City Council

RECORD OF PROCEEDINGS; MINUTES OF THE VILLAGE OF LEWISBURG, OHIO, REGULAR COUNCIL MEETING AT 7:00 P.M., OCTOBER 17, 2024, AT THE LEWISBURG COMMUNITY CENTER. The regular meeting of the Village of Lewisburg, Ohio Council was called to order at 7:00 P.M. by Mayor Dennis Roberts. ROLL CALL: Eliza Wagoner, Clerk of Council. PRESENT: Mayor Dennis Roberts, Council Members Marla Colville-Brown, Barb Foster, Mary Nelson, Lori Pheanis, Jackie Sewert, and Ted Thies. Also present were Municipal Manager Jeff Sewert, Fire & EMS Chief B.J. Sewert, Assistant Police Chief Gary Parker, Law Director Steve Hobbs, and Grant Administrator Susan Laux. Motion to approve the minutes of the October 3, 2024, regular Village Council Meeting. First by Barb Foster. Second by Lori Pheanis. Roll Call Vote: 7 Yes 0 No. Motion approved. Motion to approve the check disbursement report. First by Mary Nelson. Second by Ted Thies. Roll Call Vote: 7 Yes 0 No. Motion approved. Motion to approve the purchase order report. First by Lori Pheanis. Second by Barb Foster. Roll Call Vote: 7 Yes 0 No. Motion approved. CITIZENS: Steve Hawley made a formal apology for his behavior at a recent Park Board Meeting, then asked what the duties of the Park Board are. Law Director Hobbs read the Lewisburg Ordinance/Charter sections regarding the Park Board. Steve Hawley then stated he was giving his formal resignation from the Park Board. MAYOR: None. LEGAL: 1ST READING (Read by Mary Nelson): RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR. Motion to waive the three-reading rule. First by Lori Pheanis. Second by Ted Thies. Roll Call Vote: 7 Yes 0 No. Motion approved. Motion to adopt Resolution No. 2024-15: RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR. First by Lori Pheanis. Second by Ted Thies. Roll Call Vote: 7 Yes 0 No. Motion approved. 1ST READING (Read by Mary Nelson): A RESOLUTION AUTHORIZING A TENTATIVE AWARD OF THE CONSTRUCTION CONTRACT TO BE FUNDED THROUGH A WATER 1 POLLUTION CONTROL LOAN FUND (WPCLF) AGREEMENT FOR CONSTRUCTION OF IMPROVEMENTS TO THE SOUTH WASTEWATER TREATMENT FACILITY. Grant Administrator Laux explained the bids, loan process, and steps moving forward. Motion to waive the three-reading rule. First by Ted Thies. Second by Mary Nelson. Roll Call Vote: 7 Yes 0 No. Motion approved. Motion to adopt Resolution No. 2024-16: A RESOLUTION AUTHORIZING A TENTATIVE AWARD OF THE CONSTRUCTION CONTRACT TO BE FUNDED THROUGH A WATER POLLUTION CONTROL LOAN FUND (WPCLF) AGREEMENT FOR CONSTRUCTION OF IMPROVEMENTS TO THE SOUTH WASTEWATER TREATMENT FACILITY. First by Ted Thies. Second by Barb Foster. Roll Call Vote: 7 Yes 0 No. Motion approved. MUNICIPAL MANAGER: Motion to accept Steve Hawley’s resignation from the Park Board. First by Jackie Sewert. Second by Lori Pheanis. Roll Call Vote: 7 Yes 0 No. Motion approved. Council members all received a copy of Tina Shively-Hawley’s letter of resignation from the Park Board. Motion to accept Tina Shively-Hawley’s resignation from the Park Board. First by Jackie Sewert. Second by Lori Pheanis. Roll Call Vote: 7 Yes 0 No. Motion approved. Council members all received a copy of Dick Gearhart’s letter of resignation from the Zoning Board of Appeals. Motion to accept Dick Gearhart’s resignation from the Zoning Board of Appeals. First by Lori Pheanis. Second by Mary Nelson. Roll Call Vote: 7 Yes 0 No. Motion approved. After a recommendation from Chief Sewert and Manager Sewert, Motion to hire Layne Ratcliff for volunteer/part-time for Fire & EMS. First by Barb Foster. Second by Marla Colville-Brown. Roll Call Vote: 7 Yes 0 No. Motion approved. After a recommendation from Chief Sewert and Manager Sewert, Motion to hire Jacob Browdy for volunteer/part-time for Fire & EMS. First by Ted Thies. Second by Mary Nelson. Roll Call Vote: 7 Yes 0 No. Motion approved. Manager Sewert shared updates on brush/leaf collection, hydrant flushing, light repairs around town, the SRO position, YSI event, lead service project, and new well at the south facility. Motion to approve entering into a contract with Morton Salt at a rate of $87.09/ton for salt. First by Marla Colville-Brown. Second by Ted Thies. Roll Call Vote: 7 Yes 0 No. Motion approved. Mary Nelson shared what was discussion at the Planning Commission Meeting earlier regarding conditionally permitted uses in a Neighborhood Business District. 1ST READING (Read by Mary Nelson): ORDINANCE AMENDING AND RESTATING SECTION 1149.02 OF THE CODIFIED ORDINANCES OF THE VILLAGE OF LEWISBURG. 2 Motion to waive the three-reading rule. First by Mary Nelson. Second by Lori Pheanis. Marla Colville-Brown stated she would like to have all three readings. Roll Call Vote: 6 Yes 1 No (Marla Colville-Brown). Motion approved. Motion to adopt Ordinance No. 2024-15: ORDINANCE AMENDING AND RESTATING SECTION 1149.02 OF THE CODIFIED ORDINANCES OF THE VILLAGE OF LEWISBURG. First by Ted Thies. Second by Lori Pheanis. Roll Call Vote: 7 Yes 0 No. Motion approved. Motion to schedule a Ways and Means Committee Meeting on Tuesday, October 29, 2024, at 4:00 P.M., at the Village Offices. First by Lori Pheanis. Second by Marla Colville-Brown. Roll Call Vote: 7 Yes 0 No. Motion approved. SAFETY: Chief Sewert shared about the funds the Fire/EMS Departments have received the last couple years from the contracts with Harrison Township. He also shared that they are in the process of putting together a 36-hour class and about the high school intern. POLICE: Assistant Chief Parker shared that things are going smoothly. LIBRARY: Barb Foster shared about recent and upcoming events at the Library. PARK: Ted Thies provided an update on the status of the basketball/pickleball court and that the Park Board needs three new members. OLD BUSINESS: None. NEW BUSINESS: None. MISC. BUSINESS: None. Motion to adjourn. First by Lori Pheanis. Second by Ted Thies. Roll Call Vote: 7 Yes 0 No. Motion approved. Meeting was adjourned at 8:19 P.M. DATE MAYOR _________________________________________ CLERK OF COUNCIL __________________________________________________________ 3