Public Works Committee

The City of Lee's Summit Action Letter - Final Public Works Committee Monday, May 4, 2020 5:30 PM Via Video Conference Notice is hereby given that the Public Works Committee for the City of Lee’s Summit will meet on Monday, May 4, 2020 at 5:30 pm via video conference as provided by Section 610.015 of the Revised Statutes of the State of Missouri. Due to the ongoing Covid-19 pandemic, City Hall will be physically closed and therefore, the public is invited to attend by viewing the meeting on the City website at www.WatchLS.net, and various cable providers (Spectrum channel 2, Google TV channel 143, AT&T U-Verse channel 99 and Comcast channel 7) for those whose cable providers carry the City of Lee’s Summit meetings. In the event that the meeting cannot be broadcast via www.WatchLS.net and the cable channels noted above, this agenda will be amended to include directions for the public to attend via the Zoom software platform at www.Zoom.com; such amendment will include a specific link to attend the committee meeting. Additionally, persons wishing to comment on any item of business on the agenda may do so in writing prior to 12:00 p.m. on Monday, May 4, 2020, either by e-mail to: clerk@cityofls.net, by leaving a voicemail at 816-969-1005 or by leaving written printed comments in the utility payments drop boxes located in the alley behind City Hall or inside the foyer at the north end of City Hall, both located at 220 SE Green Street, Lee's Summit, MO 64063. Written comments submitted by these methods will be presented at the meeting. Preliminaries Invocation Pledge of Allegiance 1. Call to Order The May 4, 2020 Public Works Committee meeting was called to order by Chairman Faith at 5:39 p.m. via video conference. 2. Roll Call Present: 4 - Chairperson Craig Faith Vice Chair Rob Binney Councilmember Fred DeMoro Councilmember Phyllis Edson 3. Approval of Agenda A motion was made by Councilmember DeMoro, seconded by Councilmember Edson, to approve the agenda as posted. The motion carried by a unanimous 4-0 vote. 4. Public Comments The City of Lee's Summit Page 1 Printed on 6/18/2020  Public Works Committee Action Letter - Final May 4, 2020 None 5. Business A. BILL NO. An Ordinance awarding the bid for Project No. 324-20/21 (Surface Seal) to 20-87 Vance Brothers, Inc. in the amount of $964,287.44, and authorizing the City Manager to execute an agreement of the same. (PWC 5/4/20) A motion was made by Councilmember Edson, seconded by Vice Chair Binney, that this Ordinance be recommended for approval to the City Council. The motion carried by a unanimous 4-0 vote. B. BILL NO. An Ordinance awarding the bid for Project No. 324-20/21 (Overlay) to Ideker, 20-88 Inc. in the amount of $2,632,873.03 and authorizing the City Manager to execute an agreement for the same. (PWC 5/4/20) A motion was made by Vice Chair Binney, seconded by Councilmember DeMoro, that this Ordinance be recommended for approval to the City Council. The motion carried by a unanimous 4-0 vote. C. BILL NO. An Ordinance awarding the bid for Project No. 491-C for the Sampson Road 20-89 Water Main Replacement (FY19) to Blue Nile Contractors, Inc. in the amount of $552,632.28 and authorizing the City Manager to execute an agreement for the same. (PWC 5/4/20) A motion was made by Councilmember DeMoro, seconded by Vice Chair Binney, that this Ordinance be recommended for approval to the City Council. The motion carried by a unanimous 4-0 vote. D. BILL NO. An Ordinance approving the award of RFQ #2020-061 to Stearns, Conrad and 20-90 Schmidt, Consulting Engineers, Inc., dba SCS Engineers, for a one year contract with four possible one-year renewal options for On-Call Environmental Professional Engineering Services and authorizing the City Manager to enter into an agreement for the same. (PWC 5/4/20) A motion was made by Councilmember Edson, seconded by Councilmember DeMoro, that this Ordinance be recommended for approval to the City Council. The motion carried by a unanimous 4-0 vote. E. BILL NO. An Ordinance authorizing execution of Modification No. 1 to the On-Call 20-91 agreement for Environmental Professional Engineering Services with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. dba SCS Engineers (RFQ 2020-061), for a not to exceed cost of $232,300.00, for annual tasks associated with the Resource Recovery Park, and authorizing the City Manager to enter into an agreement for the same. (PWC 5/4/20) A motion was made by Councilmember DeMoro, seconded by Vice Chair Binney, that this Ordinance be recommended for approval to the City Council. The motion carried by a unanimous 4-0 vote. F. 2020-3438 Presentation of the Draft FY2021- 2025 Capital Improvements Plan (CIP). Mike Anderson, Construction Manager, presented an overview of the DRAFT FY21-25 Capital Improvement Plan (CIP). He gave credit to all of the staff The City of Lee's Summit Page 2 Printed on 6/18/2020  Public Works Committee Action Letter - Final May 4, 2020 involved: Bob Hartnett and John Ohrazda with Airport; Bridge, Street and Signal-Dena Mezger, George Binger and Michael Park; Facilities-Brian Austerman, John Boenker, and Steve Marsh; Parks &Rec-Carole Culbertson and Steve Casey; Water-Brent Boice and Jeff Thorn. Mr. Anderson defined the CIP as a plan that documents what will be done with public infrastructure over the next five years. It will be updated annually and the costs included in the first year will become the fiscal year capital budget. Those wanting to review the CIP and comment can go to the City's webpage where there is a link open until 5 pm on May 26. He then gave highlights of the CIP, listed the major funding sources, and detailed the new project in the plan. It will first go to City Council on May 12 for an overall discussion, then on May 28th to Planning Commission for public hearing, then to City Council on June 9th for adoption. He then opened it up for questions. Councilmember Binney asked about the reallignment and correction on Persels Road which will require new signals. Michael Park commented that discussions have happened with Jackson County and their Project Manager is in support of this type of improvement making the crossing for the Rock Island Trail easier. Councilmember Binney also asked about Ward Rd along Westview Elementary and was informed the sidewalk construction would be completed by 2023. 6. Roundtable Councilmember DeMoro inquired about the progress of the transfer station and an update of when that will resume. Dena Mezger, Director of Public Works, said that interviews with the top two companies are scheduled for May 20th. They will move ahead in person or via zoom to avoid delaying that decision any longer. The City needs to get that under contract before the RFPs expire. Councilmember Edson asked staff look to see if there is residual money in the 15 year road plan to help older neighborhoods or small projects in the CIP and present that to the PWC at some future time to discuss use of those funds. Dena Mezger, Director of Public Works, addressed the Committee saying that staff would be happy to do that. The first 5-10 years will be pretty intensive with expenses but that it can be explored. The last time around there was extra money left over after projects came to completion. Once the budget settles down that would be a good opportunity to look into that. It allows time to discuss policy since there is no master plan for residential streets. There are some opportunities through Ignite and the new comprehensive plan to talk about what that policy should be and how to address issues in old neighborhoods across town. Councilmember Binney added comment that the real issue is the need to have serious discussion of areas where there is redevelopment. What will be done to service those neighborhoods and reinvest in those properties. The City of Lee's Summit Page 3 Printed on 6/18/2020  Public Works Committee Action Letter - Final May 4, 2020 Redevelopment without infrastructure improvements is an issue that needs to be addressed. Discussion ensued between Coucilmembers Edson and Binney on how to address taking care of older neighborhoods. A. 2020-3444 Stormwater Study funding request Dena Mezger, Director of Public Works, updated the Committee about taking the proposition for funding the Stormwater Study to the March 9 Finance and Budget Committee (FBC). At the meeting on March 9, the committee was supportive of the study and in agreement with the recommendation of taking the money out of the General Fund reserve. The next step was to direct staff to bring an ordinance back; however; by the FBC meeting on April 13th financial conditions had dramatically changed. Budget and revenue numbers were in a state of flux, the potential for deficits was looming, and it was unknown what the revenues would do with the Stay-At-Home and shutdown. The FBC agreed it was best to hold off amending the budget and decided to park it at FBC and then bring it back at some future point to take appropriate action. All PW Committee members were in agreement that it was a prudent move by FBC to suspend that expenditure for now but that it is imperative to keep it on the front burner for a later time. 7. Adjournment For your convenience, City Council agendas, as well as videos of City Council and Council Committee meetings, may be viewed on the City’s Legislative Information Center website at "lsmo.legistar.com" The City of Lee's Summit Page 4 Printed on 6/18/2020