the following vote: Aye: 4 - Chairperson Johnson Vice Chair Lopez Councilmember Forte Councilmember Carlyle Absent: 1 - Alternate Binney H. BILL NO. An Ordinance authorizing the execution of an intergovernmental agreement for 19-247 facilitation services for Ignite strategic plan implementation plan development by and between the City Of Lee’s Summit, Missouri and KU Public Management Center in the amount of $39,900. The City of Lee's Summit Page 3 Printed on 2/6/2020  Finance and Budget Committee Action Letter November 11, 2019 ACTION: A motion was made by Councilmember Forte, seconded by Vice Chair Lopez, that Bill No. 19-247 be recommended for approval to the City Council. The motion carried by the following vote: Aye: 4 - Chairperson Johnson Vice Chair Lopez Councilmember Forte Councilmember Carlyle Absent: 1 - Alternate Binney I. 2019-3122 Presentation of FY20 Q1 Financial Dashboards Mr. Chris Clubine presented the FY20 Q1 Financial Dashboards. This Presentation was received and filed. 7. Roundtable There was no Roundtable discussion. 8. Adjournment ACTION: A motion was made by Councilmember Forte, seconded by Vice Chair Lopez, to adjourn the meeting at 6:42 p.m. The motion carried by the following vote: Aye: 4 - Chairperson Johnson Vice Chair Lopez Councilmember Forte Councilmember Carlyle Absent: 1 - Alternate Binney For your convenience, City Council agendas, as well as videos of City Council and Council Committee meetings, may be viewed on the City’s Legislative Information Center website at "lsmo.legistar.com" The City of Lee's Summit Page 4 Printed on 2/6/2020