City Council Workshop or Special Called Meeting

1 2 3 4  CITY COUNCIL WORKSHOP CITY COUNCIL WORKSHOP WEDNESDAY - MARCH 9, 2022 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 6.a Presentation and discussion about the vision for the Stubblefield Building and challenges to work through. (Presented by Katie Amsler) 5  Williamson County Emergency Services District No. 4 Liberty Hill Fire Department www.libertyhillfire.org Attn: Katie Ansler Ref: Stubblefield Visitors Center 1000 Loop 332 Liberty Hill, TX 78642 Katie, After performing a courtesy review of the Stubblefield Visitors Center the following changes will need to be made in order to rent this property out as an event center. Currently the visitors center is designated as a type B occupancy, changing to a event center will change the occupancy to a type A occupancy. If the city chooses to purse this, the building will have to be brought up to meet current fire code. The following items will need to be addressed; 1. Installation of a commercial monitored fire alarm. 2. Elevator will need to be inspected and in compliance with state standards. 3. Exit lights will need to be of the combo emergency lighting/exit lighting type. 4. Main entry door will need to be changed from a inward swinging to a outward swinging door. 5. Entry way to conference room must comply with ADA standards. If you have any questions feel free to reach out to me. Thank you, Michael Dickens, FEMT, IAAI-FIT Fire Marshal mdickens@libertyhillfire.org 301 Loop 332 Liberty Hill, Texas 78642 Office (512) 515-5165 - Fax (512) 778-6418 6  GOALS Serve as Visitors Center Serve as hub for new business information Serve as office space for Communications, Chamber & EDC Serve as gathering space for community Generate revenue to fund Visitors Center materials CHALLENGES Lack of privacy Conference room very noisy Sensitive information Distractions from visitors No room for staff growth Historical landmark Fire Provisions 7 8 9 10 11 12 13  CITY COUNCIL WORKSHOP CITY COUNCIL WORKSHOP WEDNESDAY - MARCH 9, 2022 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 6.d Presentation and discussion about the rental guidelines for the Stubblefield Building. (Presented by Katie Amsler) 14  STUBBLEFIELD BUILDING USE AGREEMENT THIS AGREEMENT is made and entered into on this date by and between the Meeting Room User and the City of Liberty Hill. NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties hereto agree as follows: 1. Schedule and Payment. User may lease and use the Stubblefield Building at the location and on the date, time, and at the applicable fees as stated in the Schedule 2. Use of Premises. User shall inspect the premises and facilities and accept the premises and facilities in their present condition and shall not alter or change the facilities without written approval of the City of Liberty Hill. User will not put any holes into or use any substance that would leave residue on doors, windows, walls, furniture or fixtures or equipment in and about the premises. User shall bring in and remove all equipment used in connection with the function or event for which the meeting room is leased in such a manner as not to interfere with the normal operation of Stubblefield, and will remove all such equipment promptly, or pay usage or storage fees as may be determined appropriate by the City of Liberty Hill. Upon the termination of the use, the premises shall be returned in the same condition as received by the User. Stubblefield is available only during published days and hours; and, the User, including all members and invitees of User, must vacate the building at approved time. Setting up and cleaning up must be completed within rental hours. 3. Right to Cancel. Termination of Agreement. The City may at any time, up to and including the time of the scheduled use, cancel without penalty or obligation any reservation for the use of a meeting room if the space is needed for City purposes, if the User has at any time violated Stubblefield policies respecting the use of its building, or if the full amount of any fees due hereunder have not been paid. The City may also cancel without penalty any reservation on account of any act of God or for any conditions beyond the reasonable control of the City such as damage to all or any part of the Stubblefield premises, any malfunction or suspension of services or utilities, severe weather conditions, a catastrophic event, closing of the building for public use, or for any reason related to the usability or safety of the building. In the event the City cancels a reservation or use of Stubblefield premises under this paragraph, any prepaid fees will be refunded to the User. If User cancels a reservation, the User shall be liable for any out-of-pocket costs incurred by the City specifically in preparation for the City fulfilling this agreement to make meeting room space and Stubblefield premises available for use by User. The City will refund any prepaid fees if notice of cancellation is received at least 48 hours before the time scheduled for use. 4. Indemnity and Damages. All Users and persons attending User sponsored events using Stubblefield facilities take the premises "as is" and assume all risks of loss, damage, or injury, including death or property damage, resulting from the use by User of the City facilities services under this agreement. Stubblefield "facilities" and "premises" includes not only meeting rooms but the entire building, parking lot and grounds. The City assumes no liability whatsoever for any property placed by the User or any person attending a User sponsored event in or about Stubblefield buildings or properties. User 15 agrees that all persons on Stubblefield premises because of User's event (participants, members, invitees, etc.) are under the direct and complete control of the User. As such, the User is liable for all damages resulting from a participant's use of Stubblefield’s facilities and services. User shall reimburse the City for all damages to its facilities or equipment resulting from the use of the same. No alcohol can be provided for a fee (“cash bar”) unless full licensing is obtained through TABC. The user’s insurance policy must provide coverage for Host Liquor Liability. THE USER SHALL INDEMNIFY, HOLD HARMLESS AND DEFEND THE CITY, LIBERTY HILL CHAMBER OF COMMERCE, ITS MAYOR, CITY COUNCIL MEMBERS, AND EMPLOYEES FROM AND AGAINST ANY AND ALL LIABILITY OR FINANCIAL LOSS, COSTS OR EXPENSES (INCLUDING REASONABLE ATTORNEY'S FEES AND LEGAL COSTS) RESULTING FROM ANY SUIT, CLAIM, LOSS OR ACTION BROUGHT AGAINST THE LIBRARY, ITS BOARD OF TRUSTEES, OFFICERS, AND/OR EMPLOYEES WHICH ARISES OR RESULTS DIRECTLY OR INDIRECTLY FROM THE USE OF THE LIBRARY'S FACILITIES OR SERVICES UNDER THIS AGREEMENT BY THE USER OR ITS SPONSORS, SPECTATORS, PARTICIPANTS, MEMBERS, OFFICERS, DIRECTORS OR AGENTS. Notwithstanding the foregoing, if the User is a governmental entity or a public employee acting within the scope of his or her employment, then the provisions of this Section 4 will not apply so as to increase in any way the combined aggregate liability of the User as limited under I.C. 34-13-3-4. 5. Use of Stubblefield Building. The use of any Library meeting room is subject to the terms and conditions of this "Meeting Room Agreement." The use of any Library meeting room is also subject to all governmental laws, ordinances, regulations as well as the “Library Meeting and Study Room Policy" and all Library rules. Library rules applicable to Library buildings and meeting rooms include but are not limited to the following: a) No controlled substance is permitted on or about any Stubblefield; b) Smoking and tobacco products are only permitted outdoors; c) No solicitation or gambling on City property; d) Fireworks, explosives, highly flammable candles and aerosol sprays are prohibited; e) Attendees cannot exceed stated room capacity; f) Users who misrepresent an event or affiliation to avoid compliance with these policies or with the general policies of the City may have reservation privileges suspended and may incur additional fees or charges; g) Stubblefield premises must be vacated by rental end time. User will use best efforts to obtain compliance by all persons involved with or attending any meeting under this Agreement. City reserves the right to enter any facility or meeting room on City business at any time when deemed reasonably necessary by the City. Organizations claiming nonprofit status may be asked to provide a copy of their IRS Form 501(c)(3), Articles of Incorporation, or a Tax-Exempt Certificate. For-profit and business users will provide the City with a Certificate of Liability Insurance in 16 the amount of $1,00,000. The Certificate of Insurance must list City of Liberty Hill as Certificate Holder and as an additional insured. The policy must include coverage for rented property at $100,000 minimum. Depending on the nature of the event, the Certificate of Liability requirement may be waived at the discretion of the location manager. 6. Affirmative Action Policy. It is the policy of the City to be in full compliance with all Federal, state, and local non-discrimination and equal opportunity laws, orders and regulations relating to race, sex, creed, religion, color, culture or ethnicity, sexual orientation, individual lifestyle, political affiliation, physical limitation, age, national origin, or status as a disabled veterans or veterans of the Vietnam era. 7. Compliance with Americans with Disabilities Act. The User agrees to comply with all applicable requirements of the ADA in assuring the availability of auxiliary aids and services required by any employees and attendees of any event. The User shall be solely responsible for the cost of any such auxiliary aids and services. The User agrees to indemnify, hold harmless, and defend the City of Liberty Hill, its City Council & Mayor, officers and employees from and against any claims resulting from the User's failure to comply with ADA standards for access to its programs and services. 8. Financial Considerations. User shall pay all fees in advance by credit/debit card when a Meeting Room Request is submitted; or by cash/check within forty-eight (48) hours of requesting the reservation. If any required fee or sum is not paid promptly when due or in the event the User shall violate any of the terms of the Meeting Room Agreement, User shall be required to vacate the premises and the City shall retain all sums received prior to such termination. Early termination of this agreement shall not relieve User of any liability for acts prior to User vacating the premises or as a consequence of User occupying or arranging for occupying the premises. 9. Kitchen Use. These rules apply: a) The group must bring its own food and beverages, all dishes and cutlery. b) The group itself must also supply disposable items such as napkins and paper cups or plates. c) The refrigerator, dishwasher, microwave oven and other appliances may be used during rental hours. d) The group may use the sink to clean utensils, dishes and table service, but they must provide their own dishcloths, towels and detergent. e) The kitchen and meeting room must be left clean and in order. f) Trash and garbage must be disposed of in the dumpster behind Stubblefield, and trash can liners must be replaced. 10. Youth and Children. Children may use Stubblefield only if they are properly supervised by an adult. Children without adult supervision may be denied. The Stubblefield Agreement must be signed by an adult (someone age 18 or older) who undertakes the responsibility as “User” under the Agreement. 12. Assignment. User may not assign or in any way transfer its rights under this agreement. Nothing in this agreement shall imply any sponsorship, partnership, joint venture, or other association between the City and the User. The User shall have sole responsibility for the content and the conduct of its activities on Stubblefield property. The Stubblefield's name shall not be used to suggest co-sponsorship or endorsement of any activity without prior written 17 approval of the City. 13. Additions and Deletions to Agreement. Extra charges may be assessed for services, whether requested by User or deemed reasonably necessary by the City, outside the scope of the initial agreement. These charges must be approved by both parties prior to incurring the additional charges. Any modifications of this Agreement must be in writing signed and dated by both parties and if modifications are made on the face of this Agreement such modification must be initialed and dated by both parties. 18  Stubblefield Full-Building Rental Saturdays, 9am – 10pm Sundays, 9am - 10pm TYPES OF EVENTS • Art viewings • Gallery openings • Seminars & lectures • Fundraising events • Classes & workshops • Organizations & club meetings • Business meetings & functions • Graduation parties • Engagement parties • Retirement parties • Baby showers PROVIDED WITH RENTAL • Use of entire building, including upstairs, downstairs, kitchen, bathrooms, grounds, and parking • Wifi RATES Saturday - Sunday Full Day - 8 hrs $600 Half Day - 4 hrs $350 • SECURITY DEPOSIT – A $200 refundable security deposit is required for weekend rentals. • CLEANING FEE - A $125 cleaning fee is required for weekend rentals. • SECURITY GUARDS - Security Guards must be booked for any weekend rentals. Typical rate is $45/hour. • INSURANCE – An event insurance policy in the amount of $1,000,00,000 must be provided and list “City of Liberty Hill” and “Liberty Hill Chamber of Commerce” as Additional Insured. 19  Stubblefield Conference Room Rental Tuesdays, 9am – 4pm Thursdays, 6pm - 9pm What is provided in rental: • Conference Room that seats 10 people • Wifi • Projector & Small Screen • Access to kitchen and bathrooms RATES Nonprofits Hourly $30 Others Hourly $45 Nonprofits must be a valid 501(c)3 organization. 20  CITY COUNCIL WORKSHOP CITY COUNCIL WORKSHOP WEDNESDAY - MARCH 9, 2022 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM 6.e Discuss and consider approval for CDBG Sidewalks Phase II Task Order No. SB 022-069. (presented by Curtis Steger) 21  Project Name: City of Liberty Hill – CDBG Sidewalks Phase III Engineering Firm Name: Steger Bizzell Task Order No. SB 022-069 Date: 2/18/2022 City of Liberty Hill, Texas P.O. Box 1920 Liberty Hill, Texas 78642 General Description of Services or Project: The City of Liberty Hill ("City" or "Owner") intends to design and construct pedestrian facilities in the downtown area. Steger Bizzell (“Engineer”) will perform surveying and engineering to prepare plans and specifications and will provide construction management services for this project. The project includes approximately 5,880 linear feet of sidewalk, ramps, driveways, crosswalks, and other miscellaneous items. The project limits are shown as Phase 3 the attached Exhibit “A”. The goal of this project is to construct TAS-compliant sidewalks. City Provided Information or Work: The City shall provide the following services or perform the following work: • City shall provide timely review comments to plans and documents submitted by Engineer. • City Attorney, or other designed individual or firm, shall perform the required legal drafting to prepare easement documents, as necessary. • City shall coordinate any public input and/or project notifications. Any documents or information related to the Work/Services provided by the City to the Engineer, including, without limitation, engineering studies, maps, reports, filed data, notes, plans, diagrams, sketches, or maps (the “Information”) is and shall remain the property of the City, and Engineer shall have no ownership or other interest in same. The Engineer shall deliver to the City, if requested, a written itemized receipt for the Information, and shall be responsible for its safe keeping and shall return it to the City, upon request, in as good condition as when received, normal wear and tear excepted. Scope of Services: Engineer shall provide the following services or perform the following work: Design Phase Services 1) Request utility locates (811 call) prior to survey. 2) Field surveying to locate relevant topographic data. 3) Post-survey drafting to establish CADD model of existing conditions. 4) Perform preliminary site visit to identify design constraints. 5) Prepare preliminary engineering sketches to be reviewed by City prior to continuing with detailed design. Master Services Agreement – Task Order 022-69 Page 1 22  6) Prepare final engineering plans for construction of approximately 5,880 linear feet of sidewalk and ramps. Plans will include cover sheet, general notes, estimated quantities, sidewalk plan view layouts, erosion control, and standard details. 7) Coordinate with TxDOT area office to inform them of the project and provide draft plans as requested. No permitting process is anticipated. 8) Prepare quantity take-offs and prepare opinion of probable construction cost. 9) Prepare project manual and technical specifications in accordance with CDBG regulations and requirements. 10) Prepare and submit TDLR project registration. Bidding Phase Services 1) Assist with bid advertisement and management 2) Hold a pre-bid meeting, bid opening, and prepare a bid tabulation 3) Research bidders and make a recommendation for award of the project 4) Attend city council meetings to answer any questions regarding the award of the project Construction Phase Services 1) Assist with bid advertisement and management 2) Hold a pre-bid meeting, bid opening, and prepare a bid tabulation 3) Research bidders and make a recommendation for award of the project 4) Attend city council meetings to answer any questions regarding the award of the project Exclusions 1) Property boundary survey 2) Roadway adjustment or modification design 3) ROW Acquisition 4) Preparation of field notes, legal descriptions, or right-of-way maps 5) Construction inspection of materials testing 6) Utility coordination 7) Right-of-entry authorization (no private property access is anticipated) 8) Coordination of materials testing services (typically provided by Contractor) 9) Geotechnical investigation 10) Floodplain study or FEMA coordination (LOMR, CLOMR, etc) 11) TxDOT permitting 12) Environmental research, documentation, or permitting 13) Preparation of easement legal documents (if necessary, this will be performed by the City Attorney) Master Services Agreement – Task Order 022-69 Page 2 23 Proposed Project Team: Project Manager and Design Engineer: Curtis R. Steger, P.E. Design Engineer: Mike O’Neal P.E.. Review Engineer: Perry C. Steger, P.E. Registered Professional Land Surveyor: Patrick J. Stevens, R.P.L.S. City’s Designated Representative: _______________________________________ Work Schedule: The schedule for the Services to be performed by the Professional is attached as Exhibit "B". Total time is Eight (8) calendar months for completion of this Task Order (design, bidding, and construction phase) from date of Approval. Statement Regarding Non-Collusion; Prohibited Financial Interests; Prohibited Political Influences: (Per Article 36 in the Master Service Agreement): Professional hereby represents and warrants to City that Professional shall not perform any work or services for a third party that is potentially or actually related to, connected to, a part of, or integral to the work or services that it has performed is or is performing for the City under this Task Order. Professional shall have the affirmative duty to bring all such conflicts or potential conflicts to the attention of the City, and Professional agrees that the City shall be the sole judge as to whether a conflict or potential conflict of interest with work for private parties or Developer work exists. If in the judgment of the City such a conflict or potential conflict between City work and Developer work exists, then Professional agrees to terminate all work under the affected Task Order(s) immediately and that it shall not be eligible for payment for such services. Compensation: (Pick one) Time and Expenses with Amount Not to Exceed: - Engineering Services to be provided at rates shown on Exhibit A in an amount not to exceed $__ DOLLARS and __ CENTS plus actual cost of reimbursables including, but not limited to: postage, delivery charges, third party contractors/consultants. The City will be billed monthly for work completed through date of billing. Lump Sum: Services to be provided for an amount of $ 52,068, Fifty-two thousand and sixty-eight DOLLARS and Zero CENTS plus actual cost of reimbursables including, but not limited to: postage, delivery charges, third party contractors/consultants. The City will be billed (monthly, on a percentage of completion basis, other). Master Services Agreement – Task Order 022-69 Page 3 24 APPROVED: CITY OF LIBERTY HILL PROFESSIONAL Firm Name: Steger Bizzell By: By: Name: Liz Branigan Name: Curtis R. Steger Title: Mayor Title: President Address: P.O. Box 1920 Address: 1978 S. Austin Ave. Liberty Hill, TX 78642 Georgetown, TX 78626 Phone: 512-778-5449 Phone: (512) 930-9412 Fax: 512-778-5418 Fax: (512) 930-9416 E-Mail: E-Mail: curtis.steger@stegerbizzell.com Date: Date: 2/18/2022 S:\PROPOSALS\City of Liberty Hill\Task Orders\Task Order 022-69 - LH CDBG Sidewalks - Phase 3\Task Order 022-69.docx Master Services Agreement – Task Order 022-69 Page 4 25  2 CR 14 BRO LO ED H PO SPE BBY NCO CR 2 HO PO NY R D 00 HO BLV T SE SE ETA RIA OR R SEC STA LLI ON WA Y I LN I ST KR EP DE KE LN LA EST 214 LC R CI R H IL CR O LO W P SH 332 DR S N YD 29 ER ST S AD T RL ET IU M NN W CIR EBO LYNN LN BL U TH MATT B ARRINGTON D PAN LN HE H PAT ST CAR L SH ER IPP D RU R TS T SS T R RE S ELL PU FOR FO RS ER RD S 9 T S 186 RR EL N L YRT EM ST AN KM HIC T AY LN E RS RTL LN AVE LO Y ST LL SON M HI MI W E H CAR NG RC DR A ON HU LL TH GR C BE RT STBA ST RO DR ST U N TH M OR N SW E AY BBL STU L FIE DL N Proposed Sidewalks Phase 1 Phase 2 CR 279 Phase 3 I Service Area City Limits 0 500 1,000 2,000 Feet PROJECT LOCATION MAP Proposed CDBG Sidewalk Improvements Project March 14, 2018 City of Liberty Hill, Texas 26 Exhibit A  Exhibit "B" - Project Schedule City of Liberty Hill CDBG Sidewalks Phase III Activity Start – End Date Award of funds and contract with Williamson County December 2021 Environmental Assessment December 2021-March 2022 Project design and plan/specs preparation March 2022-May 2022 Bid/award of construction contract May 2022-July 2022 Construction July 2022-October 2022 27  Printed: 1/31/2022 Prepared by Attachment "C" Task Order 69 Liberty Hill CDBG Sidewalks Phase III Estimated Fee Schedule Surveyor In Engineer Engineer Registered 2-Man Subs, Misc. Total Training Clerical (PE) in Training Surveyor Survey Fees, etc. Estimate Task and Description (SIT) Hourly Rate: 174 144 149 173 113 78 Design Phase Services 1. Request utility locates 4 $ 576.00 2. Field Survey (Topo, No Bndy.) 8 32 $ 6,728.00 3. Survey Drafting 16 24 $ 5,096.00 4. Preliminary site visits to document constraints 4 $ 576.00 5. Prepare draft preliminary engineering drawings 4 16 $ 3,000.00 6. Prepare final engineering drawings 8 96 $ 15,216.00 7. Quantity take-offs and opinion of probable cost 8 16 $ 3,696.00 8. Prepare contract documents and technical specs 8 16 $ 3,696.00 9. Prepare & submit TDLR project registration 2 $ 1,000.00 $ 1,288.00 Subtotal Hours: 28 154 24 32 24 0 262.00 Subtotal Fees: $4,872 $22,176 $3,576 $5,536 $2,712 $0 $1,000 $39,872 Bidding Phase Services 1. Bid advertisement and management 2 8 4 $ 1,812.00 2. Pre-bid meeting, bid opening, and bid tabulation 4 8 4 $ 2,160.00 3. Bidder research and award recommendation 2 6 $ 1,212.00 4. Attend Council 4 4 $ 1,272.00 Subtotal Hours: 12 26 0 0 0 8 46.00 Subtotal Fees: $2,088 $3,744 $0 $0 $0 $624 $0 $6,456 Construction Phase Admin. Services 1. Pre-construction conference 2 2 $ 636.00 2. Review pay requests, RFIs, & submittals 2 2 $ 636.00 3. Prepare change orders, as necessary 2 4 $ 924.00 4. Site visits 4 4 $ 1,272.00 5. Perform TDLR post-construction inspection $ 1,000.00 $ 1,000.00 6. Conduct final walk-through 2 2 $ 636.00 7. Review record drawings 2 2 $ 636.00 Subtotal Hours: 14 16 0 0 0 0 30.00 Subtotal Fees: $2,436 $2,304 $0 $0 $0 $0 $1,000 $5,740 TOTAL HOURS: 54 196 24 32 24 8 338 TOTAL FEES: $9,396 $28,224 $3,576 $5,536 $2,712 $624 $2,000 $52,068 Total Lump Sum Compensation: $52,068 Page 1 of 1 28 29 30 31 32 33 34 35 36 37  CITY COUNCIL WORKSHOP CITY COUNCIL WORKSHOP WEDNESDAY - MARCH 9, 2022 2801 Ranch Road 1869 - Liberty Hill AGENDA ITEM6.f Presentation and adoption of water production plan, including ordering of projects, cost estimates and project priorities. (presented by Curtis Steger) 38 City of Liberty Hill Long-Range Water Production Planning Prepared by Steger Bizzell March 2, 2022 39  Agenda • Brief History of Liberty Hill Water System • Historical and Projected Growth • Current Supply • Potential Future Water Sources • Trinity Aquifer Wells • Third-Party Wholesale Contracts • Edwards Aquifer Wells and Transmission Main • Lake Travis Water via Leander Contract • Lake Travis Water via New Water Plant and Transmission Main • Regional Surface Plant and Transmission Main • Direct Potable Reuse Water Plant in Liberty Hill • Summary of Options and Recommendations 40 2 3/3/2022 Long-Range Water Production Planning Session  Brief History of Liberty Hill Water System 2011: Liberty Hill WSC merges into City of Liberty Hill - 562 meters, 5 water wells, 70 gpm from CTSUD 2012: City completes Trinity Aquifer Wells #6 and #7 2013: City contracts with Leander for 930 gpm peak (600 acre-feet per year avg) 2016: City completes $2.2MM Bagdad Road Transmission Main to Leander 2016 – 2021: Wells 1-3 removed from service 2022: Water System Status: - 1,466 meters - 1,134 gpm production capacity (1,890 meters) - 424 meters of unused capacity 41 3 3/3/2022 Long-Range Water Production Planning Session  Liberty Hill Water CCN Area: 6,225 acres Ultimate connections: 12,450 42 4  Historical Water Connections 2012 to 2022 1,600 1,466 1,400 1,304 1,200 1,104 1,000 908 800 725 600 621 562 560 545 538 400 200 - 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 43 5 3/3/2022 Long-Range Water Production Planning Session  Five-Year Projected Connections 3500.0 Liberty Hill Water Connections - Projected 2013 through 2026 Projections based on known developments as of March 1, 2022 3000.0 2500.0 July 2023 2000.0 1890 1500.0 1466 1000.0 Leander Water Agreement (1550 Meters) 500.0 Existing Trinity Wells (340 Meters) 0.0 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 44 6 3/3/2022 Long-Range Water Production Planning Session  Five-Year Projected Connections 3500.0 Liberty Hill Water Connections - Projected 3390 2013 through 2026 Projections based on known developments as of March 1, 2022 3 New Trinity Wells 3000.0 (+750 Meters) 2640 2500.0 July 2023 3 New Trinity Wells 2000.0 (+750 Meters) 1890 1500.0 1466 1000.0 Leander Water Agreement (1550 Meters) 500.0 Existing Trinity Wells (340 Meters) 0.0 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 45 7 3/3/2022 Long-Range Water Production Planning Session  Trinity Water Well Total Cost: $896,400 Capacity: 150 gpm (250 connections) Total Cost per 1000 gallons: $2.99 (Capital + O&M) Marginal Cost per 1000 gallons: $0.41 Timeframe: 10 months Liberty Hill Well #6 46 8 3/3/2022 Long-Range Water Production Planning Session  Twenty-Five-Year Projected Connections – Local Provider 14,000 Liberty Hill Water Connections -- Local Provider Option 13390 25-Year Growth Projections, Existing Water CCN 12,000 Edwards Well (2500) 10890 10,000 Edwards Well (2500) 8,000 8390 Edwards Well (2500) 6,000 5890 4,000 Edwards Well (2500) 3390 3 New Trinity Wells (750) 2,000 3 New Trinity Wells (750) Leander Water Agreement (1550) 0 Existing Trinity Wells (340) 47 9 3/3/2022 Long-Range Water Production Planning Session  Williamson County Aquifers Edwards Aquifer Downdip 48 10 3/3/2022  Edwards Aquifer Wells and Transmission Main Total Cost: $26,986,728 -> $33,900,528 ultimate Capacity: 1500 gpm/2500 conns -> 6000/10,000 Total Cost per 1000 gallons: $6.52 -> $2.48 ultimate Edwards Aquifer Downdip Marginal Cost per 1000 gallons: $0.47 Timeframe: 36 months 15.5-mile 24” water transmission main Well field 49 11 3/3/2022 Long-Range Water Production Planning Session  $25.00 $24.70 Capital Plus O&M Cost per 1000 gallons* First increment Ultimate buildout $20.00 $18.17 $15.39 $15.00 $10.50 $10.50 $10.00 $7.38 $7.10 $6.52 $6.40 $5.00 $2.99 $2.99 $3.07 $3.07 $2.48 $0.00 Trinity Take-Or-Pay Local Trinity Wells Edwards Wells and Regional Surface Leander Water Lake Travis Water Direct Potable Transmission Main Water Purchase Plant Reuse * Does not include water loss *All costs are estimates and intended for comparison only 50 12 3/3/2022 Long-Range Water Production Planning Session  90 Capital and Delivery Comparison 84 80 Initial Capital Outlay ($ Millions) Months to First Drop 70 $59.99 60 60 60 $49.23 50 48 40 36 30 $28.06 $26.99 20 10 10 8 $0.00 $0.87 $0.00 0 Trinity Take-Or-Pay Local Trinity Wells Edwards Wells and Regional Surface Leander Water Lake Travis Water Direct Potable Transmission Main Water Purchase Plant Reuse *All costs are estimates and intended for comparison only 51 13 3/3/2022 Long-Range Water Production Planning Session  Regional Surface Water Option Construct water treatment plant Construct 25-mile transmission main Total Cost: $59,988,600 -> $75,306,600 ultimate Capacity: 1,500 gpm/2,500 conns -> 6,000/10,000 Total Cost per 1000 gallons: $15.39 -> $16.40 ultimate Marginal Cost per 1000 gallons: $1.15 Timeframe: 48 months 52 14 3/3/2022 Long-Range Water Production Planning Session  Direct Potable Reuse Option Divert Treated Wastewater Effluent to New Water Plant Located in Liberty Hill, adjacent to South San Gabriel WWTP Lengthy pilot study and approvals from TCEQ Brine waster stream disposition is complicated – deep well injection Capital- and Energy-intensive treatment process Complex operation – requires experts Total Cost: $28,060,500 -> $38,928,000 ultimate Capacity: 750 gpm/1250 conns -> 3000/5,000 Total Cost per 1000 gallons: $29.06 -> $8.36 ultimate Marginal Cost per 1000 gallons: $0.81 Timeframe: 84 months (7 years) 53 15 3/3/2022 Long-Range Water Production Planning Session  Lake Travis Treatment and Transmission Option Contract with Brazos River Authority for 2,200 acre-feet/year of Lake Travis Raw Water Conventional Water Plant with Granular Activated Carbon Filtration 18-mile 24” Transmission Main Total Cost: $28,060,500 -> $38,928,000 ultimate Capacity: 750 gpm/1250 conns -> 3000/2,500 Total Cost per 1000 gallons: $29.06 -> $8.36 ultimate Marginal Cost per 1000 gallons: $0.81 Timeframe: 84 months (7 years) 54 16 3/3/2022 Long-Range Water Production Planning Session  Summary of Options Trinity Take-Or- Local Trinity Edwards Wells Regional Leander Water Lake Travis Direct Potable Pay Wells and Surface Water Purchase Water Plant Reuse Transmission Main First incremental capacity (LUEs): 250 250 2,500 2,500 1,550 1,667 1,250 First incremental capital cost ($/LUE): $0 $3,478 $10,795 $23,995 $0 $29,538 $22,448 Ultimate capacity (LUEs): 1250 2,500 10,000 10,000 1,550 6,667 5,000 Ultimate incremental capital cost ($/LUE): $0 $3,478 $3,390 $7,531 $0 $9,775 $7,786 First increment total cost per kgals: $10.50 $2.99 $6.52 $15.39 $3.07 $18.17 $24.70 Ultimate buildout total cost per kgals: $10.50 $2.99 $2.48 $6.40 $3.07 $7.38 $7.10 Time to first drop (months): 8 10 36 48 60 60 84 First incremental capital cost: $0 $869,400 $26,986,728 $59,988,600 $0 $49,229,568 $28,060,500 *All costs are estimates and intended for comparison only 55 17 3/2/2022 Long-Range Water Production Planning Session  Recommendations • Drill new Trinity Wells at Liberty Hill existing well sites 1-3 • Commence route study for transmission main for Edwards Aquifer wells • Consider acquiring additional 1,000 acre-feet per year of Lake Travis Water rights • Look for partners on surface water options • Continue pursuing expanded wholesale contract with Leander • Direct Potable Reuse? 56 18 3/3/2022 Long-Range Water Production Planning Session 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101