Public Works Committee

The City of Lee's Summit Action Letter - Final Public Works Committee Tuesday, March 26, 2019 5:30 PM City Council Chambers City Hall 220 SE Green Street Lee's Summit, MO 64063 A. Invocation B. Pledge of Allegiance C. Call to Order The March 26, 2019 Public Works Committee meeting was called to order by Chairman Faith, at 5:32 p.m. at City Hall, 220 SE Green St., in the City Council Chambers. Notice had been provided by posting the meeting notice with a tentative agenda, at least 24 hours in advance of the meeting, at both entrances to City Hall. D. Roll Call Present: 4 - Councilmember Rob Binney Chairperson Craig Faith Councilmember Diane Forte Vice Chair Fred DeMoro 1. Approval of Agenda A motion was made by Councilmember Forte, seconded by Vice Chair DeMoro, to approve the agenda as posted. The motion carried by a unanimous 4-0 vote. 2. Approval of Action Letter A. 2019-2645 Approval of the January 29, 2019 Action Letter. A motion was made by Councilmember Forte, seconded by Vice Chair DeMoro, to approve the Public Works Committee Action Letter dated January 29, 2019. The motion carried by a unanimous 4-0 vote. 3. Public Comments None 4. Business A. BILL NO. An Ordinance approving the award of Bid No. 495 for the Lee's Summit 19-70 Refueling Station to MEGA Industries Corporation in the amount of $448,232.00, and authorizing the City Manager to enter into an agreement for the same. (PWC 3/26/19) The City of Lee's Summit Page 1 Printed on 4/24/2019  Public Works Committee Action Letter - Final March 26, 2019 A motion was made by Councilmember Binney, seconded by Councilmember Forte, that this Ordinance be recommended for approval to the City Council. The motion carried by a unanimous 4-0 vote. B. BILL NO. An Ordinance authorizing the award of Bid No. 54832272-1C for the Streambank 19-71 Stabilization Projects to Tasco LLC in the amount of $341,525.00, and authorizing the City Manager to enter into an agreement for the same. (PWC 3/26/19) A motion was made by Councilmember Binney, seconded by Councilmember Forte, that this Ordinance be recommended for approval to the City Council. The motion carried by a unanimous 4-0 vote. C. BILL NO. An Ordinance awarding Bid No. 418-322-72 Hook Road Shoulders - Arthur Drive 19-72 to Ward Road to J.M. Fahey Construction Company in the amount of $1,399,234.50 and authorizing the City Manager to enter into an agreement for the same. (PWC 3/26/19) A motion was made by Councilmember Forte, seconded by Vice Chair DeMoro, that this Ordinance be recommended for approval to the City Council. The motion carried by a 3-1 vote (Councilmember Binney "No"). D. BILL NO. An Ordinance awarding Bid No. 40252086-2 for the Landfill Closure 19-73 Construction to Phillips Hardy, Inc. in the amount of $3,561,261.50 and authorizing the City Manager to enter into an agreement for the same. (PWC 3/26/19) A motion was made by Councilmember Binney, seconded by Councilmember Forte, that this Ordinance be recommended for approval to the City Council. The motion carried by a unanimous 4-0 vote. E. BILL NO. An Ordinance authorizing execution of Modification No. 5 to On-Call agreement 19-74 for Environmental Professional Engineering Services yearly contract with Stearns, Conrad, and Schmidt, Consulting Engineers, Inc., dba SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for Landfill Closure Construction oversight, testing, documentation, and observation for a not to exceed cost of $427,800.00, and authorizing the City Manager to enter into an agreement for the same. (PWC 3/26/19) A motion was made by Councilmember Forte, seconded by Councilmember Binney, that this Ordinance be recommended for approval to the City Council. The motion carried by a unanimous 4-0 vote. F. BILL NO. An Ordinance authorizing the execution of an agreement with KC Dumpster 19-75 Company, LLC., RFP 2019-032 for public disposal area services at the Resource Recovery Park and authorizing the City Manager to enter into an agreement for the same. (PWC 3/26/19) A motion was made by Vice Chair DeMoro, seconded by Councilmember Forte, that this Ordinance be recommended for approval to the City Council. The motion carried by a unanimous 4-0 vote. 5. Roundtable The City of Lee's Summit Page 2 Printed on 4/24/2019  Public Works Committee Action Letter - Final March 26, 2019 Councilmember Binney asked for an update on the North Recycling Center. Chris Bussen, Solid Waste Superintendent, said they received approval from Administration to proceed with the next wave of processes to open the center. They received favorable bids for pulls at roughly $13,000 per year. The hiring process for a recycling Center Attendant was previously started and stopped at a formal offer pending approval. We received a contract from MARC for approval to buy $42K worth of roll off containers for the center. The contract will be brought to Council to receive the grant money needed. We will have to get bids for construction of the back side of the fence to keep deer and wildlife off of the runways at the airport. Funding for the recycling employee and fencing was approved in last year's budget. Councilmember Binney proposed creating an art contest or something creative to decorate the dumpsters for the North Recycle Center. An engineering student project handled it previously and it would help engage the community once again. He inquired about the days of operation. Mr. Bussen mentioned it would be three days-Tuesday, Thursday, and Saturday-as previously scheduled. The last time they had a local High School art class paint a roll off box and they can revisit that once again. Councilmember Binney brought up ice removal. Each Public Works looks back at their snow plan and this year there were some weird events. As we continue to add new equipment sometimes mother nature has another thought. He asked whether there are different methods to handle ice that haven't been considered before. Possibly there can be a talk about expanding funds for snow removal. Dena Mezger, Director of Public Works, responded saying that ice is so unpredictable. Each event was preceeded by rain which prevented pretreatment and then when adding the freezing temperatures, the salt and pretreatment is not effective. The progression of the storm caused the problems and throughout the metro area nobody was plowing up ice. Binney expressed concerns about informing residents of operations during snow events. He wondered about using the AVL or GPS systems to show activity on maps and that it might be worth looking into, without big expenditures, for future snow events. Councilmember Faith mentioned the RecycleFest from 9 a.m. to noon on April 13th. He asked if any thought had been given to moving the event to different sites in the City. Mr. Bussen said it has been helpful to have a location where everybody knows where its at such as City Hall. They utilize the parking lot and if it rains they can use the parking garage. 6. Adjournment The City of Lee's Summit Page 3 Printed on 4/24/2019  Public Works Committee Action Letter - Final March 26, 2019 The March 26, 2019 Public Works Committee meeting was adjourned by Chairman Faith at 7:00 p.m. at City Hall, 220 SE Green Street, City Council Chambers. For your convenience, City Council agendas, as well as videos of City Council and Council Committee meetings, may be viewed on the City’s Legislative Information Center website at "lsmo.legistar.com" The City of Lee's Summit Page 4 Printed on 4/24/2019