Public Works Committee

The City of Lee's Summit Action Letter - Final Public Works Committee Monday, February 14, 2022 5:00 PM City Council Chambers and Via Video Conference 220 SE Green Street Lee's Summit, MO 64063 Notice is hereby given that the Public Works Committee for the City of Lee’s Summit will meet in Regular Session on Monday, February 14, 2022, at 5:00 pm in person and via video conference as provided by Section 2-50 of the City of Lee’s Summit Code of Ordinances, adopted by the City Council on June 15, 2021, Ordinance No. 9172. Persons wishing to comment on any item of business on the agenda via video conference may do so by sending a request prior to 12:00 p.m. on Monday, February 14, 2022, to the City Clerk at clerk@cityofls.net to attend the meeting on the video conferencing platform. The City Clerk will provide instructions regarding how to attend by this method. The meeting may be viewed on the City website at www.WatchLS.net, and various cable providers (Spectrum channel 2, Google TV channel 143, AT&T U-Verse channel 99 and Comcast channel 7) for those whose cable providers carry the City of Lee’s Summit meetings. 1. Call to Order The February 14, 2022, Public Works Committee meeting was called to order by Chairman DeMoro, at 5:00 p.m. at City Hall, 220 SE Green St., in the City Council Chambers. Notice had been provided by posting the meeting notice with a tentative agenda, at least 24 hours in advance of the meeting, at both entrances to City Hall and online. 2. Roll Call Present: 4 - Chairperson Fred DeMoro Vice Chair Phyllis Edson Councilmember Bob Johnson Councilmember Hillary Shields 3. Approval of Agenda A motion was made by Vice Chair Edson, seconded by Councilmember Shields, to approve the agenda as posted. The motion carried by a unanimous 4-0 vote. 4. Public Comments None The City of Lee's Summit Page 1 Printed on 3/31/2022  Public Works Committee Action Letter - Final February 14, 2022 5. Business A. 2022-4700 Approval of the January 10, 2022, Public Works Committee Action Letter. A motion was made by Vice Chair Edson, seconded by Councilmember Shields, to approve the Public Works Committee Action Letter dated January 10, 2022. The motion carried by a unanimous 4-0 vote. B. 2022-4693 Introduction of Traffic Engineering and Operations Staff Michael Park, Director of Public Works, introduced the new City Traffic Engineer, Susan Barry, and gave a summary of the responsibilities of the Traffic Engineering and Operations Group. Ms. Barry then introduced each individual traffic engineer and operations field technician and their individual responsibilities. C. BILL NO. An Ordinance awarding the bid for Project No. 43331883-C for the Water Tower 22-28 Re-Coatings: Scherer and Woods Chapel Project to Worldwide Industries Corp. in the amount of $888,382.00 and authorizing the City Manager to execute an agreement for the same. (PWC 2-14-22) A motion was made by Councilmember Shields, seconded by Vice Chair Edson, that this Ordinance be recommended for approval to the City Council. The motion carried by a unanimous 4-0 vote. D. BILL NO. An Ordinance approving the award of RFP No. 2022-038, for the purchase of 22-29 commercial driver's license training services on an as needed basis, to Diversified Logistics Training Solutions (DLTS), for a one-year term with up to four, one-year renewals, and authorizing the City Manager to execute the same for the City. (PWC 2-14-22) A motion was made by Councilmember Johnson, seconded by Vice Chair Edson, that this Ordinance be recommended for approval to the City Council. The motion carried by a unanimous 4-0 vote. E. BILL NO. An Ordinance approving an Intergovernmental Agreement between the City of 22-30 Lee’s Summit, Missouri, and the Federal Aviation Administration for the release and sale of Airport property at the Lee’s Summit Municipal Airport and authorizing the Mayor to execute the same. (PWC 2-14-22) A motion was made by Vice Chair Edson, seconded by Councilmember Shields, that this Ordinance be recommended for approval to the City Council. The motion carried by a unanimous 4-0 vote. F. BILL NO. An Ordinance approving a Missouri Highways and Transportation Commission 22-31 Amendment to State Block Grant Agreement, Amendment #3 for Project No. 16-109A-1 by and between the City of Lee's Summit, Missouri, and the Missouri Highways and Transportation Commission, for extending the grant expiration date to September 1, 2022, for assisting with relocation and extension of taxiway A at the Lee's Summit Municipal airport and authorizing the Mayor to execute the same. (PWC 2-14-22) A motion was made by Councilmember Shields, seconded by Vice Chair Edson, that this The City of Lee's Summit Page 2 Printed on 3/31/2022  Public Works Committee Action Letter - Final February 14, 2022 Ordinance be recommended for approval to the City Council. The motion carried by a unanimous 4-0 vote. G. BILL NO. An Ordinance approving a Missouri Highways and Transportation Commission 22-32 Third Supplemental Agreement to Airport Aid Agreement for Project No. AIR 166-109A by and between the City of Lee's Summit, Missouri, and the Missouri Highways and Transportation Commission, extending the grant expiration date to September 1, 2022, for assisting with relocation and extension of taxiway A at the Lee's Summit Municipal Airport and authorizing the Mayor to execute the same. (PWC 2-14-22) A motion was made by Vice Chair Edson, seconded by Councilmember Shields, that this Ordinance be recommended for approval to the City Council. The motion carried by a unanimous 4-0 vote. H. BILL NO. An Ordinance approving Change Order No. 1 to the agreement with Radmacher 22-33 Brothers Excavating Company, Inc. for Project No. 543-32272C, Stormwater Projects: SW 34th Street and SW Pinnell Drive, an increase of $65,822.23 for a revised agreement amount of $501,036.26, and authorizing the City Manager to execute the same. (PWC 2-14-22) A motion was made by Councilmember Johnson, seconded by Councilmember Shields, that this Ordinance be recommended for approval to the City Council. The motion carried by a unanimous 4-0 vote. I. BILL NO. An Ordinance approving Change Order No. 4 to the agreement with Radmacher 22-34 Brothers Excavating Company, Inc. for Project No. 422-C, 3rd Street Improvements from Pryor Road to Murray Road, an increase of $344,354.66 for a revised agreement amount of $5,831,449.56, and authorizing the City Manager to execute the same. (PWC 2-14-22) A motion was made by Councilmember Shields, seconded by Vice Chair Edson, that this Ordinance be recommended for approval to the City Council. The motion carried by a unanimous 4-0 vote. J. BILL NO. An Ordinance approving Change Order No. 2 to the agreement with 22-35 Wiedenmann, Inc. for the Water Main Replacement FY21 Project, Project No. 438-1, for an increase of $304,356.32 for a revised agreement amount of $3,854,797.63, and authorizing the City Manager to execute the same. (PWC 2-14-22) A motion was made by Vice Chair Edson, seconded by Councilmember Johnson, that this Ordinance be recommended for approval to the City Council. The motion carried by a unanimous 4-0 vote. K. 2022-4702 Sidewalk Gap Program Update: Proposed FY22 Construction Locations George Binger, Deputy Director of Public Works/City Engineer, gave an update on the FY22 construction locations in the Sidewalk Gap Program. The identified 250 miles were evaluated using a rating process with scoring criteria given to each area of concern. Some locations will be addressed through CIP projects, for example NW Ward Road by Westview Elementary which will be The City of Lee's Summit Page 3 Printed on 3/31/2022  Public Works Committee Action Letter - Final February 14, 2022 incorporated into a project and will not show up in the program. He presented details about the prioritization, identified gaps, as well as maps of prioritized locations. The program starts this year continuing over the next five years. The preliminary proposal is based on previous guidance from the Committee and will be rolled into the CIP to work on the bid package. The preference is to start small to get a feel for what contractors can do in a certain amount of time. Staff will then have an idea of the scope and scale of the project. In the fall, an after action review can be done to get lessons learned and then a program can be put together for the next year. Councilmember Johnson asked how many miles of the 250 total does this plan address. Mr. Binger said it is 15-20 miles of the 250. Councilmember Shields asked about areas that were grandfathered in that do not meet current standards as well as if this program affects ongoing sidewalk maintenance. Mr. Binger stated that the areas with unimproved roads were not considered and that this program will not affect the operating budget. Councilmember DeMoro mentioned an area not listed in the area of NE Noleen from Langsford to Columbus. The area has no sidewalks and he hopes that will be considered in the future. The Committee gave staff approval to put together a bid to get the program started. 6. Roundtable Councilmember Edson asked staff for a brief update on the Stormwater Utility Study. Michael Park, Director of Public Works, stated the study has commenced, it is under contract, and they are working on data collection at this point. They are gathering a list of stakeholders that will be impacted by a stormwater utility and reaching out to begin public meetings. George Binger, Deputy Director of Public Works, said it is currently in the data collection phase getting mapping, financial data, etc. It is an 18 month process with a proposed schedule of four public meetings and then four meetings back with City Council. Councilmember DeMoro brought up a past presentation concerning the renaming of the Lee's Summit Airport. Both Michael Park and Michael Anderson, Deputy Director of Public works, agreed the topic is on point with more traffic being diverted to the airport during the AFC Championship game recently. Discussion transpired over the timing and having the infrastructure in place. Since it is utilized as a national traffic airport system the name should reflect that. As the City works with consultant Crawford Murphy and Tilley on the marketing plan, in time the name can help to designate it as a true business airport. The City of Lee's Summit Page 4 Printed on 3/31/2022  Public Works Committee Action Letter - Final February 14, 2022 7. Adjournment The February 14, 2022, Public Works Committee meeting was adjourned by Chairman DeMoro at 6:35 p.m. at City Hall, 220 SE Green St., City Council Chambers. For your convenience, City Council agendas, as well as videos of City Council and Council Committee meetings, may be viewed on the City’s Legislative Information Center website at "lsmo.legistar.com" The City of Lee's Summit Page 5 Printed on 3/31/2022